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Agenda Item Details
Meeting Mar 17, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 8. VILLAGE MANAGER'S REPORT
Subject 8.2 Motion to accept bid for Street Resurfacing Program in an amount not to exceed
$4,850,000.
Access Public
Type Action
Preferred Date Mar 17, 2020
Absolute Date Mar 17, 2020
Fiscal Impact Yes
Dollar Amount 4,850,000.00
Budgeted Yes
Budget Source Motor Fuel Tax Fund and Street Improvement Construction Fund
Recommended Action Award the contract for the 2020 Street Resurfacing Program to the lowest cost, responsive
bidder, Arrow Road Construction Company of Elk Grove Village, Illinois in an amount not to
exceed $4,850,000.
Public Content
Information
The purpose of the Village's Street Resurfacing Program is to maintain all Village streets on an average 20 -year
service life cycle. To meet this goal, at least 6.84 miles of Village streets must be resurfaced on an annual basis. The
2020 Street Resurfacing Program includes 7.60 miles of streets and is being funded through the Street Improvement
Construction Fund and a portion of the Motor Fuel Tax (MFT) Fund. A map denoting streets targeted in this year's
program is attached.
A notice to bidders was posted on the online bid service Demandstar on February 19, 2020 and in the Illinois
Department of Transportation's Contractors Bulletin on March 21, 2020. Four (4) general contractors obtained the bid
documents. A copy of the bid document is attached.
On March 9, 2020 at 1:00 PM, sealed bids for the 2020 Street Resurfacing Program were publicly opened and read
aloud. Five (5) contractors submitted bids for this project. The bids ranged from a low of $4,631,509.81 by Arrow
Road Construction Company, to a high of $6,359,036.95 by A Lamp Concrete Contractors.
Below is a summary of the bids:
Bidders
Total Bid
Arrow Road Construction Company
$4,631,509.81
Builder's Asphalt
$5,880,000.00
Schroeder Asphalt Services, Inc.
$5,956,798.53
A. Lamp Concrete Contractors, Inc.
$6,359,036.95
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4/14/2020 BoardDocs® Pro
Engineer's Estimate $4,768,923.23 J
All bid submittals were checked for accuracy. All bidders submitted Bid Bonds in the amount of 5% of their total bids,
as required. All bidders correctly signed their bids and bid bonds.
Arrow Road Construction Co. resurfacing bid is $137,413.42 (2.88%) below the engineers estimate. Excluding
specialty pay items in this year's bid, such as concrete pavement patching of Wolf Road, bid prices this year for street
resurfacing represent a 3.5% increase in cost compared to the 2019 bid. The cost to resurface one (1) mile of village
streets is $529,000 compared to $511,000 in 2019. Prices in 2018 and 2017 were $509,000 and $497,000,
respectively.
The low bidder, Arrow Road Construction Co. has previously completed street improvements for the Village, including
the 2015-2018, and 2019 Street Resurfacing Programs. The work from Arrow Road Construction Co. has been
acceptable. For reference, a copy of Arrow Road's bid submittal is attached.
Staff recommends including a contingency in the project award to allow for quantity variances and unanticipated
construction conflicts. In this instance, the budget for resurfacing, Street Improvement Construction Fund, MFT, and
resurfacing carryover from 2019 would result in a total contract award of $4,850,000.000 (Street Improvement
Construction Fund $3,400,000.00 + MFT $1,150,000.00 + 2019 carryover $300,000.00 = Total Recommended
Award: $4,850,000.00).
Alternatives
1. Accept lowest cost, responsive bid for the 2020 Street Resurfacing Program.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the lowest cost, responsive bidder, Arrow Road Construction Company of Elk Grove Village,
Illinois be awarded the contract for the 2020 Street Resurfacing Program in the amount not to exceed $4,850,000.
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Administrative Content
Executive Content
Motion & Voting
Award the contract for the 2020 Street Resurfacing Program to the lowest cost, responsive bidder, Arrow Road
Construction Company of Elk Grove Village, Illinois in an amount not to exceed $4,850,000.
Motion by Paul Hoefert, second by Michael Zadel.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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