HomeMy WebLinkAbout03/03/2020 Water Main Replacement Project Design and Construction4/14/2020 BoardDocs® Pro
Agenda Item Details
Meeting Mar 03, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 8. VILLAGE MANAGER'S REPORT
Subject 8.2 Motion to accept proposal for 2020 Water Main Replacement Project Design and
Construction engineering services in an amount not to exceed $140,004.
Access Public
Type Action
Preferred Date Mar 03, 2020
Absolute Date Mar 03, 2020
Fiscal Impact Yes
Dollar Amount 140,004.00
Budgeted Yes
Budget Source Water and Sewer Fund
Recommended Action Accept the proposal for 2020 Water Main Replacement project design and construction
engineering as submitted by Burns and McDonnell, Inc. of Kansas City, Missouri in an amount
not to exceed $140,004.
Public Content
Information
As part of the 2017 Water and Sewer Rate Study, renewal and replacement of the Village's water mains, fire hydrants,
valves, and other distribution system appurtenances was identified as a high priority. One outcome of this study was an
increase in funding for water main replacement projects. A primary goal of accelerating the pace of water main
replacements is to reduce the life cycle of water mains from an unsustainable 600 years to a more pragmatic 130 years.
2018 was the first year of an accelerated water main replacement schedule supported by new water and sewer rates.
Combined, in the first two years of this accelerated program, the Village has replaced 8,300 feet of water main and
rehabilitated an additional 3,870 feet of water main on Northwest Highway.
The 2020 Water Main Replacement project includes four areas; The 800 and 900 blocks of South Owen Street, 800 and
900 blocks of South William Street and the 600 blocks of South Louis and Albert Streets.
This year, staff seeks to replace 6,000 feet of existing 6" main on Albert Street, Louis Street, Owen Street and William
Street. These sections of water main have experienced multiple breaks within the last ten years. Plans are to abandon the
existing water main in place and install new water main adjacent to the abandoned main. The water main size will be
increased from 6" to 8" to improve flow and pressure. The attached location maps depict the proposed project areas.
Request for Proposals
To design these improvements, staff require technical assistance from a qualified civil engineering consultant. Accordingly,
staff prepared a detailed request for proposals (RFP) necessary to solicit these services. A copy of this RFP is enclosed.
Consulting engineers were asked to submit a technical proposal detailing the firm's background, key personnel, and
approach to the project. In addition, each firm was also asked to submit a separate cost proposal indicating work effort
anticipated and a not -to -exceed fee.
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The required scope of work included topography and field data collection; preparation of plans and bid documents;
meetings and obtaining all necessary regulatory permits.
RFPs were distributed to six (6) local engineering firms and publicized on the Village's Demandstar website.
RFP Results
Nine (9) technical proposals and nine (9) cost proposals were received. Each proposal was evaluated based on the
background of the firm, related project experience, proposed services and scope of work, schedule work effort and
proposal content. Each firm received a point ranking (total points = 100) for each criterion. Table 1 below summarized this
analysis.
Table 1: Technical Proposal Evaluation
Category
Max.
Points
Burns &
McDonnell
Ciorba
Baxter &
Woodman
Robinson
Bono
Applied
Technologies
V3
Hancock
CEC
Background
20
19
19
19
18
17
17
17
17
16
Experience
20
19
18
19
19
16
18
18
18
18
Scope
25
21
21
21
20
20
21
22
21
21
Schedule
15
14
13
13
13
13
13
12
13
8
Work Effort
10
8
8
8
8
7
7
7
6
6
Content
10
9
9
8
8
8
8
8
8
7
Totals:
100
90
88
88
86
81
84
84
1 83
76
The Highest rated firm is Burns & McDonnell of Kansas City, Missouri.
Burns & McDonnell proposal provided numerous examples of successful water main replacement projects similar in scale
and scope as the proposed work. Examples cited water main replacement in the City of Elgin, Chicago and Rolling
Meadows. All references checks indicated Burns & McDonnell performed well. A copy of Burn's technical proposal is
enclosed.
Notably, Burns completed a $4,000,000 transmission main project in the City of Elgin. This project consisted of
approximately 5,900 feet of 20" diameter water transmission main, 5,800 feet of 24" diameter water transmission main,
330 feet of 36" diameter steel casing pipe that was installed by jack -and -bore as required when crossing the Canadian
National Railroad and 345 feet of 42" diameter steel casing pipe installed by jack -and -bore for crossing of a major
highway. All work was completed with a tight timeframe and reference checks indicated Burn's performed well.
In addition, Burns & McDonnell has successfully completed several water and sewer infrastructure improvement projects
for the Village over the course of the past 20 years.
Each firm was asked to submit a cost proposal as well. Table 2 below summarizes staff's analysis of costs.
Table 2: Cost Proposals
Firm
Hours
Total Cost
Cost / Hour
Burns &
964
$127,276
$132
McDonnell
Bono
Consulting,
1,057
$127,636
$121
Inc.
Ciorba Group
1,347
$173,475
$129
Applied
1,432
$183,500
$128
Technologies
Baxter &
1,656
$194,715
$118
Woodman
V3 Companies
1,608
$202,853
$126.
Robinson
1,800
$216,450
$120
Engineering
Hancock
2,550
$218,000
$86
Engineering
Civil &
Environmental
Did not
$270,000
Did not provide
Consultants
provide hours
hours
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The lowest cost proposal was submitted by Burns & McDonnell of Kansas City, Missouri. A copy of Burns submitted cost
proposal is enclosed.
It is staff's opinion that Burns & McDonnell understands the proposed project, has prepared a thorough proposal based on
extensive experience, requested a reasonable fee, and is well qualified to perform the work.
Staff recommends including a 10% contingency in the award for this proposed contract because time spent on
construction engineering and inspection can vary due to circumstances beyond the engineering consultant's control. For
example, contractor delays, material availability and inclement weather are all parameters that can lengthen anticipated
construction time. Inclusion of a 10% contingency ($12,728) will increase the project award from $127,276 to $140,004.
Alternatives
1. Accept Burns & McDonnell's proposal for design and construction engineering for 2020 water main replacement project.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the proposal for 2020 Water Main Replacement project design and
construction engineering as submitted by Burns & McDonnell Engineering of Downers Grove, Illinois in an amount not to
exceed $140,004.
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BMcD_Technical Proposal for Village of Mount Prospect Water Main Replacement Project.pdf (5,529 KB)
2020 Water Main Replacement Request for Proposals.pdf (574 KB)
Administrative Content
Executive Content
Motion & Voting
Accept the proposal for 2020 Water Main Replacement project design and construction engineering as submitted by Burns
and McDonnell, Inc. of Kansas City, Missouri in an amount not to exceed $140,004.
Motion by Richard Rogers, second by William Grossi.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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