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HomeMy WebLinkAbout2. DRAFT MINUTES 6/6/06 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT June 6, 2006 CALL TO ORDER Mayor Wilks called the meeting to order at 7:08 p.m. ROLL CALL Present: Trustee Paul Hoefert Trustee John Korn Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Michael Zadel Absent: Trustee Corcoran PLEDGE OF ALLEGIANCE PLEDGE Trustee Lohrstorfer led the Pledge of Allegiance. INVOCATION INVOCATION Mayor Wilks gave the Invocation. APPROVAL OF MINUTES MINUTES Trustee Zadel, seconded by Trustee Lohrstorfer, moved to approve the minutes of the regular meeting held May 16, 2006. Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. APPROVE BILLS APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS” was noted by an asterisk, and all items further listed in that manner would be considered with one vote, as business item "IX. CONSENT AGENDA." MAYOR’S REPORT MAYOR’S REPORT Mayor Wilks read proclamations recognizing the following events: NATIONAL National Garden Week June 4 -10, 2006 ? GARDEN WEEK Flag Day June 14, 2006 ? Twentieth Anniversary of Government Access Television in Mount ? FLAG DAY Prospect GOVERNMENT Ms. Penny Wenstrom, Mount Prospect Garden Club President accepted the TELEVISION National Garden Week proclamation. She thanked the Village Board for TWENTIETH recognizing the Club’s many beautification and environmental projects, and ANNIVERSARY presented a floral arrangement to Mayor Wilks. Mr. Howard Kleinstein, Television Services Production Coordinator accepted the th proclamation acknowledging the Twentieth (20) Anniversary of Government Access Television in Mount Prospect. Mr. Kleinstein thanked the Village Board for the recognition as well as their support for Government Access Television. Mr. Kleinstein identified several programs and features provided by television services and highlighted the many benefits of local government programming in educating the community on local issues, programs, events and services. Mayor Wilks invited Mr. David Lindgren, Economic Development Commission Chair, to present the Commission’s 2005 Annual Report. 1 ECONOMIC Mr. Lindgren acknowledged the other Commission members for their DEVELOPMENT commitment and contributions to the betterment of the Village. COMMISSION Mr. Ken Fritz ? ANNUAL REPORT Mr. Bruce Gillilan ? Mr. Bennett Trapani ? Mr. Tom Zander ? Stating the primary function of the Commission is to work with Village staff in encouraging and facilitating economic growth throughout the Village, Mr. Lindgren highlighted business development over the last twelve (12) months and the Commission’s recommendations for the next twelve (12) months. He also noted the success of the business visitation program, which includes Mayor Wilks. Mr. Lindgren also identified activities in the Village’s industrial corridor and residential housing. In concluding his remarks he stated the Economic Development Commission’s goal for 2006 is to continue encouraging and facilitating economic growth and business retention. Mayor Wilks thanked Mr. Lindgren and the other Commission members for their contribution to the community. Mayor Wilks stated in accordance with the Village Code, the election of the new PRESIDENT/ President/Mayor Pro Tem for the July 1, 2006 – June 30, 2007 term would be MAYOR PRO TEM conducted. The Mayor explained the designated Mayor Pro Tem is, in the absence or disability of the Village President, authorized to fulfill the duties of the Office of Village President. Mayor Wilks, seconded by Trustee Hoefert, nominated Trustee Zadel as President/Mayor Pro Tem for the period of July 1, 2006 – June 30, 2007. There being no other nominations Mayor Wilks closed the nominations for President/Mayor Pro Tem. As a follow-up to his question at the May 16, 2006, Village Board meeting, Trustee Korn asked if the President/Mayor Pro Tem also serves as the Liquor Control Commissioner when the Mayor is absent or disabled. Mayor Wilks responded the responsibility of the President/Mayor Pro Tem would be reviewed and an appropriate determination would be made regarding the role of Liquor Control Commissioner. Mayor Wilks noted Trustee Zadel’s background and ability to serve as President/Mayor Pro Tem. Trustee Hoefert added that each of the Trustees would also serve equally well in that capacity. There being no further discussion Mayor Wilks called for the vote for President/Mayor Pro Tem. Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Mayor Wilks thanked Trustee Hoefert who currently serves as Mayor Pro Tem for his coverage and outstanding work during her absence. APPOINTMENTS APPOINTMENTS Mayor Wilks presented the following appointments and reappointments for the Board’s approval: 2 Planning and Zoning Commission Appointment – Associate Position: Mary Johnson No term expiration; fills next vacancy Reappointment Leo Floros Term expires May 2011 Police Pension Fund Board Police Chief Richard Eddington Term expires May 2007 Reappointment Dennis Saviano Term expires May 2008 Youth Commission Appointments Paul Berauer Term expires June 2007 Steven Long Term expires June 2007 Reappointments Michael Artwohl Term expires June 2007 Timothy Artwohl Term June expires 2007 Nicole Braus Term expires June 2007 G. Brent Busse Term expires June 2007 Sarah Corcoran Term expires June 2007 Michael Higginson Term expires June 2007 Alyssa Hillman Term expires June 2007 Nicole Logisz Term expires June 2007 Andrew Steinweg Term expires June 2007 Derek Steinweg Term June expires 2007 Trustee Hoefert, seconded by Trustee Korn, moved to approve the appointments and reappointments as listed above. Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD CITIZENS TO BE HEARD Mr. Pat LeBeau, Mount Prospect Lions Club, requested the Village fees required for the June 29 – July 4, 2006 Village Fair be waived. Mr. LeBeau th stated the 4 of July fair is the Lions Club’s biggest fund raising event and the LIONS CLUB support of the Village Board is greatly appreciated. He added, the schedule of VILLAGE FAIR the six (6) day event will be in the upcoming Village Newsletter. Trustee Hoefert, seconded by Trustee Zadel, moved to approve the Lions Club’s request to waive the fees for the upcoming Village Fair. Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None 3 Motion carried. LIONS CLUB Mr. Bill Steiner, Mount Prospect Lions Club, also thanked the Village Board for FARMERS’ their support and announced the Farmers’ Market would begin on Sunday, June th MARKET 11. The Market will be open every Sunday, rain or shine through the month of October. ROTARY CLUB Dr. Bruce Brown, Mount Prospect Rotary Club President, announced the recipients of the Rotary Scholarships. Dr. Brown introduced and recognized SCHOLARSHIP the following scholarship winners for their academic achievements and WINNERS outstanding community service. Amanda Bach Prospect High School Whitney Gaspard Prospect High School Steven Hoesil John Hersey High School Mark Huy Wheeling High School Constance Margaritis Wheeling High School The following residents expressed their concern for additional expenditure of tax VILLAGE HALL dollars to modify the entrance of the new Village Hall. ENTRANCE Ms. Patty Wolf 109 South George Street Mr. Wesley Pinchot 747 Whitegate Court Mr. Pinchot made several “low-cost” suggestions to enhance the front entrance of Village Hall. CONSENT AGENDA CONSENT AGENDA Trustee Lohrstorfer, seconded by Trustee Skowron, moved to approve the following business items: BILLS 1. Bills, dated May 11 – 31, 2006 2. Resolution No. 30-06: A RESOLUTION REQUESTING CLOSURE OF RES 30-06 A PORTION OF CENTRAL ROAD IN ORDER TO CONDUCT A PARADE PACA BALLISTIC 3. Request to waive bid process and purchase forty-eight (48) PACA VESTS ballistic vests in an amount not to exceed $25,200. 4. Request to waive bid process and purchase seven (7) ruggedized LAPTOPS laptops in an amount not to exceed $29,596. 5. Request to accept bid for desk chairs for Police Administration offices in DESK CHAIRS an amount not to exceed $42,000. Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS Mayor Wilks stated staff has recommended deferral of items A., B., and C. as DOWNTOWN TIF listed under Old Business. DISTRICT nd A. 2 reading of AN ORDINANCE AMENDING TAX INCREMENT REDEVELOPMENT PROJECT FOR THE DOWNTOWN TIF NO. 1 (AMENDMENT #3) REDEVELOPMENT PROJECT AREA OF THE VILLAGE OF MOUNT PROSPECT Trustee Lohrstorfer, seconded by Trustee Zadel, moved to defer the second reading of the ordinance to amending the Downtown TIF No. 1 Redevelopment Project (item A.) until the June 20, 2006 Village Board meeting. 4 Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. nd B. 2 reading of AN ORDINANCE DESIGNATING THE AMENDMENT #3 TO THE DOWNTOWN TIF NO. 1 REDEVELOPMENT PROJECT AREA OF THE VILLAGE OF MOUNT PROSPECT A REDEVELOPMENT PROJECT AREA PURSUANT TO THE TAX INCREMENT ALLOCATION REDEVELOPMENT ACT Trustee Hoefert, seconded by Trustee Skowron, moved to defer the second reading of the ordinance to amending the Downtown TIF No. 1 Redevelopment Project (item B.) until the June 20, 2006 Village Board meeting. Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. C. AN ORDINANCE CONFIRMING TAX INCREMENT ALLOCATON FINANCING FOR THE DOWNTOWN TIF NO. 1 REDEVELOPMENT PROJECT OF THE VILLAGE OF MOUNT PROSPECT Trustee Zadel, seconded by Trustee Skowron, moved to defer the second reading of the ordinance for the Downtown TIF No. 1 Redevelopment Project (item C.) until the June 20, 2006 Village Board meeting. Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. NEW BUSINESS NEW BUSINESS st Community Development Director William Cooney presented for a first (1) PZ-06-06, 801 reading an ordinance to grant a variation for property located at 801 West WEST Kensington Road (Prospect High School). Mr. Cooney stated the petitioner, KENSINGTON High School District 214, is requesting approval to install a 60’ roof mounted ROAD, PROSPECT antenna at Prospect High School. HIGH SCHOOL Mr. Cooney added that while the School District was not required to obtain a permit to install the antenna, the School District must comply with the Village Code. As the 60’ antenna exceeds the acceptable height School District 214 is requesting the variance to allow the antenna, which will maintain the contact between Prospect High School and School District 214 (Forest View School) should the phone system go down. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5566: ORD 5566 AN ORDINANCE GRANTING A VARIATION FOR PROPERTY COMMONLY KNOWN AS 801 WEST KENSINGTON ROAD, PROSPECT HIGH SCHOOL Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. 5 Mr. Keith Bockwoldt, Director of Technology for School District 214 thanked the Village Board for approval of the School District’s request and waiving of permit fees. In response to a question from the Village Board, Mr. Bockwoldt stated the 46’ foot antenna currently mounted on the roof would be removed. st PREVAILING Mayor Wilks presented for a 1 reading an ordinance to adopt the prevailing WAGES wages established by the State of Illinois for public works projects provided by contractors. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Korn, Lohrstorfer, Skowron, Zadel Nays: None Absent: Hoefert Motion carried. Trustee Zadel, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5567: AN ORDINANCE PERTAINING TO A DETERMINATION ORD 5567 OF THE PREVAILING WAGES Upon roll call: Ayes: Korn, Lohrstorfer, Skowron, Zadel Nays: None Absent: Hoefert Motion carried. st Mayor Wilks presented for a first (1) reading three (3) ordinances to reflect the changes in the Village’s new residential solid waste program. AMENDMENTS TO THE VILLAGE 1. An ordinance amending Chapter 11, (Merchants and Businesses) of the CODE Village Code This ordinance amends requirements for the exclusive scavenger CHAPTER 11, license and hours of operation for all licensed scavengers. (MERCHANTS AND BUSINESSES) 2. An ordinance amending Chapter 19, (Health Regulations) of the Village Code CHAPTER 19 This ordinance amends the following solid waste services; (HEALTH residential service required, commercial and industrial establishments, REGULATIONS) receptacles, accumulation of garbage, fees and failure to pay garbage bills. 3. An ordinance amending Appendix A, Divisions II and III of the Village APPENDIX A, Code DIVISIONS II AND III This ordinance amends Divisions II and III to reflect changes in the residential solid waste fee structure. Public Works Director Glen Andler and Public Works Administrative Superintendent Jason Leib reviewed the proposed changes, which include the policies and practices for the Village’s new solid waste program and contract, utilizing an automated collection system. Mr. Leib presented the changes to the residential solid waste fee structure, including the annual $75 direct charge to residents with curbside collection service and the increase in the yard material sticker fee; $1.75 to $2.25 per sticker. 6 Mr. Andler noted the amendments to Chapter 11 include a new restriction for the hours of operation by licensed scavengers servicing the Village. He stated scavengers are prohibited from collecting waste from any site adjacent to residential properties prior to 6:30 a.m. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Skowron, moved for approval of Ordinance No. 5568: ORD 5568 AN ORDINANCE AMENDING CHAPTER 11, (MERCHANTS AND BUSINESSES OF THE VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5569: AN ORDINANCE AMENDING CHAPTER 19, (HEALTH REGULATIONS) ORD 5569 OF THE VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5570: ORD 5570 AN ORDINANCE AMENDING APPENDIX A, DIVISIONS II AND III, OF THE VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. VILLAGE MANAGER'S REPORT VILLAGE MANAGER’S Village Manager Michael Janonis stated the Information Technology (IT) REPORT Department requested the bid process be waived for the rewiring of voice and data cabling at Police and Fire headquarters. 7 Mr. Janonis stated that in areas of technology the bid process does not allow for the flexibility and financial negotiations beneficial in securing the level and quality of services that best meet the Village’s needs. IT Director Joan Middleton provided a summary of the current Category 4 REWIRE VOICE network cabling. She stated the network cabling is inadequate and network AND DATA speeds at Police and Fire headquarters are noticeably slower than at the other CABLING, PUBLIC municipal buildings. The Category 4 cabling capabilities are also well below SAFETY BUILDING industry standards. Ms. Middleton recommended the rewiring project be awarded to Advent Systems, Inc. using Category 6 data cables. The Village Board asked several questions regarding future network needs and if any steps could be taken now to address those needs. Assistant Village Manager Dave Strahl responded, the next step would be to evaluate the use of wireless networks. Mr. Strahl stated the Village is not prepared to go wireless at this time. He added that security features necessary for wireless would need to be in place before moving to wireless communication. Trustee Lohrstorfer, seconded by Trustee Zadel, moved to approve the request to waive the bid process and award the contract to rewire voice and data cabling in the Police and Fire headquarters to Advent Systems, Inc. in an amount not to exceed $62,101. Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. BOOSTER STATION Mr. Janonis stated the Public Works Department recommended the rejection of #14, the bids for the pit pipe repainting project at 117 North Waverly Place. Public PIT PIPE Works Director Glen Andler presented background information regarding the REPAINTING project and staff’s recommendation to reject the bid. Mr. Andler stated, only two (2) contractors submitted bid proposals for the project, both of which were well above Engineer’s estimate of $12,500 for repainting of the valve pit pipes. And, Public Works staff did not believe the bids were competitive. Believing pricing for this project would be more competitive if the scope of work was larger, Mr. Andler stated it was staff’s recommendation to incorporate this project with the next year’s tank painting project at Booster Station 11. Trustee Skowron, seconded by Trustee Zadel, moved to approve the request to reject bids for Booster Station No. 4 Pit Pipe Repainting Project at 117 North Waverly Place. Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. The following items were also announced: 1. Coffee with Council Saturday, June 10, 2006 (9:00 – 11:00 a.m.) Village Hall – Community Room 2. Historical Society Cemetery Walk St. John’s Lutheran Cemetery Linneman Road, South of Golf Road Friday, June 9, 2006 (4:00 – 8:00 p.m.) Saturday, June 10, 2006 (1:00 – 4:00 p.m.) 8 OTHER BUSINESS OTHER BUSINESS Trustee Skowron expressed her congratulations to Television Services on their th 20 Anniversary. She also acknowledged and thanked the Village’s Cable Commission (no longer exists) and Village Board who twenty (20) years ago committed the resources for Government Access Television. Trustee Skowron noted the Village was a leader, even before the County, in offering residents the opportunity to view local government programs and meetings. Trustee Skowron commended the staff and volunteers of Television Services for the excellent job in bringing local news and events to residents. CLOSED SESSION Mayor Wilks stated a Closed Session would be held for discussion of the following items: LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. (Mayor Wilks noted, the Illinois statute for discussion of Personnel was incorrectly listed on the Agenda.) LITIGATION 5 ILCS 120/2 (c) (11) - Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. , Trustee Zadelseconded Trustee Lohrstorfer, moved to enter closed session. Upon roll call: Ayes: Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. The Village Board entered Closed Session at 8:40 p.m. RECONVENE RECONVENE The Village Board reconvened in Open Session at 9:40 p.m. ADJOURN ADJOURN There being no business to discuss the June 6, 2006 Village Board meeting was adjourned at 9:41 p.m. M. Lisa Angell Village Clerk 9