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HomeMy WebLinkAbout04/25/2006 COW minutes MINUTES COMMITTEE OF THE WHOLE APRIL 25, 2006 J. CAll TO ORDER The meeting was called to order at 7:07 p.m., in the Village Board Room of Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks. Present at the meeting were: Trustees Timothy Corcoran, Paul Hoefert, John Korn, Michaele Skowron and Michael Zade!. Absent from the meeting was Trustee Richard Lohrstorfer. Staff members present included: Village Manager Michael Janonis, Assistant Village Manager David Strahl, Police Chief Richard Eddington, Fire Chief Michael Figolah, Deputy Fire Chief John Malcolm and Public Works Director Glen Andler. II. MINUTES Approval of Minutes of January 10, 2006. Motion made by Trustee Korn and Seconded by Trustee Zade!. Minutes were approved. Trustee Corcoran abstained. III. CITIZENS TO BE HEARD None. IV. VillAGE-WIDE FACILITIES STUDY Village Manager Janonis stated that the Village Board has placed funds in fiscal year 2006 budget for a study of space needs. The study should be inclusive for a comprehensive review for possible phasing regarding public safety needs. He stated that he anticipated obtaining input for decision making as the process continues. This is just an initial first step to evaluate existing facilities and make recommendations as to which facilities could be altered for reuse and what facilities may need to be added to. Fire Chief Figolah stated that the purpose of this study was not to look at making a decision whether to move Station 14 or to move Fire Administration to another location. The purpose of the study was to obtain cost recommendations of overall operational review that may be impacted by existing space and space demands including storage spaces which have been identified as lacking. While there are several options available including expanding Police operations into the Fire Administration area in the Public Safety Building, there are still other issues with the Public Safety Building including parking that would have to be addressed before such an undertaking moves forward. He stated Station 14 is very outdated and has been in the original building since the Village assumed operation of the Station in 1971 and at that time was only to be a temporary Station. He also stated that if a new Station 14 were to be built, staff anticipates transferring the vehicle maintenance function to Public Works and such a transfer would require some expansion of the Public Works vehicle operations facility. 1 He also stated there is a need for an Emergency Operations Center facility separate of the existing facility as a back-up or primary location that has an alternate power source. He said a logical location would be part of the Public Works facility since they would be critical in any emergency operation anyway. There was also a need to maintain the storage requirements for Public Works at some location convenient. General comments from Village Board members included the following items: Some comments were made regarding the need to address the current level of preparedness and alternative location needs based on potential response scenarios. It was suggested that over the past 13 years since the Public Safety Building has been built, it would be worthwhile providing information regarding what has changed in terms of operational needs since the building was built. There was a comment regarding the use of technology to allow interaction of Police and Fire Administration without physical location limitations. A question was asked whether annexations would have an impact on service demands and whether such annexation options should be included in any study document. Chief Figolah stated that he would anticipate establishment of a staff committee to evaluate consultant responses and provide general interviews and review of contracts in anticipation of coming before the Board on July 18 for contract approval. Village Manager Janonis stated that staff would advise the Board about the short list of firms that responded. Edwin Malszewski, 1810 Hopi Lane, spoke. He stated he is concerned about the possible relocation of Station 14 from its existing location on the east side of the tracks. Chief Figolah stated he has mailing addresses of people that have previously expressed some interest in consideration of any discussion of Station 14 and they have been contacted for this meeting and would continue to be informed as the discussion continues regarding the future of Station 14. Mal Halec, 927 Quince Lane, spoke. He stated he appreciated receiving notice of this meeting and felt that the citizens and staff could work together to come up with a reasonable solution. Mike Brown, 2005 Hopi Lane, spoke. He inquired why it was necessary to utilize a consultant and why staff could not undertake the study itself. V. BRIEFING ON AT&T PROJECT L1GHTSPEED Village Manager Janonis stated that this was for informational purposes only based on AT&T approaching other communities and the recent press coverage regarding the communities' response to permit applications for this upgrade. Assistant Village Manager Strahl provided a general overview of the Project Lightspeed infrastructure system and the potential impact of such a project on existing Franchise Ordinances. Village Manager Janonis stated it is likely there may be some banding together for legal defense through the Councils of Government. 2 VI. VILLAGE MANAGER'S REPORT Village Manager Janonis stated that the Sister Cities Potluck Dinner is April 28 at 6:30 p.m. The Downtown Fitness Walk is April 29 along with the Village-wide garage sale. May 1 is the final clean up week under the old refuse contract. May 1 starts the distribution of the wheeled carts to the residences. The distribution will take four to six weeks and once the carts are distributed to residents, they may start using them as they are available. He also stated that April 29 was the final Saturday the Village Hall would be open for vehicle sticker sales. VII. ANY OTHER BUSINESS Mayor Wilks provided information regarding the upcoming Arbor Day celebration on April 28. She also mentioned a concert on April 30 of musical instruments which had been reused. Motion made by Trustee Zadel and Seconded by Trustee Skowron to move into Closed Session at 8:14 p.m. VIII. ADJOURNMENT The Closed Session adjourned and there being no further business, the Committee of the Whole meeting adjourned at 10:10 p.m. ~ 5-tU DAVID STRAHL Assistant Village Manager 3