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Home My WebLink About6. MANAGERS REPORT 6/6/06 MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-116 CONTROL NUMBER TO: FROM: MEICHAEL E. JANONIS, VILLAGE MANAGER RICHARD EDDINGTON, CHIEF OF POLICE ~. t-A-n, '-J4./~ SUBJECT: REQUEST TO PURCHASE BALLISTIC VESTS DATE: MAY 16, 2006 Police Department Request The Police Department is requesting to purchase a minimum of forty-eight PACA brand ballistic protective vests, model RTH level 2, through Kales Uniforms of Chicago. The costs for each vest will not exceed $525.00. Attached is a comparison of price quotes for the vest style. Discussion Pursuant to the collective bargain agreement entered into by the Village and the Metropolitan Alliance of Police Mount Prospect Police Chapter 84, the Village will replace ballistic vests issued to sworn personnel on an as needed basis using a seven year schedule. In 2006, it was anticipated that forty-eight replacement vests would be purchased for personnel. For 2006, funds were budgeted accordingly for these replacement purchases. For approximately the past fifteen years the Police Department has purchased ballistic vests from Kale's Uniforms of Chicago. The vest manufacturer of choice has been PACA based on the company's long standing history as a ballistic vest manufacturer and more importantly the high quality of the product it produces affording officers a high level of protection. Additionally, PACA vests meet the requirement of the Department of Justice for protection provided. PACA vests have been purchased through Kale's Uniforms of Chicago based upon years of excellent service provided through price.and ability to provide vests in a timely fashion. Since Kale's stocks a large quantity of vests in various sizes and models, it has been common practice for the department to order a vest and receive it within days and sometimes the same day. This is unlike other vendors in the area who do not stock sizes thus making it necessary to order the vest and wait up to ten weeks to receive it. In addition to its excellent service, Kale's offers these vests at prices that are substantially less then other regional vendors. Page 1 of3 MOUNT PROSPECT POLICE DEPARTMENT CHF 06-116 FORMAL MEMORANDUM CONTROL NUMBER The standard cost for the PACA RTH vest package offered by Kale's Uniforms is $525.00. The same ballistic vest package is offered by Chief Supplies at $629.99, Gall's Uniforms at $594.50, and Code Blue Police Supply at $568.00. Additionally, it should be noted that the PACA vest qualifies for 50% refund by the Office of Justice Program (Department of Justice) Bullet Proof Vest Partnership Initiative. Accordingly, the Village will receive reimbursement of $262.50 for each PACA vest purchased at the $525.00 rate. Conclusion & Recommendation In determining which ballistic vest meets the needs of the department and its sworn personnel, factors such as officer safety, comfort, protection and costs are considered. Based upon these factors it is staffs recommendation to purchase PACA RTH level 2 ballistic vests through Kale's Uniforms of Chicago. Additionally, PACA vests have proven to meet the needs of the department over a considerable length of time and Kale's Uniforms have provided the lowest costs and excellent service to this agency. In conclusion, it is requested that the bid process be waived to purchase forty-eight PACA ballistic vests at a cost not to exceed $25,200.00. Upon purchase, the Police Department will submit documentation to the Office of Justice Programs for reimbursement for 50% of the purchase. Currently, the department has sufficient funding in the police protective clothing account 0014102-570043. Attachment R~O~ Chief of Police Page 2 of3 MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM Attachment Vendor Kale's Uniforms Chief Supplies Gall's Uniforms Code Blue Police Supplies Page 3 of3 Cost per unit $525.00 $629.99 $594.50 $568.00 CHF 06-116 CONTROL NUMBER Mount Prospect INTEROFFICE MEMORANDUM Village of Mount Prospect Mount Prospect, Illinois FROM: IT DIRECTOR pl>.~ 1../1.. CI..c TO: ASSISTANT VILLAGE MANAGER DAVE STRAHL DATE: MAY 22, 2006 SUBJECT: REQUEST TO WAIVE BID AND TO PURCHASE RUGGEDIZED LAPTOPS There are four ruggedized laptops scheduled for replacement in 2006, one for the Police Department and three for the Fire Department. Additionally three new ruggedized laptops have been budgeted to be purchased in 2006, two for the Police Department and one for Public Works. Staff is requesting that the bid process be waived to purchase the seven Panasonic CF-29 laptops since they are offered from CDS Office Technologies under the CMS Illinois state bid award. The ruggedized laptop models are needed to withstand the rigorous conditions of the outdoors, such as extreme temperatures and road vibration. Police and Fire mount the ruggedized laptops in their public safety vehicles. Superintendents at Public Works use them for field applications. The specifications for the ruggedized laptop units requested for each of the three departments vary slightly. Docking stations for the Police Department are not included in this purchase request since they will be purchased separately. The docking stations for the Fire Department are included. Public Works doesn't use docking stations but needs a port replicator to connect the laptop to the Village computer network when it is brought into the office. Specifications and costs for the laptops are listed in the chart below. Police Department 3 Panasonic CF-29 Laptops - 1.6 GHz w/1 Gb RAM, 80 Gb hard drive, touch screen and keyboard light @ $3,843 $11,529 Fire Department 3 Panasonic CF-29 Laptops - 1.6 GHz w/512 Mb RAM, 80 Gb hard drive, touch screen, keyboard light, CDR/DVD combo and docking station @ $4,578 $13,734 Public Works Department 1 Panasonic CF-29 Laptop - 1.6 GHz w/1 Gb RAM, 80 Gb hard drive, touch screen, keyboard light. desk port replicator and DVD-ROM/CD-RW Combo Drive @ $4,333 $4,333 Total $29,596 Request to Waive Bid and to Purchase Ruggedized Laptops May 22, 2006 Page 2 I request that the bid requirement be waived for the purchase of seven Panasonic ruggedized laptops. I recommend that the Village purchase the seven Panasonic ruggedized laptops from CDS Office Technologies for an amount not to exceed $29,596. Funds are available for these purchases. Please feel free to contact me with any questions or concerns. ~ ~ Middleton IT Director I:\VB Request Memos\2006 Rug Laptop Requests.doc CHF 06-117 INTEROFFICE MEMORANDUM Village of Mount Prospect Mount Prospect, Illinois TO: FROM: VILLAGE MANAGER, MICHAEL E. JANONIS CHIEF OF POLICE MAY 30, 2006 l:b. l-A~ '-I t.P \ C~ DATE: SUBJECT: REQUEST TO PURCHASE DEPARTMENT CHAIRS Police Department Request The Police Department is requesting to purchase a total of 135 chairs to replace the current allotment of chairs in use by the department. The chairs will be purchased through Henricksen, Inc. at a cost not to exceed $42,000.00. Attached for your review is a quote outlining the chairs to be purchased and their prices. Discussion The entire selection of police department chairs was purchased in 1993 as part of the newly constructed Public Safety Building project. Although these chairs have provided many years of excellent service, they have all become worn, soiled and in desperate need of replacement. Several of the chairs are in disrepair and unusable. In recent years, the Village has used the services of Henricksen, Inc., an office furniture vendor, to meet the needs of various departments within the Village. Most recently, Henricksen was used to assist in furnishing the newly constructed Village Hall with office furniture. Henricksen has proven to provide a high level of service and insight into Village office furniture needs. Additionally, Henricksen makes available furniture at prices at the State of Illinois contract rate and the General Services Administration Federal Supply Price List. During the course of selecting replacements for the 135 chairs used within the department, staff conducted extensive testing of various manufacturers and styles of chairs. It was staffs recommendation that chairs produced by Via Seating met the needs of the various sections within the department. In addition to cost and style, the Via chairs provided ergonomic functions to meet the needs of our personnel in our records, patrol, investigations and administrative sections. Additionally, Via chairs are offered at State of Illinois bid rate at 42% below list and at the General Services Page - 1 - \\Pd\Users\msemkiu\Main\My Documents\Equipment\Chairs\Chair Replacments 2006.doc Administration Federal Supply Schedule Price List of 54.5% below list. The attached quotation offered by Henricksen outlines the pricing structure for each chair. Conclusion & Recommendation In determining the needs of the department and its personnel in choosing chairs to meet the varying needs of department sections, factors such as durability, comfort, and price were considered. Based upon these factors it is staffs recommendation to purchase chairs manufactured by Via Seating as offered through Henricksen. Via brand furniture made available through Henricksen has proven to meet the needs of departments within the Village. In conclusion, it is requested that the bid process be waived to purchase 135 chairs at the General Services Administration Federal Supply Schedule Price List at a cost not to exceed $42,000.00. Currently, the department has sufficient funding in the capital improvement account 5107701-670057. Attachments w~ Richard Eddington Chief of Police Page - 2 - \\Pd\Users\msemkiu\Main\My Documents\Equipment\Chairs\Chair Replacments 2006.doc UJ Cl <C r-i a- ~ Q: UJ a co >-< ......... :.i H UJ ::) l- N Z H V) <C a z 0 0 :.i c c:i V) Q: ......... Q: Z UJ 111 ~ UJ Z I- U) a- Q: V) 0 :I: ~ UJ UJ U V) co :.i ..J <C c.9 <C '0 0 Z V) ~ (,) l- V) H H 111 c:i u)11l ::) E-< ::x:: r-i z O-Ir-i (,) ~ E-< Q: u)N ~ ~ +-l UJ Oa U) Q) c P::;l!) 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Subject: GSA Pricing Ref: VIA GSA Contract Number: GS-29F-0126C Dear Mr. Semkiu The purpose of this memo is to state that VIA Inc's GSA contract has been renewed. The new contract is from June pt 2006 up to January 2011. Our current terms and conditions pertaining to GSA remain in place. Pricing is 54.5% off of our current commercial price book (landed pricing). Hoping this clarifies the situation and that everything is now in order. Nora Fenlon VP Specialty Sales VIA Inc. Tel: 1800-433-6614 Fax: 1800-833-9094 www.viascating.com VIA Inc.205 Vista Blvd, Sparks, NV, 89434 Mount Prospect INTEROFFICE MEMORANDUM Village of Mount Prospect Mount Prospect, Illinois TO: ASSISTANT VILLAGE MANAGER DAVE STRAHL FROM: IT DIRECTOR DATE: MAY 30, 2006 SUBJECT: REQUEST FOR APPROVAL TO REWIRE VOICE AND DATA CABLING AT POLICE AND FIRE HEADQUARTERS Network speeds at the Police and Fire Headquarters are noticeably slower than at Village Hall or Public Works. To alleviate bottlenecks, a rewiring project was resubmitted as part of the 2007 Capital Improvement Program, after being cut from the 2004 budget. The rewiring needs to be addressed regardless of future decisions concerning the space study for the building. In preparation for the project, staff interviewed several contractors and obtained quotes for the work. After careful review of the proposals, staff is requesting approval to hire Advent Systems, Inc. to replace network cabling in the building. Discussion The Police and Fire Headquarters was initially wired with Category 4 network cabling, which is only capable of transmitting data at 10 Mbps. Over the years a number of new cable runs have been added using Category 5 cable but, depending on when the cables were run, a single cable of eight wires might be split off to provide four wires to one computer and four wires to another. This scenario also limits the cable throughput to 10 Mbps. Current industry network standards require a minimum of 100 Mbps to all network nodes. In most locations the telephone connection is in the same wall plate as the network connection, so it would be difficult to pull out the old network cables without pulling out the phone cables with them. Since the Village is planning to replace the phone system next year it would be prudent to replace those phone cables this year along with the network cabling. (Phone locations without a network connection will not be included in this project.) Each wall jack location will include two Category 6 data cables (one for a PC and one for a printer) and one Category 5e phone cable. The Category 5e phone cable will work for our current phone system and can be reused for any future phone system the Village chooses. The vendor will punch the phone cables down to 110 phone blocks in the telephone room. We will need to have our telephone vendor punch down the cables from the existing phone switch to the 110 phone blocks. Request for Approval to Rewire Voice and Data cabling at Police and Fire Headquarters May 30, 2006 Page 2 Quotes Four different vendors provided quotes for the rewiring project. Each vendor's quote includes 24 locations on the ground floor, 85 on the first floor, and 90 on the second floor. The quotes also include racks, wire management, patch panels, and removal of the old cable. See the Table 1 for a comparison of prices and warranties of the quotes provided. Some quotes included two cables for data and one for voice, and some included the two data cables only. Advent Systems' quote was the lowest for each scenario. Table 1: Comparison of Quotes Comparison of Quotes for Voice and Data Rewiring 1.'voice,2data.ca6Ies . X\Clvenf . Gearv Electric MaIko Tech Warranty ..2():yrC...... 1 yr. 10 yr. Total incl. .. '$62;'(l'Z1;; '.": $66,650 $147,833 ^s"'.. .2;datacables,onlv . :.. . "..:: .:.;..; ;~dvenf.:;. ;; Geary Electric PCS Solutions Warranty ,. ..'2.0Vr. . 1 yr. 25vr $49;700 $55,335 $72,50.0 Staff chose Advent Systems, Inc. as the preferred vendor because their price was the lowest, they have done work for us before (terminating fiber at Public Works), and they have been highly recommended by Arlington Heights for network cabling. Staff requested an updated quote from Advent Systems with current cable pricing and adjustments to the project scope to more closely match the job requirements. The number of wall jack locations was reduced from the original count. The updated quote provides one voice and two data cables to each location unless otherwise noted. It also includes fourteen cables from the telephone room to the server room, ten cables to various locations for radio equipment, and eight cables for voice to allow the emergency call-out system to be moved from the Fire Department to the Police and Fire server room. The quote includes an allowance of $3,500 for overtime that will not be billed unless it is used. Table 2 shows costs for the work requested. The complete quote from the contractor is provided in Addendum 2. Table 2: Final Quote Revised Quote from Advent Systems, Inc. Base quote provides one CAT 5e cable for voice and two CAT 6 cables for data at each jack location. Price includes racks, wire management, patch panels, wall plates, 110 phone blocks, removal of existing cable, and a 2.0 yr warranty. Ground Floor: 7 voice/data locations First Floor: 58 voice/data locations plus 5 cables for radio equipment Second Floor: 78 voice/data locations, 5 cables for radio equipment, and 8 cables for voice for emergency call-out system, and 14 cables to the server room $58,908 Communications Pole (for cubicle area in Investioations where there are no walls to run wires through) $250 180 - 7' Datch cables for racks $1,395 180 - 1 0' Datch cables for workstations and Drinters $1,548 Total $62,101 I:\VB Request Memos\2006 PD-FD Rewiring Request.DOC Request for Approval to Rewire Voice and Data cabling at Police and Fire Headquarters May 30, 2006 Page 3 The 2007 Capital Improvement Program includes $25,000 for this project. This estimate was based on vendors' quotes provided prior to the 2004 CIP submittal for the same project (plus cost of living increases), but the recent volatility of the global copper market was not foreseen. Copper prices have risen 56% just since January 2006 according to the e-mail from one of the vendor's suppliers provided in Addendum 1. The comparison quotes from the various vendor's which were supplied in April of this year have all expired. One vendor would only guarantee prices for one week. The revised quote from Advent Systems must be accepted by June 23, 2006 so the cable can be ordered at the prices provided. Recommendation I recommend the Village hire Advent Systems, Inc. to rewire voice and data cabling at the Police and Fire Headquarters as described for an amount not to exceed $62,101. The purchase will require a budget amendment to be handled in November. Please contact me if you have any questions or comments. ~ ~iddleton IT Director Attachments I:\VB Request Memos\2006 PD-FD Rewiring Request.DOC Addendum 1 E-mail from Vendor's Supplier Regarding Price Increases for Copper Cable May 23, 2006 Dear Valued Business Partner, The Siemon Company has recently issued a new price sheet to our distributors for copper cable, effective May 17, 2006, which includes significant increases from the previous price sheet. The purpose of this letter is to help you understand the unprecedented events that the structured cabling industry is experiencing which are driving these increases. We are all too familiar with r~s~ng fuel costs. This translates into higher transportation costs as well as an increase in the cost of plastic resins. However, this is only one small part of the story - what hasn't been in the forefront of national news is the volatility of the global copper market. Copper prices have more than tripled over the past four years and don't show any signs of slowing down or reversing. Industry pundits are predicting that the copper market will remain volatile into the foreseeable future, and that the rising price trends will continue. Since the issuance of Siemon's last copper cable price sheet in January, copper prices have risen 59%1 Industry experts tell us that current copper production is not meeting demand. The level of raw material supply, which historically has been maintained at 8-12 weeks, has dropped to 2-3 weeks. Current mine strikes and threats of additional strikes continue to undermine overall supply. In addition, demand from China's emerging markets doesn't show any signs of slowing. Based on these conditions, we don't expect to see any decrease in copper prices in the near future. Siemon remains committed to providing high quality product at reasonable costs. In light of the above factors, Siemon must build these increased costs into the cost of our products. Siemon is in the process of re-issuing all active and pending quotes that include copper cable. Your local Siemon representative will be contacting you with specific information related to open quotes. We will continue to monitor copper market activity and will keep you apprised of any significant factors or price changes. We appreciate your continued support of these necessary changes and will continue to strive to provide the highest levels of quality, service and customer value in the industry. Sincerely, Mark Catrone Global Customer Support/Services Manager We at The Siemon Company hope that you find our occasional educational seminar announcements and other announcements useful and beneficial. However, if you wish to discontinue receiving these, send an email to UNSUBSCRIBE@SIEMON.COM. To change your email address or add others, send email to CHANGE EMAIL@SIEMON.COM. Please provide your name and company name. Thank You I:\VB Request Memos\2006 PD-FD Rewiring Request.DOC Advenl SYSTEMS,. INC. 435 \Vest FuUe..touA"euue Elmhurst.. IL 60126-1404 Office # (630)279-1171 Fa>: # (630)279-7676 www.Ad.-elltsystems.com QUOTATION Date May 25, 2006 No. 27997-MP-R1 Village of Mount Prospect Police and Fire Department 112 East Northwest Highway Mount Prospect, IL 60056 TO Village of Mount Prospect PROJECT Village Manager's Office - IT Division 50 S. Emerson Street Mount Prospect, IL 60056-3218 Attention: Ms. Joan E. Middleton, MCSE (Tel: 847-392-6000 FAX: 847-870-5684) (Email: jmiddlet@mountprospect.org) Voice/Data Cabling Prices are for equipment and services as listed only, unless otherwise specified herein. Any alternation or deviation involving extra costs will be execuled only upon written order and will become an extra charge over and above this quolation. Because of conditions beyond our control, this quotetion is effective only for a period of THIRTY DAYS from the date above. Taxes now in effect or if and when levied on any sale based on this quotation must be added to the price, unless specifically provided for in the quotation. Deliveries are subject to all causes beyond our control, or whatever nalure, and also in addition subject to strikes, accidents, end failure of raw material supplies. TERMS - THIRTY DAYS NET FROM DATE OF INVOICE. No cash discounts for prepayment. My order based on this quotation shall be subject to approval and acceptance by Advent Systems, Inc. We are pleased to submit the following quotation on the above-mentioned project. SCOPE OF WORK Ground Floor: 7 - Furnish and install locations consisting of (1) 4 pair CAT 5E cable for voice and (2) 4 pair CAT 6 cables for data First Floor: 5 - Furnish and install locations consisting of (1) 4 pair CAT 6 PVC cable for radio 58 - Furnish and install locations consisting of (1) 4 pair CAT 5E cable for voice and (2) 4 pair CAT 6 cables for data Second Floor: 5 - Furnish and install locations consisting of (1) 4 pair CAT 6 cable for radio 78 - Furnish and install locations consisting of (1) 4 pair CAT 5E cable for voice and (2) 4 pair CAT 6 cables for data 300 - Furnish and install necessary J-Hook cable supports Tie Cables: 1 - Furnish and install (14) 4 pair CAT 6 cables from the MDF to the Server Room 1 - Furnish and install (1) 4 pair CAT 6 cable from the MDF to the Basement 8 - Furnish and install emergency call out lines MDF to Server Room Page 1 of 3 Advent SYSTEMS, INC. 435 \"~st FuJlertouAnnu~ Elmhurst, IL 60126-1404 Offjc~ # (630}279-7171 Fax # (630}279-7676 \Vww.Ad"~Dts~'St~m..com QUOTATION Date May 25, 2006 No. 27997-MP-R1 Additional Work: 2 - Furnish and install 7' x 19" relay racks (Floor 2 MDF) 3 - Furnish and install vertical wiremanagers (Floor 2 MDF) 5 - Furnish and install 300 pair 110 blocks 2 - Furnish and install 18882 wire management panels 1 - Furnish and install 24 port CAT 6 patch panels (Floor 2 MDF) 5 - Furnish and install 48 port CAT 6 patch panels (Floor 2 MDF) 7 - Furnish and install horizontal wire management panels (Floor 2 MDF) 199 - Furnish labor to remove the voice/data cable from existing locations BASE CONTRACT TOTAL INVESTMENT........................................ $58,908.00 OPTIONS 1 - Add a communications pole @ ............................................. $250.00 EACH 1 - Add a location consisting of (1) CAT 5E cable and (2) CAT 6 cables @ ........................................................... $298.00 EACH 1 - Add a location consisting of (2) CAT 6 cables @ ...................... $243.00 EACH 1 - Add a location consisting of (1) CAT 6 cable @ ........................ $175.00 EACH 180 - Add a 7 ft. CAT 6 patch cord @ $7.75 each .................... ADD $1,395.00 180 - Add a 10 ft. CAT 6 patch cord @ $8.60 each .................. ADD $1,548.00 TIME & MATERIAL RATES Straight time ... ... ... ......... ......... ... ... ... ... ... ... ... ... ... ... ... ... ... ... $ 71.00/Hour Overtime .......................................................................... $106.00/Hour QUALIFICATIONS . All work to be done by IBEW installers . All work to be done on regular time . The cables will be tested for CAT 6 permanent link . Hard copy CAT 6 test results will be provided . All of the horizontal cable will be non-plenum rated . An allowance of $3,500.00 has been included for overtime . Patch cords have not been included in this quotation . All of the furniture will be moved by others Page 2 of 3 AdveJ SYSTEMS, INt;. 435 "V~t Fulle.-tou A "<'111'" EbnbUl'St, IL 60126-1404 Office # (630)279-7171 Fax # (630)279-7676 www _~.h-euts)'St..ms.com QUOTATION Date May 25, 2006 No. 27997-MP-R1 . A 20 Year manufacturer's warranty on parts and labor is included . The cost for a Performance and Payment Bond has not been included in this quotation . Tax has not been included in this Quotation . Proposal pricing subject to change after 30 days due to the volatility of the copper and petroleum industries Accepted by: Title: Sincerely, Mike Pentzliw Mike Pentz! ReDD Manager, Voice/Data Operations Date: Page 3 of 3 Mount Prospect Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS 1;b~~ '-Ie. ole, FROM: WA TERlSEWER SUPERINTENDENT DATE: MAY 31,2006 SUBJECT: REJECT BIDS FOR BOOSTER STATION NO.4 PIT PIPE REPAIN ING PROJECT AT 117 NORTH WAVERLY. BACKGROUND In order to maintain the integrity of our water distribution system, the major components of each reservoir and pumping station are regularly inspected. Subsequently, defects and failures are repaired. The Village contracted with Dixon Engineering to inspect and recommend repairs at Booster Pumping Station 4; located at 117 North Waverly. Based on Dixon's inspection, the roof of the 800,000 gallon below-ground reservoir is in need of replacement and the valve pit pipes need to be re-painted. Bid documents and specifications were subsequently prepared to arrange the contractual rehabilitation of the valve pit piping. Bid documents and specifications for the roofing system replacement are currently being prepared by third party roofing specialist. The results of the roofing bid will be presented at a later date. BID RESULTS Bids for the valve pit pipe work were let in April 2006. Eight (8) invitational bids were distributed to qualified painting contractors. The bid notice was placed in a local paper as required. Bids were opened on April 26, 2006 and publicly read aloud. Two (2) contractors responded. Results are as follows: Contract Item Total Bid. Manta Painting, Hammond, Indiana $34,000 Jetco Ltd, Prospect Heiohts, Illinois $65,200 Enoineer's Estimate $12,500 Page 2 of 2 Reject Bids for Booster Station No.4 Pit Pipe Repainting at 117 North Waverly May 31, 2006 DISCUSSION Sufficient funds are included in the budget for this project; but both of the bids came in well above the Engineer's Estimate of $12,500. Staff reviewed the bids and the cost estimate with the engineer and determined that the engineer's cost estimate is accurate but the bids are not competitive and not in the best interests of the Village. Specifically, Dixon believes that the bids incorporate inordinately high mobilization costs that reflect busy work loads and high fuel costs. As the renovation and rehabilitation of our water tanks and pump stations is an ongoing process, staff and the engineer are recommending that the village reject the current bids and allow staff to re-bid the painting project in conjunction with next fiscal year's tank painting project at Booster Station 11. The Station 11 project involves the cleaning and recoating of a 1 million gallon welded steel ground storage tank. Although this work will be similar in form and function to the pit pipe work, the scope of work will be much larger. Consequently, we believe prices will be more competitive. RECOMMENDATION I recommend that the Village Board reject all bids received for the Booster Station No.4 Pit Piping Repainting Project as being non-competitive and not in the best interest of the Village. oY1~ t1~ Matt Overeem I concur. ~ Director of Public Works MO/MO C:\Documents and Settings\sdorsey\My Documents\WATER\RESERVOIRSISTATION 4\pit pipe painting station 4 2006 rec (3).doc CC: Deputy Director of Public Works Sean Dorsey Village Clerk Lisa Angell