HomeMy WebLinkAbout04/20/1999 VB minutes MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
APRIL 20, 1999
CALL CALL TO ORDER
TO ORDER Village Clerk Velma W. Lowe called the meeting to order at 7:37 p.m.
ROLL CALL
ROLL CALL Present upon roll call: Trustee George Clowes
Trustee Timothy Comoran
Trustee Paul Hoefert
Trustee Richard Lohrstorfer
Trustee Daniel Nocchi
Absent: Trustee Irvana Wilks
Mayor Gerald L. Farley
MAYOR MAYOR PRO TEM
PROTEM Trustee Hoefert, seconded by Trustee Nocchi, moved to appoint
Trustee Corcoran as Mayor Pro Tern.
Upon mil call: Ayes: Clowes, Corooran, Hoefert,
Lohrstorfer, Nocchi
Nays: None
Motion carded.
PLEDGE PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Trustee Lohrstorfer.
INVOCATION INVOCATION
The invocation was given by Trustee Clowes.
APPROVAL OF MINUTES
MINUTES Trustee Nocchi, seconded by Trustee Lohrstorfer, moved to approve
the minutes of the regular meeting of April 6, 1999, as amended.
Upon roll call: Ayes: Clowes, Lohrstorfer,
Corcoran, Nocchi, Hoefert
Nays: None
Motion carried.
BILLS APPROVAL OF BILLS
Trustee Hoefert, seconded by Trustee Nocchi, moved to approve the
following list of bills:
General Fund $ 739,960
Refuse Disposal Fund 117,512
Motor Fuel Ta~< Fund
Community Development Block Grant Fund 49,027
Local Law Enforcement Block Grant Fund '97
Asset Seizure Fund
Debt Service Fund 158,973
1998A Street Improvement Const. Fund
Capital Improvement Fund 26,766
Police & Fire Building Construction
Capital Improvement Construction Fund
Downtown Redevelopment Const. Fund 533,778
Street Improvement Construction Fund
1998A Flood Control Construction Fund
Flood Control Construction Fund 62,388
Water & Sewer Fund 300,870
Parking System Revenue Fund 2,696
Risk Management Fund 197,853
Vehicle Maintenance Fund 36,810
Vehicle Replacement Fund 73,354
Computer Replacement Fund 6,811
Flexcomp Trust Fund 15,594
Escrow Deposit Fund 42,187
Police Pension Fund
Fire Pension Fund
Benefit Trust Funds
$2,364,569
Upon roll calk Ayes: Lohrstorfer, Clowes, Hoefert, Nocchi
Nays: None
Motion carried.
FINANCIAL FINANCIAL REPORT
REPORT To be presente(: at the Committee of the Whole meeting,
April 27, 1999.
MAYOR'S REPORT
PROCLAMA- Mayor Pm Tern Corcoren, presented a proclamation acknowledging
TIONS Earth Day, April 22, 1999, to Glen Andler, Director of Public Works.
Mayor Pro Tern Corcoran. presented a proclamation acknowledging
Children's Fire Safety Week, May 3-7, 1999, to Rich Doubek, Public
Education Officer with the Mount Prospect Fire Department.
APPOINT- APPOINTMENTS
MENTS The following appointment was made:
BOARD OF FIRE AND
_ , - .1'. - . ' ~5BM_E2~JBE~
Dennis Prikkel, to replace Tom Dawes May, 2001
The following reappointments were made:
SPECIAL EVENTS COMMISSION
Steve Dudacher May, 2003
Michael Janonis May, 2003
Trustee Hoefert, seconded by Trustee Nocchi, moved to accept the
appointments.
Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi
Nays: None
Motion carried.
CITIZENS TO BE HEARD
CITIZENS Mr. Larry Breuse, representing the Mount Prospect Jaycees, requested
a waiver of fees and licenses associated with the annual Jaycees
carnival, to be held at Mount Prospect Plaza May 26-31.
JAYCEES
CARNIVAL Trustee Hoefert. seconded by Trustee Nocchi, moved to waive all fees
FEES and licenses associated with the Jaycees carnival May 26-31, 1999.
Upon roll call: Ayes: Clowes, Hoefert. Lohrstorfer, Nocchi
Nays: None
Motion carded
ZBA 02-99 OLD BUSINESS
NAMCO ZBA 02-99, NAMCO Cybertainment, 999 N. Elmhurst Road:
CYBER- An ordinance was presented for first reading to grant a Conditional Use
TAINMENT permit for an indoor entertainment facility, to be called 'Time Out' at
Randhurst Mall. ~'~
(TIME OUT)
Trustee Nocchi, seconded by Trustee Lohretorfer, moved to waive the
rule requiring two readings of an ordinance.
Page 2 -April 20, 1999
Upon roll call: ': Ay~ Clowes, Hoefert, Lohrstorfer, Nocchi
NayS: None
ORD. Trustee Nocchi, seconded by Trustee Lohrstorfer, moved for approval
~ NO. 5014 of Ordinance No, 5014:
AN ORDINANCE AMENDING ORDINANCE NO. 3604 RELATIVE TO
THE PLANNED UNIT DEVELOPMENT GOVERNING RANDHURST
SHOPPING CENTER IN ORDER TO PERMIT A CYBERTAINMENT
AMUSEMENT FACILITY
Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi
Nays: None
Motion carried.
ZBA 04-99 ZBA 04-99, LaSalle Bank, 200 E. Kensington Road
LASALLE An ordinance was presented for first reading to grant a Conditional Use
BANK permit for the expansion of an existing drive-through facility from two
lanes to four lanes at the Randhurst Mall branch of LaSalle Bank.
Trustee Hoefert, seconded by Trustee Nocchi, moved to waive the rule
requiring two readings of an ordinance.
Upon roll call: Ayes: CIowes, Hoefert, Lohrstorfer, Nocchi
Nays: None
Motion carried.
ORD. Trustee Hoefert, seconded by Trustee Nocchi, moved for approval of
NO. 5015 Ordinance No, 5015:
AN ORDINANCE AMENDING ORDINANCE NO. 3604 RELATIVE TO
THE PLANNED UNIT DEVELOPMENT GOVERNING RANDHURST
SHOPPING CENTER IN ORDER TO PERMIT THE EXPANSION OF
A DRIVE-THROUGH BANKING FACILITY
Upon roll call: Ayes: CIowes, Hoefert, Lohrstorfer, Nocchi
Nays: None
Motion carried.
AMEND
CH. 7: BUS An ordinance was presented for first reading to amend Chapter 7 of
SHELTER the Village Code relative to signage on Village-approved structures,
SIGNS specifically bus shelters, in public rights-of-way.
Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to waive the
rule requiring two readings of an ordinance.
Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi
Nays: None
Motion carried.
ORD.
NO. 5016 Trustee Hoefert. seconded by Trustee Lohrstorfer, moved for the
approval of Ordinance No. 5016:
AN ORDINANCE AMENDING CHAPTER 7 OF THE VILLAGE CODE
Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi
Nays: None
Motion carded.
ELECTION NEW BUSINESS
~ RESULTS A resolution was presented declaring the results of the recent election,
Apdt 13, 1999; Trustee Nocchi read the number of votes received by
each candidate.
Page 3- Apdl 20, 1999
RES. Trustee Nocchi. seconded by Trustee Clowes, moved for approval of
NO. 17-99 Resolution No. 17-99:
A RESOLUTION DECLARING THE RESULTS OF THE
CONSOLIDATED ELECTION OF THE V1LLAGE OF MOUNT
PROSPECT HELD APRIL 13. 1999
Upon roil calk Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi
Nays: None
Motion carried.
DISPOSE An ordinance was presented for first reading, which would authorize
OF the disposal of department uniforms and mowing equipment, by the
PROPERTY Fire and Public Works Departments,
The Fire Department will dispose of used clothing by participating in an
exchange program with other departments, and the Public Works
Department will sell two mowers to the Arlington Heights Park District;
the Mount Prospect Park District had indicated that they were not
interested in purchasing the mowers.
Trustee Hoefert, seconded by Trustee Nocchi, moved to waive the rule
requiring two readings of an ordinance.
Upon mil call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi
Nays: None
Motion carded.
ORD. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval
NO. 5017 of Ordinance No. 5017:
AN ORDINANCE AUTHORIZING THE DISPOSAL OF CERTAIN
PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT
PROSPECT
Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi
Nays: None
Motion carded.
ABOVE-
GROUND An ordinance was presented for first reading, which would amend
STORAGE Chapter 23 and Chapter 24 of the Village Code by establishing
TANKS provisions for aboveground storage tanks for flammable liquids.
Trustee Hoefert. seconded by Trustee Clowes. moved to waive the
rule requiring two readings of an ordinance.
Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi
Nays: None
Motion carded.
ORD.
NO. 5018 Trustee Hoefert. seconded by Trustee Nocchi, moved for approval of
Ordinance No. 5018:
AN ORDINANCE AMENDING CHAPTER 23 AND CHAPTER 24 OF
THE VILLAGE CODE OF MOUNT PROSPECT
Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi
Nays: None
Motion carded,
A resolution was presented to repeal Resolution No. 6-99 and
Resolution No. 7-99 relative to Scotty's Home Market sales tax relief
incentives, and tax abatement application. Scotty's had originally
planned to relocate to Mount Prospect with the Board's suppor~ of their
Page 4 - April 20, 1999
application for C~id ta~ relief plans, both from Cook County and the
Village. Scotty's n~'longer has plans to conduct business within the
RES. Trustee Nocchi, seconded by Trustee Clowes, moved for approval of
NO. 18-99 Resolution No. 18-99:
A RESOLUTION TO REPEAL RESOLUTION NO. 6-99 AND
RESOLUTION NO, 7-99 RELATIVE TO BEACON HOME DIRECT,
INC, D/B/A SCOTTY'S HOME MARKET MAKING APELICATION FOR
COOK COUNTY CLASS 6B TAX ABATEMENT AND FOR CERTAIN
TAX RELIEF
Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi
Nays: None
Motion carded.
BID VILLAGE MANAGER'S REPORT
RESULTS: Mr. Janonis presented the following bid results for catch basin and inlet
repair:
CATCH
BASIN, INLET BIDDER AMOUNT
REPAIR Suburban General Construction, Inc. $38,625.00
Glenbrook Excavating, inc. 42,300.00
Artley Paving & Contracting Corp. 45,350.00
Mr. Janonis explained that only $37,500.00 has been budgeted for this
project, so quantities will be adjusted so the total expenditure will not
exceed the budgeted amount.
SUBURBAN
GENERAL Trustee Nocchi, seconded by Trustee Clowes, moved to concur with
CONSTR. the recommendation of staff to award the contract for catch basin and
inlet repair to Suburban General Construction, Inc. for an amount not
to exceed $37,500,00.
Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi
Nays: None
Motion carried.
Trustee Hoefert asked Glen Andler, Director of Public Works, to take a
look at the inlets on Mount Prospect Road, along the parkway,
specifically the height of them relative to the surrounding ground. Mr.
Andler explained they are maintained by Cook County, but he would
communicate with the them about this matter.
UTILITY The following bid results were presented for one Toro Workman 4200
TRACTOR utility tractor:.
J~ AMOUNT
Chicago Turf & Irrigation $28,573.00
Tri State Turf & Irrigation 29,636.00
Kenny Corp. 31,435.00
Mr. Janonis stated that the original bid specifications included an
optional trade-in allowance for two additional units, however, because
of a very low trade-in value ($1500.00/unit), staff approached local
park districts to see if there was a need for them. Arlington Heights
Park District offered to purchase the equipment, therefore, the units
were listed in Ordinance No. 5017, approved eadier at this meeting.
CHGO. Trustee Hoefert, seconded by T~ustee Nocchi, moved to concur with
TURF & the recommendation of staff to accept the bid from Chicago Turf &
IRRIGATION Irrigation for one utility tractor, at a cost not to exceed $28,573.00.
Page 5-April 20, 1999
Upon roll call: Ayes: Clowes. Hoefert Lohrstorfer. Nocchi
Nays: None
Motion carried.
MELAS Mr. Janonis presented the following bid results for the Melas Park
PARK Lighting Project, explaining that a total of sixteen lighting units will be
LIGHTS installed in the south parking lot and along the main access road:
~ AMOUNT
Home Towne Electric, inc. $108,091,00
Hecker and Company, inc, 114,470.00
HOME
TOWNE Trustee Clowes, seconded by Trustee _ohrstorfer. moved to concur
ELECTRIC with the recommendation of staff and award the contract for the Melas
Park Lighting Project to Home Towne Electric, Inc. in an amount not to
exceed $108.091.00. Currently, $78,000.00 is allocated in the budget
for this project, therefore, the remaining $30,091.00 will come from
funds previously budgeted for the BusselAIgonquin/Dempater street
lighting project. Mr. Janonis stated that staff is applying for federal
funding to cover that project.
Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi
.- Nays: None
Motion carded.
PAVEMENT
MARKING The following bid results were presented for pavement marking
throughout the Village this year:.
B.~ AMOUNT
Preform Traffc Control System, LTD. $37,786.91
Marking Specialists Corp, 44,699.95
AC Pavement Stdping Co. 48,156.76
PREFORM
TRAFFIC Trustee Lohrstorfer, seconded by Trustee NocohL moved to concur
CONTROL with the recommendation of staff and award the 1999 contract for
SYSTEMS pavement marking to Preform Traffic Control Systems. Ltd. in an
amount not to exceed to $28,500.00.
Upon roll call: Ayes: Clowes, Hoefert. Lohrstorfer, Nocchi
Nays: None
Motion carded.
STREET
RECON- The following bid results were presented for the 1999 Street
STRUCTION Reconstruction Program, covering 3.4 miles of Village streets:
BIDDER AMOUNT
Arrow Road Construction Co. $2,673,663.40
Plote, Inc. 3,029~ 145.58
Johnson Paving Co, 3,105,300.47
Ma,tam Construction, Inc, 3,364, ! 96.20
ARROW
ROAD Trustee Hoefert. seconded by Trustee Nocchi, moved to concur with
CONSTR. the recommendation of staff to award the 1999 Street Reconstruction
Program contract to Arrow Road Construction ~n an amount not to
exceed $2,673,663.40.
Upon roil call: Ayes: Clowes. Hoefert, Lohrstorfer. Nocchi
Nays: None
Motion carded.
Trustee Clowes suggested that. in future memorandums relative to
street repairs, staff should include the last repair date for each street,
for the Board members' information; Mr. Andler res[}onded positively.
Page 6 - Apd120,1999
A request was pre§ented for a Change Order No. 1 in the amount ol~
$15,905.67 for DeKaf Construction Company to install bike/jogging
CHANGE paths at Melas Patk~ ~ :':~: ;:' ~.
ORDER:
BIKE& Mr, Janonis explained that in March 1999 a contract for $223,078.30
~ JOGGING was awarded to DeKaf Construction for this same project, however,
PATH some options were eliminated due to the lack of funds. Since that
time, Arlington Heights and Mount Prospect Park Districts have agreed
to assist the Village in covering the additional costs for a revised
version of Option 4.
Trustee Nocchi, seconded by Trustee Lohrstorfer, moved to approve
Change Order No. 1 for DeKaf Construction Company, for the Melas
DEKAF Park bike/jogging path project, in the amount of $15,905.67.
CONSTR
Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi
Nays: None
Motion carded.
Trustee Clowes expressed his saris.faction with the progress that has
been made regarding the bike/joggin~ path project.
Sean Dorsey, Deputy Director of Public Works, presented a request for
· approval of a three-year contract for water meter installation, testing,
reading, and building to HBK Water Meter Service in an amount not to
exceed $67,900. He stated that three vendors were sent Requests for
Propocals, but only HBK responded; HBK has been the Village's water
meter installation contractor for the last nine years.
Trustee Hoefert, seconded by Trustee Clowes, moved to concur with
staff's recommendation of a three-year contract being awarded to HBK
Water Meter Service for the above services in an amount not to
exceed $67,900.
WATER
"""" METERS Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi
Nays: None
Motion carried,
Deputy Police Chief Ron Richardson, and Jim Guenther Public Works
Fleet Supervisor, presented the Board with a proposal to refurbish six
HBK WATER police squad cars, and requested authorization to purchase one
METER SVC. detective car.
Shaheen Chevrolet of Lansing, Michigan submitted a proposal to
refurbish the six 1996 Chevrolet Caprice patrol squad cars at a cost of
POLICE approximately $11,000 per vehicte, and Miles Chevrolet in Decatur,
SQUAD Illinois submitted a proposal for the sale of one Chevrolet Lumina
CARS sedan, in a police package, for $18,500 under the current state bid
award.
Trustee Hoefert, seconded by Trustee Nocchi, moved to waive the bid
process for the refurbishing of six patrol squad cars at a cost not to
exceed $66,000.
Upon roll call: Ayes: Clowes, Hoefer~, Lohrstorfer, Nocchi
Nays: None
Motion carded.
SHAHEEN Trustee Nocchi, seconded by Trustee Nocchi, moved to award a
CHEVROLET contract for the refurbishing of six patrol cars to Shaheen Chevrolet in
an amount not to exceed $66,000.
~ Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi
Nays: None
Motion carded.
Page 7- Apd120,1999
Trustee Hoefert. seconded by Trustee Nocchi, moved to waive the bid
process for the purchase of one Chevrelet Lumina sedan through state
bid at a cost not to exceed $18.500. from Miles Chevrolet.
Upon roll call: Ayes: Clowes. Hoefert, Lohrstorfer, Nocchi
Nays: None
Motion carried.
Trustee Nocchi. seconded by Trustee Hoefer~. moved to authorize the
MILES pumhase of one Chevrolet Lumina sedan from Miles Chevrolet at a
CHEVROLET cost not to exceed $18,500.
Upon roll calf: Ayes: Clowes, Hoefert. Lohrstorfer~ Nocchi
Nays: None
Motion carried.
NETWORK Assistant Village Manager David Strahl presented a request to waive
BACKBONE the bid orocass and accept an upgrade for the Viltage com0uter
UPGRADE network backbone system, He explained that the backbone refers to
the wiraline connection between computer servers for data transfer
and communications, allowing large amounts of data to be transmitted
between Village departments.
He requested a waiver of the bidding process for the installation of a
network backbone upgrade. Additionally. he recommended the Village
enter into a contract to purchase the upgrade from Fujitsu in an
amount not to exceed $71,611, and enter into a maintenance
agreement with Fujitsu for an annual amount not to exceed $8,985.
Trustee Hoefert, seconded by Trustee Lohrstoder. moved to waive the
bidding process for the installation of a computer network backbone
upgrade.
Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer, Nocchi
Nays: None
Motion carried.
FUJITSU Trustee Hoefert, seconded by Trustee Nocchi, moved to concur with
the recommendation of staff and enter into a contract with Fujitsu for a
computer network backbone upgrade in an amount not to exceed
$71,611, and a maintenance agreement for an annual amount not to
exceed $8.985.
Upon rolt call: Ayes: Clowes. Hoefert. Lohrstorfer, Nocchi
"- Nays: None
Motion carried.
STATUS
REPORT Mr, Janonis reminded the audience of the "Welcome New Residents"
coffee scheduled for Saturday, April 24,
He extended an invitation tc the Board and the press to accompany
him to Viltage Hall immediately after the meeting for a brief tour, to see
the proposea remodeling/relocation of offices; this was in response to
recent inquiries from Trustee CIowes about future plans for the
building.
OTHER ANY OTHER BUSINESS
BUSINESS Trustee CIowes complimented the Fire Department on their "in-house"
newsletter.
Trustee Nocchi asked the Board to consider funding a private traffic
control company to assist with downtown traffic regulation and detours
dudng the Elmhurst Road construction, or budgeting for overtime
compensation for police officers. Following a bdefdfscussion. Mr.
Janonis stated that this would be considered dudng the upcoming
budget sessions.
Page 8 - April 20, 1999
LOSED CLOSED SESSI0~
SESSION Mayor Pro Tern C~c°ra~;Stated that there was no need for a Closed
Session as listed On the agenda.
ADJOURN ADJOURNMENT
Trustee Nocchi, seconded by Trustee Hoefert, moved to adjourn the
meeting.
Upon roll call: Ayes: Lohrstorfer, CIowes, Hoefert, Nocchi
Nays: None
Motion carried.
The meeting was adjourned at 9:05 p.m.
Velma W. Lowe
Village Clerk
Page 9 -Apd120, 1999