HomeMy WebLinkAbout7. MANAGERS REPORT 4/18/06
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
Mount Prospect
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TO:
ASSISTANT VILLAGE MANAGER DAVE STRAHL
FROM:
IT DIRECTOR
DATE: MARCH 30, 2006
SUBJECT: REQUEST TO WAIVE BID PROCESS AND TO PURCHASE
REPLACEMENT DESKTOP PCS, LAPTOPS, AND SERVERS
It is time to begin making scheduled purchases for the new budget year. The 2006 budget
includes the replacement of 35 desktop PCs, 3 small servers and 2 mid-size servers.
Additionally the Police Department has budgeted for two new PCs (additions to inventory). Staff
is requesting that the bid process be waived to purchase these computers and is recommending
that the purchases be made from Dell. The Village has standardized on Dell computers and the
quotes Dell provided are from the current Illinois state contract.
Dell's prices and specifications are detailed below. The pricing shown below reflects
promotional rates, providing savings well below the standard Illinois state contract pricing. The
promotion also includes an additional small server and two printers at no charge. The promotion
is valid through April 30th.
pes
OptiPlex GX620: Pentium 4, 650/3.4GHz/2M/800FSB HT, 1 Gb RAM, 48x32 CD-RW/DVD Combo,
MS Windows XP Professional, 19" LCD Flat Panel Display, 4-yr. Warranty, Surge Protector.
37 PCs @ $1381
Promo includes one free M5200N rinter.
Inspiron 6400: Core Duo T2300, 1.66GHz/2M/667MHz, 1 Gb RAM, 24x CD-RW/DVD, MS Windows
XP Professional, Nylon case, 4-yr. Warranty, Surge Protector
2 La to s $1,474
PowerEdge 1800/1850: (2) 3.0 GHz Xeon processors, 2 Mb cache, 3 Gb RAM, CD-ROM, MS
Windows Server 2003, 3-yr. Warranty.
Configurations and prices vary slightly. The cost is 3 @ $3,739 using the average price. Promo offer
is to buy three and get one free. The free server will be used for the GIS SQL database.
Two re racement servers will be used as domain controllers and one will be used for WebSENSE.
PowerEdge 2850: (2) 3.0 GHz Xeon processors, 2 Mb cache, 4 Gb RAM, CD-ROM, MS Windows
Server 2003, 4-yr. Warranty, PowerVault 114T DL T VS160 Tape Drive w/2 drives
2 Servers @ $7,260, 1 tape drive @ $3,568
Promo includes one free M5200N printer.
One will be a file server for Police and Fire; one will be an Oracle server for the Hansen database.
Total
Laptops
Small
Servers
Mid-size
Servers
$51,097
$2,948
$11,216
$18,088
$83,349
Request to Waive Bid Process and to Purchase Replacement PCs. Laptops, and Servers
March 30, 2006
Page 2
I request that the bid requirement be waived for the purchase of the replacement computers as
detailed above. Also I recommend that the Village purchase the described PCs, laptops and
servers from Dell for an amount not to exceed $83,349. Funds are available for these
purchases. Please feel free to contact me with any questions or concerns.
~
~ Middleton
IT Director
I:WB Request Memos\2006 Computer Requests.doc