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HomeMy WebLinkAbout2. DRAFT MINUTES 4/4/06 CALL TO ORDER ROLL CALL PLEDGE INVOCATION MINUTES APPROVE BILLS MAYOR'S REPORT CHILD PREVENTION NATIONAL FAIR HOUSING FIREFIGHTER'S PENSION BOARD MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT April 4, 2006 Mayor Wilks called the meeting to order at 7:08 p.m. Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee John Korn Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Michael ladel Absent: Trustee Timothy Corcoran PLEDGE OF ALLEGIANCE Trustee Skowron led the Pledge of Allegiance. INVOCATION Trustee Lohrstorfer gave the Invocation. APPROVAL OF MINUTES Trustee Kom, seconded by Trustee Hoefert, moved to approve the minutes of the regular meeting held March 22, 2006. Upon roll call: Ayes: Hoefert, Korn, Skowron, Wilks Nays: None Abstain: Lohrstorfer, ladel Motion carried. APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS was noted by an asterisk, and all items further listed in that manner would be considered with one vote, as business item "IX. CONSENT AGENDA" MAYOR'S REPORT Mayor Wilks presented proclamations acknowledging April as: Child Prevention Month and National Fair Housing Month. Village Manager Michael Janonis presented for a 1st reading an ordinance amending Chapter 5, Article IX, and "Firemen's Pension Board", of the Village Code. Mr. Janonis stated the revision is in accordance with the amended Downstate Firefighter Article of the Illinois Pension Code, the "Firefighters' Pension Board" with newly elected/appointed members effective April 17, 2006. Trustee Hoefert, seconded by Trustee ladel, moved to waive the rule requiring two readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, ladel Nays: None Motion carried. 1 ORD 5554 APPOINTMENTS CITIZENS TO BE HEARD BUSSE AVENUE MARCH 21, 2006 PRIMARY ELECTION Trustee Hoefert, seconded by Trustee Korn, moved to approve Ordinance No. 5554: AN ORDINANCE AMENDING CHAPTER 5 (BOARDS AND COMMISSIONS) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Hoefert, Korn Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Mayor Wilks made the following appointments to the Firefighters' Pension Board to take effect April 17, 2006. Fire Chief Mike Figolah Finance Director Dave Erb Term to Expire April 2009 Term to Expire April 2008 Trustee Zadel, seconded by Trustee Korn, moved to approve the appointment of Fire Chief Mike Figolah and Finance Director Dave Erb to the Village of Mount Prospect Fire Fighters' Pension Board. Upon roll call: Ayes: Hoefert, Korn Lohrstorfer, Skowron, Zadel Nays: None Motion carried. COMMUNICATIONS AND PETITIONS Ms. Katie Moran, 1403 Brentwood Drive, stated she had recently sent a letter to the Village Board regarding the preservation of Busse Avenue, and she appre- ciated the opportunity to reiterate her comments supporting the preservation of the Busse Avenue before the Village Board. Ms. Moran identified several reasons she believed the area should be preserved including: psychological benefits, leaving this part of Mount Prospect's history to the next generation and maintaining the peaceful setting of Busse Avenue. She noted that Naperville has successfully preserved its historical business area. Mayor Wilks thanked Ms. Moran for her comments. Mr. George Clowes, 604 South Elm provided an update of the March 21, 2006 primary election. Mr. Clowes stated, he was at the Cook County Elections Office earlier in the day to witness the counting of the "missing" early voting ballots cast at the Mount Prospect Village Hall between February 17'h and March 16th. (Over two hundred early voting ballots that were to be delivered to the voters designated precinct on March 21st for counting were apparently never delivered.) Mr. Clowes and Mayor Wilks reviewed the events of the March 21, 2006 primary; missing early voting ballots and malfunctioning optic scanners and touch screen voting machines. While Mr. Clowes was pleased the ballots had been located and he could assure those individuals that their early votes had been counted, he anticipates the new voting procedures and guidelines will be improved and tightened up by the November election. The Village Board thanked Mr. Clowes for his diligent attention in this serious matter. 2 CONSENT AGENDA CONSENT AGENDA Village Manager Michael Janonis requested removal of Item D., under Village Manager's Report: Request from the Fire Department to ratify expenditure for the purchase of 10,000 N-95 compliant particulate masks, from the Consent Agenda. He stated Fire Chief Figolah would be presenting updated information regarding the purchase of the masks under the Manager's Report. Trustee Korn, seconded by Trustee Lohrstorfer, moved to approve removal of Item D., request from the Fire Department to ratify expenditure for the purchase of 10,000 N-95 compliant particulate masks, under Manager's Report, from the Consent Agenda: Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Lohrstorfer, moved to approve the following business items: BILLS 1) CATCH BASIN & 2) INLET REPAIRS BRICK-PAVER 3) SEALING 4) PAVEMENT 5) MARKING HBK WATER METER 6) SERVICES STREETSCAPE DESIGN 7) ELEVATOR INSPECTIONS 8) TELEPNONE RECORDING SYSTEM OLD BUSINESS NEW BUSINESS OFF-STREET PARKING AGREEMENT OZ DEVELOPMENT 2 WEST BUSSE AVENUE Bills, dated March 16-29, 2006 Request to accept bid for Catch Basin and Inlet Repairs (not to exceed $38,000) Request to accept bid for Brick Paver-Sealing (not to exceed $10,300) Request to accept bid for Pavement Marking (not to exceed $49,750) Request to accept proposal from HBK Water Meter Services for Water Meter Installation, Testing, and Building Inspections (not to exceed $69,070) Request to accept proposal from V3 Consulting for design services for Streetscape at Busse Avenue, Emerson Street and Route 83 (not to exceed $43,700) Request to accept proposal from Thompson Elevator Co. for 2006 elevator inspections (not to exceed $37.00 per inspection) Request approval of a five (5) year lease agreement with Fleetwood Financial for a Dictaphone Freedom 8700 telephone recording system (not to exceed $15,410) Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. OLD BUSINESS None. NEW BUSINESS Community Development Director William Cooney presented a parking agreement between the Village of Mount Prospect and Oz Development. The parking agreement enables the proposed Blue Bar Restaurant, 2 West Busse Avenue to meet its required parking demand in Village-owned off-site parking spaces. Mr. Cooney stated that since the developer is proposing to construct a new building, he must meet current Village parking requirements. The agreement with the Village provides for employee and customer parking in Village-owned spaces. Mr. Cooney also showed architectural drawings of the proposed 170-seat establishment and responded to several questions from the Village Board regarding the construction schedule. 3 RES 12-06 EASEMENT AGREEMENT NORWOOD EMERSON, 100 SOUTH EMERSON RES 13-6 AMEND CHAPTER 8 ADMINISTRATIVE ADJUDICATION Mr. Cooney stated, if the parking agreement is approved the developer would immediately apply for a demolition permit from Cook County, and could potentially be open for business this fall (2006). He added that the developer would also need the Village Board's approval for a liquor license. Mr. Cooney indicated the developer; Dr. Oztekin was also present to address any questions. Mr. Janonis referred the Village Board to the revised agreement, and noted that the Village has similar parking agreements with other downtown businesses. Trustee Skowron advised the Agreement should also be corrected to accurately reflect the address of the proposed project; the contract currently reads 2 West Busse Road and should read 2 West Busse Avenue. Trustee ladel, seconded by Trustee Lohrstorfer, moved to approve Resolution 12-06: A RESOLUTION EXECUTING AN OFF-SITE PARKING AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND Ol DEVELOPMENT Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, ladel Nays: None Motion carried. Mr. Cooney also presented an easement agreement between the Village of Mount Prospect and Norwood Emerson LLC, Developer, 100 South Emerson Street, The Emerson. Mr. Cooney stated the easements provide the property owner certain rights over the public sidewalks located around this development; the ability to locate a grease interceptor system under the sidewalk, outward door swings from the commercial storefronts and balconies to overhang the sidewalk. In response to Trustee Korn's question regarding the balconies, Mr. Cooney stated the balconies over hang the sidewalk about two and one-half (2 %) feet. Trustee Hoefert, seconded by Trustee ladel, moved to approve Resolution No. 13-06: A RESOLUTION EXECUTING AN EASEMENT AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND NORWOOD EMERSON LLC, (DEVELOPER) 100 SOUTH EMERSON-THE EMERSON Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, ladel Nays: None Motion carried. Mayor Wilks presented for a first (1st) reading an ordinance establishing Article XXII of Chapter 8, Payment of Administrative Judgments Prior to Issuance and Renewal of Licenses and Permits, of the Village Code. 4 AMEND APPENDIX A, DIVISION II ORD 5555 MANAGER'S REPORT SEWER PIPE REHABILITATION Mr. Janonis stated this ordinance would maximize the use and effectiveness of the Village's Administrative Adjudication System. Mayor Wilks stated the ordinance would be held for a second reading at the April 18, 2006 Village Board meeting. Mr. Cooney presented an ordinance amending Appendix A - Division II of the Village Code for a first (1st) reading. Mr. Cooney stated this ordinance increases the plan review fee and bi-annual elevator fee inspection fees to cover the Village's costs to administer these services. Mr. Janonis added, the ordinance fees are consistent with the fees set forth in the proposal from Thompson Elevator Co. for 2006 elevator inspections, approved this evening under the Consent Agenda. Trustee Hoefert, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Lohrstorfer moved to approve Ordinance No. 5555: AN ORDINANCE AMENDING APPENDIX A - DIVISION I( OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. At the invitation of Mayor Wilks to address the Village Board, Ms. Kathy Thompson thanked the Village Board for the opportunity to continue working with the Village and Thompson Elevator appreciated the Village's work environment. VILLAGE MANAGER'S REPORT Mr. Janonis provided an overview of the Public Works Department's request for funds to continue the combined sewer system repairs project. He stated the repairs were identified during the Village's combined sewer system evaluation study completed in 2004; approximately $15 million worth of repair work has been targeted. Water/Sewer Superintendent Matt Overeem presented the following requests for Village Board approval: 1) Request to accept bid for Sewer Pipe Rehabilitation using cured-in-place- pipe (CIPP) process in an amount not to exceed $995,874. Mr. Overeem stated the proposed work, 22,298 lineal feet of lining, along with the rehabilitation work performed in 2005 will result in the elimination of almost 95% of the worst defects (Category 5) in the Village's combined sewer system. Staff recommended the project contract be awarded to Kenny Construction. 5 BAXTER & WOODMAN PROFESSIONAL SERVICES N-95 MASKS Mr. Overeem and Public Works Deputy Director Sean Dorsey responded to several questions from the Village Board regarding product durability and failure rates with the CIPP process. It was noted that in 20 years there has only been one (1) incident where the contractor needed to do repair work. Mr. Overeem also indicated the Village requires testing for industrial strength of the product. Trustee Zadel, seconded by Trustee Skowron, moved to approve the request to accept the bid from Kenny Construction for Sewer Pipe Rehabilitation using the CIPP Process in an amount not to exceed $995,874. Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. 2) Request to accept bid for Sewer Line Spot Relays in an amount not to exceed $125,000. Mr. Overeem stated eight (8) of the sewer pipe segments have significant structural defects that can only be effectively be repaired by excavating and replacing segments of sewer main. Replacement of the structurally failed pipe will also be done using ClPP process. Staff recommended the contract be awarded to ALAMP Concrete Contractors. Trustee Hoefert, seconded by Trustee Korn, moved to approve the request to accept the bid from ALAMP Concrete Contractors for Sewer Line Spot Relays in an amount not to exceed $125,000. Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. 3) Request to accept bid from Baxter & Woodman, Consulting Engineers for Professional Services for Cured-In-Place (CIPP) and Spot Relay Works in an amount not to exceed $91,500. Mr. Overeem stated Baxter & Woodman prepared the initial study that provided the Village with detailed information about the integrity of the Village's combined sanitary sewer system. He indicated the firm is very familiar with the Village's infrastructure rehabilitation program. Staff recommended approval of the proposal from Baxter & Woodman, Consulting Engineers for Professional Services. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to approve the request to accept the proposal from Baxter & Woodman, Consulting Engineers for Professional Services for Cured-in-Place (CIPP) and Spot Relay Works in an amount not to exceed $91,500. Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Mr. Janonis introduced item D., request from the Fire Department to ratify expenditure for the purchase of N-95 compliant particulate masks. 6 APRIL 8,2006 COFFEE WITH COUNCIL APRIL 11, 2006 COW MEETING CANCELLED OTHER BUSINESS FRENCH STUDENT EXCHANGE CLOSED SESSION He stated that since the initial emergency funding request to purchase 10,000 N-95 masks, the per unit cost of the mask has dropped significantly, and staff is recommending the cost savings from the reduced pricing be used to purchase additional masks; total cost not to exceed $11,000. Fire Chief Figolah provided a synopsis of the conditions that have prompted health officials both at the state and national level to develop and implement response plans for pandemic influenza. As a vaccine is not yet available to combat the threatening virus, the next best preventive measure is to protect workers and patients with masks/respirators and gloves. Fire Chief Figolah stated Northwest Community Hospital is coordinating joint purchasing of the masks for several municipalities. Staff is recommending that due to the potential shortage of the N-95 masks and the significant drop in pricing, the Village purchase as many of these masks as possible with the requested $11,000. Fire Chief Figolah provided the following information in response to questions from the Village Board. · The masks have a shelf life of 6+ years · The N-95 masks screen out 95% of environmental particles · The masks can be worn a minimum of four (4) hours; depends on person and activity · Residents can purchase the recommended N-95 masks at local retailers such as Home Depot or Menards Trustee Hoefert, seconded by Trustee Zadel, moved to approve the request from the Fire Department to ratify expenditure for the purchase of N-95 compliant particulate masks not to exceed $11,000. Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Village Manager Michael Janonis noted the following business items: 1) Coffee with Council - April 8th, 9:00 a.m. - 11 :00 a.m. in the Village Hall Community Room (informal discussion with members of the Village Board) 2) Cancellation - April 11, 2006 Committee of the Whole (COW) meeting 3) Village Vehicle Stickers - 2006 stickers must be displayed by May 1st Village Hall extended hours for the sale of Vehicle Stickers April 8th, 22nd and 29th from 9:00 a.m. to noon (closed April 15th) OTHER BUSINESS Trustee Korn stated several activities are planned for the students visiting from the south of France. A reception is scheduled at Prospect High School, April ih as well as a breakfast sponsored by the Lions Club, Mount Prospect Rotary Club and Sister Cities Commission the following Friday. CLOSED SESSION At 8:30 p.m., Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to meet in Closed Session to discuss the following: 7 LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. Upon roll call: Ayes: Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. RECONVENE RECONVENE The Village Board reconvened in Open Session at 9:42 p.m. ADJOURN ADJOURN There being no further business to discuss the April 4, 2006 Village Board meeting was adjourned at 9:42 p.m. M. Lisa Angell Village Clerk 8