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Home My WebLink About02/21/2006 VB minutes CALL TO ORDER ROLL CALL PLEDGE INVOCATION MINUTES APPROVE BILLS & FINANCIALS MAYOR'S REPORT NATIONAL ATHLETIC TRAINERS' MONTH NATIONAL ENGINEERS' WEEK FIRE DEPARTMENT HURRICANE KATRINA DEPLOYMENT RECOGNITION MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VillAGE OF MOUNT PROSPECT February 21, 2006 Mayor Pro Tern Hoefert called the meeting to order at 7:08 p.m. ROll CALL Present: Mayor Pro Tern Paul Hoefert Trustee Timothy Corcoran Trustee John Korn Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Michael Zadel Absent: Mayor Irvana K. Wilks PLEDGE OF ALLEGIANCE Trustee Lohrstorfer led the Pledge of Allegiance. INVOCATION Trustee Korn gave the Invocation. APPROVAL OF MINUTES Trustee Corcoran, seconded by Trustee Korn, moved to approve the minutes of the regular meeting held February 7, 2006. Upon roll call: Ayes: Corcoran, Lohrstorfer, Korn, Skowron, Zadel Nays: None Motion carried. APPROVE BillS Mayor Pro Tem Hoefert stated the next item on the agenda, "APPROVE BILLS AND FINANCIALS" was noted by an asterisk, and all items further listed in that manner would be considered with one vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT Mayor Pro Tern Hoefert presented a proclamation for National Athletic Training Month, March 2006, to Mr. Dave Jerbi, Prospect High School and a proclamation recognizing National Engineers' Week, February 19-25, 2006 to Village Engineer Jeff Wulbecker. Fire Chief Mike Figolah, assisted by Mayor Pro Tem Hoefert recognized Fire Department personnel who responded to the devastated Gulf region; the Hurricane Katrina aftermath. Outstanding Achievement Awards and Mutual Aid Box Alarm System (MABAS) certificates of recognition were presented to: Lieutenant Don Wisniewski Lieutenant Jim Flory Lieutenant Randy Uidl Firefighter/Paramedic Tom Willming AMEND CHAPTER 13 ORD 5548 APPOINTMENTS AUDIT COMMITTEE BOY SCOUT TROOP #117 CONSENT AGENDA Firefighter/Paramedic Dale Steward Firefighter/Paramedic Pat Flavin In presenting the awards Fire Chief Figolah noted the personal sacrifices these men and their families made to help those affected by the devastation. An ordinance to grant a liquor license, restaurant only, for Le Peep Cafe, 10 East Northwest Highway was considered. Granting the license would amend Chapter 13 (Alcoholic Liquors) of the Village Code by increasing the number of Class uR" licenses issued by one (1). Trustee Corcoran, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Corcoran, seconded by Trustee Zadel, moved for approval of Ordinance No. 5548: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None APPOINTMENTS Mayor Pro Tern Hoefert presented the following appointments for the Board's approval: Audit Committee Chuck Bennett Trustee Timothy J. Corcoran David Erb Thomas Munz Mayor Irvana K. Wilks Term to expire February 2010 Term to expire February 2010 Term to expire February 2010 Term to expire February 2008 Term to expire February 2008 Trustee Zadel, seconded by Trustee Skowron, moved to approve the appointments as listed above. Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Mayor Pro Tern Hoefert welcomed Scout Master Dave Martin and Boy Scout Troop #117 from Trinity Unity Methodist Church. The scouts were in attendance as part of their requirements to earn the communications merit badge. CONSENT AGENDA Trustee Corcoran, seconded by Trustee Zadel, moved to approve the following business items: 2 BILLS & FINANCIALS RES 8-06 VOLUME CAP PRIVATE ACTIVITY BOND INVESTMENT POLICY CONTRACTS LANDSCAPE MAINTENANCE MOWING PARKWAY RESTORATION OLD BUSINESS NEW BUSINESS AMEND CHAPTER 18 TRAFFIC 1 ) Bills, dated February 1-15, 2006 2) Financial Report, dated January 1-31, 2006 3) A Resolution Authorizing the Transfer of Wide Open West Illinois, LLC 0/VOW) Cable Television Franchise Agreement with the Village of Mount Prospect to Avista Capital Partners 4) 151 reading of an Ordinance Reserving Volume Cap in Connection with Private Activity Bond Issues, and Related Matters. 5) Request for motion from Village Board authorizing the adoption of the revised Village of Mount Prospect Investment Policy, this policy covers all general Village funds. 6) Request for Village Board approval to waive the bid process and accept proposals for: · Landscape maintenance contract (not to exceed $47,000) · Mowing contract (not to exceed $67,335) · Parkway restoration contract (not to exceed $81,000) 7) Request for Village Board approval to accept State of Illinois bid for purchase of one (1 )-20064 wheel drive pick-up truck for Public Works Department (not to exceed $22,500) Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. OLD BUSINESS None. NEW BUSINESS Two ordinances amending Chapter 18 (Traffic) of the Village Code were presented for first readings. 1) An ordinance amending Section 18.2204 of "Schedule IV - Stop and Yield Signs" installing stop signs at the intersection of Cedar Lane at Sycamore Lane. 2) An ordinance amending Section 18.2204 of "Schedule IV - Stop and Yield Signs" installing stop signs for the intersection of Dogwood Lane at Sycamore Lane. Project Engineer Matt Lawrie presented the results of the traffic studies conducted by Engineering staff at these intersections. Mr. Lawrie stated the Safety Commission recommended by a vote of 7-0 to add Stop signs for eastbound and westbound Dogwood Lane at Sycamore Lane and Stop signs for eastbound and westbound Cedar Lane at Sycamore. Trustee Corcoran stated that while he would vote in support of the stop signs; stop signs shift drivers' personal responsibility to drive safely. Trustee Corcoran, seconded by Trustee Korn, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer Skowron, Zadel, Nays: None Motion carried. 3 ORD 5549 ORD 5550 AUTOMATIC FIRE MUTUAL AID AGREEMENT RES 7-06 VILLAGE OF MOUNT PROSPECT REVISED Trustee Corcoran, seconded by Trustee Skowron, moved to approve Ordinance No. 5549: AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Corcoran, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer Skowron, Zadel, Nays: None Motion carried. Trustee Korn, seconded by Trustee Skowron, moved to approve Ordinance No. 5550: AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. A resolution authorizing the Village of Mount Prospect to enter into an Automatic Fire Mutual Aid Agreement with the Village of Glenview was presented. Fire Chief Mike Figolah provided an overview of the agreement which provides manpower and equipment to emergency incidents within both communities. Fire Chief Figolah stated that with the approval of the agreement-with the Village of Glenview, the Village will have Automatic Fire Mutual Aid agreements with all communities adjacent to the Village of Mount Prospect. Trustee Corcoran, seconded by Trustee Zadel, moved to approve Resolution 7-06: A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO ENTER INTO AN AUTOMATIC FIRE MUTUAL AID AGREEMENT WITH THE VILLAGE OF GLENVIEW Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Finance Director Dave Erb presented for the Village Board's consideration the revised Village of Mount Prospect purchasing policy and procedures manual for use by Village officials and staff for the acquisition of good and services for the Village. The revisions include new language for use of credit cards at Costco; Costco does not accept purchase orders. 4 MANAGER'S REPORT 2006 RETENTION BASIN DREDGING PROJECT PROJECT ENGINEERING INSPECTION SHADE TREE FURNISHING AND PLANTING CONTRACT(S) Mr. Erb stated all purchasing policies and strict user guidelines are in place. Trustee Zadel, seconded by Trustee LOhrstorfer, moved to authorize the adoption of the revised Village of Mount Prospect purchasing policy and procedures manual for use by Village officials and staff in the acquisition of goods and services for the Village: Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Mayor Pro Tem Hoefert asked Mr. Erb for a status report on implementa- tion of an automatic debit system for residents to pay water bills. Mr. Erb stated the Finance Department is moving ahead with the program, and will be making a presentation to the Village Board later this year. VILLAGE MANAGER'S REPORT Project Engineer Matt Lawrie presented the bid results and staff recommendations for the 2006 Retention Basin Dredging Project, Kensington Business Park - Basin #3 Construction and Engineering Inspection. Staff recommended the construction contract, which includes a 15% contingency account, be awarded to Earth Werks. Mr. Lawrie stated the construction contract of $217,000 is within the budgeted amount for this project ($250,000). Staff also recommended Ciorba Group, Inc. of Chicago provide engineering inspection services for this project. Ciorba Group designed the project, and submitted an acceptable quote based on the scope of the project. Trustee Zadel, seconded by Trustee Skowron, moved to award the bid for the 2006 Retention Basin Dredging Project to Earth Werks in an amount not to exceed $217,000. Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Corcoran, moved to accept the proposal submitted by Ciorba Group, Inc. for engineering inspection services in an amount not to exceed $10,929. Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Forestry/Grounds Superintendent Sandy Clark presented bid results for the shade tree furnishing and planting; six (6) bids were received for this project. Staff recommended splitting the contract between Arthur Weiler, Inc., KGI Landscaping Company, St. Aubin Nursery, Mike Greco Landscaping, Alaniz Landscaping Group and San Fillippo Landscaping. 5 Total expenditures for all purchases will not exceed $182,790 and each tree will be ordered from the lowest bidder for that particular size and species. Noting there were over 90 tree species in the bid specification, Ms. Clark stated there was an effort to diversify the species of trees in the community. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to concur with staff's recommendation to accept the bids from Arthur Weiler Inc., KGI Landscaping Company, St. Aubin Nursery, Mike Greco Landscaping, Alaniz Landscaping Group and San Fillippo Landscaping in an amount not to exceed $182,790. Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried OTHER BUSINESS OTHER BUSINESS None. CLOSED SESSION CLOSED SESSION As there were no items for discussion of Land Acquisition 5 ILCS 120/2 (c) (5) as listed on the Agenda, Assistant Village Manager David Strahl stated there would be no Closed Session. ADJOURN ADJOURN Trustee Zadel, seconded by Trustee Skowron, moved to adjourn the February 21, 2006 Village Board meeting at 7:48 p.m. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. '.. "v7r~// ~' / ~.) '---<'" / / ..- . ~- . / - . -C'4Q F - (f M. Lisa Angell Village Clerk 6