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Home My WebLink About2. DRAFT MINUTES 2/21/06 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT February 21, 2006 \ CALL TO ORDER CALL Mayor Pro Tem Hoefert called the meeting to order at 7:08 p.m. TO ORDER ROLL CALL ROLL CALL Present: Mayor Pro Tem Paul Hoefert ROLL CAL Trustee Timothy Corcoran Trustee John Korn Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Michael Zadel Absent: Mayor Irvana K. Wilks PLEDGE OF ALLEGIANCE PLEDGE Trustee Lohrstorfer led the Pledge of Allegiance. PLEDGE INVOCATION INVOCATION Trustee Korn gave the Invocation. APPROVAL OF MINUTES MINUTES Trustee Corcoran, seconded by Trustee Korn, moved to approve the INVOCATIO minutes of the regular meeting held February 7, 2006. N Upon roll call: Ayes: Corcoran, Lohrstorfer, Korn, Skowron, Zadel Nays: None Motion carried. APPROVE BILLS APPROVE BILLS Mayor Pro Tem Hoefert stated the next item on the agenda, "APPROVE & FINANCIALS BILLS AND FINANCIALS” was noted by an asterisk, and all items further listed in that manner would be considered with one vote, as business item "IX. CONSENT AGENDA." MAYOR’S REPORT MAYOR’S Mayor Pro Tem Hoefert presented a proclamation for National Athletic REPORT Training Month, March 2006, to Mr. Dave Jerbi, Prospect High School and a proclamation recognizing National Engineers’ Week, February NATIONAL ATHLETIC 19-25, 2006 to Village Engineer Jeff Wulbecker. TRAINERS’ MONTH NATIONAL ENGINEERS’ WEEK Fire Chief Mike Figolah, assisted by Mayor Pro Tem Hoefert recognized Fire Department personnel who responded to the devastated Gulf region; the Hurricane Katrina aftermath. FIRE DEPARTMENT Outstanding Achievement Awards and Mutual Aid Box Alarm System HURRICANE KATRINA (MABAS) certificates of recognition were presented to: DEPLOYMENT RECOGNITION Lieutenant Don Wisniewski Lieutenant Jim Flory Lieutenant Randy Uidl Firefighter/Paramedic Tom Willming Firefighter/Paramedic Dale Steward Firefighter/Paramedic Pat Flavin In presenting the awards Fire Chief Figolah noted the personal sacrifices these men and their families made to help those affected by the devastation. An ordinance to grant a liquor license, restaurant only, for Le Peep Café, AMEND 10 East Northwest Highway was considered. Granting the license CHAPTER 13 would amend Chapter 13 (Alcoholic Liquors) of the Village Code by increasing the number of Class “R” licenses issued by one (1). Trustee Corcoran, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Corcoran, seconded by Trustee Zadel, moved for approval of Ordinance No. 5548: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC ORD 5548 LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None APPOINTMENTS APPOINTMENTS Mayor Pro Tem Hoefert presented the following appointments for the Board’s approval: AUDIT COMMITTEE Audit Committee Chuck Bennett Term to expire February 2010 Trustee Timothy J. Corcoran Term to expire February 2010 David Erb Term to expire February 2010 Thomas Munz Term to expire February 2008 Mayor Irvana K. Wilks Term to expire February 2008 Trustee Zadel, seconded by Trustee Skowron, moved to approve the appointments as listed above. Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD BOY SCOUT CITIZENS TO BE Mayor Pro Tem Hoefert welcomed Scout Master Dave Martin and TROOP #117 HEARD Boy Scout Troop #117 from Trinity Unity Methodist Church. The scouts were in attendance as part of their requirements to earn the communications merit badge. CONSENT AGENDA CONSENT AGENDA CONSENT Trustee Corcoran, seconded by Trustee Zadel, moved to approve AGENDA the following business items: 2 1) Bills, dated February 1-15, 2006 BILLS & 2) Financial Report, dated January 1-31, 2006 FINANCIALS 3) A Resolution Authorizing the Transfer of Wide Open West Illinois, LLC (WOW) Cable Television Franchise Agreement with the RES 8-06 Village of Mount Prospect to Avista Capital Partners st 4) 1 reading of an Ordinance Reserving Volume Cap in Connection VOLUME CAP with Private Activity Bond Issues, and Related Matters. PRIVATE ACTIVITY 5) Request for motion from Village Board authorizing the adoption of BOND the revised Village of Mount Prospect Investment Policy, this policy covers all general Village funds. 6) Request for Village Board approval to waive the bid process and accept INVESTMENT proposals for: POLICY Landscape maintenance contract (not to exceed $47,000) ? Mowing contract (not to exceed $67,335) ? CONTRACTS Parkway restoration contract (not to exceed $81,000) ? LANDSCAPE 7) Request for Village Board approval to accept State of Illinois bid for MAINTENANCE purchase of one (1)-2006 4 wheel drive pick-up truck for Public Works MOWING Department (not to exceed $22,500) PARKWAY RESTORATION Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS Two ordinances amending Chapter 18 (Traffic) of the Village Code were presented for first readings. AMEND CHAPTER 1) An ordinance amending Section 18.2204 of “Schedule IV – Stop and 18 TRAFFIC Yield Signs” installing stop signs at the intersection of Cedar Lane at Sycamore Lane. 2) An ordinance amending Section 18.2204 of “Schedule IV – Stop and Yield Signs” installing stop signs for the intersection of Dogwood Lane at Sycamore Lane. Project Engineer Matt Lawrie presented the results of the traffic studies conducted by Engineering staff at these intersections. Mr. Lawrie stated the Safety Commission recommended by a vote of 7-0 to add Stop signs for eastbound and westbound Dogwood Lane at Sycamore Lane and Stop signs for eastbound and westbound Cedar Lane at Sycamore. Trustee Corcoran stated that while he would vote in support of the stop signs; stop signs shift drivers’ personal responsibility to drive safely. Trustee Corcoran, seconded by Trustee Korn, moved to waive the rule requiring two readings of an ordinance. PZ-47-05 Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer Skowron, Zadel, 1400 BUSINESS Nays: None CENTER DRIVE Motion carried. PZ-47-05 1400 BUSINESS 3 CENTER DRIVE POLICY MANUAL PURCHASING Trustee Corcoran, seconded by Trustee Skowron, moved to approve Ordinance No. 5549: AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE OF MOUNT PROSPECT ORD 5549 Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Corcoran, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer Skowron, Zadel, Nays: None Motion carried. Trustee Korn, seconded by Trustee Skowron, moved to approve Ordinance No. 5550: AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) ORD 5550 ORD 5502 OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. A resolution authorizing the Village of Mount Prospect to enter into AUTOMATIC FIRE an Automatic Fire Mutual Aid Agreement with the Village of Glenview was presented. Fire Chief Mike Figolah provided an overview of the MUTUAL AID agreement which provides manpower and equipment to emergency AGREEMENT incidents within both communities. Fire Chief Figolah stated that with the approval of the agreement with the Village of Glenview, the Village will have Automatic Fire Mutual Aid agreements with all communities adjacent to the Village of Mount Prospect. Trustee Corcoran, seconded by Trustee Zadel, moved to approve Resolution 7-06: A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO ENTER INTO AN AUTOMATIC RES 7-06 FIRE MUTUAL AID AGREEMENT WITH THE VILLAGE OF GLENVIEW Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None ORD 5503 Motion carried. Finance Director Dave Erb presented for the Village Board’s consideration the revised Village of Mount Prospect purchasing policy VILLAGE OF MOUNT and procedures manual for use by Village officials and staff for the PROSPECT REVISED acquisition of good and services for the Village. The revisions include new language for use of credit cards at Costco; Costco does not accept purchase orders. 4 Mr. Erb stated all purchasing policies and strict user guidelines are in place. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to authorize the adoption of the revised Village of Mount Prospect purchasing policy and procedures manual for use by Village officials and staff in the acquisition of goods and services for the Village: Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Mayor Pro Tem Hoefert asked Mr. Erb for a status report on implementa- tion of an automatic debit system for residents to pay water bills. Mr. Erb stated the Finance Department is moving ahead with the program, and will be making a presentation to the Village Board later this year. VILLAGE MANAGER’S REPORT Project Engineer Matt Lawrie presented the bid results and staff MANAGER’S recommendations for the 2006 Retention Basin Dredging Project, REPORT Kensington Business Park – Basin #3 Construction and Engineering Inspection. Staff recommended the construction contract, which includes a 15% 2006 RETENTION contingency account, be awarded to Earth Werks. Mr. Lawrie stated BASIN DREDGING the construction contract of $217,000 is within the budgeted amount PROJECT for this project ($250,000). Staff also recommended Ciorba Group, Inc. of Chicago provide engineering inspection services for this project. Ciorba Group designed the project, and submitted an acceptable quote based on PROJECT the scope of the project. ENGINEERING INSPECTION Trustee Zadel, seconded by Trustee Skowron, moved to award the bid for the 2006 Retention Basin Dredging Project to Earth Werks in an amount not to exceed $217,000. Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Corcoran, moved to accept the proposal submitted by Ciorba Group, Inc. for engineering inspection services in an amount not to exceed $10,929. Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. SHADE TREE Forestry/Grounds Superintendent Sandy Clark presented bid results for FURNISHING AND the shade tree furnishing and planting; six (6) bids were received for this PLANTING project. Staff recommended splitting the contract between Arthur Weiler, Inc., CONTRACT(S) KGI Landscaping Company, St. Aubin Nursery, Mike Greco Landscaping, Alaniz Landscaping Group and San Fillippo Landscaping. 5 Total expenditures for all purchases will not exceed $182,790 and each tree will be ordered from the lowest bidder for that particular size and species. Noting there were over 90 tree species in the bid specification, Ms. Clark stated there was an effort to diversify the species of trees in the community. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to concur with staff’s recommendation to accept the bids from Arthur Weiler Inc., KGI Landscaping Company, St. Aubin Nursery, Mike Greco Landscaping, Alaniz Landscaping Group and San Fillippo Landscaping in an amount not to exceed $182,790. Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried OTHER BUSINESS OTHER None. BUSINESS CLOSED SESSION CLOSED As there were no items for discussion of Land Acquisition 5 ILCS 120/2 (c) (5) as listed on the Agenda, Assistant Village Manager David Strahl SESSION stated there would be no Closed Session. ADJOURN ADJOURN Trustee Zadel, seconded by Trustee Skowron, moved to adjourn the February 21, 2006 Village Board meeting at 7:48 p.m. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. M. Lisa Angell Village Clerk 6