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Home My WebLink About7. MANAGERS REPORT 1/17/06 ~ Mount Prospect INTEROFFICE MEMORANDUM Village of Mount Prospect Mount Prospect, Illinois FROM: FINANCE DIRECTOR DAVID ERB DEPUTY FINANCE DIRECTOR --e>b. ~~ ,\\~ \or... TO: DATE: JANUARY 9,2006 SUBJECT: PROPOSAL FOR AMBULANCE BILLING SERVICES PROPOSAL The Finance Department is requesting Village Board approval to enter into a three-year contract for the billing and collecting of the Village's ambulance bills. BACKGROUND The Finance Department has been billing for non-resident ambulance service for approximately 17 years. Currently, we send out an average of 375 bills per year. Beginning in 2006 we will be billing residents as well as non-residents for ambulance service and we estimate that we will be sending out 2,500-3,000 bills per year. Because of the increased volume and the complexity of dealing with multiple insurance companies as well as Medicare and Medicaid, it was decided to outsource the ambulance billing to a private billing company. DISCUSSION Four ambulance billing companies were contacted and asked to provide information on their services. After a review of the submittals, two companies (Medical Reimbursement Services and Andres Medical Billing) were called in to interview based on the information they provided and their fee structure. Representatives of the Fire Department and the Information Technology Department assisted in the interview process. Both firms selected for the interview have been in business for at least ten years and provided us with a list of other municipalities for whom they are currently working. The fee structure for both firms was based on a percentage of the amount actually collected. Medical Reimbursement Services presented a contract based on 6% of the amount collected. They currently have 22 client communities that are mostly in South and Southwest suburbs. The other firm, Andres Medical Billing, serves over 120 agencies, Ambulance Billing January 9,2006 Page 2 including many in the Northwest suburbs. Their fee was 7% of the amount collected. Both companies certify that they are fully HIPPA compliant and both provide a toll free number as a convenience for insurance companies and patients to call. See Attachment A for a listing of client communities for Medical Reimbursement Services and Andres Medical Billing. One of the major differences between the two companies that came out during the interviews is the way they are able to obtain ambulance billing information and the hospital affiliations they have. The Village's Fire Department utilizes an ambulance reporting software called GEAC that is based at Northwest Community Hospital. Most of the fire departments in the Northwest suburbs use this software and are currently migrating to an upgraded version. Andres Medical Billing also utilizes this software and has the ability to be able to access the Village's ambulance reports on line as they do for other clients. Andres appears to be better able to obtain the patient's insurance information from the hospital. This means less direct contact with the patient. If Andres is unable to collect insurance information from the hospital, they mail a questionnaire to the responsible party asking for the information. The other firm, Medical Reimbursement Services, does not utilize the GEAC software and will call patients directly if unable to obtain insurance information from the hospital. In order to educate residents and non-residents on the new billing procedure, a Frequently Asked Questions (FAQ) has been prepared and will be made available through various means. Since there will be different billing procedures depending on whether you are a resident or non-resident, a separate F AQ has been prepared for each (Attachment B & C). RECOMMENDATION It is my recommendation that we enter into a three-year contract with Andres Medical Billing to provide ambulance billing and collection services for the Village at a rate of 7% of all ambulance billing collections. Andres has the tools necessary to obtain the required insurance information with minimal contact with the patient and the experience necessary to obtain payment from the various insurance providers. While Andres' fee is slightly higher, both the Fire Department and IT felt the advantages of being on the same software platform were significant. This will allow for a more efficient operation and less staff time dedicated to the ambulance billing process. ~~,f! w~A0 Carol L. Widmer Deputy Finance Director ATTACHMENT A MEDICAL REIMBURSEMENT SERVICES REFERENCES- Alsip Fire Department Dates: Initiated 11/1-93 12600 S. Pulaski Alsip, Illinois 60658 Phone: (708-385-6902 ext 235) Contact: Mr. Chuck Geraci, Chief Berwyn Fire Department Dates: Initiated 1 % 1/91 6700 W. 26th Street Berwyn, Illinois 60402 Phone: 708-788-2660 Contact: Mr. Rich Kalivoda, Fire Chief Blue Island Fire Department Dates: Initiated 02/01/92. 2450 Vermont St. Blue Island, Illinois 60406 Phone: 708-396-7070 Contact: Mr. Dave Haywood, Fire Chief Bridgeview Fire Department Dates: Initiated 12/01/93 7500 S. Oketo Bridgeview, lllinois 60455 Phone: (708-458-8383) Contact: Mr. Terry Lipinski, Fire Chief Central Stickney F.P.D. Dates: Initiated 03-01-98 4951 Lotus Stickney Township, n 60638 Phone: (708-496-1268) Contact: Ms. Jenny Lind, Admin. Asst. Chicago Ridge Fire Department Dates: Initiated 07/01/92 10655 S. Oak Chicago Ridge, Illinois 60415 Phone: 708-425-7700 Contact: Mr. Gene Siegel, Mayor Mr. Randy Grossi, Fire Chief Des Plaines Fire Department Dates: Initiated 03-01/95 405 S. Des Plaines Ave. Des Plaines, n 60016 Phone: 708-391-5337 Contact: Mr. John Heavey, Fire Chief '--'-'~='~=r"".",~..=..,-.",=...",...,___..~~_______~,..",,,,,,-,,^.y=.~,,,,,,,;"1""="'zr="P''':'''''''''''''''''''''''''"'='''''''"'''''''""~~'~'''''''''''.~''e.'.".'',~""=_'^"_'.~'~_~'___~_'__ Evergreen Park Fire Department Dates: Initiated 03/01/2005 9000 S. Kedzie Evergreen Park, II 60805 Phone: 708-422-2148 Contact: Mr. Ron Kleinhaus, Asst. Chief F1ossmoor Fire Department Dates: Initiated 10-01-95 2828 F1ossmoor Rd Flossmoor, n 60422 Phone: 708-798-3885 Contact: Mr. Dan Hornback, Fire Chief Garden Homes Fire Department Dates: Initiated 01-01-96 P.O. Box 587843 Alsip, Illinois 60658 Phone: 708-385-9393 Contact: Rick Koopman, Chief Homewood Fire Department Dates: Initiated 11-01-99 17950 Dixie Hwy Homewood, II 60430 Phone: 708-206-3400 Contact: Mr. Ray Presnak., Fire Chief Lemont Fire Protection District- Dates: Initiated 01-01-01 15900 New Ave Lemont, II 60439 Phone: 630-257-2376 Contact: Mr. Carl Churulo, Chief : Ms. Clara Clark, Admin. Asst. Lyons Fire Department Dates: Initiated 01-01-03 7801 W. Ogden Lyons, II 60534 Phone: 708-447-8886 Contact: Mr. Patrick Burelle, Village Mgr. Mr. Gordon Nord, Fire Chief. Merrionette Park Fire Department Dates: Initiated 11/15/94 11720 S. Kedzie Merrionette Park, Illinois 60655 Phone: 708-396-3183 Contact: Ms. Carol Sullivan, Village Clerk Oak Forest Fire Department Dates: Initiated 10-01-01 5620 James Drive Oak Forest, n 60452 Phone: 708-687-6050 Contact: Mr. Lindsay Laycoax, Chief, : Ms. Lisa Alfaro, Admin. Asst. Richton Park Fire Department: Dates: Initiated 09/01/94 4455 Sauk Trail Richton Park, Illinois 60471 Phone: 708-481-8950 Contact: Mr. Lloyd Noles, Fire Chief : Mr. Rick Reinbold, Mayor South Holland Fire Department Dates: Initiated 01-01-96 16226 W ausau Ave South Holland, Illinois 60473 Phone: 708-210-2922 Contact: Mr. Jim Wiley, Fire Chief : Ms. Mary Hammond, Admin. Asst. Stickney Fire Department Dates: Initiated 06/01/98 6533 W. Pershing Rd Stickney, Illinois 60402 Phone: 708-749-4400 Contact: Mr. Larry Meyer, Fire Chief Thornton Fire Department Dates: Initiated 07-01-01 115 E. Margaret Thornton, II 60476 Phone: 708-877-4459 Contact: Mr. Brian Kolosh, Chief : Ms. Karen Leoni, Admin. Asst. Wilmington Fire Protection District Dates: Initiated 11/01/99 P.O. Box 245 Wilmington, II 60481 Phone: 815-476-6676 Contact: Mr. Tim ZloIilie, Chief ANDRES MEDICAL BILLING Client Contact List Algonquin Lake in the Hills Fire Dept. Contact: Chief Steven Geutschow (847) 658-8233 Alverno Advance Life Support Service Contact: John Slykas (708) 756-1200 Andresen Ambulance Contact: Michael Andresen (608)647-6075 Village of Arlington Heights Contact: Dep. Chief Robert Lockhart (847) 368-5450 Village of Barrington Contact: Chief Jim Aires (847) 304-3605 Baugo Fire Department Contact: Jim Frankowski (219) 293-0780 Beach Park Fire Department Contact: Chief Paul Tierney (847) 662-2642 Beecher Fire Protection District Contact: Misty (708) 946-6585 Village of Berkley Contact: Chief Frank Sustr (708) 449-8840 Bethany Fire Protection Contact: Asst. Chief Roger Klukis (217) 665-3726 Big Rock Volunteer Fire Dept. Contact: Chief John Rub (630) 556-3214 Bourbonnais Fire Department Contact: Chief Ed St. Louis (815) 935-9670 Bristol Fire & Rescue Contact: Chief Mike Moran (262) 857-2711 Buffalo Grove Fire Department Contact: Chief Tim Sashko (847)537-0995 Calumet City Fire Dept. Contact: Chief Bill Galgan (708) 891-8144 Carol Stream Fire Department Contact: Chief Mark Bodane (630) 668-4836 Cary Fire Protection District Contact: Chief Jeffrey Macko (847)639-2121 Cleveland Township Fire Department Contact: Hugh Taylor (219) 295-3682 Countryside Fire Protection District Contact: Chief Jim Spiegel (847) 367-5511 Crete Township Fire Protection District Contact: Carol (708) 672-7111 Village of Crete Contact: Deb Hameister (708) 672-5431 City of Crystal Lake Contact: Tracy Beyer (815) 459-2020 Dixon Rural Fire Protection District Contact: Chief Kevin Lalley (815) 284-6897 Village of Downers Grove Contact: Chief Ruscetti (630) 434-5528 Client Contact List East Dundee & Countryside Fire Dept. Contact: Chief Mark Rakow (847) 426-7521 Village of Hanover Park Contact: Chief Craig Haigh (630) 372-4232 East Peoria Fire Dept. Contact: Chief Mike Vaughn (309) 698-4740 Harris Civil Township Fire Dept. Contact: Sue Dylewski (574) 272-7861 Elburn Ambulance Service Contact: Wayne Stevens (630) 365-9226 Hebron-Alden-Greenwood Fire Dept. Contact: Arthur Erickson (815) 648-2218 City of Elgin Contact: Chief Mike Falese (847) 931-6175 Hinckley Fire Department Contact: Chief Jay VanLanduyt (815) 286-7315 Village of Elk Grove Contact: Chief Goostree (847) 734-8002 Village of Hinsdale Contact: Dave Cook (630) 789-7060 Eureka-Goodfield FPD Contact: Chief Craig Neal (309) 467-6181 Hoffman Estates Fire Department Contact: Cathy Pool (847) 882-9100 Evanston Fire Department Contact: Chief Michael Whalen (847) 328-2100 Hollywood Heights FD Contact: Jason Berry (618) 345-8889 Findlay Fire Protection District Contact: Chief Robert Buch (217) 756-5502 Hometown Fire Protection District Contact: Chief Jay Walker (708) 422-2181 Forest Park Fire Department Contact: Chief Steve Glinke (708) 366-1234 Huntley Fire Protection District Contact: Chief Saletta (847) 669-5066 Fox River Grove Fire Department Contact: Chief Robert Kreher (847) 639-9232 Kenilworth Fire Department Contact: Deputy Chief Scott Smith (847) 501-6029 Frankfort Fire Protection District Contact: Chief Jim Grady (815) 469-1700 Kinmundy-Alma Fire Protection District Contact: Gary Cooper (618) 267-0256 Grayslake Fire Protection District Contact: Carol Dunn (847)223-8960 Kurtz Ambulance Service Contact: Heidi Hermes (815) 485-3200 Client Contact List LaGrange Park Fire Department Contact: Chief Rick Ronovsky (708) 354-0225 Maryville Fire Depatment Contact: Asst. Chief George May (618) 344-8099 Village of LaGrange Contact: Lou Ciparrone (708) 579-2338 Matteson Fire Department Contact: Chief Wilcox (708) 283-4926 City of Lake Forest Contact: Nancy Watson (847) 615-4240 Maywood Fire Department Contact: Capt. Keith Dobberfuhl (708) 343-5595 Lake Villa Fire Protection District Contact: Pete Parker (847) 356-7376 McHenry Township Fire Dept. Contact: Chief Wayne Amore (815) 385-0075 Lake Zurich Fire Department Contact: Chief Terry Mastandrea (847) 540-5070 Midwest Medical Services, Inc. Contact: Brian Witek (773) 774-8875 Lansing Fire Department Contact: Kathryn Dahlkamp (708) 895-7202 Minooka Fire Department Contact: Sheri (815) 467-5637 Leland Fire Protection Dist, Contact: Don Hecathom (815) 495-9385 Moecherville Fire Department Contact: Chief Donald Seidelman (847) 898-2015 Libertyville Fire Department Contact: Jean Bratton (847) 362-5664 Mokena Fire Protection District Contact: Nancy Feigel (708) 479-2970 Limestone Fire Department Contact: Chief Jeff Brosseau (815) 932-4664 Monee Fire Protection District Contact: Missy Reils (708) 235-0472 Lincolshire-Riverwoods Fire Dept. Contact: Chief Fred Kruger (630) 515-3165 Montgomery Fire Protection District Contact: Chief Thomas Meyers (630) 897-0622 Lynnville-Scott- White Rock Fire Dept. Contact: Chief Todd Seaworth (815) 870-6262 Morris Fire Department Contact: Tom Vana (815) 722-1900 Manteno Community Fire Dept. Contact: Chief O'Keefe (815)468-6619 Mundelein Fire Department Contact: Chief Randy Justus (847) 949-3260 .-- ~~~=-..,.,."..",.~=.,""-c.:;=_""""""",.,_,="""",,",-_~___,,,_,,,_,__,_---""~"''''''''''=~~'''''''''''''''''-=-''''=~''''''''''"~-''''''''''''~-'''''~'''''''''=''7"='_'''';'~...,.=.~ Client Contact List New Lenox Fire & Ambulance Dist. Contact: Mary Beth (815) 485-7121 Park Ridge Fire Department Contact: Chief Dubowski (847) 318-5259 Newport Fire Protection District Chief Mark Kirschhoffer (847) 336-1080 Pilot Fire Protection District Contact: Dennis Schwark (815) 426-6241 Nunda Rural Fire Department Contact: Julie Tobiasz (815) 455-1559 Plainfield Fire Department Contact: Cheryl Checker (815) 436-7096 Village of Oak Brook Contact: Gary Clark (630) 990-3040 Pleasant Prairie Fire & Rescue Contact: Chief Paul Guilbert (262) 694-8027 Oak Lawn Fire Department Contact: Chief Edward Folliard (708) 499-7700 Posen Fire Department Contact: Mary Kay (708) 385-3110 Village of Olympia Fields Contact: Cynthia (708) 503-8000 Princeton City Ambulance Contact: Chief Terry Himes (815) 875-2631 Orland Fire Protection District Contact: Kerry Sullivan (708) 349-0074 Prospect Heights Fire Protection District Contact: District Chief Tim Jones (847) 253-8060 Oswego Fire Protection District Contact: Deputy Chief Rick Nietzer (630) 554-2110 Public Safety Services, Inc. Contact: Robert Kolder (847) 698-2888 Ottawa Fire Department Contact: Gayla Johnson (815) 434-3785 Reddick Community Fire Department Contact: Ray Prussner (815) 365-2284 Palatine Fire Department Contact: Chief Norman Malcolm (847) 202-6340 Rescue Eight Paramedic Service Contact: Patrick O'Brien (815) 788-8400 Palatine Rural Fire Proto Dist. Contact: Dawn Andrlik (847) 991-8700 Richmond Township Fire Protection Contact: Chief Dave Rudolph (815) 678-2081 Park Forest Fire Department Contact: Chief Welch (708) 748-5606 Riverside Fire Department Contact: Chief Bednarz (708) 447-2123 Client Contact List Village of Romeoville Contact: Diane (815) 886-7231 Rosemont Fire Department Contact: Chief Rizzo (847) 823-1134 Runnells Fire Department Contact: Chief Craig Thompson (515) 208-0057 Schaumburg Fire Department Contact: Chief David Schumann (847) 885-6300 Shabbona Fire Protection District Contact: Gerry Hinkston (630) 365-6600 Somonauk. Community Fire Prot. District Contact: Chris Dubois (815) 498-2218 South Beloit Fire Department Contact: Mike Davenport (815) 389-3023 South Chicago Heights Fire Dept. Contact: Asst. Chief Larry Nardoni (708) 755-9589 South Elgin & Countryside Fire Contact: Chief Joseph Cluchey (847) 741-2141 South Park Fire Protection District Contact: Chief Kurt Delles (630) 898-3222 Spring Grove Fire Protection District Contact: Chief Rich Tobiasz (815) 675-2450 Steger Estates Contact: Ann Noll (708) 748-4816 Village of Streamwood Contact: Chief Nixon (630) 213-6300 Sugar Grove Fire Protection District Contact: Paula (630) 466-4513 Sutton Ambulance Service, Ltd. Contact: Aaron Sutton (217) 824-2275 Tri-State Fire Prot. Dist. Contact: Chief Al Hagy (630) 323-6445 Washington Vol. Fire Department Contact: Michael Dant (309) 444-8642 Waterman Fire Protection District Contact: Lt. Richard Criss (815) 264-3284 Wauconda Fire Department Contact: Dick McGill (EMS & Financial) (847) 526-2821 Waukegan Fire Department Contact: Chief Pat Gallagher (847) 249-5410 Western Springs Fire Department Contact: Deputy Chief Brian Buerian (708) 246-1800 Westmont Fire Department Contact: Lynn Dralle (630) 829-4480 Wheaton Fire Department Contact: Mark Horton (630) 260-2032 Wilmette Fire Department Contact: Peter Skiles (847) 251-1101 Client Contact List Winnetka Fire Department Contact: Chief Scott Smith (847) 501-6029 Winthrop Harbor Fire Department Contact: Chief Mike Stried (847) 872-5957 Zion Fire Department Contact: Chief Dave LaBelle (847) 746-4040 ATTACHMENT B DRAFT MOUNT PROSPECT FIRE DEPARTMENT AMBULANCE FAQ's MOUNT PROSPECT RESIDENT · What is the cost to a Mount Prospect residentfor an ambulance service? Cost will be based on current Medicare rates, mileage to the hospital and the level of service provided. The resident will not directly receive a bill for ambulance service. Your insurance company will receive a bill for the service. · Will I receive any correspondence form the Village of Mount Prospect? You may receive a letter from Andre's Medical Billing (the Village's billing company) requesting your insurance information so that they can generate the invoice. You may also receive a Customer Survey from the Mount Prospect Fire Department · What if my insurance company doesn't pay for the entire bill? Will I be responsible for the remainder? NO. The Village of Mount Prospect has instructed the billing company to only accept what the insurance company provides. You will not be asked, nor expected, to pay any balance that was not paid by the insurance company or Medicare (primary and secondary coverage if applicable.) · Will the Village of Mount Prospect bill Medicare directly? Yes. However, it may be necessary to contact you through a letter or by phone to obtain the information needed to be able to bill Medicare or the insurance company · Do I have to have the insurance information ready for the paramedics when they respond to a call for me? No. The main concern during an incident requiring the fire department ambulance is your care and treatment. Insurance information will be obtained at a later time. · Who should I call if I have any questions regarding the care that I received or the ambulance billing? If you have questions regarding ambulance billing, please call Andre's Medical Billing at (800) 244-2345. If you have questions regarding care given by the fire department call the fire department at 847-870-5660. ---~--~_.'-----'--~-~~'-'"'''''-''';_'''-""""".=o;",~~_",\,"C;O'~'.~.""~-~~~--_.'-'~"",,~~:""=''''C'=":''l''''''''1=_~''''~''''_"~_____~"'' ATTACHMENT C DRAFT MOUNT PROSPECT FIRE DEPARTMENT AMBULANCE FAQ's NON-RESIDENT INFORMATION . What is the cost for someone using the ambulance service if they are not a re~dentofAfountProsped? Cost will be based on current Medicare rates, mileage to the hospital and the level of service provided. Your insurance company will receive a bill for the service. . Will I receive any correspondence form the Village of Afount Prospect? You may receive a letter from Andre's Medical Billing (the Village's billing company) requesting your insurance information so they can generate the invoice. . What if my insurance company doesn't pay for the entire bill? Will I be responsible for the remainder? Yes. The costs that are charged for the ambulance service are within generally accepted limits that Medicare and most insurance companies will accept. However, your specific reimbursement should be discussed with your insurance carrier. The Village of Mount Prospect expects full reimbursement for ambulance fees. Any amount not paid by your insurance or Medicare (primary and secondary coverage if applicable) will be your responsibility. . Do I have to have the insurance information ready for the paramedics when they respond to a call for me? No. The main concern during an incident requiring the fire department ambulance is your care and treatment. Insurance information will be obtained at a later time. . Who should I call if I have any questions regarding the care that I received or the ambulance billing? If you have questions regarding ambulance billing, please call Andres Medical Billing at (800) 244-2345. If you have questions regarding care given by the fire department call the fire department at 847-870-5660. MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-01 CONTROL NUMBER TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: POLICE CHIEF DATE: JANUARY 3,2006 SUBJECT: POLICE REQUEST TO PURCHASE TEN (10) FORD INTERCEPTOR PATROL SQUAD CARS ($215,000) AND ONE (1) CHEVROLET IMPALA DETECTIVE CAR ($17,900). REQUEST TO PURCHASE TEN (10) 2006 FORD INTERCEPTOR MARKED PATROL SQUAD CARS Background Information on the Marked Police Patrol Squad Car Fleet In 2000, the police department began purchasing Ford Interceptor marked patrol squad cars as replacements for the discontinued Chevrolet Caprice squad cars. The department completed the transition to an all Ford fleet of marked patrol squad cars the following year. This purchase marks the beginning of the fifth rotation of the Ford marked patrol squad car fleet. In the time they have been in service, the Ford Interceptors have proven to be well suited to police patrol operations. An evaluation of the Interceptor's acceleration, braking, turning and maneuvering capabilities indicates it meets all of the department's emergency and pursuit driving requirements. Being a large,. full frame vehicle, the Interceptor easily accommodates the in-car computer, mobile video recorder and police radios that are installed in the front seat area while also providing ample room to safely and effectively transport prisoners in the back seat area. Finally, the Public Works mechanics are satisfied with the Interceptor's durability and reliability, with the warranty and repair services provided by Ford dealers and with Ford's responsiveness to recommendations for vehicle improvements in subsequent model years. Alternative Squad Car At this time there are two (2) alternative ''full size" sedan style police pursuit vehicle packages available, the Chevrolet Impala and the Dodge Charger. Despite being sold as a "full size" vehicle, the Chevy Impala actually is smaller than the Interceptor and thus does not accommodate people or equipment as well as the Ford Interceptor. The Dodge Charger uses unibody construction and does not have a frame as the Ford Interceptor does. Additionally, the base price of the Dodge Charger is $21,840 while the Ford Interceptor base price is $19,027. Page 1 of3 MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-01 CONTROL NUMBER Recommendation The department is recommending the purchase of ten (10) Ford Interceptors for use as marked police patrol squad cars. The Ford Interceptor, in a police pursuit vehicle package, is available from Landmark Ford in Springfield under a State of Illinois bid award (#PSD4013240) at a cost of $21 ,500 per vehicle. As a comparison, last year the Village purchased replacement squad cars under the state award from the same dealer at a cost of $22,050 per vehicle. We are requesting the Village Board authorize the purchase of ten (10) Ford Interceptor police pursuit vehicles from Landmark Ford at a total cost not to exceed $215,000 under the pricing of the State of Illinois contract for police vehicles. The State of Illinois contract was awarded through a competitive bid process, and we are eligible to make purchases under the contract provisions. Funds for eight (8) of these vehicles are available for this expenditure in vehicle replacement account #6707709-660123, which is listed on page #292 of the 2006 Annual Budget. Funds for two (2) of these vehicles are available for this expenditure as listed in capital improvement account 5107701-660122 on page #291 of the 2006 Annual Budget. These two (2) vehicles, new to the vehicle inventory, will be utilized by the department's traffic unit. Delivery of these ten (10) vehicles will be in early 2006. POLICE REQUEST TO PURCHASE ONE (1) 2006 CHEVROLET IMPALA UNMARKED DETECTIVE CAR Background Information on the Unmarked Detectives Cars The department replaces one of its fleet of nine unmarked staff (3) and detective (6) squad cars every year, if needed. Since 1998, the department has purchased smaller, front-wheel drive vehicles for staff and detective use. Currently seven of the department's staff/detective cars are either Chevrolet Luminas or Chevrolet Impalas. The remaining two vehicles are older full-size Chevrolet Caprice sedans. The department is recommending the replacement of one of these vehicles, detective squad 1-28, a 1996 Chevrolet Caprice. Life Cycle Cost Analysis The staff and detective cars are on a nine-year replacement cycle. No vehicle is recommended for replacement unless an independent assessment of the vehicle's condition, durability, and service history by public works personnel indicates replacement is warranted. Using these criteria, detective car 1-28, a 1996 Chevrolet Caprice with more than 100,000 miles, has been recommended for replacement in 2006. In January 2006,1-28 will begin its eleventh year of service. An attached spreadsheet displays the life cycle cost analysis for 1-28. The optimum economic replacement point for 1-28 was calculated at year five, while the modified replacement point was calculated at year ten. Recommendation The Chevrolet Impala sedan, in a police package, is available from Miles Chevrolet in Page 2 of3 r MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-01 CONTROL NUMBER Decatur, Illinois under the State of Illinois bid award (#PSD4012465) at a cost of $17,900. As a comparison, last year the Village purchased the same vehicle under the state bid from the same dealer at a cost of $17,340. Funds are available for this expenditure in account # 6707709-660123, which is listed on page #289 of the 2006 Annual Budget. The department is requesting the Village Board authorize the police department to purchase one Chevrolet Impala at a cost not to exceed $17,900 under the pricing of the State of Illinois contract for police vehicles. The State of Illinois contract was awarded through a competitive bid process, and we are eligible to make purchases under the contract provisions. Delivery of these vehicles will be in early 2006. Finally, at the direction of the Public Works Director, all vehicles replaced in 2006 will be placed into service by other Village departments or placed into auction. Ri~n~ - Chief of Police Attachment c: Deputy Police Chief John Dahlberg Deputy Police Chief Michael Semkiu Director of Public Works Glen Andler DeputY Director of Public Works Sean Dorsey Public Works Vehicle Maintenance Superintendent Jim Guenther \\Pd\Users\MSemkiuIMain\My Documents\Equipment\Squad Purchase Request 2006.doc Page 3 of3 Mount Prospect Public Works Department Life Cycle Cost Analysis for 1996 Chevrolet Caprice Detective Sedan 1.28 (Police) Year 1 2 3 4 5 6 7 8 Value at Beginning of Year: $15,553 $14,098 $12,643 $11,188 $9,733 $8,278 $6,823 $5,368 Estimated Value at Year End: $14,098 $12,643 $11,188 $9,733 $8,278 $6,823 $5,368 $3,913 Actual Dollar Depreciation for Year: $1,455 $1,455 $1,455 $1,455 $1,455 $1,455 $1,455 $1,455 Downtime Costs/Mile: $200 $200 $200 $200 $200 $200 $200 $200 Mile DownlYear: 4.0 11.3 12.5 22.8 23.3 12.5 10.0 14.3 Downtime Costs per Year: $800 $2,260 $2,500 $4,550 $4,650 $2,500 $2,000 $2,850 Cost of Maintenance and Repairs per Year: $105 $298 $656 $1,149 $1,054 $654 $655 $462 (including labor, parts, etc.) Fuel Costs per Year: $955 $1,235 $883 $974 $926 $1,030 $476 $613 Total Variable Costs: $3,315 $5,248 $5,494 $8,128 $8,085 $5,639 $4,586 $5,380 Total Lifetime Variable Costs: $3,315 $8,563 $14,056 $22,184 $30,269 $35,908 $40,494 $45,874 Miles: 12,088 27,720 38,895 51,222 62,948 75,985 82,006 89,772 99,421 Cumulative Cost per Mile: $ 0.27 $ 0.31 $ 0.36 $ 0.431 $ 0.48 I $ 0.47 $ 0.49 $ 0.51 $ 0.56 (Divide Total Lifetime Variable Costs by Mileage) ~Vf,;L<"";~;i: ,'i__"y",,,,.h_,>,,',,:m,'m'w.'p,,;_ ...............,.. ,__,,~'u.,~u.,..... Denotes Optimum Economic Replacement. Denotes Modified Optimum Economic Replacement. Modified Optimum Economic Replacement Point Calculation Purchase price of new vehicle: lESS: Estimated Value of New Vehicle at Optimum Economic Replacement Point: Estimated depreciation of new vehicle: Less: estimated value of present vehicle: Net depreciation cost of new vehicle: Estimated total miles on replacement vehicle at Replacement: Estimated increase in new vehicle cost per mile Cumulative cost per mile of present vehicle at Optimum Replacement: Add: estimated increase in new vehicle cost/mile: Cumulative cost per mile at Modified Optimum Replacement: $ 18,000 $ 10,000 $ 8,000 $ 1,000 $ 7,000 63,000 $ 0.11 $ 0.48 $ 0.11 $ 0.59 MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-17 CONTROL NUMBER TO: VILLAGE MANAGER, MICHAEL JANONIS FROM: CHIEF OF POLICE VB ?14 (---I)"O(P ~--6 SUBJECT: COOK COUNTY PROJECT SHIELD GRANT DATE: J~UARY13,2006 Project Shield is a Department of Homeland Security equipment grant administered by the Cook County Board through the Cook County Bureau of Information Technology and Automation in conjunction with the contractor, International Business Machines. The intent of the project is to provide first responders - police, fire, and emergency services personnel - with wireless connectivity to real time video images from police and emergency vehicles, municipally-owned compatible camera systems, and privately-owned compatible camera systems during emergency incidents. . This wireless network, utilizing the existing Cook County wide area network (WAN) and wireless wide area network (WW AN) allows incident commanders access to the cameras from remote locations. The intent of the grant is to provide Cook County law enforcement and emergency agencies with the technology and software necessary to start the program at no cost to the law enforcement agencies. The first phase of this program began with installation of equipment in May 2005. The proposal before the village and this police department is Phase II of the Project Shield grant. Phase II will equip fifty-six (56) additional agencies with the requisite grant equipment and software. The Project Shield Phase II program provides the following items to the agency at no cost: · Wireless Access Point: A site survey to determine the best location for a wireless access point, otherwise known as a "hot spot". The Department of Homeland Security requires the hot spot be placed near a potential terrorism target such as transportation centers, school, large entertainment venues, etc. · FreQuencv and Licensin2: The wireless video system will operate at both 2.4 GHz and 4.9 GHz after upgrades are completed with Phase I clients and with all Phase II clients. The program initially operated on 2.4 GHZ, however this band-width is in the public domain and currently is becoming overcrowded due to the proliferation of wireless access points in residences and businesses. The higher band-width of 4.9 GHz is controlled by the Federal Communications Commission and requires licensing. Cook County has already obtained a 4.9 GHz experimental license. The village would need to obtain a Page 1 of3 - -_'~~_..._.._-~~.._._---.-_..__.,-_._,._._..._---,-~,."'~'-""=",'"__"~,,,,,,,_,,,,,,~,,",,.,,_,,,,,,,,.,,..,..,,w..,,,.,.>.~,,._-.-'" -- ~-'------.--'~~~______~_____'__""""O<"""'~'''~_''"''''''''''4,"'._~""___~~__'___~"_~.M'~"~"'__'_~_'___'____'_'____ MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-17 CONTROL NUMBER communications license for this band width similar to the licenses we currently possess for the radio and data frequencies maintained through Northwest Central Dispatch. . Wireless Access Point Location and Homeland Securitv: The wireless access point will be equipped with a pan-tilt camera with a 176x zoom lens. The camera will be controlled remotely from a high end network viewing station from either one of the two (2) properly equipped vehicles or through a permanent, dedicated viewing/video management station at a location such as the police department. All transmissions involving these camera systems are digitally encrypted and cannot be accessed by unauthorized users. The camera system and the method of controlling the camera are similar to the camera boxes the Chicago Police Department is utilizing in their high crime areas. . Police Department Local Area Network and Workstation: The Cook County wireless network for this equipment will be connected to the local area network (LAN) of the police department. The grant supplies a firewall and universal power supply for the firewall, a digital video recorder, a video server, and the hardware necessary for establishing a viewing station at a location determined by the police department (Le. command center, police desk, etc.). Funding provides for one (1) work station and the municipality may be required to provide one (1) to two (2) additional work stations as determined by the site survey. . Video Recordine and Review: The dedicated viewing/video management station will be equipped with a digital video recorder (DVR) and video server for the review of captured video. The system is designed to allow the viewing of recorded material while system continues to capture video from the camera. . Password Maintenance and Homeland Securitv: The police department would maintain the passwords for this system. The equipment in Mount Prospect cannot be accessed by other law enforcement agencies unless a homeland security incident occurs. Should a homeland security incident occur, the Cook County team incident commander has the authority to take over the video system until the incident is deemed controlled or terminated. Specific criteria are outlined to define a "homeland security incident." . Police Vehicles: Two (2) police vehicles will be equipped with a Panasonic Toughbook laptop computer, a server containing a DVD recorder and DVD burner, and the appropriate networking and transmission hardware. All requisite software will be provided by the contractor. . Additional Equipment: The village has the option to purchase additional equipment through the contract such as the necessary equipment for equipping additional police vehicles or camera positions and wireless access points. The contractor would work with this department in mitigating costs as the department currently possesses some of the requisite equipment in the fleet of police vehicles. Page 2 of3 MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-17 CONTROL NUMBER · Shot Sootter: The contractor is to establish a pilot program for Shot Spotter. Shot Spotter is equipment mounted on the highest location in a given area designed to 44listen" for gunshots. Upon detection of gunshots, an alert is provided to the dispatch center and the device will be able to map the location of the gunshots utilizing GIS within forty (40) feet. In the testing phase of this equipment, the device must be able to map 80% of detected gunshots within the forty (40) foot requirement. It is unknown at this time if the Shot Spotter pilot program will be open to this department at this time. As the program develops and grows, the village and the police department could enter into discussions with potential targets to determine whether this system should be applied to their facility, the conditions necessary to allow law enforcement aCCess to their video system, and alerting such entities to federal funding available private companies and other governing bodies to assist in the financing the equipment. Applicable locations to consider within Mount Prospect include the petroleuni tank and pumping facilities, Randhurst Mall, schools, and rail lines. Attached to this memorandum are copies of a Power Point presentation outlining Project Shield. Please note some information in this Power Point is stale as the program has moved from the 2.4 GHz frequency to the dual band system of 2.4 GHz and 4.9 GHz. As a result, some equipment changes have occurred. Please contact me with any comments or questions you may have. As more information develops, I will ensure to keep you informed via oral and written communication. Attachment c: Deputy Chief Dahlberg Deputy Chief Semkiu Commander Rzepecki Sergeant Janowick Page 3 of3 "'''';=''~''''''''"'''''<~'._'"-"-~J<"'"'''<.'';:,~~7-7.'''"-;:\:''2::'''''''"I'$'""'~~='"""--------"._-'.-----'~'>'''''';"''_'''';'~~~'_y.",,__~",_ Cook County Project Shield Village of Mount Prospect Early and Old Informallon IBM. 1 2 3 4 --_._^._--~,.,."~=""..,~~,~"~~",,,,;..,,",",,,,,==~:::-=,,,,;,,,,,,,,,,,,,,,,~,,""=~''''~'-'--'-''=-'~-~-;''''''''r,'''''='''''''''=m'',''''"">",,,''''''_$=",. 5 --_._---------_._-_._----"----~-------~_.~-,.,.'~.,",',',.""''"".""'',,=,~'''''=.,,.=~',.=-=-------_..-~-"._.- -----_....._-,~""_.,-,'""-.',""",="',.""''''''''''"''''''~,~_.~.~------..------ 6 COOK COUNTY PROJECT Shield Cook County has created and is implementing a County wide First-Responder Mobile Video and Data Network, utilizing the latest technology available. The new system will provide Cook County, and the municipalities within Cook County with integrated, interoperable, emergency response capabilities. For those Cook County Municipalities that want to expand their First- Response Mobile capabilities, utilizing the Cook County solution, Cook County has made available, through their Prime Subcontractor, IBM, the ability for the municipalities to acquire additional equipment and services at Cook County negotiated discounted rates. Overview Of The Cook County Solution Cook County will provide a wireless public safety network for Cook County municipalities that will allow police, firefighters and paramedics to share real-time audio and video, speeding response to emergencies. Once complete, the county's new network will enable police and emergency response agencies within the county to access their applications and be able to send and view video from cameras mounted within their vehicles, atop radio towers, utility poles, and inside municipal buildings. This will allow them to more quickly coordinate efforts to ensure faster responses with the right equipment and people. The wireless network will provide continuous connectivity throughout the county, ensuring vehicles will have real-time access to video and data. Additionally, the vehicles will be capable of creating their own wireless hotspots. When several vehicles converge on the scene of a situation, they can link up to share video images allowing first-responders to quickly assess the incident and better plan their response. Cook County will provide video, mobile computers and communication equipment that will be installed in first-responder vehicles and video from the vehicle cameras can be transmitted to a cOmnland center as it happens. The first-responders will also be able to access internet and intranet applications from mobile computer systems, providing them with increased access to information and data while on the move. The tower cameras will provide an eye-in-the-sky view and the strongboxes are bulletproof camera units mounted on utility-poles in high-traffic or high-crime areas. Officials can remotely control the tower and strongbox cameras to view incidents so they can zoom in when something happens that requires attention. ---.. - - ---- ; ;.; ~~ ==--= ':' =~;.; Page 1 '-'"'~-'--"-'"'-'""-~~-~ffi__~"_-""""~~~"="..=.",~",,,m.>,:;,.':'z-~",;;'i.."'";;, To keep the public informed in the event of an incident, Cook County will use the Cook County Public Safety Notification System, which allows electronic message panels located in high citizen traffic areas, such as shopping centers, downtown areas, stadiums, municipal buildings, and schools, to be controlled from a central location such as a Command Center. In addition to designing the network and installing equipment, Cook County will setup and operate a Wireless Support Center to provide help desk operations for the first - responders and end users. How to Acquire Additional Equipment As part of the contract, all municipalities within Cook County have the ability to purchase additional equipment at the Cook County negotiated discounted rates through IBM. Attached are 1 ) Available Equipment and Indicative Price List, and 2) Equipment Configuration and Specification List. If you are ready to purchase equipment, please call IBM Cook County Account Team at 312-603-0078. If you are interested in finding out more about this solution and how your municipality can take advantage of it, please contact Harold Stiffler at the same number as above, 312-603-0078 --- - ---- - - --- ---- - - --- - - - --- ----_.. -- - . -~~, Page 2 Vehicle Mobility Vehicle Survey TechAlt Enhanced In-Car Video DVD Hardware Attachment 1 - Available Equipment and Indicative Price List Indicative Pricing (1) (2) Hardware Software Installation Training $675.00 $975.00 $812.50 $975.00 $564.84 $326.00 $975.00 $243.75 $1,137.50 $700.00 $11,488.61 $10,078.48 $18,384.12 In-Car Computer Panasonic Hardware TechAlt Mobile Communications Module Hardware TechAlt Software License for In-Car Video Application Integration" Application Citrix Integration Fixed Communication Module Hardware $11,739.90 In-Car Hardware Logistics (Cisco handling and testing) Training for In-Car components to include hardware and TechAlt software $87.50 Remote Viewing SW Services - Cars In Car Video Hardware $812.50 4,950.00 Command Van Satellite Dish (Fixed Comm Module not included) Plasma Screen with Command Van Remote Viewing SW - Command Van Satellite Dish I Command Van Training Cisco MAR (Command Van) Cisco 1310 (Command Van) Cisco 2811 (Command Van) Command Van Installation $144,033.83 $7,614.36 $1 ,520.64 Call $4,050.00 $3,412.80 $4,037.00 $3,412.80 $4,037.00 $7,646.00 --- - ---- - - --- ---- = =-:. :'=': ==' = -: =1'- Page 3 Hotspot Hardware Software Installation Training Network Design Management (10 hot spots) $10,465.00 Hot Spot System Integration and Testing $3,331.25 Municipal Tower Installation $78,658.93 Exterior Fixed for "Pill Box" Tower Installation Engineer to install Camera and misc. materials $3,270.90 Hot Spot Coverage Survey $9,942.50 $9,942.50 DVR: In-building DVR CAN XRT -41300R Vision, $13,079.23 $3,903.88 Tripplite UPS - Model # Smart2200RMXL2U $2,022.04 $541.73 SNMP Management Software $264.54 Hot Spot Integration: Foreign Agent, Installation, Design, and Training $8,630.94 Hot Spot - County Cisco Equipment 19,693.20 Hot Spot - Municipal Cisco Equipment 21,353.00 Hot Spot Antenna 975 Cameras Hardware Software Installation Training Pelco PTZ exterior camera model ES3012-2CLZ18PW or equivalent 9591.18 $4,314.96 Panasonic Fixed exterior camera model POC474L5 or equivalent Strong Box Strong Box Strong Box: TSS 129 Tactical Surveillance System Hardware Software Installation Training 4,939.20 $49,566.98 $5,018.59 (1) Indicative Pricing Includes 5 Year warranty (2) Pricing does not include project management cost --- - ---- = ::.: =: = ~ ::: ==-=~=,~ Page 4 Attachment 2 - Equipment Configuration and Specification List 2.4 GHz (802.11 g) Outdoor Access Point /Bridge with: · RP- TNC type connector · Cisco 109 Software Ships with: · Power cord (configurable) · 100 to 240 V AC power supply (AIR-PWR-A=) providing 48 VDC to the Power Injector · 48 VDC Power injector (AIR-PWRINJBLR2=) · Ethernet uplink from power injector MAXRAD XtremeWave™ MAXRAD XtremeWave™ ISOMAX24014PTNM ISOMAX24014PTNM Antenna Roof Mount parts Kit includes: · Roof-mount mast (pole and mounting base) · Multifunction mount (allows mounting to roof- mount mast, or directly to a walOI) · Mounting hardware · Coaxial sealant · Grounding lug · Anticorrosion gel · U-bolts · Coaxial sealant MAX RAD 2.4 GHz, 14 dBi Sector Antenna w/RP- TNC Connector Cisco PIX-501-50-BUN-K9 Cisco WS-C3750-24-SMI Foreign Agent Cisco CISC02811 Cisco CAB-AC Cisco S26EB-12302T Cisco MEM2600XM-64U128D Cisco MEM2600XM-16U32FS PIX 501-50 3DES/AES Bundle (Chassis, SW, 50 Users, 3DES/AES) 24-10/100 and 2 GBIC ports: Std Multilayer SW Image High Performance 10/100 Modular Router w/Cisco 109 IP Power Cord, 11 OV Cisco 2811 Ser 109 ENTERPRISE BASE 64 to 128MB DRAM factory upgrade - 265xXMIXM VPN Bundles 16 to 32 MB Flash Factory Upgrade for the Cisco 2600XM --- - ---- - - --- ---- - -. --- - - - --- ==-,=-:='j;'; ---'--'-'-~--~------~-~'"~"--~'~.~~='~'''''''''''''=''''-~'~~'~~'"~--'_"~~~'''''''=-''''''''''''''""",.,"",.,.,=m;;:'T;;;';;'>!-,-":"""";,,,,"":"''''''''''~~--'-~~~'-'-'--'-'--~--_"~''''''''''''''''''iN,r_",-',',"":=-_.'.""".""r._"""b"."^,~~~_~~'.___ Page 5 Fixed Communications Module Tower Camera Vision Controls OVR CAM XRT- 41300R TechAlt 50013 PELCO ES3012-2CLZ18PW Building Panasonic Norton Anti-Virus Symantec 10235688 Symantec10235706 OVR Video Client XRT-4/300R Mobile Cisco C3230-2-WMIC-K9 Communications Module MAR Mobile TechAlt 50012 Communications Module TechAlt 50011 · 2200V A · 2U rackltower mount. · SmartPro intelligent line-interactive sine wave UPS · Comm. ports: 2 RS-232 & 2 usa · Outlets: 8 (six 15-amp & two 15/20-amp) · SNMP slot Includes video capability PTZ (Pan, Tilt, Zoom) 200 mm lens provides 87' height and 116' width at 1 mile. POC474L5 Symantec AntiVirus Enterprise Edition 9.0 License + Gold Maint 1 yr Gov value band C Symantec AntiVirus Enterprise Edition 9.0 Gold Maint 2nd and 3rd year extension Gov value band C Vision Controls OVR Video Client MARC, 4 port FESMIC, 2 WMIC and 2port SMIC 3 Ethernet Available (4th & 5th FE ports are dedicated for WMICs) 2 synclasync Includes: . redundant network failover to 1 XRTT& iOen · video capability · encryption · GPS · antennas Panasonic 29 includes: · touch screen --- - ---- - - --- ---- - - --- - - - --- =='=':'=:!~ Page 6 Video System TechAlt 50010 · 40GB HOD · 512MB · 56K/Lan · backlit keyboard · WinXP · 802.11BG · mount · dock Enhanced In-Car Video DVD includes: · front camera, · rear camera · belt pack · OVD recorder · grill lights · antennas TechAlt Software License for Remote Viewing Application TechAlt Software License for In-Car Video TechAlt 50017 TechAlt Video TechAlt 50016 Application Norton Anti-Virus Symantec 10362814 Strongbox Strongbox MAR Symantec 10363106 Symantec AntiVirus Enterprise Edition 10.0 License + Gold Maint 1 yr Gov value band C Symantec AntiVirus Enterprise Edition 9.0 Gold Maint 2nd and 3rd year extension Gov value band C Tactical Surveillance System MARC, 4 port FESMIC, 2 WMIC and 2port SMIC 3 Ethernet Available (4th & 5th FE ports are dedicated for WMICs) 2 sync/async 2.4 GHz, 13.5 dBi Vagi Mast Mount Ant. WI RP- TNC Connector 2.4 GHz,12 dBi Omni Mast Mt. Antenna w/RP- TNC Connector Lightning Arrestor with grounding ring, RP- TNC Connector PSC TSS129 Cisco C3230-2-WMIC-K9 Cisco AIR-ANT1949 Cisco AIR-ANT24120 Cisco AIR-ACC3354 --- - ---- = =-= == = ::-:. ='== ==- = ':' =~. Page 7 PSC AS921 Symantec AntiVirus Enterprise Edition 9.0 Ucense + Gold Maint 1 yr Gov value band C Symantec AntiVirus Enterprise Edition 9.0 Gold Maint 2nd and 3rd year extension Gov value band C Alert Stack, control panel, and threat indicator board Symantec 10235706 --- - ---- - - --- ---- - -. --- - - - --- ==-=~="i::, Page 8 Mt..; 1~1~1A!" IPr~~. , ' . " ~li'1t. F,~ ~1n. Ir~l~1Aft~it ~"~VJV.Ij"ga ~ ~ \\lJ ~ ~Il __ .q..q ~I ~.w'JQUt ll.q~~~... """ ]hi::. . ~"~ M!&m~' j ., If 00 . , , . .:tr. ,',' 1, ., ,.~.~'" -.~,,# ...,.,~ TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: MICHAEL J. FIGOLAH, FIRE CHIEF DATE: JANUARY 6, 2006 SUBJECT: REQUEST APPROVAL TO WAIVE THE BID PROCESS AND PURCHASE FOUR NON-INVASIVE BLOOD PRESSURE MODULES BACKGROUND The Fire Department purchased four (4) portable automatic blood pressure machines in 1994, which are still in use today. These units are becoming progressively more unreliable and due to the age of the machines, parts and service are becoming more difficult to obtain. Therefore, we recommend replacing all of the units at the same time for consistency purposes. The current blood pressure monitors are stand-alone units. However, blood pressure monitors are now available as an integrated component of our cardiac monitor/defibrillator. Currently, loll cardiac monitors are used in all four (4) ambulances and are capable of accepting the blood pressure monitor module. GENERAL BID INFORMATION In order to utilize the blood pressure monitor as an integral part of our cardiac monitor it has to be a loll Medical Corporation product. That module is only available from loll as a sole source. A copy of the sole source letter along with a brochure of the monitor and non-invasive blood pressure module is attached to this memo. C:\Win2kProfiles\LAngell\Local Settings\Temporary Internet Files\OLK71\MF-Blood Pressure Modules 2011 Monitors-VM.doc -"--'--"-'~"""-"'-"'-'~""'~".'_.'_-~---"-''''-~"'''"'-"'''-='"''"-'"'~~---~-'-~~~"'"-='''''=>''''-'''="",",'''w''",'''''"=,)=.::-:;;"C".V"~""='~'7"'~"""""~~=__'___ --------~...,"'"._-""''''''',~'''".-=;,.,''''>,~,..','.''''.'..''"'~D'''''''_"'~.==,_.__._ TO: VILLAGE MANAGER SUBJECT: REPLACEMENT OF AUTOMATIC BLOOD PRESSURE MACHINES PAGE 2 OF 2 BUDGET AUTHORIZATION The cost to add the blood pressure module is $4,200 for each unit and $16,800 for all four units. Funds are available in the Paramedic Equipment account (0014202-670014), which can be found on page 184 of the budget book. RECOMMENDATION Based on the above information, I am requesting to waive the bid process and purchase four (4) non-invasive blood pressure modules for the cardiac monitors from Zoll Medical Corporation in Chemslford, Massachusetts in an amount not to exceed $16,800. MF/jm Attachments ZOLL ~J AutoPulse" Non~iovasive. Cardiac Support Purnp ZOLL Medical Corporation Worldwide Headquarters 269 Mill Road Chelmsford, Massachusetts 01824-4105 December 23, 2005 Wendy Seleen, EMS Coordinator Mount Prospect Fire Department 112 E Northwest Hwy . Mount Prospect, Il 60056 Dear Wendy, Per our conversation, I wanted to let 'you know lOll Medical is the only provider of NIBP upgrades to M Series defibrillators. We do not let other vendors upgrade our equipment. Additionally, lOLL Medical does not sell new defibrillators thru distributors or other vendors. Please contact me if you have any questions. Best regards, Bill Carlson Great lakes EMS Region Manager 800/348-9011 x9214 bcarlson@zoll.com _"_~---"_'-~^_.,-~~.__"._",="",,,,,.,,.=,,c._,,,,,,,,~",_,~,,~..'-~-~"_-----'_'_~-_"~'_""''''''''~~'''''''~'.''zO''''''''''''-'''''''"""".,.,,.,.......~__ '*i -_._--~._"'.-.~'~~-~-----=""""""'''''''""=,~=''''''=''',=.",.,,,,,.,.--'''.,.,,.,=->'#"~.,..,,'=''''.;,'"""""~="'::'=="'==';;".""''''''''-''''=C'~''''''''-=''''~~~~~----_~=.7.=i'''''===_===~~~.__