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HomeMy WebLinkAbout12/13/2005 COW minutes MINUTES COMMITTEE OF THE WHOLE DECEMBER 13, 2005 I. CALL TO ORDER The meeting was called to order at 7:09 p.m., in the Village Board Room of Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks. Present at the meeting were: Trustees Paul Hoefert, John Korn, Richard Lohrstorfer and Michaele Skowron. Absent from the meeting were: Trustees Timothy Corcoran and Michael Zade!. Staff members present included: Village Manager Michael Janonis, Assistant Village Manager David Strahl, Community Development Director William Cooney, Environmental Health Coordinator Bob Roels and Planner Jason Zawila. II. MINUTES Approval of Minutes of November 8, 2005. Motion made by Trustee Hoefert and Seconded by Trustee Lohrstorfer. Minutes were approved. Approval of Minutes of November 15, 2005. Motion made by Trustee Hoefert and Seconded by Trustee Skowron. Minutes were approved. Approval of Minutes of November 22, 2005. Motion made by Trustee Hoefert and Seconded by Trustee Skowron. Minutes were approved. III. CITIZENS TO BE HEARD Paul Seils, of the Special Events Commission presented the Holiday Decorating Awards. The list is as follows: Grand Prize - 2116 Lawrence Best Block - 200 South Pine Street Best Business - Keffer's Pharmacy Best Use of Lights - 227 South Leonard Christmas Fantasy - 1415 Sauk Lane Best Religious - 1420 South Redwood Simple But Elegant - 1832 Magnolia IV. RETAIL RECRUITMENT PROPOSAL Community Development Director Cooney outlined a proposal to supplement economic development activities within the Village. He stated the proposed contract would be for one year period for a specialist focusing on retail recruitment throughout the entire community. 1 Cathy Maloney has provided this type of service for two other communities and among the processes she undertakes, is convening of focus groups, review of surveys and target recruitment. The contract is proposed not to exceed $39,000 and she is currently working with Elmhurst in this capacity under a contract basis. General comments from Village Board members included the following items: There was a general discussion regarding the type of knowledge and recruitment efforts that would be normally undertaken regarding landlords, brokers, business owners and possible tenants. There was also discussion about what works in other communities and how that application would work in Mount Prospect. There was also discussion regarding exclusive recruitment zones within the specific areas of the surrounding suburbs. Consensus of the Village Board was to consider the contract for services at an upcoming Village Board meeting. V. LIGHTING REGULATIONS Community Development Director Cooney stated this is a follow-up to the September 27 Committee of the Whole meeting. At that time, the Village Board asked staff to refine the modifications with the Police to make sure that the full cut-off lights focused enough light as to not pose a security issue. The Police Department responded by stating they would be supportive of these modifications and they do not pose a security issue. He also stated that the Board had directed staff to finalize the lighting regulations regarding wall lighting and define wall lighting as a full cut-off fixture and not to use the word "wallpacks" since that is a specific type of light. General comments from Village Board members included the following items: It was noted that the lighting regulations would likely continue to evolve and there would be a need to revisit various lighting issues in the future including the possible height of light standards. Dave Toeppen, 409 South Hi-Lusi, spoke. He stated he was satisfied with the movement of the Village regarding lighting and considers these regulations a significant improvement. He also suggested the Village Board consider regulations of LED lights on signs in the near future because that appears to be an expanding trend for message boards. Consensus of the Village Board was to finalize the regulations for presentation to the Planning and Zoning Commission for input and bring before the Village Board for final approval once that input has been obtained. VI. CIRCULAR DRIVES Community Development Director Cooney stated circular drives are currently a Conditional Use and staff has provided illustrations of possible circular drives based on lot coverage and lot sizes. He illustrated that the driveway coverage must be kept in the front yard and under 50% of the front yard coverage. Staff is recommending Code modifications to include a 75' wide lot can have driveway coverage not more than 50% and the Village Board remains final on that determination. 2 General comments from Village Board members included the following items: There was discussion regarding the impact of these proposed limitations on corner lots. It was also requested that some real-world examples of pictures be provided to the Village Board for illustrative purposes. It was also suggested that the staff make available illustrations for homeowners to consider when they undertake such a project. There was also discussion regarding the 50% front yard coverage relating to 100' and 75' wide lots. Village Manager Janonis stated that this information would be provided to the Planning and Zoning Commission for input and once that input is obtained, further discussion would be brought before the Village Board. Community Development Director Cooney stated that the pending circular driveway case could be disposed of at this time because it does meet the proposed coverage specifics and not require the pending proposal to languish further. He also stated that staff was recommending the elimination of the safety consideration component in determining whether a circular driveway would be approved or not. VII. ADMINISTRATIVE ADJUDICATION PROCESS Village Manager Janonis stated that this is before the Board for some additional input regarding the process itself, the philosophical approach of the Village Board and the computer software purchase in addition to the Hearing Officer choice. Environmental Health Coordinator Bob Roels spoke. He stated staff is recommending a two tier approach to differentiate between minor violations and chronic violations based on review of processes in place in other communities. He also pointed out an overview of the process relating to administrative adjudication and the limit on the continuation period. Village Attorney Hill stated the focus of the administrative adjudication process is to cut down on the number and length of continuances that are normally granted by the Court system and allow flexibility in staff response to resolve matters. Assistant Village Manager Strahl stated the computer program purchase, if approved, would move forward for final consideration at the December 20 Village Board meeting. Village Manager Janonis stated that staff has talked to at least one adjudicator and would review other existing adjudicators for recommendation to the Village Board. Consensus of the Village Board was to endorse the two-tier approach as recommended by staff, to move forward with the computer program purchase and staff to recruit an administrative adjudicator hearing officer directly through regular recruitment efforts. VIII. VILLAGE MANAGER'S REPORT The Village Manager stated there is no Committee of the Whole meeting on December 27. 3 IX. ANY OTHER BUSINESS None. IX. ADJOURNMENT DS/rcc The meeting moved into Closed Session at 9:18 p.m. Motion made by Trustee Hoefert and Seconded to Move into Closed Session at 9:19 p.m. The meeting reconvened into Open Session at 10:07 p.m. and immediately adjourned. ~ s.tLf DAVID STRAHL Assistant Village Manager 4