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HomeMy WebLinkAbout2. DRAFT MINUTES 12/20/05 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT December 20, 2005 \ CALL TO ORDER CALL Mayor Wilks called the meeting to order at 7:05 p.m. TO ORDER ROLL CALL ROLL CALL Present: Mayor Irvana K. Wilks ROLL CAL Trustee Timothy Corcoran Trustee John Korn Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Michael Zadel Absent: Trustee Hoefert (arrived at 7:24 p.m.) PLEDGE OF ALLEGIANCE PLEDGE Trustee Skowron led the Pledge of Allegiance. PLEDGE INVOCATION INVOCATION Trustee Korn gave the Invocation. APPROVAL OF MINUTES MINUTES Trustee Corcoran, seconded by Trustee Skowron, moved to approve the INVOCATIO minutes of the Strategic Planning Workshop held November 21, 2005. N Upon roll call: Ayes: Corcoran, Lohrstorfer, Korn, Skowron, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Skowron, moved to approve the minutes of the regular meeting held December 6, 2005. Upon roll call: Ayes: Corcoran, Lohrstorfer, Korn, Skowron, Zadel Nays: None Motion carried. APPROVE BILLS APPROVE BILLS AND FINANCIALS AND FINANCIALS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS was noted by an asterisk, and all items further listed in that manner would be considered with one vote, as business item "IX. CONSENT AGENDA." MAYOR’S REPORT MAYOR’S None. REPORT APPOINTMENTS APPOINTMENTS None. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD CITIZENS TO BE Mr. Malcolm Holec HEARD 927 Quince Lane Mr. Holec questioned the Village Board regarding two items in the proposed 2006 Budget. 1) Expenditure for consultant to assist the Village in bringing new businesses to the community. In response to the question on hiring a consultant to help bring in new businesses, Mayor Wilks stated that while the consultant may focus on recruiting new businesses to the community, existing businesses will also benefit. Bringing in new business to fill the now vacant stores will attract more customers to the downtown shops including the existing ones. 2) Resident Fees for Ambulance Service Mr. Holec stated he did not support the proposed ambulance fee as it appeared to be a method for generating new revenue. Village Manager Michael Janonis stated the ambulance fee is associated with the costs for providing medical services and transportation. Mr. Janonis added that billing residents for ambulance service is a common practice in many municipalities. Mr. Janonis also stressed that resident billing for ambulance services will only be made to the resident’s private insurance company or Medicare and the Village will accept whatever amount the insurance company pays; the resident will not be billed. And, if a resident does not have private insurance or Medicare the resident will not be billed or held responsible for payment. CONSENT AGENDA CONSENT Mayor Wilks stated there was a request to withdraw AGENDA Item C, under New Business, “A Resolution Authorizing the Mount Prospect Library Executive Director to Purchase Out of State Service Credits through the Illinois Municipal Retirement Fund” (IMRF). Trustee Zadel, seconded by Trustee Corcoran, moved to approve removal of Item C., under New Business, from the Consent Agenda: Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Corcoran, seconded by Trustee Korn, moved to approve the following business items: BILLS AND FINANCIAL 1. Bills, dated December 1-14, 2005 2. Financial Report dated November 1-30, 2005 REPORT 3. RES 57-05: A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN FOREST RES 57-05 RIVER FIRE PROTECTION AND THE VILLAGE OF MOUNT PROSPECT RES 58-05 ` ` 4. RES 58-05: A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE 2 5. RES 59-05: A RESOLUTION FOR MAINTENANCE OF RES 59-05 STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE 6. Approval and acceptance of Completed Development COMPLETED Projects Parkway Bank, 1590 South Elmhurst Road ?? DEVELOPMENT AM Pinnacle Holding Townhomes, 321 East Rand Road ?? PROJECTS Euclid Avenue Utility Main Extensions, 1903-1905 East ?? Euclid Avenue Harris Bank, 1450 South Elmhurst Road ?? 7. Request approval to waive bid and enter into a professional ADMINISTRATIVE services contract with DACRA in an amount not to exceed ADJUDICATION $10,000 for programming services relating to the Administrative PROGRAM Adjudication process. CONTRACT 8. Request for approval to waive bid and to purchase ARCSDE Upgrade for GIS in an amount not to exceed $10,000 GIS UPGRADE Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS Community Development Director William Cooney presented for a second reading an ordinance to grant a Conditional Use permit for the construction of a circular driveway at 109 Mac Arthur Boulevard. PZ-27-05 As the Planning and Zoning Commission recommended denial of 109 MAC ARTHUR the Conditional Use permit by a vote of 1-4, the ordinance requires BOULEVARD a super majority vote for approval. Mr. Cooney stated that the second reading of the ordinance had been deferred, to allow the Village Board to discuss and evaluate the Village’s standards for construction of circular driveways. At the December 3, 2005 Committee of the Whole meeting the Village Board discussed and modified the existing standards required for construction of a circular driveway. Mr. Cooney stated the Petitioner’s plans for the circular driveway meet both the front yard and overall lot coverage requirements. Mr. O’Mara, the petitioner, was also present and requested the Village Board’s approval of the Conditional Use permit. Mayor Wilks stated approval would require a super majority vote; four (4) affirmative votes. Trustee Corcoran, seconded by Trustee Korn, moved for approval of Ordinance No. 5524: AN ORDINANCE TO GRANT A CONDITIONAL USE ORD 5524 PERMIT FOR PROPERTY COMMONLY KNOWN AS 109 MAC ARTHUR BOULEVARD Upon roll: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: Motion carried. PZ-39, 222 Mayor Wilks stated staff had recommended deferral of Item B., 222 SOUTH PZ-39-05, the first reading of an ordinance to grant a Variation for EDWARD 222 South Edward Street. STREET 3 Trustee Lohrstorfer, seconded by Trustee Skowron, moved to approve the deferral of PZ-39-05, 222 South Edward Street: Upon roll: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Abstain: Hoefert Nays: Motion carried. Mayor Wilks opened the public hearing for presentation of the 2006 proposed budget for fiscal year beginning January 1, 2006 and ending PUBLIC HEARING December 31, 2006. Mayor Wilks stated the notice of the public 2006 BUDGET hearing was published in The Daily Herald on December 8, 2005. Finance Director David Erb presented the proposed 2006 budget. CITIZENS’ Mr. Erb stated the 2006 Budget totals $77,815,943, a 9.85% COMMENTS increase over the 2005 Budget. He added that the projected revenues for the Village in 2006 are $78,382,263, a 9.69% increase. Mr. Erb also reviewed the changes to the proposed budget that occurred during the 2006 budget process, including a $84,905 reduction in Village expenditures. Mr. Erb then presented the proposed 6.64% 2005 Property Tax Levy for the Village and Library, the Special Service Area No. 5 tax levy of $1,545,773 and abatement of a portion of the debt service tax levies. Mr. Erb responded to questions from the following residents specific to the Capital Improvements budget. Mr. Mel Houlec, 927 Quince Lane Mr. Dennis O’Meara, 105 North Cathy Lane In his response Mr. Erb noted the Village of Mount Prospect follows the recommendations of the Government Officers Finance Association (GFOA) in maintaining a 25% fund balance. Village Manager Michael Janonis stated that the 25% fund balance assists the Village in attaining a higher bond rating and the ability to draw down on during lean times. Mr. Janonis also responded to Mr. O’Meara’s question regarding funding for emergency services. Mr. George Clowes, 604 South Elm also addressed the Village Board, expressing his concern with the proposed budget increase. Mr. Clowes encouraged the Village Board to reconsider the budget and to look for additional ways to reduce costs rather than increase taxes and other service fees. Mr. Clowes suggested the Village Board hold the budget to a 3.5% increase as done in the 1990’s. Mr. Clowes did compliment the Village Board for their in-sight and decisions in addressing long-term infrastructure needs as well as their efforts to support local businesses. Trustee Corcoran thanked Mr. Clowes for his comments and stated the Village Board shared his concept for reducing costs by optimizing the efficiency of Village operations. 4 Trustee Corcoran also pointed out that the financial climate has changed since the 1990’s, the cost for health care, insurance, pensions and organized labor continues to escalate. Trustee Zadel also thanked Mr. Clowes. In concurring with Trustee Corcoran’s comments Trustee Zadel reiterated the Village Board’s commitment to optimizing the efficiency and effectiveness of Village services. Referencing the Illinois Municipal Code, Mr. Dennis O’Meara, requested additional information regarding the Village’s 25% fund balance. To ensure Mr. O’Meara’s question was clearly addressed, Mr. Janonis asked Mr. O’Meara to meet with him on an individual basis to discuss the Village’s compliance with the Illinois Municipal Code. Trustee Hoefert also assured Mr. O’ Meara that the Village operates within the statutory laws of the Illinois Municipal Code and encouraged him to take the opportunity to meet with the Village Manager. Mayor Wilks provided an overview of the budget process, including the involvement of the Finance Commission, Village staff and residents. She recognized and thanked the Village Board for their commitment to developing a budget designed to serve the best interests of the residents. Mayor Wilks stated the Village Board appreciated the dedicated efforts of the Finance Commission and valued resident input during the decision process on many issues including vehicle stickers and refuse services. Mayor Wilks concluded that the 2006 budget was developed to meet the needs of the community in the most efficient and cost-effective manner. The public hearing was closed at 8:15 p.m. The Village Board received the following three (3) ordinances for a second reading: ? AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION TAX LEVY OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2005 AND ENDING DECEMBER 31, 2005 ? AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION TAX LEVY, OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SPECIAL SERVICE AREA NUMBER FIVE OF THE VILLAGE OF MOUNT SERVICES PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2005 AND ENDING DECEMBER 31, 2005 AREA 5 ? AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE TAX VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL ABATEMENT YEAR BEGINNING JANUARY 1, 2005 AND ENDING DECEMBER 31, 2005 Trustee Hoefert, seconded by Trustee Skowron, moved to approve ORD No. 5525: AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES ORD 5525 OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2005 AND ENDING DECEMBER 31, 2005 5 Upon roll: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: Motion carried. Trustee Skowron, seconded by Trustee Lohrstorfer, moved to approve ORD No. 5526: ORD 5526 AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2005 AND ENDING DECEMBER 31, 2005 Upon roll: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: Motion carried. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to approve ORD No. 5527: ORD 5527 AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2005 AND ENDING DECEMBER 31, 2005 Upon roll: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: Motion carried. Mayor Wilks stated the following ordinances would be presented for a second reading: ? AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR 2006 BUDGET THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2006 AND ENDING DECEMBER 31, 2006 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE. CHAPTER 20, ? AN ORDINANCE TO AMEND CHAPTER 20, (ANIMALS) LICENSING OF THE VILLAGE CODE ? AN ORDINANCE TO AMEND APPENDIX A, ARTICLE II APPENDIX A “TAX IMPOSED” OF THE VILLAGE CODE GASOLINE TAX ? AN ORDINANCE TO AMEND CHAPTER 8 (VILLAGE GOVERNMENT MISCELLANEOUS PROVISIONS) CHAPTER 8, AMBULANCE Trustee Corcoran asked that the 2006 budget be amended to include an expenditure of $25,000 for optimizing the vehicle FEES stickers administrative process. Finance Director David Erb stated the amendment to the budget for this expenditure would be presented after the first of the year. 6 Trustee Corcoran asked that the vehicle sticker administrative st process also be an item in the Village Board’s first (1) quarter discussions. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to approve ORD No. 5528: AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2006 AND ORD 5528 ENDING DECEMBER 31, 2006 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE. Upon roll: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: Motion carried. Trustee Korn, seconded by Trustee Lohrstorfer, moved to approve ORD No. 5529: ORD 5529 AN ORDINANCE TO AMEND CHAPTER 20, (ANIMALS) OF THE VILLAGE CODE Mr. Malcolm Holec, expressed his concern that without the dog license the Village would not be able to keep track of dogs in the community. He asked how the Village would enforce rabies and other safety issues. Village Manager Michael Janonis responded that the Village would still be able to enforce tagging and rabies requirements. He also noted the Village’s recent resolution requesting Cook County to take county-wide action to address vicious animals. Trustee Skowron stated the license fee raised a modest revenue when compared to the administrative costs to process the dog license. Trustee Skowron also explained the new technology for tracking domestic pets; placing a chip under the fur. Upon roll: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: Motion carried. Trustee Korn, seconded by Trustee Lohrstorfer, moved to approve ORD No. 5530: AN ORDINANCE TO AMEND APPENDIX A, ARTICLE II ORD 5530 “TAX IMPOSED” OF THE VILLAGE CODE ORD 5530 Upon roll: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: Motion carried. Trustee Korn, seconded by Trustee Lohrstorfer, moved to approve ORD No. 5531: 7 ORD 5531 ORD 5531 AN ORDINANCE TO AMEND CHAPTER 8 (VILLAGE GOVERNMENT MISCELLANEOUS PROVISIONS) For clarification and to assure residents how the resident ambulance fee would be processed, Trustee Hoefert explained the billing policy and procedure. The resident ambulance fee will be billed to the private insurance company or Medicare. If the resident does not have private insurance or Medicare the resident will not be held responsible for payment. Mr. Janonis and Mr. Erb responded to additional questions regarding the billing process. Mr. Erb also stated residents with private insurance or Medicare will not be billed if the insurance provider does not pay the entire fee. The Village will accept the payment and no additional billing will be paid. Upon roll: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: Motion carried. NEW BUSINESS Finance Director David Erb presented for a first reading an ordinance NEW BUSINESS to make certain amendments to the annual budget adopted for the fiscal year commencing January 1, 2005 and ending December 31, AMENDMENT, 2005. 2005 BUDGET Mr. Erb stated the budget amendment revises the current budget amount to account for material variations in revenues and expenditures in accordance with the Budget Office System. Trustee Corcoran, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance: Upon roll: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: Motion carried. Trustee Corcoran, seconded by Trustee Skowron, moved to approve ORD No. 5532: AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR FISCAL YEAR COMMENCING ORD 5532 JANUARY 1, 2005 AND ENDING DECEMBER 31, 2005 Upon roll: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: Motion carried. MANAGER’S VILLAGE MANAGER’S REPORT REPORT A request to accept the proposal for 2006 Property and Workers” Compensation Insurance program in an amount not to exceed $137,309 was presented. PROPERTY AND WORKERS’ COMPENSATION 8 INSURANCE Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to approve the request to accept the 2006 Property and Workers’ Compensation Insurance program: Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. VILLAGE The following information was provided regarding Village activities and events. HOLIDAY ? Village Offices will be closed December 26 and January 2. SCHEDULE ? The next Village Board meeting will be Tuesday, January 3. ? There will be no disruption in solid waste services over the holidays. MARCHING ? The next Committee of the Whole meeting will be Tuesday, January 10. KNIGHTS ? The Prospect High School, Marching Knights will be performing in the January 2, 2006 Tournament of Roses Parade. ? CELESTIAL Celestial Celebration, February 4, 2006 “Greatest Show on Earth” Annual community event where “Shining Stars” are recognized. CELEBRATION OTHER BUSINESS OTHER None. BUSINESS CLOSED SESSION CLOSED SESSION At 8:47 p.m., Trustee Hoefert, seconded by Trustee Korn, moved to meet in Closed Session to discuss the following: LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. RECONVENE RECONVENE The Village Board reconvened in Open Session at 10:48 p.m. ADJOURN ADJOURN There being no further business to discuss the December 20, 2005 Village Board meeting was adjourned at 10:49 p.m. M. Lisa Angell Village Clerk 9