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HomeMy WebLinkAbout10/20/2005 FC minutes FINANCE COMMISSION MINUTES OF THE MEETING OCTOBER 20, 2005 VILLAGE HALL COMMUNITY CENTER I. CALL TO ORDER The meeting was called to order at 7:00 p.m. Those present included Chairman Charles Bennett and Commissioners Vince Grochocinski, Tom Pekras, Rich Micelli, Ann Smilanic and Lee Williams. Commissioner John Kellerhals arrived at 7:07. Also present were Director of Finance David Erb, Deputy Director of Finance Carol Widmer, Director of Public Works Glen Andler and Deputy Director of Public Works Sean Dorsey. Finance Administrative Assistant Lisa Burkemper was absent. II. AFPROV AL OF MINUTES The minutes of the meeting of October 13, 2005 were distributed, but due to lack of review time, Chairman Bennett postponed approval until the next meeting. III. REVIEW OF THE PROPOSED 2006 VILLAGE BUDGET Public Works Director Glen Andler and Deputy Director Sean Dorsey presented the budget for the Public Works Department. Major accomplishments for the current year were reviewed with emphasis on any projects that would continue into 2006. These included the combined sewer repair project, which will be funded by a sewer fee added to water bills, the Prospect Meadows water main replacement project, the completion of the bridge rehabilitation project and the continuing road repair deferred maintenance catch up project. Mr. Andler noted that these projects had similar origins in that they were deferred maintenance or deficient assets acquired by the Village in annexations, Commissioner Grochocinski asked if there were any similar pending issues with Village infrastructure. Director Andler responded that there were none to his knowledge. Director Andler discussed the pending renewal of the solid waste disposal contract with ARC and related costs. Commissioner Kellerhals pointed out that the various discussions on this topic used a variety of figures to compare costs, and this has lead to much confusion regarding the budget figures. Finance Director Erb explained that the contract and the budget periods were not identical causing this difficulty, and he offered to prepare a document to clarify the costs in enough detail to resolve the confusion. As Director Andler discussed the increasing costs of energy, Commissioner Kellerhals inquired ifthe practice of recycling used police cars with their higher gas costs might need to be reevaluated from a cost effective standpoint. Director Andler indicated they would revisit the earlier study which showed substantial savings from this practice. Commissioner Smilanic inquired as to the effect of the transfer to the IT Department of GIS data base management. Deputy Director Dorsey explained that this was intended to provide better access and service to other Village Departments and that Public Works would maintain their control over their actual data maintenance and usage. A discussion ensued regarding how projects from the CIP were included in the budget and how this can be reviewed in a more organized fashion. -"'q ,[,".,",,", ,,<""""-_____.'"~"_. m.""_..,,," '_"""'"<",_M~'<",'," ~,,_,~"~"__~~~" ".. ,________ _, ~ IV. CHAIRMAN'S REpORT There was nothing to report. V. FINANCE DIRECTOR'S REpORT There was nothing to report. VI. OTHER BUSINESS A discussion took place about the presentations of October 13. It was determined that the Commission was not in a position to make recommendations regarding adding 10 new positions until it heard the presentations from the Police and Fire Departments regarding their portion of these additions. It was felt that the Village should prioritize the importance of these positions because the Commission needed to rank them in making their recommendations. In this regard, a memo on the added justification for the position of Environmental Inspector was distributed. The Commission felt there were still unanswered questions and that Director Cooney should be contacted for more input. The general feeling was that the economy had not improved sufficiently to allow the addition of 10 permanent positions and that the means to pay for these positions was based on the direct billing of waste hauling while maintaining most of the real estate taxes that once paid for waste hauling in the general fund. VII. NEXT MEETING: OCTOBER 27,2005 There being no further business to come before the Finance Commission, Commissioner Pekras motioned to adjourn which was seconded by Commissioner Smilanic. The motion passed and the meeting was adjourned at 11 :05 p.m. Respectively submitted, Vincent Grochocinski Secretary, Finance Commission 2 .,. -"""'-""'""-'".""'-'~"'"-'-----'-'~-'---'~'''' -"'---"-'"."""'=".'''''''-''''~-----~- "