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HomeMy WebLinkAbout01/14/1958 VB minutes ". 14 ~ P'; ,,1, l '-" iJi 3. We ask that the comndtiBe system or operation be restored by the Village President in the Mount Prospect VillE Board. We urge that meetings or each trustees committee be held to spell out policy, that the Village Manager make speciric recommendations along with the marshaling or data and that such recommendations be brought to the regular board me;etings in order that the public may know, and that they there be acted upon. . This statement, we realize, at present constitutes the opinion or only two trustees or the Village Board. We hope, however, that in the interest or Mount Prospect good govern- ment the Village President and our colleagues on the board will join wit~ us to make it a blueprint ror action in 1958. ~~ ", Trustee Clarence O. Schlaver Trustee Raymond L. Willer It was moved by Trustee Willer and seconded by Trustee Sehlaver that the blue print ror action by the Village Board or the Village or Mount Prospect that has Just been read be adopted ror 1958. After some discussion, a motion was made by Trustee Broad and seconded by Trustee Casterline to table the above motion. The President put the question and the Clerk called the roll, with the rollowing response: Ayes: Trustees Airey,"" Broad, Casterline, and Norris. Nays: Trustees Schlaver and Willer; whereupon the President declare the motion carried and Trustee Willer's motion to adopt the blue print ror action for 1958 as tabled. ""Y-" '^ -.I /""......, "-...- < < c'~ There being no rurther business to co~e before the Board, it was moved by Trustee Airey and seconded by Trustee Broad that the meeting be adjourned. The President put the question and the vote was taken by acclamation, whereupon the President declared the motion carried and the meeting regularly adjourned at 10:00 P.M. aJ~~ #~ William H. Keith Village Clerk MINUTES OF A REGULAR MEETING OF 'IRE PRESIDENT AND BOARD OF TRUSTEES, HELD IN lliE HUNICIPAL BUILDING, MOUNT PROSPEC11, ILLINOIS ON TUESDAY, JANUARY 14, 1958 The meeting was called to order at 8:40 P.M. by Pres- ident Lams and the Clerk was then directed to call the roll. On roll call, the rollowing Trustees answered "Present": Airey, Broad, Casterline, Norris, Schlaver and Willer. Absent: None. All Trustees having previously received copies or the minutes of a meeting held January 7, 1958, a motion was made by Trustee Casterline and seconded by Trustee Norris that the minutes be approved as submitted. The President put the question and the Clerk called the roll, with the follow- ing response: Ayes: All; Nays: None; whereupon the President declared the motion carried. Trustee Air~y read the following statement: I wish to bring before this Board a matter which has been pending for some time. '!his Board has discussed it on several occasions at our so-called executive sessions. It is a matter on which we agreed several weeks ago but due to a variety of circumstances this has not been presented for formal action. I will do it at this time. '!he following motion was then made by Trustee Airey and seconded by Trustee Broad: January 14, 1958 / go. svJ ':~ "I move that the Village Treasurer-Collector and Ex-Officio Treasurer of the Police Pension Fund, Herman Hinz be relieved of all duties or hi s office efrecti ve. immediately upon the passage of this motion. He is directed to deliver immediately to the Village Manager all books, records, accounts, registers, warrants, vouchers, including but not limited to any and all docUMents in his possession or control relating to special assessment collections during the term of his office, 8.n.d other property of the Village of Mount Prospect that may be ~n his possession or control. It is rurther directed that the Village Manager obtain the services or a certified public accountant for the purpose of e. complete and thorough audit of the books, records "accounts, registers, warrants and vouchers kept by the said Herman Hinz during his term of office. . It is further provided that the ooligations of' the said' Herman'Hinz:and the. sur.ety .on his bond #954750 for a te~II1'beginnihg May,l~ 1957':to May 1, 1961 issued by the Standard Accident Insurance Company shall remain in full force and efrect until the completion of the aforesaid audit and until further action by the Board of Trustees of the Village of Mount Prospect. It is further directed that the authorized depositories or the. funds of the Village of Mount Prospect be notified immediately of the passage of this Motion and the termination of the duties of Herman Hinz as Village Treasurer-Collector. The said Herman Hlnz is further directed to deliver immediately to the Village Manager or his successor in the office of Village Treasurer-Collector all funds, including petty cash, in his possession or control which were collected by him or under his direction during his term of office." Trustee Airey then added this comment: This Motion is not intended to reflect on Mr. Hinz' honesty, but is for the mutual benefit of Mr. Hinz and the Village of Mount Prospect. Arter a lengthy and heated discussion of the motion, the President put the question and the Clerk called the roll, with the following response: Ayes: Trustee Airey, Broad, Casterline, and Norris. Nays: Trustees Schlaver and Willer; whereupon the President declared the motion carried. Trustee Willer read the following communication: January 14, 1958 President and Members of the Board ofTrus tees Village or Mount Prospect Mount Prospect, Illinois Gen tl emen : The plat of dedication of part of lots 1 and 2 in Edward Busse's Division of Part of the S.E. 1/4 or Section 15 and the N.E. 1/4 of Section 22, T 41 N, R 11, E of the 3rd Principal Meridian for the widening or Busse Road, in Cook County, Illinois referred to the Plan Commission by the Village Board ror study and recommendation has been considered. The Plan Commission recommends to the Village Board that the said plat, original tracing and one print of which is attached hereto, be approved. Respectfully submitted, s/~. C. Dresser, Chairman 81 H. G. Appleby, Secretary January 14t 1958 It was moved by Trustee Willer and seconded by J 4 3 9 Trustee Norris that the Board concur with the recommendation of the Plan Commission as set rorth in their letter or January 14, 1958 and that the Village President and the Village Clerk be authorized to sign the plat of dedication referred to on behalf of the Village of Mount Prospect. The President put the question and the Clerk called the rollJ with the following response: Ayes: All; Nays: None; whereupor the President declared the motion carried. Trustee Broad rererred to a letter da ted~' January .7, 1958 from Surety Builders, Inc. and included in the minutes of January 7, 1958. It was moved by Trustee Broad and seconded by Trustee Norris that Surety Builders be granted permission to proceed with construction on the ey...i sting foundation at 509 South Albert Street. The President put the question and the "Clerk called the roll, with the follow- ing response: Ayes: Trustees Airey, Broad, Casterline, Norri~ and Schlaver. Nays: None. Trustee Willer passed; whereupon the President declared the motion carried. Trustee Norris read the following letter: De-cember 26, 1957 "".,,~ Mr. H. G. Appleby Village Manager Municipal Building Mount Prospect, Illinois Re: Russell St. Improvements, Randview Subdivision C. T. & A No. 54-99 ",,,,,,,,~ -v~, \... ,; c: ....-'I" -""...t.. C:J Dear Harold: . We have made a final inspection of the paving improveme:t: consisting of pavement, curb and gutter, and drainage appurtenances in Russell Street from the north line or Highland to the existing pavement in Foundry Road. We have found this work to have been completed in substantia] conformance with the plans and specifications and recolnmend that these improvements be accepted by the Village. We are deferring recommendation for acceptance or sidewalks along Russell Street until a later date for the following reasons: 1. Sidewalk construction in Russell Street is not complete, to date. 2. Sidewalk has not been constructed along the south side o~ Foundry Road between Pine and Russell as provided on the plans. As stated in our letter of this date on Pine Street improvements, Brickman Home B~ilders has indicated tha t they are unwilling to construct this walk. 3. The construction of the roadway drainage di tch along the south side or the existing pavemEn t in Foundry Road between Russell and Pine has .not as yet been completed. 1he State Maintenance Engineer, Mr. John Thomas, has indicated that the construction of this ditch will be required by the Illinois Division of Highways and we are advised by Brickman Home Builders that such construction can not take place until the early part of January, 1958. Very truly yours CONSOER, TOWNSEND & ASSOCIATES By: William W. Townsend It was moved by Trustee Norris and seconded by Trustee Broad that the Board accept the recommendations or Consoer, Townsend & Associates as contained in their letter of December 26, 1957 regarding Russell Street improvements, Randview Subdivision, C. T. & A. No. 54-99 upon completion of the work and after inspection and final payment and dererring acceptance of sidewalks along Russell January 14, 1958 . "'J'. ) 44\.. Street at this time. The President put the question and the Clerk called the roll, with the following response: Ayes: All; Nays: None, whereupon the President declared the motion carried. Trustee Norris then read the following letter: December 26, 1957 Mr. H. G. Appleby Village Manager Municipal Building Mount Prospect, Illinois RE: Pine St. improvements, Randview Highlands Subdivision - C. T. & A. No. 54-99 Dear Harold: We have made an inspection of paving improvements consist- ing of pavements, curb and gutter, and drainage appurtenances in Pine Street from the north line of Highland Avenue to the existing pavement in FOtmdry Road. We have rotmd this work to have been completed in s.ub- stantial conformance with the plans and specifications and recommend that these improvements be accepted by the Village of Mount Prospect. We are deferring the recommendation for ~cceptance of sidewalks until a later date for the following reasons: 1. A decision has yet to be made by the Village Board on the disposition or the sidewalks along Pine Street, which was the subject matter of our letter of December 17, 1957. 2. The si.dewalk along the south side of' Foundry Road between Wille and Pine has not been constructed. This sidewalk is shown on the plans for public i~~ provements which were approved by the Village Board. In correspondence from Brickman Home Builders sub- sequent to the Village approval of said plans. Brickman indicated they were not going to construct this sidewalk. You will no doubt recall that you and the writer have discussed this matter on several occasions. 3. Sidewalk has not been completed on Lots 11 and 1..2 in Block 14 and Lot 12 in Block 15, which Brickman Home Builders has advised are not owned by them and therefore refuse to construct walk at these locations. Very truly yours, sj Consoer Townsend and Associates by William W. Townsend It was moved by Trustee Norris and seconded by Trustee Airey that the Board accept the improvements as recommended in the above letter regarding Pine Street improvements, Randview Highlands Subdivision C.T.&A #54-99, and that action be deferred for acceptance or sidewalks until a later date. The President put the question and the Clerk called the roll with the following response: Ayes: All; Nays: None, whereupon the President declared the motion carri ed. Trustee Norris read the following communication: October 11, 1957 President and Board of ~~ustees Municipal Building Mt. Prospect, Illinois Re: We-Go Park Subdivision Unit No.2 C.T.& A #54-94 Gen tlemen: January 14, 1958 14-4 1 . .Jl....It We have recently given final inspection to the sanitary sewers, storm sewers, water mains and apving improvements installed in the above reference project. We have found all improvements to be complete ~d in accordance with the approved plans and specifications except that side- walks at certain locations shown to be constructed on the approved plans have not been installed to date. The locations where sidewalk has not been installed are as follows: 1. Each side of We-Go Trail from the north line of the subdivision to Central Road. hi 2. Each side of Kathleen Drive from the north line of the subdivision to Central Road. 3. On the west side of We-Go Trail from the north line of the subdivision to Busse Avenue and rrom Lancaster Avenue to the south line or the subdivision ~:~;t We are advised by the Town Development Company that they are not the Owners of the property adjoining 1 and 2 above, anddo not therefore, consider themselves responsible for this sidewalk construction. Thru an apparent oversite on our part, this walk.:was included in the plans which we submitted to the Village for approval, and which were sub- sequently approved. We might say that it does not seem logical to place the sidewalk in this area at this time since subsequent development would no doubt cause sub- stantial damage to this walk. t""..,J,""" ......",':'O~ \~ . .... .........,.... ......~.....i In the case of 3 above, this sidewalk fronts on lots. in Unit #3 of this subdivison upon which no homes have been constructed at this time. Approved plans provide for this walk to be installed in Unit #2. It would probably be more advisable, in our opinion, to transfer this sidewalk construction to Unit #3 of this project rather than requiring it in Unit #2. We hereby recommend that the sanitary sewers, storm sewers, water mains and paving improvements completed in this subdivision be accepted by the Village. Please advise us to the desires of the Village in regard to the sidewalk not constructed. Very truly your s, GONSOER, TOWNSEND AND ASSOCIATES. by: William J. Cadigan. It was moved by Trustee Norris and seconded by Trustee Broad that the Board accept the sanitary sewers, storm sewers, water mains, and paving improvements as recommended by Consoer, Townsend and Associates in their letter of October 11, 1957, referring to We-Go Park Subdivision, Unit No.2, CT&A #54-94. The President put the question and the Clerk called the roll with the following response: Ayes: All; Nays: None, whereupon the President declared the motion carried. Trustee Norris then read the following prepared state- Ment: We, Trustees of the Village or Mount Prospect, are in complete accord with Trustees Willer and Schlaver on the six positive accomplishments or this and prior boards which have been carried Gut without a raise in tax levy as is usual when a municipal organization extends its services. These, as outlined by Trustee Willer and Schlaver, have been: 1. The securing of an adequate sewer relief program through the Met~Dpolitan Sanitary District and the inclusion of Northwest Meadows and Northwest Heights areas to make it truly a Mount Prospect flood relief program. January 14, 1958 /112 J q ~t:' 2. The expenditure of money to provide housing for costly street and water department equipment instead of letting it stand unprotected as had been done in thepast. This was done out of current income, a much less costly means than long term financing with interest costs. 3. The expenditure of money to secure off-street parking areas at a time when this close-in property in the Weber subdivision was available at a reasonable price. We believe that the time to purchase such property is today and not tomorrow and that the purchase price will be realized through parking charges at a feasible time, this purchase price then can. be returned to the general corporate fund. 4. The employment of Kincaid and Associates to provide professional services to aid the Plan Commission and Village of Mount Prospect in setting up proper planning and zoning for all of the village. As a part of these services property values will be improved and lower taxes may be expected for this and future generations. Step two of the Kincaid study has had to do with the ruture business needs or this community. We did not secure federal aid because we were opposed to the uhand-outll principle, the plagarizing on oath that this. village was financially unable to pay for such survey, the directed urban redevelopment which comes with acceptance of such federal aid and the delay which was ensued with most requests to the Federal agency. It might be said at this time that Mr. Baughman of Kincaid and Assoc- iates has told us that Mount Prospect was tm "cleanestll municipality he has worked with. 5. The saving of Mount Prospect's beautiful elm trees at a cost which is far less than the removal of trees when afflicted with Dutch Elm Disease. This cost is not a recurring expense, inasmuch as the Elm trees of the village have not been so trimeed in the menDry of anyone in Mount Prospect. In the ruture all that there will have to be done is to keep the program up to date at a fraction of the cost of the original work. 6. 'Ihe codification of our municipal ordinances, something long needed in Mount Prospect and still needed in most municipalities. We make these recorr~endations: 1. That every Board member cooperate and work as a closely knit group to solve Mount Prospect's problems. We ask that: (a) The Board employ as soon as possible, a Finance Dir~ctor wno will work closely and cooperate with the Village Manager so that he, in turn, may effectively work with the Finance Committee, and Trustees of the Village Board to solve not only present problems but also to determine where adequate fl.mds for the ruture municipal services can be secured. (b) The Board upon employing a Finance Director, delegate to the latter the position of Village Treasurer- Collector. (c) Encourage the extension of Mount Pro$pect shopp- ing facilities to provide the residents of the Village an opportunity to shop closer at home and the Village with revenue from more sales tax money. ( (d) Favor the elimination of all possible overhead that does not directlJl' benefit the residents of the Village. (e) Welcome the encouragement or light industry in properly zoned areas, and in this way the lowering of the home owner's real estate tax load. (f) Continue the use or a working bUdget as initiated by the Village Manager. This is the first time such a program has been set up in Mount Prospect and we feel it is an important step forward in solving the financial problems, which records will show are not Jan uary 14 ~ 1958 problems confronted by this Village ror the first time in its history. (g) Redouble our efforts to provide additional emergency service for the citizens or Mount Prospect. (h) Implement a systematic program of street re- surfacing where required, thereby reducing expendit4res for street maintenance in future years. )" III ':to C' \l., {-!".,:f 2. We believe careful consideration should be given, by the present Village Board to the following items and as soon as possible, place before the citizens of Mount Prospeci for the1:r approval, a bond issue on those items deemed most imp<!>Ttant to the Village; (a) An extension to the present Village Hall for needed sleeping quarters for the firemen, garaging or police equipment, and additional working quarters, freeing the community room for the purpose it was originally intended. (b) Replacement of the oldest outmoded pumper truck with one of sufficient capacity and equipment to help keep Mount Prospect in its present favorable insurance rate classification. (c) Location of a site ror a fire station for the large residential and industrial section south of the Chicago & Northwestern Railroad and Northwest Highway. 3. It is our opinion that the present procedure of holding inrorma.l meetings of the Board prior to the regular Board meetings and the use or regular administrative reports has enabled all Board members to become informed on overall policy matters-and that this procedure be continued. According to the Municipal Code unanimously pass by the Village Board on January 15, 1957 the function of the VillagE Board is legislative, thererore committees of the Board are to study and make recommendation on legislative matters. ThE Board establishes the policies, and the Village Manager administers them. We are opposed to administrative action by Committees. Therefore we see no reason to change our present committee system as we sincerely believe it is the most efricient method or village operation. This statement and blueprint for action in 1958 has been carefully prepared and concurred in by the Village President and has been presented in informal session immediately prior to thi s meeting on January 14, 19.58. Trustee Norris requested that action, in regard to this. matter, be deferred. Trustee Schlaver'requested the. signatures of those preparing the statement, ready by Trustee Norris, be included in the record. President Lams then read the names of thos who originally signed the statement as follows: Trustee Richard L. Airey, Trustee Frank F. Broad, Trustee William G. Casterline and Trustee Lloyd R. Norris. It was moved by Trustee Casterline and seconded by Trustee Norris, that a motion made by Trustee Willer and seconded by Trustee Schlaver that the blueprint for action by the Village Board or the Village of Mount Prospect, previously ready,by Trustee Willer at the meeting of January 7, 1958, be adopted for 1958; and which had been tabled at the meeting of January 7, 1958 be taken rrom the table and presented to the Board for action. The President put the question and the Clerk called the roll with the following response: Ayes: All; Nays: None, whereupon the President declared the motion carried and the motion tabled at the January 7th meeting, as now before the Board for action. It was moved by Trustee Schlaver that the blueprint for action by the Village Board of the Village of Mount Prospect, which was read by Trustee Willer at the January 7, 1958 meeting be adopted for 19.58. After a pause, President Lams declared the motion dead for lack of a second. It was moved by Trustee Willer and seconded by Trustee Casterline that the statement previously ready by Trustee Norris be adopted. Trustee Willer reviewed certain January 14, 1958 _,'..:rt 1''''0:'', ....,.<i.J t~"", ,~'-:r /vA!~1 '~1\: ""Z. ':J: sections of the statement read by Trustee Norris including IF, 2A, and 2C. Trustee Schlaver expressed the view that he disagreed with lA am the first sentence of IF. He also requested clarification of lG. Trustee Airey stated than an emergency station wagon, ~quipped with an inhalator, had been discussed as a possible additional emergency service for the citizens of Mount Prospect. There being no further discussion, the President put the question and the Clerk called the roll, with the following response: Ayes: Trustees Airey, Broad, Casterline, Norris and Willer; Nays: Trustee Schlaver, whereupon the President declared the motion carried. Trustee Schlaver read a proposed ordinance No. 595 for the second time. AN ORDINANCE PERTAINING TO WATER METERS AND INCORPORATING PROVISIONS FOR CHARGING MAINTEN- ANCE AND REPAIRS OF LARGE WATER METERS TO THE CONSUMER. It was moved by Trustee Schlaver and seconded by Trustee Norris that ordinance No. 595 be passed. The President put the question and the Clerk called the roll, wi th the following re'sponse: Ayes: Trustee Airey, Broad, Casterline, Norris, Schlaver and Willer; Nays: None; whereupon the President declared the motion carried and Ordinance No. 595 passed and approved. Trustee Schlaver referred to a letter rrom Mr. Wesley Parker, District Executive or the Boy Scouts' of America, requesting permission to carry out a scout campaign for the period of October 15th to November 1st, 1958. This matter was referred to the Village Manager. A motion was made by Trustee Willer and seconded by Trustee Norris, that the Village Manager be authorized to take bids for garbage collection ror the year beginning May 1, 1958. The Presiden t put the question and the vote was taken by acclamation, whereupon the President declared the motion carried. '.,1 Village Manager Appleby reported that Brickman Home Builders have requested the attitude of the Village on improving Highland Avenue from Elmhurst to Forest, and the east side of Forest rrom Highland to Foundry Road, and have indicated they might be willing to pick up the Special AssessMent bonds for this area. This matter was ref'erred to the Street Committee o-YT'President Lams. President Lams then read the rollowing letter: January 14, 1958 Hon. Theodore A. Lams Village President Mount Prospect, Illinois Dear Mr. Lams: It is recommended that Mrs. Laura Conroy be appointed Village Treasurer and Collector on an interim basis, Respectfully submitted, sf H. G. Appleby, Village Manager President ~ams ~hen read the'rollowing communication: ., January 14, 1958 The Board of Trustees Village of Mount Prospect Mount Prospect, Illinois Gentlemen: Upon the recommendation of the Village Manager, I hereby appoint Mrs. Laura Conroy, on an interim basis, Treasurer and Collector for the Village of Mount Prospect and request January 14, 1958 4 /I: rc~ . 1:~ your concurrence therein. sf Theodore A. Lams Presiden t The following motion was then made by Trustee Airey and seconded by Trustee Casterline: I move to concur in the recommendation by the President of .the appointment, effective immediately, of Mrs. Laura Conroy as acting Village Collector-Treasurer, that she is hereby authorized to sign checks drawn by the Village of Mount Prospe~t, that she be qualified to so serve upon filing a satisfactory bond, in the amount of $50,000.00, as required by the village ordinance, and that during the period in whicr she so acts she be paid an amount, in addition to her present regular compensation, or $100.00 per month while so serving as acting Village Collector-Treasurer. The President put the question and the Clerk called the roll~ with the following response: Ayes: All; Nays: None, whereupor the President declared the motion carried. i~- '::J President Lams read the final paragraph of a letter fromMr. Robert J. Downing dated January 2, 1958 referring to tax objections filed against the Village of Mount Prospect as rollows: 1'"",.'v1(t ,..,.....~.... '..... <\t.' ,""""j~ Will you kindly advise with respect to your thinking as to the proposed settlement as quickly as possible. As soon as that information is received, I shall then take the necessary steps in order that we may work out the settlement and contact the County Treasurer. in order to secure a release of a substantial portion of the funds he is now holding. It was moved by Trustee Airey and seconded by Trustee Broad that the Village Attorney be authorized to represent the Village or Mount Prospect to settle tax objections as filed by Mr. ~~rk Mooney, attorney at Holt and Kearney for the following amounts: 195.5 1956 $ . 028 .024 The President put the que stion and the Clerk called the roll, with the following response: Ayes: All; Nays: None, whereupon the President declared the motion carried. Trustee Schlaver requested reassignment rrom the Finance Committee to another Committee. President Lams stated he would consider the matter. There being no further business to come before the Board, it was moved by 'I'rustee Broad and seconded by Trustee Norris, that the meeting be adjourned. The President put the question and the vote was taken by acclamation, whereupon the President declared the motion carried and the meeting regularly adjourned at 10:05 P.M. " aJ~ N, ~ Will iam R. Kei th Village Clerk January 14, 1958