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HomeMy WebLinkAbout01/21/1958 VB minutes /~ 4/' 6'/ -;{\:: MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF 'l'RUSTTES HELD IN THE MUNICIPAL BUILDING, MOUNT PROSPECT, ILLINOIS ON TUESDAY, JANUARY 21, 1958 The meeting was called to order at 9:03 P.M. by Pres- ident Lams and the Clerk was then directed to call the roll. On roll call, the following Trustees answered ttpresentu: Airey, Broad, Casterline, Norris, Schlaver and Willer. Absent: None. All Trustees having previously received copies of the minutes of the meeting- held January 14, 1958, a motion was made by Trustee Norris and seconded by Trustee Broad that the minutes be approved as corrected. The Presiden t put the question and the Clerk called the roll, wi th the follow- ing response: Ayes: All; Nays: None; whereupon the President declared the motion carried. Trustee Norris read the following letter: December 17,1957 Mr. H. G. Appleby Village Manager Village Hall Mt. Prospect, Ill. Re: Randview Highlands Subdivision C.T.&A 54-99 Dear Mr. Appleby: In reply to your letter of December 12, 1957, regarding the defective sidewalks in Pine Street, on the above referenced project, we advise as follows: The sidewalk in concern has been examined by a testing laboratory, Walter H. Flood & Company, and judged to be structurally sound, per their letter report of November 27, 1957 . In the judgment of our construction supervisor, the defects noted in the sidewalks are not serious enough as to constitute a hazard- to public safety and, therefore, in fairness to the sidewalk contractor, it is difficult to recommend a total removal and replacement of these sidewalks. We recommend that the Contractor be permitted to patch the defects in an approved manner. In order to safeguard the Village's interest, if additional defects should occur, or the patch- ing becomes defective, we recommend that a two-year maint- enance bond be furnished to the Village by the Contractor prior to acceptance. If the above measurers are satisfactory to the Village, please advise and we shall so inform the developer so that proper arrangements can be made. Very truly yours, CONSOER, TOWNSEND & ASSOCIATES sj William J. Cadigan. It was movedby Trustee Norris and seconded by Trustee Casterline that a $1,000.00, 2 year maintenance bond be furnished the Village of Mount Prospect and that the Village Manager so advise Consoer, Townsend & Associates. The President put the question and the Clerk called the roll, with the following response: Ayes: All; Nays: None; whereupon the President declared the motion carried. January 21, 1958 ,) ~ II f'i It was moved by Trustee Airey and seconded by ~!~~ ~ Trustee ~iller that Mrs. Laura Conroy, Village Treasurer, be delegated to act as fiscal officer to handle the Illinois Municipal Retirement Fund for the Village of Mount Prospect. The President put the que stion and the Clerk called the roll, with the following response: Ayes: Al: Nays: No~e; whereupon the President declared the motion carr: It was moved by Trustee Airey and seconded by Trustee Norris that a temporary advance of $l30.73 be made from the General Corporate Fund to the Fire Equipment Bond & Interest Fund to provide adequate funds to pay Fire Equipment Bond and interest due January l, 1958. The President put the question and the Clerk called the roll, with the following response: Ayes: All; Nays: None; Whereupon the President declared the mo tion carri ed. Village Manager Appleby made several corrections in the List of Bills incurred during the month of December, 1957. It was moved by Trustee Airey and seconded by Trustee Casterline that the List of Bills incurred during the month of December, 1957 be approved for payment. The Presiden t put the question and the Clerk called the roll, wi th the following response: Ayes: All; Nays: None; whereupon the President declared the motion carried. ,",,'4:L...; ,'>"'-~'" .... -.,.J P.>."J.... "".J 0':1. Trustee Airey read the fOllowing letter: January 16, 1958 Board of Trustees, c/o Mr. H. G. Appleby, Manager Village of Mount Prospect, Village Hall Mount Prospect, Illinois On January 15, 1958, our representatives were present at the Village Hall to witness the transfer of cash and cash items on hand from Mr. Herman Hinz, retiring Treasurer- Collector, to Laura Conroy, who assumed that office on an interim basis effective that date. The money and other items counted by us, end for which Laura Conroy signed as new custodian were as follows: Reserve change fund Postage Fund: Cash Notations re postage purchased $lOO.OO $25.00 163.00 l88.00 Police Department petty cash Change and petty cash fund: Cash 73.72 Vouchers 26.28 100.00 lOO.OO Miscellaneous items in petty cash box: 6 checks representing deposits by contractors-dated between August 17, 1956 and January 3, 1958 totaling Envelope containing $l.OO in currency labeled "found in Village Hall" lO envelopes containing currency in these labeled "over and.short"-total Envelope containing currency covering partial payments on water bills Currency and coin in envelope held for clearance-name of "Wm Burke" appears thereon Coin in envelope labeled "Luckmantl Currency and coin in envelope labeled "wri te rfd.che.ck and close-W.B. Watsonll 9,593.60 l.OO 16.84 20.00 l7.l5 .36 3.80 January 21, 1958 48i lO envelopes labeled "hold until final receivedlt-containing currency Village check dated 6/20/57 payable to Roy O'Keefe (undeliverable) Postcards having face value Currency in envelope labeled t1call or wri te for return of the badge" Currency and coin in envelope labeled nhold until $l.88 due on garbage is receivedlf Receipt dated 3/24/57 for cash paid to Morley Gluckman 70.00 3.65 .24 10.00 5.20 Currency, checks and coin representing window receipts of January 14, 1958 3,308.l2 Various checks (7) located in various places ranging in dating from October 3l, 1957 to January l3,1958-totaling 8,523.Lt9 Our inquiries regarding the records pertaining to cash balances with depositories disclosed that general ledger postings had not been made, nor had bank accounts been reconciled since: July 31, 1957 in the case of Water Fund April 30, 1957 in the case of other Village Funds Some date in 1954 in the case of Special Assessment Fund s . It was therefore impracticable to attempt at that time to establish the amount of cash with depositories being transferred. It is our understanding that arrange- ments will be made to have these records brought up to date, after which we will verify the amounts on deposit at January l5, 1958~ We also inspected two Village bonds, face amount totaling $2,000.00 which, we were informed, were owned by the Village's Water Fund. In cooperation with the Village Manager, we compiled a rough inventory of the records filed in the office vault. These records pertained principally to general Village and Special Assessment transactions of prior years, and are not described 'herein because of the numerous items involved and because in many cases conculsi ve iden tifi ca tion 0 f the records could not be established. We did. not lOC8.te bond registers pertaining to warrant #49 and subsequent warrants, general journal entries subsequent to 1952, and certain other records whj.ch we presume are in existance; however, a more caf'eful search through the general office files and other storage areas (if any) may disclose the whereabouts' of these records. ~~ ~:... -.,~.. ~~... "';i- ..:~.. ~~ ~~ ~~ .~'"' "i~ 'Ihe practice of "holdingll various cash items (see details listed above re money and other items counted by us) is contrary to sound fi seal practices, is sllbject to criticism from an internal control viev~oint, and should be discontinued. All Village funds should be doposited promptly, irrespective of the nature of the transaction giving rise to their receipt. ERNST & ERNST Certified Public Accountants At the request of Trustee Airey, the Board recessed at 9:32 P.M. The Board reconvened at 9:42 P.M. Trustee Airey read proposed Resolution l-58 A RESOL- UTION TENDERING A VOTE OF CONFIDENCE TO HAROLD G. APPLEBY, VILLAGE MANAGER. It was moved by Trustee Airey and seconded by Trustee Willer that Resolution 1-58 be adopted. The President put the question and the Clerk called the roll, with the following response: Ayes: Trustees Airey, Broad, January 21, 1958 /ii Ij Casterline, Norris, Schlaver and Willer. Nays: None; ":11: whereupon the President declared the motion carried and Resolution l-58 adopted. It was moved by Trustee Airey and seconded by Trustee Norris that the Treasurer's Report of Special Assessment funds for the Village of Mount Prospect ending December 3l, 1957 be placed on record. The President put the question and the Clerk called the roll, with the following response: Ayes: All; Nays: None, wb~reupon the President declared the mo tion carried. It was moved by Trustee Willer and seconded by Trustee Norris that the President and Clerk be authorized to sign the plat of the 1st Addition to Country Club Terrace as recommended by the Plan Commission. The President put the question and the Clerk called the roll, with the following response: Ayes: All; Nays: None, whereupon the President declared the motion carried. .."."";,..,,j Village Manager Appleby read and recommended the adoption of proposed Resolution 2 - 58. A RESOLUTION PROVIDINC FOR 'l'HE RENTAL OF A SAFETY DEPOSIT BOX FOR THE USE OF 'lEE VILLAGE OF MOUNT PROSPECT. It was moved by Trustee Willer and seconded by Trustee Norris that the Resolution 2-58 be adopted. The President put the question and the Clerk callec the roll, with the following response: Ayes: Trustee Airey, Broad, Casterline, Norris, Schlaver and Willer. Nays: None; whereupon the President 'declared the motion carried and Resolution 2-58 adopted. ~.,''''-. ~' .,.: ......."" ''''-.,.......... >:<-::."( . It was moved by Trustee Willer and seconded by Trustee Broad that Bond No. 13703 issued by the Standard Accident Insurance CODlpany in the amount of ~50,OOO.OO for Mrs. Laura Conroy be approved subject to the approval of the Village Attorney. 'l'he Presiden t put the question and thE Clerk called the roll, with the following response: Ayes: All; Nays: None, where upon the President declared the motion carried. It was moved by Trustee Willer and seconded by Trustee Broad that the Village President and Village Clerk be authorized to sign the Bill 0 f Sale #l335 in which the Village 'of Mount Prospect f'or the consideration 0 f $1.00 agrees to sell to. the Commonwealth Edison Company, a lamp post located at the Southwest corner of Main Street and Busse Avenue. The President put the question and the Clerk called the roll, with the following response: Ayes: All; Nays: None, whereupon the President declared the motion carried. Village Manager Appleby read the following letter: January 20, 1958 Village Board of Trustees ll2 E. Northwest Highway Mount Prospect, Illinois Gentlemen: The vacation of Wa-Pella Avenue, abutting the west line of Sunset Park, was discussed at the regular meeting of the Board of Commissioners, January 13, 1958. Due to the fact that formal request was not presented there was no official action taken. However, the Board unanimousl~ concurred in f'e.vor.'of the vacation. Yours very truly, S/ Edwa.rd W. Boddy Secretary Mount Prospect Park District. Village Ma~ager Appleby read the following co mmunicatil January 21, 1958 450 January l4, 1958 Village of Mount Prospect Municipal Building 112 E. Northwest Highway Mount Prospect, Illinois Attention: Mr. H. G. Appleby- Village M~ager Gentlemen: As stated in my letter to your village dated August 26, 1957, in the matter of the Feehanville's right to certain contribution arising by reason of the detachment proceedings as had in the County Court mr Cook County, Illinois, case #57 Co. 897. In that proceeding there is appended to the order of detachment, the withdrawal or the petition's prayer of ascertainment of the village's proportionate share, and in lieu thereof asks that the share of the village in the cost of reconstruction, widening, repair and maintenance work on the outlet and the main ditch within the corporate limits of the drainage district under control of the Feehanville Drainage District which shall be born by the village by the medium of a petition. Before filing such petitio~ arid asking the court in that same proceeding to fix or determine the share to be borne by your village, the cownissioner suggested that I as attorney for the drainage district, contact you on the matter, so that li tigation may be avoided, in the interests of the two municipalities involved. Away your desires on the subject. Sincerely Y01.1rS, S/ Walter W. Weiss Attorney for Feehanville Drainage District. Trustee Norris reported that Mr. Frank Lynn has been instrumental in obtaining the consent of property owners along Central Road to the proposed widening of Ventral Road. Village Manager Appleby stated that Mr. Russell Smith of the Grade School Board has expressed the willingness to cooperate with the Village of Mount Prospect to secure a 4 lane highway on Central Road. It was moved by Trustee Airey and seconded by 'I'rustee Casterline that the Village Manager be authori'zed to have the Village Engineers prepare the necessary pre- liminary cost estimates to determine special assessment districts in connection with the proposed sidewalk special assessment program, the cost of such estimates not to exceed $200.00, and in the event that a special assessment project against which this cost would be chargeable is not put through, that the Village guarantee payment of said amount from corporate funds. The President put the question and the Clerk called the roll, wi th the following response: Ayes: All; Nays: None; whereupon the President declared the motion c arrj e.d. . Mr. Fred Buhrke commented that he fel tit rather odd the way the Village Treasurer was let go. He further stated that citizens who he had talked with were stunned a~ the action. Trustee Airey answered by saying that citizens were sometimes unaware of the facts. Mr. James 6onroy stated that he had also heard comments from citizens in which they expressed dissatisfaction with the Board's action with respect to Mr. Hinz. Trustee Airey answered comments both from Mr. Conroy and lll[r. Buhrke. January 21, 1958 P . d t L t t d th t th V II M d r.;; 1 res!. en ams s a e a e i age of ount ...J,\'l..t' , Prospect was unique among villages in that it has not needed to resort to the issuance of tax anticipation warrants, as do 90% of the other villages and towns in the State of Illinois. Mr. Mokate requested additional information about the blue print for action for 1958. There being no further business to come before the Board, a motion was made by Trustee Broad and seconded by Trustee Casterline that the meeting be adjourned. The President put the question and the vote was taken by acclamation, whereupon the President declared the motion carried and the meeting regularly adjourned at lO:38 P.M. 2J~~ #,~ William H. Keith Village Clerk t>-:'.. MINUTES OF A REGULAR MEETING OF mE PRESIDENT AND BOARD OF TRTTSTEES HELD IN THE MUNICIPAL BUILDING, MOUNT PROSPECT, ILLINOIS ON TUESDAY, JANUARY 28, 1958 (>:: !"",,.~ "..,~ The meeting was called to order at 8:38 P.M. by Pres- ident Lams and the Clerk was then directed to call the roll. On roll call, the following 1'rustees answered t1presentll Broad, Casterline, Norris, Schlaver and Willer. Absent: Trustee Airey. All Trustees having previously received copies of the minutes of a meeting held January 2l, 1958, a motion was made by Trustee Casterline and seconded by Trustee Norris that the minutes be approved as submitted. The President put the question and the Clerk called the roll, with the following response: Ayes: All; Nays: None, whereupon the President declared the motion carried. Trustee Schlaver made the following motion which was seconded by Trustee Norris: "I move that the proposal of Badger Meter Manufacturing Company dated December 27, 1957 for supplying water meters to the Village of Mount Prospect for the year January l4, 195 to January l4, 1959 be accepted and that the Village Manager be authorized to sign the acceptance thereof on behalf of the Village.1t The President put the question and the Clerk called the roll, wit~ the following response: Ayes: All; Nays: None, whereupon the President declared the motion carried. It was moved by Trustee Broad and seconded by Trustee Willer that the Village Attorney be directed to prepare an ordinance to amend the Mount Prospect Building Code, changing the fire rating on construction from 40 minutes to 60 minutes The President put the question and the Clerk called the roll, with the following response: Ayes: All; Nays: None, whereupon the President declared the motion carried. Trustee Casterline read the following communication: January 27, 1958 Mr. H. G. Appleby Village Manager Municipal Building Mount Prospect, Illinois Dear Sir: We a~e enclosing the invoice of Blauw and Sons, in the amount of $1,241.50, whi ch covers payment for the recent January 28, 1958 -'~_4"""""1 -~&-~--~............