HomeMy WebLinkAbout10/18/2005 VB minutes
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
October 18, 2005
CALL
TO ORDER
CALL TO ORDER
Mayor Wilks called the meeting to order at 7:05 p.m.
ROLL CALL
ROLL CALL
Present: Mayor Irvana K. Wilks
Trustee Paul Hoefert
Trustee John Korn
Trustee Michaele Skowron
Trustee Michael Zadel
Absent:
Trustee Timothy Corcoran
Trustee Richard Lohrstorfer
PLEDGE
PLEDGE OF ALLEGIANCE
Trustee Zadelled the Pledge of Allegiance.
INVOCATION
INVOCATION
Trustee Korn gave the Invocation.
MINUTES
APPROVAL OF MINUTES
Noting there were not enough Trustees to vote on the minutes from the October 4,
2005 meeting, Mayor Wilks asked for a motion to defer approval of the October 4th,
Village Board meeting minutes. (Trustee Corcoran and Trustee Lohrstorfer were
absent, and although present at this meeting, Trustee Skowron was not at the
October 4th meeting.)
Trustee Korn, seconded by Trustee Skowron, moved to defer approval of the
October 4, 2005 regular Village Board meeting minutes until the November 1,
2005 regular Village Board meeting.
Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel
Nays: None
Motion carried.
APPROVE
BILLS AND
FINANCIALS
APPROVE BILLS AND FINANCIALS
Mayor Wilks stated the next item on the agenda, "APPROVE BILLS AND
FINANCIALS" was noted by an asterisk, and all items further listed in that
manner would be considered with one vote, as business item "IX. CONSENT
AGENDA."
MAYOR'S
REPORT
MAYOR'S REPORT
Mayor Wilks presented a proclamation acknowledging October 22, 2005 as
"Make A Difference Day."
"MAKE A
DIFFERENCE
DAY"
In recognition of "National French Week," November 2-8, 2005, Mayor Wilks
presented a proclamation to Ms. Melanie Karsen, Sister Cities Commission
member and member of the American Teachers French Association. In
thanking the Mayor and Village Board, Ms. Karsen encouraged residents to
celebrate the Village's relationshi~ with its Sister City, Sevres, France at the
Thanksgiving Dinner, October 27 h, at the Avalon Banquet Hall.
"NATIONAL
FRENCH
WEEK"
"UNITED
STATES
MARINE WEEK"
2005 FIRE
PREVENTION
POSTER
CONTEST
EMPLOYEE
RECOGNITION
APPOINTMENTS
Village Manager Michael Janonis added that individuals wanting to attend
the Thanksgiving Dinner sponsored by the Sister Cities Commission should
call Village Hall.
Mayor Wilks presented a proclamation acknowledging "United States
Marine Week," November 6 - 13, 2005 to Marine Corps representatives,
Mr. Ron Fenton (retired) and Sergeant Chris Breen. Mr. Fenton thanked
the Mayor and Board for recognizing the Marines and asked the community
to pray for our troops. He also stated that Sergeant Breen who is currently
a Marine Recruiter in Mount Prospect had served a tour of duty in Iraq.
(Mr. Fenton and Sergeant Breen received a round of applause from those in
attendance.)
Chief Figolah, assisted by Mayor Wilks and Fire Marshal Paul Valentine,
presented the 2005 Fire Prevention Poster and Essay Contest winners
from area schools. Over 800 students submitted a poster or essay depicting
this year's theme of "Use Candles with Care". Forest View School was
recognized as the school with the most contest participants. (A complete
list of winners is filed with the official minutes).
The following employees from the Fire Department are celebrating
quinquennial anniversaries with the Village. Mayor Wilks and Fire
Chief Mike Figolah presented plaques and certificates to those present:
EMPLOYEES
Henry C. Dawson
Mark T. Wojkiewicz
Leonard F. Accomando
Michael A. Mangiamele
James T. Miller
R. Paul Valentine
Richard Christensen
Timothy Evans
Terese Christianson
Peter Dolan
Thomas Kanelos
James Meyer
Scott M. Slaasted
Brian E. Lambel
Mark Nabielec
Michael B. Fonseca
YEARS OF SERVICE
20
20
15
15
10
10
10
10
10
10
10
10
10
5
5
5
APPOINTMENTS
Mayor Wilks presented a recommendation for Mr. Marshall Petersen to
be appointed to the Safety Commission.
Trustee Hoefert, seconded by Trustee Zadel, moved to approve the
appointment of Mr. Marshall Petersen to the Safety Commission.
Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel
Nays: None
Motion carried.
2
AMEND
CHAPTER 13
ORD 5514
. ,TIZENS TO
-,c HEARD
CONSENT
AGENDA
BILLS, FINANCIAL
REPORT
GEO-
ADMINISTRATOR
DATA
CONVERSION
TOOL
OLD BUSINESS
PZ-27 -05
109 MAC ARTHUR
BOULEVARD
An ordinance was considered to delete one Class "P" liquor license
issued to Mt. Prospect CVS, LLC. d/b/a CVS Pharmacy #2799, One
East Rand Road and one Class "R" liquor license issued to Rufini, Inc.,
d/b/a Rufini's Italian Restaurant, Two West Busse Avenue. Deleting
the licenses amends Chapter 13 (Alcoholic Liquors) of the Village Code
by decreasing the number of Class "P" licenses issued by one and
the number of Class "R" licenses issued by one.
Trustee Korn, seconded by Trustee Hoefert, moved to waive the rule
requiring two readings of an ordinance:
Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel
Nays: None
Motion carried.
Trustee Hoefert, seconded by Trustee Skowron, moved for approval of
Ordinance No. 5514:
AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS)
OF THE MOUNT PROSPECT VILLAGE CODE
Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel
Nays: None
Motion carried.
COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
None.
CONSENT AGENDA
Trustee Hoefert, seconded by Trustee Korn, moved to approve
the following business items:
1. Bills, dated October 1- 12, 2005
2. Financial Statement, dated September 1-30, 2005
3. Accept proposal to purchase Geoadministrator Data
Conversion Tool not to exceed $24,000.
Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel
Nays: None
Motion carried.
OLD BUSINESS
Mayor Wilks introduced the first item under Old Business, and then
asked Community Development Director William Cooney to report
on the status of the Planning and Zoning case. Explaining that
PZ-27,05, 109 Mac Arthur Boulevard had been deferred at the
August 16, 2005 meeting to the October 18th meeting, Mr. Cooney
requested the case be deferred again to the December 6th Village
Board meeting.
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Trustee Hoefert, seconded by Trustee Skowron, moved to approve
the deferral of PZ- 27-05,109 Mac Arthur Boulevard until the
December 6, 2005 Village Board meeting.
Upon roll call:
Ayes:
Nays:
Hoefert, Korn, Skowron, Zadel
None
Motion carried.
PZ-35-05
CHAPTER 7
TEXT
AMENDMENT
Mayor Wilks presented PZ-35-05, Chapter 7,Text Amendment for a second
reading. Ma~or Wilks stated that since the first reading of this ordinance at
the October 4t Board meeting, she had a follow-up meeting with the Community
Development Director William Cooney. To address the questions and concerns
the Village Board expressed at the October 4th meeting relative to the use of
electronic message centers, Mayor Wilks recommended the following revisions
to the proposed text amendment, Exhibit "B"
. Delete subsection 7.330.A.5c of Exhibit "B", "Text shall not scroll, if it
may create a hazard to motorist";
. Change subsection 7.330.A5d to read, "The message, including
single and multiple lines of text, shall not change more frequently
than once every two (2) seconds."
Mayor Wilks then asked Mr. Cooney to present the information he had collected
at the request of the Village Board regarding, lighting, scrolling messages and
display time for electronic message centers.
In support of the recommended changes to the proposed text amendment
Mr. Cooney referred to the information provided by Whiteway Signs, which
included a summary of display times from the Federal Highway Administration.
Mr. Cooney noted that the Village's current display time of two (2) seconds is
within the average display time range of two and six (2-6) seconds.
Mr. Cooney continued with the comments from the Director of Whiteway Signs
that addressed lighting levels and scrolling messages.
· Lighting levels
Mr. Cooney stated that while lighting levels could be regulated by
specific sign lighting levels "nits", the proposed text amendment
provides the Village the ability to control lighting on a case by case
basis.
· Scrolling
Mr. Cooney explained that scrolling sign text can be easier to read
and is appropriate for certain sign and locations.
Mr. Cooney responded to additional questions from the Village Board, and
there was brief discussion of a acceptable display times.
At the close of their discussion Mayor Wilks asked for approval of the
recommended changes to the proposed Chapter 7, text amendment.
Trustee Zadel, seconded by Trustee Skowron, moved for the deletion of
subsection 7.330.A.5c of Exhibit "B", "Text shall not scroll, if it may create a
hazard to motorist."
Upon roll call:
Ayes:
Nays:
Hoefert, Korn, Skowron, Zadel
None
Motion carried.
4
ORD 5515
WATER AND SEWER
RATE INCREASES
Trustee Skowron, seconded by Trustee Zadel, moved to change subsection
7.330.A5d of Exhibit "B" to read, "The message, including single and multiple
lines of text, shall not change more frequently than once every two (2) seconds."
Upon roll call:
Hoefert, Korn, Skowron, Zadel
None
Ayes:
Nays:
Motion carried.
Trustee Korn, seconded by Trustee Skowron, moved for the approval
of Ordinance 5515:
AN ORDINANCE AMENDING CHAPTER 7
(SIGN REGULATIONS) OF THE VILLAGE CODE
Upon roll call: Ayes:
Nays:
Hoefert, Korn, Skowron, Zadel
None
Motion carried.
An ordinance amending Chapter 9 of the Village Code was presented
for a second reading. Mayor Wilks stated she had received several
phone calls from residents questioning the proposed sewer construction
fee. Specifically, residents were concerned that the fee would continue
even after the project was completed. In consideration of their concerns
and discussions with Village Manager Michael Janonis and Finance
Director David Erb, Mayor Wilks recommended that the ordinance to
amend Chapter 9, Water and Sewer Rates, be revised to include a
sunset clause on the collection of the sewer construction fee.
Village Manager Michael Janonis responded to questions from
the Village Board regarding the sunset clause. Finance Director
David Erb then continued with the presentation with a review of the
proposed water/sewer rate increases.
Mayor Wilks recognized Carol Torterello for her input in this matter,
and invited her to address the Village Board. On behalf of the residents
affected by the sewer construction fee, Mrs. Torterello thanked the
Mayor and Village Board for their consideration and inclusion of the
sunset clause.
A five (5) minute community education video explaining the need
for the sewer construction fee and water/sewer rate increases
was also shown.
The Village Board responded favorably to the informational video.
Trustee Skowron requested a statement informing residents that
the fee did not include residents receiving Illinois American Water
Services be added to the video. Village Manager Michael Janonis
stated the video would be edited to make that distinction.
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ORD 5516
NEW BUSINESS
PZ-32-05
90 EAST MILBURN
AVENUE
DONATED
SURPLUS
VEHICLES
Trustee Skowron, seconded by Trustee Zadel moved for the approval
of Ordinance No. 5516:
AN ORDINANCE TO AMEND CHAPTER 9 OF THE VILLAGE
CODE AS TO WATER AND SEWER RATES AND SEWER
CONSTRUCTION FEES
Upon roll call:
Hoefert, Korn, Skowron, Zadel
None
Ayes:
Nays:
Motion carried.
NEW BUSINESS
An ordinance to grant variations for a six-foot (6') exterior side yard
set back, and a thirty-three foot (33') wide driveway at 90 East
Milburn Avenue was presented for a first reading. Community
Development Director William Cooney stated the Planning and
Zoning Commission recommended approval by a 5-2 vote.
Mr. Cooney continued with a detailed account of the request which
included an acknowledgment that a lack of clear communication
between Village staff and the petitioner necessitated additional review
and consideration of the requested variations.
Mr. Stuart Wolf, attorney for the petitioner, Ms. Cheryl Axley, stated
Ms. Axley was unable to attend the meeting and he would present the
request for the variation. Referencing the apparent miscommunication
between Village staff and the petitioner, Mr. Wolf also stated Ms. Axley
believed she was acting in good faith when she moved forward with
the driveway and patio projects. Mr. Wolf stated Ms. Axley has met
all the requirements necessary for granting the variations and requested
the approval of the Village Board. He added that the petitioner had also
submitted a letter requesting the waiving of a second reading.
Responding to the Village Boards' questions regarding the impact the
miscommunication between Village staff and the petitioner had on this
case, Mr. Cooney stated that measures were already in place to enhance
communication and documentation relative to permit applications.
Following a brief by discussion by the Village Board, Mayor Wilks stated
the second reading for PZ-32-05 would be held at the November 1, 2005
Village Board.
Village Manager Michael Janonis presented an ordinance authorizing the
donation of surplus vehicles owned by the Village to municipalities
victimized by Hurricane Katrina. Mr. Janonis stated that a surplus Fire
Department van had been donated to St. Bernard Parish, Louisiana
Fire Department and surplus squad car was donated to the Slide",
Louisiana Police Department.
Trustee Hoefert, seconded by Trustee Zadel, moved to waive the
rule requiring two readings of an ordinance:
Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel
6
ORD 5517
AMEND
APPENDIX A
OF THE VILLAGE
CODE
VILLAGE
MANAGER'S
REPORT
COMBINED
SEWER
REPAIRS
COMBINED
SEWER SPOT
RELAYS
Nays: None
Motion carried.
Trustee Corcoran, seconded by Trustee Hoefert, moved for approval of
Ordinance No. 5517:
AN ORDINANCE AUTHORIZING THE DONATION OF SURPLUS
VEHICLES OWNED BY THE VILLAGE OF MOUNT PROSPECT
Upon roll call: Ayes:
Nays:
Hoefert, Korn, Skowron, Zadel
None
Motion carried.
The 1st reading of an ordinance to amend Appendix A of the Village
Code was presented. This ordinance amends Appendix A:
Division I, "Bonds, Salaries, Insurance and Miscellaneous", Division
II, "Fees, Rates, and Taxes", and Division III, "Penalties and Fines".
Mayor Wilks stated the second reading of the ordinance will be held
at the November 1, 2005 Village Board meeting.
VILLAGE MANAGER'S REPORT
Deputy Public Works Director Sean Dorsey presented bid
results and recommendations for the following projects.
1. Combined Sewer Repairs Utilizing Cured-in-Place Process
First phase of combined sewer system repairs.
Low bid submitted by Insituform Technologies of Lemont, Illinois;
$448,809. As the bid quantities are estimates the total amount
includes a 10% contingency of $40,800.
Trustee Hoefert, seconded by Trustee Zadel, moved for approval to
award the contract for Combined Sewer Repairs Utilizing-in-Place
Process to Insituform Technologies in an amount not to exceed
$448,809.
Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel
Nays: None
Motion carried.
2. Combined Sewer Spot Relays
First phase of combined sewer system repairs; replacement of
pipes and manhole.
Low bid submitted by A-Lamp Construction, Schaumburg, Illinois;
$30,310. In addition, staff recommended the proposed contract
include a $35,000 contingency should the scope of work be expanded.
Trustee Zadel, seconded by Trustee Skowron, moved for approval to
award the contract for Combined Sewer Spot Relays to A-Lamp
Construction, in an amount not to exceed $65,310.
Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel
Nays: None
Motion carried.
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WATER
DISTRIBUTION
SYSTEM
ELECTRICAL
IMPROVEMENTS
VILLAGE
MANAGER'S
REPORT
WELCOME NEW
RESIDENTS
SISTER CITIES'
THANKSGIVING
DINNER
TIF PUBLIC
MEETING
OTHER BUSINESS
Mr. Dorsey also requested approval from the Village Board
to accept the proposal for Water Distribution System Electrical
Improvements. Electrical improvements to be made at the following
Village-owned water distribution facilities; Booster Stations Nos. 5,
16 and 17.
In addition to the recommendation to award the contract to the
low bidder Ridgewood Engineering, Schaumburg, Illinois, ($97,421)
Mr. Dorsey also requested approval of funds for services performed by
Commonwealth Edison during the project ($10,223.39)
Mr. Dorsey responded to questions from the Village Board including the
replacement of the pump at Booster Station No.5., and the lighting at
this location. Public Works Director Glen Andler added that he would
assess the lighting of Booster Station No.5 on Highland Avenue for
appropriate lighting adjustments.
Trustee Skowron, seconded by Trustee Zadel, moved for approval to
award the contract for Water Distribution System Electrical Improvements
to Ridgewood Engineering for $97,421 and $10,223.39 to Commonwealth
Edison for services performed; the combined amount not to exceed
$107,644.39.
Upon roll call: Ayes:
Nays:
Hoefert, Korn, Skowron, Zadel
None
Motion carried.
Village Manager Michael Janonis provided the following information on
departmental activities and community events.
Welcome New residents will be held Saturday, October 22nd in the
Village Hall Community Room from 9:00 to 10:30 a.m. All new
residents were encouraged to attend.
Sister Cities Commission Thanksgiving in October
The third annual Sister Cities Commission Thanksgiving Day Dinner
in October will be held Thursday, October 2ih at the Avalon Banquet.
Tickets are still available, and residents should call Village Hall for
additional information.
A TIF public meeting will be conducted Wednesday, October 26, 2005
at 7:00 p.m. in Village Hall. The public meeting is one of the first steps
in the process required by state statues to amend the Downtown TIF District.
The focus of the initial meeting is to identify concepts of the changes.
OTHER BUSINESS
Referring to an area on Northwest Highway that was patched after
a service repair leak, Trustee Hoefert asked Public Works Director
Glen Andler if a better repair to the road could be made. Mr. Andler
responded that the area has already been scheduled for repatching
to be completed by the Village's contractor.
8
CLOSED SESSION CLOSED SESSION
At 9:00 p.m., Trustee Korn, seconded by Trustee Hoefert, moved to
meet in Closed Session to discuss the following:
LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of
real property for the use of the public body, including meetings held for
the purpose of discussing whether a particular parcel should be acquired.
RECONVENE
RECONVENE
The Village Board reconvened in Open Session at 9:51 p.m.
ADJOURN
ADJOURN
There being no further business to discuss the October 18, 2005
Village Board meeting was adjourned at 9:52 p.m.
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M. Lisa Angell
Village Clerk
9