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HomeMy WebLinkAbout2. DRAFT MINUTES 10/4/05 &10/18/05 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT October 4, 2005 CALL TO ORDER CALL TO ORDER Mayor Wilks called the meeting to order at 7:07 p.m. ROLL CALL ROLL CALL Present: Mayor Irvana K. Wilks Trustee Timothy Corcoran Trustee Paul Hoefert Trustee John Korn Trustee Richard Lohrstorfer Absent: Trustee Michaele Skowron Trustee Michael Zade! PLEDGE PLEDGE OF ALLEGIANCE Trustee Corcoran led the Pledge of Allegiance. INVOCATION INVOCA TION Mayor Wilks gave the Invocation. MINUTES APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to approve the minutes of the regular meeting held September 27,2005. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Nays: None Motion carried. BILLS APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and all items further listed in that manner would be considered with one vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT Mayor Wilks presented proclamations acknowledging "Fire Prevention Week," October 9-15, and October as "National Breast Cancer Month." In accepting the "Fire Prevention Week" proclamation Fire Marshal Valentine stressed the importance of fire safety awareness and practices. The following employees from the Police Department are celebrating quinquennial anniversaries with the Village. Mayor Wilks and Police Chief Richard Eddington presented plaques and certificates to those present: EMPLOYEE RECOGNITION EMPLOYEES Thomas Lopotko Ted Adamczyk Barbara Felten Sheila McCarthy William Roscop Richard Tracy YEARS OF SERVICE 30 25 25 25 25 25 APPOINTMENTS CITIZENS TO BE HEARD CONSENT AGENDA BILLS RES 42-05 MEDICAL EXAMINATIONS ROAD SALT CONTRACT FLOOR SEALING OLD BUSINESS NEW BUSINESS PZ-33-05 900 BUSINESS CENTER DRIVE Michael Barrett John Dahlberg Cindy Rumore Cynthia Oshgan John Wagner Joan Burke Lucille Thomas Dave Zboril Christopher Berg Joseph Garris Mary Pickett Robert Storto 20 20 20 15 15 10 10 10 5 5 5 5 APPOINTMENTS None. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to approve the following business items: 1. 2. Bills, dated September 15 - 28, 2005 RES 42-05: A RESOLUTION APPROVING THE 2006 ACTION PLAN INCLUDING THE FISCAL YEAR 2006 COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM Accept proposal for medical examinations for certain fire department personnel in an amount not to exceed $22,575. Request for approval of State Joint Purchasing Program Road Salt Contract for the 2005-2006 winter season. Accept proposal for Fire Station 13 floor sealing in an amount not to exceed $23,210.20. 3. 4. 5. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Nays: None Motion carried. OLD BUSINESS None. NEW BUSINESS An ordinance was presented for first reading to grant a Conditional Use permit to allow the operation of a gymnastics school at 900 Business Center Drive. Noting that the petitioner was not in attendance, Community Development Director Bill Cooney gave a brief overview of the site plan and operation of the facility. Mr. Cooney stated that the petitioner agreed to comply with all conditions for the permit, and the Planning and Zoning Commission recommended approval of the Conditional Use permit by a vote of 7 -0. 2 ORD 5512 PZ-35-05 CHAPTER 7 TEXT AMENDMENT AMEND CHAPTER 9 WATER AND SEWER RATES Mr. Cooney responded to questions from the Village Board including a site plan as 900-950 Business Center Drive. Trustee Corcoran, seconded by Trustee Hoefert, moved to waive the rule requiring two readings of an ordinance: Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer None Motion carried. Trustee Corcoran, seconded by Trustee Hoefert, moved for approval of Ordinance No. 5512: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 900 BUSINESS CENTER DRIVE Upon roll call: Ayes: Nays: Corcoran, Hoefert, Korn, Lohrstorfer None Motion carried. An ordinance amending Chapter 7 (sign regulations) of the Village Code was presented for a first reading. In opening the subject for discussion Mayor Wilks stated the ordinance would be held for a second reading so members of the Board not in attendance would have the opportunity to comment on the proposed amendments at the October 18th Board meeting. Stating the proposed text amendment was only applicable to new signs with electronic message centers, Community Development Director William Cooney highlighted the proposed text amendments; the Planning and Zoning Commission recommended the amendments by a 7-0 vote. A general discussion of the proposed amendments was conducted, with particular focus on the following items: · display time · lighting levels · scrolling Several members of the Board questioned the benefit of the recommended 15 second display time. Noting the longer display time, especially scrolling messages, may be more distracting and impede the flow of traffic, the Village Board requested additional information specific to the recommended industry standards for display times. Mr. Cooney stated he will provide additional information on electronic message center industry standards for display time, lighting levels and scrolling at the October 18th Village Board meeting. Consideration will be also given to utilizing the Village's civic events sign in evaluating the display time of a scrolling message. An ordinance amending Chapter 9 of the Village Code was presented for a first reading. Finance Director David Erb presented a comprehensive overview of the Village's water and sewer operations relative to the proposed water and sewer rate increase and sewer construction fee. 3 TIF REDEVELOPMENT DISTRiCTS ORD 5513 Referencing the Village's water and sewer rate study, Mr. Erb stated the rate increases are necessary to maintain the funding needed to support regular operating expenditures. Mr. Erb also shared slides taken of the Village's combined sewer system in 2004. The slides revealed the Village's sewer system was in need of extensive repair; cost for repairs is estimated at $15,000,000 over a ten year period. Mr. Erb responded to questions from the Village Board, and also stated the Village has made the same information, regarding the water and sewer rate increases available to residents through the Village Newsletter, website, and water bills. Mr. Erb also concurred with Trustee Corcoran's comment that the proposed increase was more for sewer than water operations. Mayor Wilks stated she received a phone call from Mount Prospect resident, Ms. Peggy Combs. Ms. Combs was unable to attend the meeting but asked the Mayor to share her comments at the meeting. Ms. Combs is against the proposed increase and believes the increase will be especially hard on the senior population. Mayor Wilks closed the discussion stating a second reading of the ordinance would be held at the October 18th, Village Board meeting. Community Development Director William Cooney presented an ordinance establishing an interested party registry, and the adoption of rules of such registries for the purpose of notification of public meetings relating to amendments to the Tax Increment Financing (TIF) Redevelopment District. This ordinance is one of the necessary first steps in the process to amend the Village's TI F District. Mr. Cooney responded to questions from the Village Board, and requested the second reading of the ordinance be waived. Trustee Lohrstorfer, seconded by Trustee Corcoran, moved to waive the rule requiring two readings of an ordinance: Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer Nays: None Motion carried. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5513: AN ORDINANCE AUTHORIZING THE ESTABLISHMENT OF INTERESTED PARTIES REGISTRIES AND ADOPTING RULES FOR SUCH REGISTRIES FOR REDEVELOPMENT PROJECT AREAS IN THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer Nays: None Motion Carried. 4 RES 43-05 VILLAGE MANAGER'S REPORT WIRELESS CLASS ACTION LAWSUIT OTHER BUSINESS Mr. Cooney then presented the resolution that would designate him as the Village representative to host the first public meeting to discuss the proposed amendment to the Village's TIF District. Mr. Cooney stated the Public Meeting will be held on October 26th; staff will provide an overview of all planned changes to the TIF plan and individuals in attendance will have the opportunity to ask questions regarding the proposed changes. Trustee Hoefert, seconded by Trustee Corcoran, moved for approval of Resolution No. 43-05: A RESOLUTION CONCERNING A PUBLIC MEETING TO BE CONDUCTED AS REQUIRED BY THE TAX INCREMENT ALLOCATION REDEVELOPMENT ACT Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer Nays: None Motion carried. VILLAGE MANAGER'S REPORT Assistant Village Manager David Strahl requested the Village Board's approval to accept the settlement terms of the Wireless Class Action Lawsuit. Mr. Strahl stated the lawsuit was a result of the Illinois Supreme Court ruling that found the Municipal Infrastructure Maintenance Fee Act (IMF) unconstitutional as to wireless providers. Mr. Strahl further stated that in anticipation of the settlement the Village had been setting aside funds to repay the fees; adequate funding has been escrowed. He also noted that in accepting the proposed settlement some of settlement funds may benefit the Village's emergency telecommunication system. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to authorize the settlement of the Wireless Class Action Lawsuit; PRIMECO V ICC (IMF Litigation) in the amount of $266,473.20. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer Nays: None Motion carried. OTHER BUSINESS Trustee Korn spoke about the Mount Prospect Lions Club initiative to help Hurricane Katrina victims; Operation Roar. In cooperation with the Mount Prospect/Prospect Heights Noon Rotary Club donations to assist the hurricane victims with their day-to-day needs are being accepted at: Busse Flowers & Gifts parking lot - drop-off 320 East Northwest Highway Monday- Friday 5:30 pm - 7:00 pm Saturday 10:00 a.m. - 1:00 p.m. Trustee Korn identified several items that were needed most including non-perishable foods, cleaning supplies, toiletries and diapers. He stated that neither clothing nor toys were being collected at this time. 5 CLOSED SESSION RECONVENE ADJOURN And, Trustee Korn proudly announced the arrival of his first grandson, Thomas John Korn! CLOSED SESSION At 8:09 p.m., Trustee Korn, seconded by Trustee Lohrstorfer, moved to meet in Closed Session to discuss the following: PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. LITIGATION 51LCS 120/2 (c) (11) - Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. RECONVENE The Village Board reconvened in Open Session at 9:00 p.m. ADJOURN There being no further business to discuss the October 4, 2005 Village Board meeting was adjourned at 9:01 p.m. M. Lisa Angell Village Clerk 6 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT October 18,2005 CALL TO ORDER CALL TO ORDER Mayor Wilks called the meeting to order at 7:05 p.m. ROLL CALL ROLL CALL Present: Mayor Irvana K. Wilks Trustee Paul Hoefert Trustee John Korn Trustee Michaele Skowron Trustee Michael Zadel Absent: Trustee Timothy Corcoran Trustee Richard Lohrstorfer PLEDGE PLEDGE OF ALLEGIANCE Trustee Zadelled the Pledge of Allegiance. INVOCATION INVOCATION Trustee Korn gave the Invocation. MINUTES APPROVAL OF MINUTES Noting there were not enough Trustees to vote on the minutes from the October 4, 2005 meeting, Mayor Wilks asked for a motion to defer approval of the October 4th, Village Board meeting minutes. (Trustee Corcoran and Trustee Lohrstorfer were absent, and although present at this meeting, Trustee Skowron was not at the October 4th meeting.) Trustee Korn, seconded by Trustee Skowron, moved to defer approval of the October 4, 2005 regular Village Board meeting minutes until the November 1, 2005 regular Village Board meeting. Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel Nays: None Motion carried. APPROVE 81 LLS AND FINANCIALS APPROVE BILLS AND FINANCIALS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS AND FINANCIALS" was noted by an asterisk, and all items further listed in that manner would be considered with one vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT Mayor Wilks presented a proclamation acknowledging October 22, 2005 as "Make A Difference Day." "MAKE A DIFFERENCE DAY" "NATIONAL FRENCH WEEK" In recognition of "National French Week," November 2-8, 2005, Mayor Wilks presented a proclamation to Ms. Melanie Karsen, Sister Cities Commission member and member of the American Teachers French Association. In thanking the Mayor and Village Board, Ms. Karsen encouraged residents to celebrate the Village's relationshi~ with its Sister City, Sevres, France at the Thanksgiving Dinner, October 27 h, at the Avalon Banquet Hall. "UNITED STATES MARINE WEEK" 2005 FIRE PREVENTION POSTER CONTEST EMPLOYEE RECOGNITION APPOINTMENTS Village Manager Michael Janonis added that individuals wanting to attend the Thanksgiving Dinner sponsored by the Sister Cities Commission should call Village Hall. Mayor Wilks presented a proclamation acknowledging "United States Marine Week," November 6 - 13, 2005 to Marine Corps representatives, Mr. Ron Fenton (retired) and Sergeant Chris Breen. Mr. Fenton thanked the Mayor and Board for recognizing the Marines and asked the community to pray for our troops. He also stated that Sergeant Breen who is currently a Marine Recruiter in Mount Prospect had served a tour of duty in Iraq. (Mr. Fenton and Sergeant Breen received a round of applause from those in attendance.) Chief Figolah, assisted by Mayor Wilks and Fire Marshal Paul Valentine, presented the 2005 Fire Prevention Poster and Essay Contest winners from area schools. Over 800 students submitted a poster or essay depicting this year's theme of "Use Candles with Care". Forest View School was recognized as the school with the most contest participants. (A complete list of winners is filed with the official minutes). The following employees from the Fire Department are celebrating quinquennial anniversaries with the Village. Mayor Wilks and Fire Chief Mike Figolah presented plaques and certificates to those present: EMPLOYEES Henry C. Dawson Mark T. Wojkiewicz Leonard F. Accomando Michael A. Mangiamele James T. Miller R. Paul Valentine Richard Christensen Timothy Evans Terese Christianson Peter Dolan Thomas Kanelos James Meyer Scott M. Slaasted Brian E. Lambel Mark Nabielec Michael B. Fonseca YEARS OF SERVICE 20 20 15 15 10 10 10 10 10 10 10 10 10 5 5 5 APPOINTMENTS Mayor Wilks presented a recommendation for Mr. Marshall Petersen to be appointed to the Safety Commission. Trustee Hoefert, seconded by Trustee Zadel, moved to approve the appointment of Mr. Marshall Petersen to the Safety Commission. Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel Nays: None Motion carried. 2 AMEND CHAPTER 13 ORD 5514 CITIZENS TO BE HEARD CONSENT AGENDA BILLS, FINANCIAL REPORT GEO- ADMINISTRATOR DATA CONVERSION TOOL OLD BUSINESS PZ-27-05 109 MAC ARTHUR BOULEVARD An ordinance was considered to delete one Class "P" liquor license issued to Mt. Prospect CVS, LLC. d/b/a CVS Pharmacy #2799, One East Rand Road and one Class "Rn liquor license issued to Rufini, Inc., d/b/a Rufini's Italian Restaurant, Two West Busse Avenue. Deleting the licenses amends Chapter 13 (Alcoholic Liquors) of the Village Code by decreasing the number of Class "P" licenses issued by one and the number of Class "R" licenses issued by one. Trustee Korn, seconded by Trustee Hoefert, moved to waive the rule requiring two readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Skowron, moved for approval of Ordinance No. 5514: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel Nays: None Motion carried. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA Trustee Hoefert, seconded by Trustee Korn, moved to approve the following business items: 1. Bills, dated October 1- 12, 2005 2. Financial Statement, dated September 1-30,2005 3. Accept proposal to purchase Geoadministrator Data Conversion Tool not to exceed $24,000. Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel Nays: None Motion carried. OLD BUSINESS Mayor Wilks introduced the first item under Old Business, and then asked Community Development Director William Cooney to report on the status of the Planning and Zoning case. Explaining that PZ-27,05, 109 Mac Arthur Boulevard had been deferred at the August 16, 2005 meeting to the October 18th meeting, Mr. Cooney requested the case be deferred again to the December 6th Village Board meeting. 3 Trustee Hoefert, seconded by Trustee Skowron, moved to approve the deferral of PZ- 27-05, 109 Mac Arthur Boulevard until the December 6, 2005 Village Board meeting. Upon roll call: Ayes: Nays: Hoefert, Korn, Skowron, Zadel None Motion carried. PZ-35-05 CHAPTER 7 TEXT AMENDMENT Mayor Wilks presented PZ-35-05, Chapter 7,Text Amendment for a second reading. Ma~or Wilks stated that since the first reading of this ordinance at the October 41 Board meeting, she had a follow-up meeting with the Community Development Director William Cooney. To address the questions and concerns the Village Board expressed at the October 4th meeting relative to the use of electronic message centers, Mayor Wilks recommended the following revisions to the proposed text amendment, Exhibit "B" · Delete subsection 7.330.A.5c of Exhibit "B", "Text shall not scroll, if it may create a hazard to motorist"; · Change subsection 7.330.A5d to read, "The message, including single and multiple lines of text, shall not change more frequently than once every two (2) seconds." Mayor Wilks then asked Mr. Cooney to present the information he had collected at the request of the Village Board regarding, lighting, scrolling messages and display time for electronic message centers. In support of the recommended changes to the proposed text amendment Mr. Cooney referred to the information provided by Whiteway Signs, which included a summary of display times from the Federal Highway Administration. Mr. Cooney noted that the Village's current display time of two (2) seconds is within the average display time range of two and six (2-6) seconds. Mr. Cooney continued with the comments from the Director of Whiteway Signs that addressed lighting levels and scrolling messages. · Lighting levels Mr. Cooney stated that while lighting levels could be regulated by specific sign lighting levels "nits", the proposed text amendment provides the Village the ability to control lighting on a case by case basis. · Scrolling Mr. Cooney explained that scrolling sign text can be easier to read and is appropriate for certain sign and locations. Mr. Cooney responded to additional questions from the Village Board, and there was brief discussion of a acceptable display times. At the close of their discussion Mayor Wilks asked for approval of the recommended changes to the proposed Chapter 7, text amendment. Trustee Zadel, seconded by Trustee Skowron, moved for the deletion of subsection 7.330.A.5c of Exhibit "B", "Text shall not scroll, if it may create a hazard to motorist." Upon roll call: Ayes: Nays: Hoefert, Korn, Skowron, Zadel None Motion carried. 4 ORD 5515 WATER AND SEWER RATE INCREASES Trustee Skowron, seconded by Trustee Zadel, moved to change subsection 7.330.A5d of Exhibit "B" to read, "The message, including single and multiple lines of text, shall not change more frequently than once every two (2) seconds." Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Skowron, moved for the approval of Ordinance 5515: AN ORDINANCE AMENDING CHAPTER 7 (SIGN REGULATIONS) OF THE VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel Nays: None Motion carried. An ordinance amending Chapter 9 of the Village Code was presented for a second reading. Mayor Wilks stated she had received several phone calls from residents questioning the proposed sewer construction fee. Specifically, residents were concerned that the fee would continue even after the project was completed. In consideration of their concerns and discussions with Village Manager Michael Janonis and Finance Director David Erb, Mayor Wilks recommended that the ordinance to amend Chapter 9, Water and Sewer Rates, be revised to include a sunset clause on the collection of the sewer construction fee. Village Manager Michael Janonis responded to questions from the Village Board regarding the sunset clause. Finance Director David Erb then continued with the presentation with a review of the proposed water/sewer rate increases. Mayor Wilks recognized Carol Torterello for her input in this matter, and invited her to address the Village Board. On behalf of the residents affected by the sewer construction fee, Mrs. Torterello thanked the Mayor and Village Board for their consideration and inclusion of the sunset clause. A five (5) minute community education video explaining the need for the sewer construction fee and water/sewer rate increases was also shown. The Village Board responded favorably to the informational video. Trustee Skowron requested a statement informing residents that the fee did not include residents receiving Illinois American Water Services be added to the video. Village Manager Michael Janonis stated the video would be edited to make that distinction. 5 ORD 5516 NEW BUSINESS PZ-32-05 90 EAST MILBURN AVENUE DONATED SURPLUS VEHICLES Trustee Skowron, seconded by Trustee Zadel moved for the approval of Ordinance No. 5516: AN ORDINANCE TO AMEND CHAPTER 9 OF THE VILLAGE CODE AS TO WATER AND SEWER RATES AND SEWER CONSTRUCTION FEES Upon roll call: Ayes: Nays: Hoefert, Korn, Skowron, Zadel None Motion carried. NEW BUSINESS An ordinance to grant variations for a six-foot (6') exterior side yard set back, and a thirty-three foot (33') wide driveway at 90 East Milburn Avenue was presented for a first reading. Community Development Director William Cooney stated the Planning and Zoning Commission recommended approval by a 5-2 vote. Mr. Cooney continued with a detailed account of the request which included an acknowledgment that a lack of clear communication between Village staff and the petitioner necessitated additional review and consideration of the requested variations. Mr. Stuart Wolf, attorney for the petitioner, Ms. Cheryl Axley, stated Ms. Axley was unable to attend the meeting and he would present the request for the variation. Referencing the apparent miscommunication between Village staff and the petitioner, Mr. Wolf also stated Ms. Axley believed she was acting in good faith when she moved forward with the driveway and patio projects. Mr. Wolf stated Ms. Axley has met all the requirements necessary for granting the variations and requested the approval of the Village Board. He added that the petitioner had also submitted a letter requesting the waiving of a second reading. Responding to the Village Boards' questions regarding the impact the miscommunication between Village staff and the petitioner had on this case, Mr. Cooney stated that measures were already in place to enhance communication and documentation relative to permit applications. Following a brief by discussion by the Village Board, Mayor Wilks stated the second reading for PZ-32-05 would be held at the November 1, 2005 Village Board. Village Manager Michael Janonis presented an ordinance authorizing the donation of surplus vehicles owned by the Village to municipalities victimized by Hurricane Katrina. Mr. Janonis stated that a surplus Fire Department van had been donated to St. Bernard Parish, Louisiana Fire Department and surplus squad car was donated to the Slidell, Louisiana Police Department. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel Nays: None 6 ORD 5517 AMEND APPENDIX A OF THE VILLAGE CODE VILLAGE MANAGER'S REPORT COMBINED SEWER REPAIRS COMBINED SEWER SPOT RELAYS Motion carried. Trustee Corcoran, seconded by Trustee Hoefert, moved for approval of Ordinance No. 5517: AN ORDINANCE AUTHORIZING THE DONATION OF SURPLUS VEHICLES OWNED BY THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel Nays: None Motion carried. The 1st reading of an ordinance to amend Appendix A of the Village Code was presented. This ordinance amends Appendix A: Division I, "Bonds, Salaries, Insurance and Miscellaneous", Division II, "Fees, Rates, and Taxes", and Division III, "Penalties and Fines". Mayor Wilks stated the second reading of the ordinance will be held at the November 1, 2005 Village Board meeting. VILLAGE MANAGER'S REPORT Deputy Public Works Director Sean Dorsey presented bid results and recommendations for the following projects. 1. Combined Sewer Repairs Utilizing Cured-in-Place Process First phase of combined sewer system repairs. Low bid submitted by Insituform Technologies of Lemont, Illinois; $448,809. As the bid quantities are estimates the total amount includes a 10% contingency of $40,800. Trustee Hoefert, seconded by Trustee Zadel, moved for approval to award the contract for Combined Sewer Repairs Utilizing-in-Place Process to Insituform Technologies in an amount not to exceed $448,809. Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel Nays: None Motion carried. 2. Combined Sewer Spot Relays First phase of combined sewer system repairs; replacement of pipes and manhole. Low bid submitted by A-Lamp Construction, Schaumburg, Illinois; $30,310. In addition, staff recommended the proposed contract include a $35,000 contingency should the scope of work be expanded. Trustee Zadel, seconded by Trustee Skowron, moved for approval to award the contract for Combined Sewer Spot Relays to A-Lamp Construction, in an amount not to exceed $65,310. Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel Nays: None Motion carried. 7 WATER DISTRIBUTION SYSTEM ELECTRICAL IMPROVEMENTS VILLAGE MANAGER'S REPORT WELCOME NEW RESIDENTS SISTER CITIES' THANKSGIVING DINNER TIF PUBLIC MEETING OTHER BUSINESS Mr. Dorsey also requested approval from the Village Board to accept the proposal for Water Distribution System Electrical Improvements. Electrical improvements to be made at the following Village-owned water distribution facilities; Booster Stations Nos. 5, 16and17. In addition to the recommendation to award the contract to the low bidder Ridgewood Engineering, Schaumburg, Illinois, ($97,421) Mr. Dorsey also requested approval of funds for services performed by Commonwealth Edison during the project ($10,223.39) Mr. Dorsey responded to questions from the Village Board including the replacement of the pump at Booster Station No.5., and the lighting at this location. Public Works Director Glen Andler added that he would assess the lighting of Booster Station NO.5 on Highland Avenue for appropriate lighting adjustments. Trustee Skowron, seconded by Trustee Zadel, moved for approval to award the contract for Water Distribution System Electrical Improvements to Ridgewood Engineering for $97,421 and $10,223.39 to Commonwealth Edison for services performed; the combined amount not to exceed $107,644.39. Upon roll call: Ayes: Hoefert, Korn, Skowron, Zadel Nays: None Motion carried. Village Manager Michael Janonis provided the following information on departmental activities and community events. Welcome New residents will be held Saturday, October 22nd in the Village Hall Community Room from 9:00 to 10:30 a.m. All new residents were encouraged to attend. Sister Cities Commission Thanksgiving in October The third annual Sister Cities Commission Thanksgiving Day Dinner in October will be held Thursday, October 2ih at the Avalon Banquet. Tickets are still available, and residents should call Village Hall for additional information. A TIF public meeting will be conducted Wednesday, October 26,2005 at 7:00 p.m. in Village Hall. The public meeting is one of the first steps in the process required by state statues to amend the Downtown TIF District. The focus of the initial meeting is to identify concepts of the changes. OTHER BUSINESS Referring to an area on Northwest Highway that was patched after a service repair leak, Trustee Hoefert asked Public Works Director Glen Andler if a better repair to the road could be made. Mr. Andler responded that the area has already been scheduled for repatching to be completed by the Village's contractor. 8 "-",--,"'''''C'''=_'';'''7.,::-~>-,=.~~=","""","r,~'f'''''''7''''''''J:''='''.'''''~~':\"""'"",;-;-<-.".-_~.",.,==.~,u_.~".,."."."~",,,_~,,,.==.,,=~_.:.,,~.~"'''''''''''~='.=':''''''.~~,,===,=~._____'_ _.._ CLOSED SESSION CLOSED SESSION At 9:00 p.m., Trustee Korn, seconded by Trustee Hoefert, moved to meet in Closed Session to discuss the following: LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. RECONVENE RECONVENE The Village Board reconvened in Open Session at 9:51 p.m. ADJOURN ADJOURN There being no further business to discuss the October 4, 2005 Village Board meeting was adjourned at 9:52 p.m. M. Lisa Angell Village Clerk 9 "-,~~'"""':"'::',~-::"":","":::-"="""""""~,~:,,,,,"'~-",,,,"'-"":""""_'_"=''"~''7'''=''=''''''''''''''~''~_'=''''''''''=_='''==:'''''':'=~r==~':-;;;:'=";="'""W="'="'''''_~,'~_~_'.erm,=^"",,,,,,,.,..,,,=,,y=,~,,,,,,,='-'''''":''''"''''_'''''''''''''~~'''~'~~_~__~_____'___~___'_"_~_~__,___________