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HomeMy WebLinkAbout2. DRAFT MINUTES 9/6/05 CALL TO ORDER ROLL CALL PLEDGE INVOCATION MINUTES BILLS MAYOR'S REPORT APPOINTMENTS CITIZENS TO BE HEARD MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT September 6, 2005 CALL TO ORDER Mayor Pro Tem Hoefert called the meeting to order at 7:03 p.m. ROLL CALL Present: Mayor Pro Tem Hoefert Trustee Timothy Corcoran Trustee John Korn Trustee Richard lohrstorfer Trustee Michaele Skowron Trustee Michael ladel Absent: Mayor Irvana Wilks PLEDGE OF ALLEGIANCE Mayor Pro Tem Hoefert led the Pledge of Allegiance. INVOCATION Trustee ladel gave the invocation. APPROVAL OF MINUTES Trustee Skowron, seconded by Trustee ladel, moved to approve the minutes of the regular meeting held August 16, 2005. Upon roll call: Ayes: Corcoran, Korn, lohrstorfer, Skowron, ladel Nays: None Motion carried. APPROVE BILLS Mayor Pro Tem Hoefert stated the next item on the agenda, "APPROVE BillS" was noted by an asterisk, and all items further listed in that manner would be considered with one vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT Mayor Pro Tem Hoefert presented a proclamation acknowledging September as Save A Life Month. APPOINTMENTS None. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Jim Uszler, Executive Director of the Mount Prospect Chamber of Commerce stated the Downtown Merchants Association is collecting monetary donations for the Red Cross to aid and assist with the Hurricane Katrina aftermath. CONSENT AGENDA BILLS BID RESULTS FACADE AND BUILDOUT REIMBURSEMENT OLD BUSINESS PZ-25-05 CHAPTER 7 TEXT AMENDMENT Village Manager Mike Janonis also suggested residents wanting to contribute should make direct donations to the Red Cross, or other organizations providing assistance to the hurricane victims. He added, two (2) of the Village's fire fighters/paramedics are part of a contingency of 500+ Illinois fire fighters/paramedics working in the affected areas. CONSENT AGENDA Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to approve the following business items: 1. 2. Bills, dated August 11 - 31, 2005 BID RESULTS: A. Purchase of one trailer mounted brush chipper (Alexander Equipment; not to exceed $25,698.00) B. Purchase of one skid-steer loader (Atlas Bobcat, Inc.; not to exceed $41,769.27) C. Purchase of one forklift (Illinois Material Handling; not to exceed $$26,586.00) Request for approval of a fac;ade and buildout program reimbursement at 36 South Main Street ($3,074) 3. Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. OLD BUSINESS An ordinance amending Chapter 7 (Sign Regulations) of the Village Code was presented for a second reading. Community Development Director Bill Cooney briefly reviewed the recommended text amendments, and reported on staff's August 1 th, follow-up discussion with the Downtown Merchants Association. Mr. Cooney stated that although the Downtown Merchants Association would prefer less restrictive sign specifications, rather than lose the opportunity for sidewalk signs, the members will work within the Village's specifications for standardized signage. Welcoming the local merchants in attendance, Mayor Wilks opened the matter for discussion. Jim Uszler, Mount Prospect Chamber of Commerce Executive Director, expressed support for a less restrictive approach, encouraging the Board to allow the merchants a creative hand in designing the sidewalk signs. Fewer restrictions will allow the merchants to tailor signs to effectively promote their individual business, and thrive in the downtown area. Trustee Corcoran responded that the Village of Mount Prospect is breaking new ground with the use of sidewalk signs. And, without the benefit of knowing how the signs work in other municipalities, it is important that the Village develop standards that will facilitate the successful use of the signs, and a mechanism allowing for evaluation of their use and impact. He suggested the number of acceptable sign frames be limited to 3 or 4, and a 2-year sunset clause be added to the recommended text amendment. 2 BUSINESS OWNER COMMENTS ORD 5507 NEW BUSINESS PZ-30-05 253 E. RAN D ROAD After a lengthy discussion and a visual review of various sidewalk signs the Board agreed the concern for standardization was more for the sign frame rather than limiting the individual creativity of a sign such as; color, font size/type, logo, etc. Katie Dolan-Dix, Capannari's Ice Cream, stated the Downtown Merchants Association was pleased to have the opportunity to use sidewalk signs and believed the association and Village would be able to develop mutually acceptable frame standards. In response to her question regarding the use of dry erase board signs, Ms. Dolan-Dix was informed dry erase board signs could be used. Additional concerns regarding the use and other restrictions associated with the use of sidewalk signs were expressed by other business owners. Michael Davies Mount Prospect Child Care Center 408 E. NW Highway Neat 'N Cool Gifts 113 W. Central Road Mail A Box 301 W. Central Road 105 S. Elm Street Bob Dooley Adam Fishman Bill Reddy Community Development Director Bill Cooney responded to their questions regarding the placement of the sidewalk signs per Village code. The Board thanked the business owners in attendance, and expressed their commitment to working with the downtown business owners. Trustee Zadel, seconded by Trustee Skowron, moved to approve Ordinance 5507 with the inclusion of a 2-year sunset clause: AN ORDINANCE AMENDING CHAPTER 7 (SIGN REGULATIONS) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel None Ayes: Nays: Motion carried. NEW BUSINESS An ordinance was presented for first reading to grant a Conditional Use permit to allow the operation of a day care center at 253 E. Rand Road. Community Development Director Bill Cooney stated the Planning and Zoning Commission had recommended approval of the Conditional Use permit by a vote of 5-0. Mr. Cooney gave a brief overview of the site plan and stated the petitioner has agreed to comply with all code requirements and site improvements. Mr. Vince Sommer, shareholder, and Ms. Sheila Miller, Director of Early Days Daycare provided a comprehensive presentation of the philosophy, staffing and day to day operation of the day care center. The facility will comply with all Department of Children and Family Services (DCFS) requirements and will be able to serve 35 - 90 children. 3 ORD 5508 SALE OF SURPLUS VEHILCES AND EQUIPMENT ORD 5509 Ms. Miller responded to questions from the Village Board including the hours of operation, fire safety and use of the outside playground. Trustee Skowron left the meeting room at the end of the discussion. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Nays: Absent: Corcoran, Korn, Lohrstorfer, Zadel None Skowron Motion carried. Trustee Skowron returned to the meeting room after the vote to waive the rule requiring two readings of an ordinance. Trustee Lohrstorfer, seconded by Trustee Zadel, moved to approve Ordinance No. 5508: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 253 EAST RAND ROAD Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. An ordinance was presented for first reading authorizing the sale of surplus vehicles and equipment owned by the Village of Mount Prospect. Village Manager Mike Janonis stated the ordinance allows the Village, as a member of the Northwest Municipal Conference, to participate in a public auction of surplus vehicles, at the Mount Prospect Public Works facility, 1700 W. Central Road, on Saturday, September 17, 2005. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel, Nays: None Motion carried. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to approve Ordinance No. 5509: AN ORDINANCE AUTHORIZING THE SALE OF SURPLUS VEHICLES AND EQUIPMENT OWNED BY THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, Zadel, Nays: None Motion carried. 4 AUDIT COMMITTEE ORD 5510 FOREIGN FIRE TAX INSURANCE BOARD VILLAGE MANAGER'S REPORT An ordinance amending Chapter 5 (Boards and Commissions) was presented for a first reading. Village Manager Mike Janonis summarized the purpose of the ordinance which establishes an Audit Committee to assist the Village in obtaining and monitoring its annual audit and ensure a fair and accurate presentation of the Village's financial statements. The Audit Committee is one component of the Government Finance Officers Association (GFOA) recommendations on public finance practices. Trustee ladel, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, ladel, Nays: None Motion carried. Trustee Korn, seconded by Trustee ladel, moved to approve Ordinance No. 5510: AN ORDINANCE AMENDING CHAPTER 5 (BOARDS AND COMMISSIONS) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Korn, Lohrstorfer, Skowron, ladel, Nays: None Motion carried. An ordinance amending Chapter 5 (Boards and Commissions) and Chapter 11 (Merchants, Businesses, Occupations and Amusements) was presented for a first reading. This ordinance amends Chapter 5 of the Village Code by creating a new Article XVI, entitled "Foreign Fire Insurance Tax Board," and also amends Chapter 11 of the Village Code by deleting, in its entirety, Article XV, entitled "Foreign Fire Insurance Agencies". This ordinance will be presented for a second reading at the September 20, 2005 Board meeting. VILLAGE MANAGER'S REPORT Village Manager Mike Janonis reported on the following items. 1. Coffee with Council will be held Saturday, September 10, from 9:00 a.m. - 11 :00 a.m., in the Village Hall community room. Trustee Corcoran and Trustee Skowron indicated they would be attending the meeting. Mayor Pro Tem Hoefert encouraged residents to attend the informal meeting with the Board. 2. Saturday Night Cruise, sponsored by the Downtown Merchants has been extended through the end of September. The very popular event is held every Saturday evening from 6:00 p.m. - 9:00 p.m. in the Village's west commuter parking lot. 5 OTHER BUSINESS CLOSED SESSION RECONVENE ADJOURN 3. The September 13, 2005 Committee of the Whole meeting is cancelled. In preparation of the 2006 Village Budget a non-televised Financial Workshop will be conducted by staff with the Village Board. OTHER BUSINESS None. CLOSED SESSION At 8:27 Trustee Zadel, seconded by Trustee Lohrstorfer, moved to meet in Closed Session to discuss the following: PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. LITIGATION 51LCS 120/2 (c) (11) - Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. RECONVENE The Village Board reconvened in Open Session at 10:04 p.m. and discussed disaster preparedness and strategic planning. ADJOURN The August 16,2005 Village Board meeting was adjourned at 10:17 p.m. M. Lisa Angell Village Clerk H: ICLKOIfileslWI NIMI NUTESlaugusl16 2005.doc 6