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Home My WebLink About7. MANAGER'S REPORT 8/16/05 l\1ount Prospect Mount Prospect Public Works Department INTEROFFICE MEMORANDUM ~ TREE CITY USA TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: FORESTRY/GROUNDS SUPERlNTENDENT DATE: AUGUST 8, 2005 SUBJECT: BID RESULTS - CREEK CLEANING - $33,000.00 BACKGROUND In the 2005 budget, funds have been appropriated to continue the ongoing cleanup of Mount Prospect waterways. Each year since 1997 we have been hiring a contractor to remove garbage and other debris from the bed and banks of our creeks, remove dead trees, and prune dead limbs over 6" in diameter. This year we propose to continue the clean up along Weller Creek, starting approximately 50' south of the Westbrook School bridge and proceeding south towards the Lincoln Street bridge. BID RESULTS Sealed bids for this year's contract were opened on August 1, 2005. Fourteen invitational bids were mailed and a bid notice was placed in the local paper. In addition, two Pre-bid conferences were held on July 25 and July 29th, 2005. Four bids were received. Contractors were asked to submit lump sum prices for all labor and equipment required to perform the specified work for the area listed above. Bid results were as follows: Bidder Arbor Green, Ltd. Kramer Tree Service Winkler's Tree Service Unico Enterprises, Inc. Clean Cut Tree Service Total cost to complete creek area $ 30,980.47 $ 33,226.00 $ 52,318.00 $159,100.00 Bid Rejected DISCUSSION Please note, just before the bid opening, a bid envelope from Clean Cut Tree Service was erroneously delivered to the Public Works Building rather than the Village Manager's Office. Neither the Village Clerk nor Forestry staff were aware ofthe delivery and subsequently, the bid was never opened or considered. The low bidder, Arbor Green Ltd. has performed satisfactorily on our Creek Cleaning/Tree Trimming/Removal Contract in 2003. Additionally, they currently hold contracts for our 2005- 2006 Stump Removal, Tree Removal and Tree Trimming Contracts. This bid award is based on estimated quantities of trees and tree sizes. Consequently, it is feasible that actual quantities encountered in the field may vary slightly. Therefore, staff requests that the bid award include a small contingency (approximately $2,000.00) to facilitate efficient management of tree quantity and size variances. ,.,....,.''''''',''',',=,'''''','''''',..'''~.,"''''."".c.,'''''''';'"'''''=''''"''''._~.~~----~.~"".=;;="';;.;c<=7'=~=;"'"""=,<;=_~.,,,.~__~____~_'___.~""'^"'==__~="",1r-~_.-_v____._______._.___._ Page 2 of 2 BID RECOMMENDATION Sufficient funds for this proposed expenditure exist in the current budget (page 286, Acct. #5907704-690079). Therefore, I reconunend award of contract to the low bidder, Arbor Green, Ltd., in an amount not to exceed $33,000.00. -~ ~<-- Sandy Clark I concur: 4 /JA~/ ? /U!-~ .'tilen AndIe Director of Public Works X: FORESTR Y IWORD/2005/CREEKlMEMO-CREEK2005 ,DOC Mount Prospect INTEROFFICE MEMORANDUM ',' . Village of Mount Prospect Mount Prospect, Illinois TO: ASSISTANT VILLAGE MANAGER DAVE STRAHL FROM: IT DIRECTOR DATE: AUGUST 1, 2005 SUBJECT: REQUEST TO WAIVE BID AND TO PURCHASE RUGGEDIZED LAPTOP The Police Department has eleven ruggedized laptops that are scheduled for replacement in 2005, the Fire Department has three scheduled for replacement, and Public Works has budgeted to purchase one new ruggedized laptop. Staff is requesting that the bid process be waived to purchase the 15 Panasonic CF-29 laptops since they are offered from CDS Office Technologies under the CMS Illinois state bid award. The ruggedized laptop models are needed to withstand the rigorous conditions of the outdoors, such as extreme temperatures and road vibration. Police and Fire mount the ruggedized laptops in their public safety vehicles. Superintendents at Public Works use them for field applications. The specifications for the ruggedized laptop units requested for each of the three departments are the same, but the needs for mounting and connectivity vary somewhat. Docking stations for the Police Department are not included in this purchase request since they will be purchased with the mounting equipment. The docking stations for the Fire Department are included. Public Works doesn't use docking stations but needs a port replicator to connect the laptop to the Village computer network when it is brought into the office. Specifications and costs for the laptops are listed in the chart below. Department .... .... ..... )Item(s) . ; . ................ Price .. .. Acc:;fNurnber Police Department 11 Panasonic CF-29 Laptops - 1.4 GHz w/512 Mb RAM, 60 Gb hard drive, touch screen and keyboard light @ $41,943 6105501-650003 (Replacement equipment) $3783 plus one DVD-ROM/CD-RW Combo Drive @ $330 3 Panasonic CF-29 Laptops - 1.4 GHz w/512 Mb RAM, Fire Department 60 Gb hard drive, touch screen, keyboard light and $13,479 6105501-650003 (Replacement equipment) docking station @ $4383 plus one DVD-ROM/CD-RW Combo Drive @ $330 Public Works Department 1 Panasonic CF-29 Laptop - 1.4 GHz w/512 Mb RAM, 60 Gb hard drive, touch screen, keyboard light, desk port $4,348 61 05501-650003 (New equipment) replicator and DVD-ROM/CD-RW Combo Drive @ $4348 Total $59,770 Request to Waive Bid and to Purchase Ruggedized Laptops August 1, 2005 Page 2 I request that the bid requirement be waived for the purchase of 15 Panasonic ruggedized laptops. I recommend that the Village purchase the 15 Panasonic ruggedized laptops from CDS Office Technologies for an amount not to exceed $59,770. Funds are available for the purchases in account numbers shown in the chart on the previous page. Please feel free to contact me with any questions or concerns. ~~ IT Director I:\VB Request Memos\2005 Rug Laptop Requests.doc Village of Mount Prospect Community Development Department Mount Prospect MEMORANDUM FROM: MICHAEL E. JANONIS, VILLAGE MANAGER WILLIAM J. COONEY JR., DIRECTOR OF COMMUNITY DEVEL AUGUST 10, 2005 REQUEST FOR FACADE REBATE PROGRAM REIMBURSEMENT - VICTORIA COURT SHOPPING CENTER - 103-111 W. CENTRAL ROAD TO: DATE: SUBJECT: The Village has established a Fayade Rebate Program in the downtown Tax Increment Financing District that offers matching grants to businesses and/or property owners that make improvements to storefronts in the downtown district. The maximum Village contribution is $5,000 per storefront. The owner of the Victoria Court Shopping Center is requesting approval of a $5,000 grant to subsidize the cost of installing a multi-tenant ground sign at the northeast corner of the property to increase the visibility of his tenants to cars traveling along Central Road (see attached rendering of sign). The owner of the shopping center is seeking reimbursement for all eligible expenses related to their project. Per the program guidelines, the Village may cover 50% of all eligible costs for each component of this project. Therefore, they are eligible for a $5,000 Fayade Rebate grant (account # 5507703- 590052, page 285 of Budget). Staff supports the request. Please forward this memorandum and attachments to the Village Board for their review and consideration at their August 16th meeting. Staff will be at that meeting to answer any questions related to this matter. \{~~- Go.. L William J. cooney~ 11.' .. ..... a' a I. 7' J5 FAX 7732488384 DemosPtgOec III 0021004 ... ... ." -..-.....---.----.-....... .. .................. .....,. ., ....-....... ....................... . .,........... ...--... .....,...-.-................-..... .......... The Siqn Palac9 Inc. 68 N. Lively Blvd_ Elk Grove, 11 60007 847-640-1335 Fax 947-640-1343 *+* '" * ....+......* 'It'" + i'''' .". * * QUOTE oj. .". + ........ol.....*...."'.........***** Sold To! Vi.t"qinia CO\lrt Mt Pro03pec:t, IL 60056 Document Number: 003340 Document Date: 03/16/04 Paqe ~ 1 attn Mike Demos 773-775-8343 j25 773-447-2375 Ship To: Ship Via.: our truck for installation Expires..: 03/16/06 Due Date.: 03/16/04 Terms....: 50% Deposit Cust 1.0.....: Virqin P.O. Number..: P.O. Date....: 03/16/04 Job/Order No.: Sa~esperson..: Joe Tt:ern I.D./Desc. Ordered Shipped Unit Pric$ Net TX .--------------------------------------------------------------~--~----------- --r"5 ft Tall 1.00 1.00 SET Decorativa Liqht Poles with 2 18" Globes ready to Light - two liqhts in set Main siqn 1.00 1.00 LOT either - 1 Liqhted Box siqn OR 2 Sandbls$ted Redwood siqn approx 6.x8' with 16 S"-'t601. Tenant l)anel,S .063 aluminum panels Installation on 1.00 1.00 LOT above siqn Quote"qoOd for 90 days villaqe permits additional DeliVery 5-9 weeks after approval Workinq, Electric needs to be at site 1\pproV'aJ. 2000.0000 2000.00 E 7000.0000 7000.00 E 2500.0000 .2500.00 E: ---------------------date------ please siqn and fax back Thank you Joe WE DO LARGE FORMAT DIGITAL PRINTING Visit us on the WEB at ~.siqnpalace.com Joe's E-Mail mrsign@signpalace.com Z.d Subtotal: Tax. . . . . : Total. . . : 11500.00 0.00 11500.00 dSO:EO ..0 91 ..llirW