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HomeMy WebLinkAbout05/02/2000 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT MAY 2, 2000 CALL CALL TO ORDER TO ORDER Mayor Farley called the meeting to order at 7:35 p.m. ROLL CALL ROLL CALL Present upon roll call: Mayor Gerald Farley Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Dennis Prikkel (arrived late) Trustee Michaele Skowron Trustee Irvana Wilks Absent: Trustee Timothy Corcoran PLEDGE OF ALLEGIANCE PLEDGE Trustee Hoefert led the Pledge of Allegiance. INVOCATION INvoCATION Trustee Wilks gave the invocation. MINUTES APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to approve the minutes of the regular meeting held April 18, 2000. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Farley Nays: None Pass: Wilks Motion carried. BILLS APPROVAL OF BILLS Trustee Hoefert, seconded by Trustee Wilks, moved to approve payment of the following bills: General Fund $ 364,891 Refuse Disposal Fund 124,883 Motor Fuel Tax Fund 182,034 Community Development Block Grant Fund 17,098 Debt Service Funds Capital Improvement Fund 1,200 Capital Improvement Construction Fund Downtown Redevelopment Const. Fund 57,703 Street Improvement Construction Fund Flood Control Construction Fund Water & Sewer Fund 39,996 Parking System Revenue Fund 1,450 Vehicle Maintenance Fund 30,704 Vehicle Replacement Fund 229,803 Computer Replacement Fund Risk Management Fund 77,737 Police Pension Fund 9,809 Fire Pension Fund 10,504 Flexcomp Trust Fund 11,187 Escrow Deposit Fund 13,230 Benefit Trust Funds $1,172,229 Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carded. MAYOR'S MAYOR'S REPORT REPORT: The following proclamations were read and presented by Mayor Farley: Children's Fire Safety Week, May 1-5, presented to MPFD Public Education Officer Rich Doubek; CHILDREN'S Municipal Clerks Week, April 30-May 6, presented to Village Clerk Velma Lowe; and -- FIRE SAFETY Public Works Week, May 22-26, presented to Public Works Director Glen Andler. WEEK A request was presented by the new owner of Geht Myeul Restaurant (formerly Red A MUNICIPAL Chinese Restaurant), 1747 West Algonquin Road, to operate under the existing Class "R" CLERKS (Restaurant Only) liquor license. WEEK The owner, Ms. Hyun Ok Kwon, and her attorney Peter Lee satisfactorily addressed PUBLIC concerns of the Board, relative to her previous experience with serving liquor in a restaurant, and the necessity of employing a second individual as assistant manager. WORKS WEEK She indicated that her only prior experience had been in Korea, and that she plans to employ her daughter as assistant manager. GEHT MYEUL RESTAURANT As the application did not list anyone as assistant manager, Trustee Skowron made a LIQUOR motion to consider an amended application from the applicant, which would include a LICENSE second individual as assistant manager. Trustee Wilks seconded the motion. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Trustee Hoefed, seconded by Trustee Lohrstorfer, moved to concur with the recommendation of staff to grant a Class "R" liquor license to Geht Myeul Restaurant, at 1747 W. Algonquin Road. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. AMEND CH. 13: An ordinance was presented to amend Chapter 13 of the Village Code by deleting the WALGREENS, Class "C" liquor license held by Walgreens, 1010 Mt. Prospect Plaza. The store will continue to operate without a liquor department. 1010 MT. PROSPECT Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two PLAZA readings of an ordinance. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. ORD. NO. 5105 Trustee Hoefert, seconded by Trustee Skowron, moved for approval of Ordinance No. 5105: AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. E-COMMERCE EQUITY A resolution was presented in support of internet commerce equity, as it relates to the taxes being charged on goods and services purchased on-line. RES. Trustee Lohrstorfer, seconded by Trustee Skowron, moved for approval of Resolution - NO. 21-00 No. 21-00: Page 2 - May 2, 2000 Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. APPOINT- MENTS There were no board or commission appointments made at this meeting. CITIZENS TO BE HEARD CITIZENS Richard Hendricks, 196 Christie Lane, Twin Lakes, Wisconsin, addressed the Board with a number of concerns, none of which required action by staff or Village Board. Mayor Farley announced that the order of business would be changed for the May 16, 2000 meeting, by deleting uCitizens to be Heard." Sister City delegates from S~vres, France will be in attendance, and having just arrived that same day, it is the Board's desire to keep the length of the meeting at a minimum. ZBA 37-99 OLD BUSINESS ZBA 37-99, Phase lB Downtown Redevelopment, Norwood Builders PHASE 1B (Deferred from the April 18 meeting) DOWNTOWN An ordinance was presented for second reading for a Conditional Use permit for a REDEVELOP- Planned Unit Development of 34 condominium units with underground and surface MENT parking, and retail shops, at the northeast corner of Northwest Highway and Main Street. William Cooney, Director of Community Development, asked the Board to consider deferral of this case to the May 16 meeting, as details relative to parking for the development still have not been finalized.. Trustee Prikkel arrived at this time. Trustee Hoefert, seconded by Trustee Skowron, moved to defer ZBA 37-99 to the next Village Board meeting on May 16, 2000. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Abstain: Prikkel Motion carried. PC 08-99 PC 08-99, 1 West Rand Road 1 W. RAND An ordinance was. presented for first reading, which would grant an exception to the ROAD Development Code for the location of a storm water detention facility closer to an occupied building than the 25 feet, allowed by the Code. The Plan Commission previously voted 4-1, and the Village Board voted 5-0 for approval of this request. Mr. Cooney stated that there would befive retail units in the strip mall, with two of them being a bread store and a video store; the others have not been decided yet. Trustee Wilks asked whether, considering the fact that the Code has regulations relative to the location of storm water detention facilities 25 feet away from a structure, the Development Code might be amended to allow for variances unique to each individual building. Mr. Cooney stated that he and other staff members have discussed a possible revision of the Development Code to allow for special circumstances. Trustee Hoefert, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Hoefert, Lohrstod'er, Prikkel, Skowron, Wilks Nays: None Motion carried. Page 3 - May 2, 2000 Trustee Hoefert, seconded by Trustee Skowron, moved for approval of Ordinance ORD. No. 5106: NO. 5106 AN ORDINANCE GRANTING AN EXCEPTION TO THE DEVELOPMENT CODE FOR PROPERTY COMMONLY KNOWN AS 1 WEST RAND ROAD Upon roll call: Ayes: Hoefert, Lohrstorfer, Prikkel, Skowron, Wilks Nays: None Motion carried. AMEND An ordinance was presented for second reading, which would amend Chapter 5 (Boards CH. 5 and Commissions) and Ordinance No. 5095, which established the Sister Cities Commission. The proposed ordinance states that membership shall include "one Village SISTER CITIES trustee." Trustee Wilks, having been absent when the ordinance was presented for first reading, stated her views relative to the significance of having a Board member included in the membership as a voting member. Trustees Skowron and Hoefert each stated both their support for the concept of the Sister Cities program, and their opposition to the Board member having voting privileges. Trustee Lohrstorfer stated his support for the ORD. proposed ordinance. NO. 5107 Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5107: AN ORDINANCE AMENDING ORDINANCE NO. 5095 ESTABLISHING A SISTER CITIES COMMISSION Upon roll call: Ayes: Farley, Lohrstorfer, Prikkel, Wilks Nays: Hoefert, Skowron Motion carried. VACATE An ordinance was presented for first reading allowing for the vacation of a portion of PROPERTY: public right of way located at the northeast corner of Busse Avenue and Wilie Street. NE CORNER OF BUSSE Trustee Wilks, seconded by Trustee Prikkel, moved to waive the rule requiring two AVENUE & readings of an ordinance. WILLE STREET Upon roll call: Ayes: Hoefert, Lohrstorfer, Prikkel, Skowron, Wilks Nays: None Motion carried. ORD. Trustee Wilks, seconded by Trustee Prikkel, moved for approval of Ordinance No. 5108: NO. 5108 AN ORDINANCE VACATING CERTAIN PROPERTY (PUBLIC RIGHT OF WAY) OWNED BY THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Hoefert, Lohrstorfer, Prikkel, Skowron, Wilks Nays: None Motion carried. SELL VILLAGE An ordinance was presented for first reading to authorize the sale of surplus items owned SURPLUS by the Village, at their annual Public Works Open House on May 20. PROPERTY Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Hoefert, Lohrstorfer, Prikkel, Skowron, Wilks Nays: None Motion carried. Page 4 - May 2, 2000 ORD. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Ordinance NO. 5109 No. 5109: AN ORDINANCE AUTHORIZING THE SALE OF PERSONAL PROPERTY OWNED BY ~ THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Hoefert, Lohrstorfer, Prikkel, Skowron, Wilks Nays: None Motion carried. IDOT AGRMT: A resolution was presented to authorize the Mayor to sign an agreement between the SIDEWALK Village and the Illinois Department of Transportation (IDOT) for the Rand/Euclid/Elmhurst IMPROVE- sidewalk improvement program. The Village's participation in this program was approved in February, 2000. MENTS Trustee Wilks, seconded by Trustee Lohrstorfer, moved for approval of Resolution RES. No. 22-00: NO. 22-00 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION Upon roll call: Ayes: Hoefert, Lohrstorfer, Prikkel, Skowren, Wilks Nays: None · Motion carried. IDOT AGRMT: A resolution was presented to authorize the Mayor to sign an agreement between the TRAIN Village and IDOT for the Metra train station lot improvement program. The Village's STATION LOT participation in this program was also approved in February, 2000. IMPROVE- ~.. MENT Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Resolution No. 23-00: RES. NO. 23-00 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION Upon roll call: Ayes: Hoefert, Lohrstorfer, Prikkel, Skowron, Wilks Nays: None Motion carried. PUBLIC A Public Hearing was called at 8:40 p.m. for considering the purchase of technology and HEARING: equipment related to basic law enforcement functions for the Mount Prospect Police LAW Department. The department has applied for a Local Law Enforcement Block Grant, and ENFORCE- is eligible to receive $16,226, and requires a Village "match" of $1,623. Police Chief Ron MENT BLOCK Pavlock stated that the funds would be used for the purchase of in-car laptop computers. GRANT As there were no comments from the audience or Board, Mayor Fadey declared the Public Hearing closed at 8:45 p.m. Trustee Hoefert, seconded by Trustee Skowron, moved to authorize the use of the Local Law Enforcement Block Grant for the purchase of in-car laptop computers for the MPPD. Upon roll call: Ayes: Hoefert, Lohrstorfer, Prikkel, Skowren, Wilks Nays: None Motion carried. WELLER ~ VILLAGE MANAGER'S REPORT CREEK Village Manager Michael Janonis presented a proposal from Earth Tech, Inc. to perform PROJECT design engineering for Reach A2 of the Weller Creek Streambank Stabilization Project for Page 5 - May 2, 2000 a fee not to exceed $166,725. (Background information, including the two-year project EARTH TECH, schedule, is filed with the official minutes). INC.' Trustee Hoefert and Trustee Prikkel each stated their support of the Weller Creek project. Trustee Wilks, seconded by Trustee Prikkel, moved to concur with staff's recommendation to accept the proposal from Earth Tech, Inc. to perform design engineering for Reach A2 of the Weller Creek Streambank Stabilization Project for a cost not to exceed $166,725. Upon roll call: Ayes: Hoefert, Lohrstorfer, Prikkel, Skowron, Wilks Nays: None RATIFY Motion carried. REIMBURSE- MENT: A request was presented to ratify the reimbursement to Dr. Russel Skyles for expenses MOVING incurred in conjunction with the relocation of his business, necessitated by the Village's EXPENSES downtown redevelopment projects. Dr. Skytes, had a dental office at Three W. Central Road which was purchased by the Village in 1999, and has relocated to 200 E. Evergreen Avenue. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to ratify the reimbursement of $46,258.02 to Dr. Skyles for office relocation expenses, as part of the downtown redevelopment project. Upon roll call: Ayes: Hoefert, Lohrstorfer, Prikkel, Skowren, Wilks Nays: None ' STATUS Motion carried. REPORT Mr. Janonis noted the following dates: May 13: Coffee with the Council at Village Hall May 16:6:00 p.m. reception for the Sister Cities guests, at the Senior Center - 7:00 early start for Village Board meeting May 17: Sister Cities banquet at Bristol Court May 20: Public Works Open House VILLAGE HALL AD HOC ANY OTHER BUSINESS MEETING Trustee Prikkel reported that the Village Hall Ad Hoc Committee held a very productive first meeting on Monday, May 1. The group plans to have recommendations for the Village Board by June 27, 2000. CLOSED CLOSED SESSION SESSION Trustee Lohrstorfer, seconded by Trustee Prikkel, moved to convene a Closed Session to discuss the following: LITIGATION: 5 ILCS 120/2 (c) (11) -"Litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting." Upon roll call: Ayes: Hcefert, Lohrstorfer, Prikkel, Skowren, Wilks Nays: None Motion carried. RECONVENE RECONVENE The Board reconvened at 9:25 p.m.; no official action was taken in Open Session. Page 6 - May 2, 2000 ADJOURNMENT ADJOURN Trustee Wilks, seconded by Trustee Skowron, moved to adjourn the meeting. Upon roll call: Ayes: Hoefert, Lohrstorfer, Prikkel, Skowron, Wilks Nays: None Motion carded. The meeting was adjourned at 9:28 p.m. Velma W. Lowe Village Clerk Page 7 - May 2, 2000 Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS ~"1 ~ ~,~ FROM: DEPUTY DIRECTOR OF Pl.)Bt. lC WORKS DATE: APRIL 20, 2000 SUBJ: WELLER CREEK STREAMBANK STABIUZATION PROJECT REACH A2 PROBLEM STATEMENT Waller Creek is severely eroding along approximately 2,500 feet of its channel length between Route 83 and School Street. The length of the creek between these two (2) streets is actually almost 3,000 feet. However, a 500' section of this reach was the · subject of a bank stabilization project in 1998. The 500' section repaired in 1998 stretches from the Emerson Street vehicular bridge to a point approximately 100 feet west of the Main Street pedestrian bridge. This section of creek has been identified as Reach Al The remainder of the creek in this area is called Reach A2. All of Reach A2 is actively eroding. Reach A2 ts the primary subject of the proposed etreambank stabilization project presented In this memorandum The primary causes of erosion in Reach A2 have been: · Increased runoff due to urbanization of the watershed. · invasion of vegetation unsuitable for bank stabilization. · Mechanical augmentation of the channel=depth. · Presence of unstable, sandy, silty, soils. If left unchecked, erosion in this reach will result In continued loss of land as well as increased sedimentation of the creek channel and downstream waters. Similarly, utility disruptions and property damage caused by undermined bank trees falling on utility conduits and private property will also increas.e. BACKGROUND Welier Creek is an urban stream with headwaters at its intersection with Central Road. The watershed consists of the southeast portion of the Village of Arlington Heights, as well as the northwest side of Mount Prospect. Rows in the project area of Weller Creek vary from 1,000 cubic feet per second (cfs) during a 10-year storm to 2,000 cfs during a tO0-year storm. Soils in the area are primarily Sawmill Silty Clay Loam. The Des Plaines River receives ali waters from Welier Creek. Before residential development of the watershed, the channel was straightened .to facilitate, agrtculk~ral drainage. NOW. due to increased flows caused by urbanization, the Page 2 of 6 Weller Creek Streambank Stabilization Project, Reach A2 April 20, 2000 channel is reproducing its natural meander by eroding adjacent private property and creating steep 12-foot high banks. All of Reach A (including both Reach A1 and Reach A2) dissects a residential neighborhood comprised of single-family homes. The backyards or sideyards of all the homes along the creek extend to the channel bank. Weller Creek Ad Hoc Committee During the summer of 1995, the Mayo~ and Board of Trustees convened the Weller Creek Ad Hoc Committee as part of an effort to solicit public Involvement in the resolution of the Weller Creek streambank erosion problem. This group was comprised of Mount Prospect residents owning property adjacent to the creek. Over the course of ten months, this committee worked with Village staff and channel stability experts from Earth Tech, thc, a professional consulting engineering firm, to identify the sources of streambank erosion and develop a publicly palatable, environmentally sound, cost effective, plan to stabilize the creek banks. This work included a physical examination of over 2 miles of Wel[er Creek, from School Street to the headwaters at Central Road, as well as several site visits to observe both bioengineered solutions and 'hard engineering" structural solutions. In addition, this group convened several public meetings to discuss the project and made two (2) public presentations to the Village Board. This effort culminated in a final concept report recemmendtng streambank stabilization [n multiple phases utilizing non-structural, bioengineering techniques to the greatest extent practical. The Mayor and Board of Trustees received and endorsed this recommendation at a public meeting on June 25, 1996. Wefler Creek Streambank Stabilization Project, Reach A 1 Reach A1 was the highest priority identified in the Weller Creek Ad Hoc Committee's final concept raper[. Repair work in this reach included raising the deck elevation of the Emerson Street vehicular bridge, replacing the Main Street pedestrian bridge, Installthg a sheet pile retaining wall on the south bank, and stabilizing the north bank with a-jacks' and a permanent erosion control blanket seeded with flood tolerant grasses. In addition, monoslab and geoweb pavers were placed to stab[fiza the creek bottom. These improvements were completed during the 1998 summer construction season at a cost of $1,243,883. $500,000 worth of funding for this project was provided by a grant from the Illinois Department of Natural Resources. Earth Tech provided design engineering and construction engineering services for this project. Illinois First Grant Reach A2 (the balance of Reach A), was identified as the second priority along Weller Creek. Unfortunately, no funding was available to oontinue bank stabilization work once Reach A1 was completed. Furthermore, staff estimated that no funding would be available for streambank stabilization until at least 2006. As a result, the ad hoc committee went on hiatus and plans .for stabilizing the rest of Reach A were placed on a shelf. However, through the efforts of State Representative Carolyn Krause, the Village has recently been able to secure a $1,000,000 grant for Weller Creek streambank stabilization work from the Ilfinots First program. This grant, combined with Page 3 of 6 Waller Creek Streambank Stabil~.ati°n project; R~ach:A2 Apfl120, 20O0 approximately $1,600,000 of available Flood Control Construction Fund money, now makee tt possible to resume streambank stabilization efforts in Reach A2. DISCUSSION On December 2t, 1999, the Village Board authorized Earth Tach to perform a pre- design survey in the Reach A2 area. The purpose of this survey was to identify all of the property and right-of-way issues associated with bank stabilization work in this area. Specifically, Earth Tech was charged with accurately identifying the location of the creek and establishing its relationship with existing rights-of-way, easements, and Private property lines. Furthermore, Earth Tech was also asked to evaluate existing field conditions and develop a specific plan for stabilizing this section of the creek utilizing streembank stabilizafion techniques endorsed by the Welie'r Creek Ad Hoc Committee in their 1996 final concept report. Earth Tech's research revealed that the eastern part of the reach (between Emerson Street and Scho0[ Street) presents' challenges that are very different from those found in the western part of the reach (between Route 83 and Main Street). East Branch To begin with, the creek channel in the eastern part of the reach is basically centered within a 60' wide right-of-way. As such, there are no encroachments upon private property and there is no need to acquire additional right-of-way. Furthermore, though the banks are steep and high in this part of the reach, the channel has enough width that It Is posstble to stabilize the banks by installing a-jacks to firm up the toe and then regrading the banks to at least a 1:1-1/2 slope. The regraded banks would then be covered with a permanent erosion control blanket and seeded with flood tolerant grasses.' In order to perform this woK, and promote the growth of bank grasses, the tree canopy in this part of the reach will have to be removed. Wesi Branch The creek channel in the western part of the reach runs through a 30' wide cree~ fight- of-way. The existing creek channel, however, is easily 60' wide from top of bank to top of bank. For the most part, the south half of the channel runs ac~osa a 30' wide drainage easement on the private parcels adjacent to the south bank of the creek. Needless to say, the banks are very sheer in this part of the creek. Stabilization efforts in this area are complicated further by the fact that the banks contain numerous sandy/silty soil seams and there are some homes in dose proximity to the banks. To stabilize the banks in the western part of the reach, Earth Tach recommends installing a sheet pile retaining wall along the entire south side of the channel from the Route 83 bridge wing wall to the western terminus of the sheet pile wall Installed as part of the !998 bank stabilization project. In addition, Earth Tach also. recommends installing a sheet pile retaining wall along the north side of the channel from the Route 83 bridge wing wall to point just opposite the V~lfage-owned lot at 208 West Htawatha Tratl, Installing a-jad~,s along the toe and regrading the slope would stabilize the remainder of the north bank. A permanent erosion control blanket woutd then be placed on the north bank and the entire slope would be seeded with flood tolerant grasses. The installation of the sheet pile retaining wails and the need to get sunlight on ~e north Page 4 ef 6 Waller Creek Streambank Stabilization Project, Reach A2 Apri~ 20, 20OO bank grass would also necessitate the removal of the tree canopy in this part of the reach as well. Estimated Project Cost Earth Tech estimates that the total cost to stabilize the banks in both the east part and west part of Reach A2 is approximately $2,200,000. This estimate does not include any fees for design engineering or construction engineering, Staff Recommendations Staff recommends that the any bank stabilization efforts in the western part of this reach include provisions for cleaning up the complicated property rights issues that affect the creek in this area, Specifically, staff recommends that the Village establish a 50' wide creek right-of-way between Route 83 and Main Street by combining the existing 30' wide fight-of-way with an additional 20' of right-of-way created by the donation of land from private property owners adjacent to the creek, For the most part, the additional 20' is land that the creek channel already occupies so the impact on property owners is debatable at best. Most of the property that is needed is on the south side of the channel, However,. there is also a need to acquire some property from two (2) homeowners on the north bank in order to mitigate the impact of the creak's bend near 14 West Hiawatha. Homeowners adjacent to the south bank already have a 30' wide easement for the creek platted on their parcels, In return for donating the land, staff recommends that the Village vacate the remainder of the drainage easement thereby relinquishing external interest in 10' of land for the homeowners along the south bank. To sweeten the deal, staff also recommends that the Village accept responsibility for property transfer costs associated with the establishment of the new creek right-of-way, Staff also recognizes that the loss of the tree canopy in this reach will affect the aesthetics of the neighborhood. To compensate, staff recommends that each property owner adjacent to the proposed project area be offered a landscape allowance. Each homeowner could use their allowance to install a landscape screen of their own design along their rear property lines adjacent to the creek right-of-way. Homeowners would pick plantings from a pre-approved list of bushes and Iow growing trees that will support the new habitat created by the Streambank stabilization treatments. The plantings would be installed by a single landscape contractor hired by the Village as part of the streambank stabilization project. Finally, staff also recommends that the project be phased over two i2) years, it is not posslble to complete all of the work in both the eastem and western parts before the end of the 2000 construction season. Therefore, staff proposes to fix the western part of the' reach (between Route 83 and Main Street) this year and the eastern part (between Emerson Street and School Street) in 2001. ·Following is the project schedule proposed by staff: Award Design Contract May 2, 2000 Bid Openlng June 27, 2000 · Stat Construction in ~ West July 31; 2000 Complete Construction in A2 West November 15, 2000 Start Construction in ~ East Mamh 2001 Complete construction ~n A2 East October 2001 Page 5 of 6 ' Wel[er Creek Streambank Stabilization ~i'0j~ R~a~'A2 April 20, 2000 Weller Creek Ad Hqc Committee Earth Tech's findings an.d staff's recommendations were presented to the Weller Creek Ad Hoc Committee on March 22, 2000. A copy of the minutes of that meeting are attached for your reference; In summary, the ad hoc committee agreed with Earth Tech's proposed concept design and endorsed staff's recommendations. Resident Meetings On April 3, 2000 a public meeting was held at the Public Works Facility to explain the proposed improvements to Weller Creek 'residents living between Route 83 and Main Street. A similar meeting was held on Apri[ 5, 2000 for residents living between Emerson Street and School Street. Flyers publicizing the meetings were hand-delivered to affected residents prior to both meetings. 23 homes were notified prior to the April 3 meeting and 17 residents attended. 32 homes were notified prior to the April 5 meeting and 22 residents attended that meeting. Although there was some apprehension about tree loss, the consensus opinion of residents attending these meetings seemed to support the project as defined herein. PROPOSAL Since funds are available and there appears to be substantial public support for this project, staff recommends procesd[ng with bank stabilization efforts along Weller Creek. The next step in the precess is to prepare detailed construction drawings, bid specifications, and contract documents. There is also a need to arrange plata of subdivision and other documents necessary to establish the new.creek right-of-way. Finally, there is a need to review received bids and make an award recommendation. Staff has requested and received a proposal from Earth Tech to perform all of these tasks. Earth Tech's fee for this work is an amount not to exceed $166,725. RECOMMENDATION Earth Tech has been the engineer on this project since it's inception in 1995 and, to date, the results of their recommendations and designs have accomplished our goal to stabilize the banks of Welter Creek. Earth Tech provided both design eng[nsering services and construction inspection services for the Weller Creek Streambank Stabilization Project, Reach A1 in 1998. The Village received three (3) separate awards for that project recognizing its unique blend of hard engineering solutions (sheet pile retaining wall) and bioengineering treatments. More importantly, the 1998 project has been well received by Weller Creek residents and we continue to receive compliments on the project to this day. FuflJ~ermore, Earth Tesh's fee for design is consistent with the industry norm for the design of specialized civil engineering projects. Typically, we expect design fees for these types of projects to be appreximately 10% of the estimated construction cost. Earth Tech's fee of $166,725 is approximately 7-1/2% of the estimated construction cost. It Is the opinlon of staff that Earth Tech's fee is competitive, responsive, and indicative of their des[re to continue working with the Village to complete the Wellar Creek streambank stabilization projects. age 6 of 6 Weller Creek Streambenk Stabilization Project, Reach A2 ^pr~120, 2{300 Therefore, it is my recommendation that we accept Earth Tech's proposal to pedorm design engineering for Reach A2 of the Waller Creek Streambank Stabilization Project for a fee not to exceed $166,725. Funding for this proposed expenditure is available in account number 5907704-690101 ($171,500} and account number 5907704-690102 ($2,420,000) on Page 287 of the current budget. With your approval, it is our intention to solicit Village Board COncurrence with this position at the May 2, 2000 Village Board. meeting. Sean P. Dorsey~// I COncur. Director of Public Works Cc: Direclor of P~bli¢ Worl(s Glen R. Andler SP~/spcl C:\CREEK$\WELLE, R\P HA~E 2\PHASE 2 DISSlGN MEMO TO M~.Occ VilIage of Mount Prospect Weller Creek Ad Hoe Committee Meeting of March 22, 2000 PRESENT: Peter Hegel, 204 W. Hiawatha Tra/I (Ad Hoc Committee) Elizabeth Hegel, 204 W. Hiawatha Trail (Ad Hoc Committee) Dolores Hanvey, 10 W. Hiawatha Trill (Ad Hoc Committee) Susan Wasmund, 200 E. Hiawatha Trail (Ad Hoc Committee) Mmureen Majems, 205 East Berkshire Lane (Ad Hoc Committee) Grace DeVito, 701 South Main Street (Ad Hoc Committee Chair) Mel Buettner, 503 South Owen Street (Weller Creek Drainage Dist.) Daniel Schnitta, 911 South Lancaster (Weller Creek Drainag~ Dist.) Fred Thulin, 4 South Owen Street (Weller Creek Drainage Dist.) Kurt Lindstrom - F. atthToch, Inc. Metcy Pond - Earth Tech, Inc. Glen R. Andler - Director of Public Works Sean P. Dorsey - Deputy Director of Public Works ABSENT: Scott Davis (Ad Hoc Committee) Phil Inhnaon (Ad Hoc Committ~) CALL TO ORDER: Chairperson DeVito called the meeting to order at 7:10 PM. OLD BUSINESS: A. PRESENTATION OF EARTH TECH SURVEY RESULTS AND FINAL CONCEPT PLANS. Public Works Director Glen .~udler ~plained that Earth Tech has been hired by the Village .to perform a pre-design survey of Waller Creek between Route 83 and Main Street and between Emerson Street and School Street. Mr. Andler noted that, pursuant to the 1996 Wellcr Creek Ad Hoc Committee Final Report, these sections are the next ones slated for rehabilitation as part of the Village's creek streambank stabilization prol~m. Specifically, Earth Tech was asked to accurately identify the existing location of the creek and how that location relates to property lines, right-of-way lines, and easements in the pmjcci area. Earth Tech was also .asked to examine the topography and geology of the area and render a concept plan. for repairing llm channel. Melcy Pond stated that the entire creek channel in the project area can be characterLzed as a waterway with high, steep, banks covered by invasive, non-native, plants and trees. The bank soils are sandy are not suited for supporting the sheer slopes. In general, ~rosiou along Welter Creek occurs because normal, low flows constantly nnd conslstenfly unflennine the toe of the slopes creating cavities under the waterline. During high flows, the unsupported slopes cannot withstand the hydraulic forces end bank fa/lures occur. In some cases, the fa/lures have been dramatic. Sections of bank and entire t~es have slid into the creek channel. Over the years, this type of erosion h~s Weller Creek Ad Hoc Com'mittee-e Village of Mount Prospect ..... resulted in slgniflcaut loss of property, utility disrnptions, and the degradation of water quality in downstream waters. Eagh Tech's cesearoh revealed that the eastern par~ of the reach (between Emerson Street and School Sireet)'presents Challenges that are very different from those found in the western part of the reach (between Route 83 and Main Strce0. To begin with, the creek channel in the eastern part of the reach is basically centered within a 60' wide right-of- way. As such, there are no encroachments upon private property and there is no need to acquire additional right-of-way. Furthermore, though the banks are steep and high in this peri of the reach, the channel has enough width that it is possible to stabilize the banks by iustallin§ a-jacks to fu'in up the toe'and then re~qmding the banks to at least a 1:1-1/2 slope. The regraded banks would then be covered with a permanent erosion conirol blanket and seeded with flood tolerant ~sas. In order to perform this work, and promote the growth of bank grasses, the tree canopy in this p~rt of the reach wi. Ii have to be removed. The creek channel in the western pa~ of the reach runs through a 30' wide creek right-of- way. The existhlg creek channel, however, is easily 60' wide from top of bank to top of bank. For the most part, the so'~th half of the channel runs across a 30' wide drainage easemeat on the private parcels adjacent to the south bank of the creek. Needless to say, the channel is very narrow in this part of the reach and the banks are sheer. Stabilization efforts in this er~s are complicated ~.her by the fact that there are numerous sandy/silty soil pockets aid them are some homes in close proximity to the banks. To stabilize the banks in the western par~ of the reach, Earth Tech recommends installing a sheet pile retaining wall along the ~ntire south side of the channel from the P, oute 83 bridge wing wall to the western terminus of the existing sheet pile wall. In addition, Earth Tech also recommends installing a sheet pile re~alning wall along the north side of the channel from the Route 83 bridge wing wall to point just opposite the Village-owned lot at 208 West Hiawatha Trail. Installing a-jacks along the toe, regradin§ the slope, and seeding the bm~k with flood tolerant grasses would stabilize the remainder of the noi~h bank. Ms. Pond emphasized that extensive tree removals will be necessary in both the east and we~t branches of this reach. She explained that tree removals will .be necessary as a matter of procedttre in order to install the bark stabilization treatments. The contractor will either ~rnove or severely damage most of the bank Ir~s as part of the process of installing the sheet pile wall or regrading the slope~. Furthermore, once the bank stabilization treatments ara installed, the bank slop~ will need greater exposure to sunlight in order to promote and sustain the growth of flood tolerant grasses. Ms. Pond also explained limt Public Works staff has suggested the idea of providing each affected homeowner with a "lsnd~aping allowance". The Village would fund thc allowances as part of the project. Each ~ed homeowner would then be able to d~sign their own landscape buffer by selecting bushes and/or h'~s from a pre-approved list. The selected h'ees and bnah~ would then be installed along the property lines adjacent to the creek right-of-way as pa~ of the Village's project. The pre-approved lis~ of plantings would be established by the Village .and will consist primarily of bushes and ~ that will provide a top-of-bank visual ~ but will not create a dense canopy over ~ creek charnel. The ex,ct mount of the landscaping allowance has not yet been determined.. Pag~ 2 of 4 Village of Mount Prospect . . ~ Weller Creek Ad Hoc Committee Public Works Director Andler stated that ii' the ad hoc committee endorses Earth Tech's concept plans, staffintands to hold two (2) separate informational meetings to explain the proposed projec~ to affected residents. One meeting will be held on April 3, 2000 and the other on April $, 2000. The April 3 meeting will primarily concentrate on the improvements between Route 83 and Main Street. The April 5 meeting will highlight the improvements between Emerson Street and School Street. Mr. Andler also observed that it seems unlikely the entire project can be completed in one (1) construction season. Therefore, staff proposas to organize the project along a 2-year timeline. Work on the western brauch (between Route 83 and Main Street) will start this year and shon[d be substantially con/plate by the end of November. Work on the east reach(between Emerson Street and School Street) will start next spring and should be · compl~ by November 2001. Mr. Andler conunanted that the west branch is the higher · priority because erosion in that part of the reach is more severe. Fu-.-thcnnore, there is a need to coordinate the sheet pile walt installation with the reconstruction of the Route 83 bridge currently underway. Elizabeth Hegel, 204 West Hiawatha Trail Ms. Hegel asked it* the Village would be able to show residents how much private property will be necessary to establish the new creek right-of-way. Mr. Andier responded that part of Earth Tech's contract includes finding all existing propemy lines and delineating the existing easements. Once this work is completed, Earth Tech will then identify the proposed top of bank for the post-bank stabilization creek channel. The distance between the new top of bank and the propen'y line will identify the private property needed to establish the creek right-of-way. Kurt Lindstrom added that most of the survey work has already been completed and he has aiready started to mark where the new top of bank will be. He explained that he is using blue paint or blue lathe to denote the top of bank. Peter Hegel, 204 West Hiawatha Trail. Mr. Hegel asked Earth Tech to explain how the height of retaining wall was deterrained. Melcy Pond and Kart Lindstrom responded that the designers should attempt to vary both the vertical and horizontal position of the wall. It should rise and fall as well as oscillate in and out. This is done to give the wall a more natural look. Unfortunately, the exact.elevation and location of the wall cannot be determined on a lot by lot basis until the project is much further into the design process. Engineers will incorporate a number of factors into the wall design including grade changes and soil geology. However, the final product should resemble ~he meandering structure erected along the south bank of the creek as part of the 1998 bank stabilization project between Emerson Street and Main Street. Mr. Andier commanted that the wall will probably be at one ofi~s highest points near Mr. H~:gel's property. Mr. Andier explained that the bank adjacent to Mr. Hegel's property is already very high and sheer. Since the Village is trying to limit the amount of private property needed for the creek right-of-way, the ~etaining wall will essemially have to match the existing elevations. Susan Wasmund, 200 East Hlawat~- Trail. Ms. WasmUnd asked it' the wall design would incorporate the storm sewer structures that discharge into the creek. Melcy Pond stated that they would. Mr. Andler noted that several storm sewer discharges were incorporated into the design of the existing sheet pile wall. Ms. Pond explained ttmt · typically, storm structures are installed behind the wall and discharged through the wall Page 3 of 4 illage of Mount Prospect Weller Creek Ad Hoc Committee via a fabricate, d hole. The structures are usually designed as "drop" manholes that allow the water to discharge near the creek's normal water level instead of higher up the bank. Discharging near the normal water level reduces the likelihood that the discharge will scour the cb. anne[ or opposite bank. There being no further questions about the presentation, Mr. Andler asked the conunittee to indicate whether or not they supported the project. All committee members present mad~ statements expressing support for thc pwjeet. OTHER BUSINESS I'4o other business was introduced. NEXT MEETING Ilo new meetings were scheduled. · AD,IOURNlVlENT There being no further business, the meeting was adjourned at 8:15 PM. Sean P. Dorsey Deputy Director of Public Works Page 4of4