The URL can be used to link to this page

Home My WebLink About6. MANGERS REPORT 06/21/2005 If Mount Prospect ~ Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL JANONIS FROM: PROJECT ENGINEER DATE: JUNE 16, 2005 SUBJECT: 2005 BRIDGE REHABILITATION PROJECT CONSTRUCTION RECOMMENDATION - $214,587.00 ENGINEERING INSPECTION RECOMMENDATION - $14,490.00 Background For the past few years, the Village has invested in the rehabilitation of bridges under our jurisdiction. Some bridges have required minor maintenance work such as the bridges along Burning Bush Lane, Feehanville Drive, Business Center Drive and Wolf Road. Two bridges, William Street and See-Gwun Avenue, have recently had major work done to them. This year, the rehabilitation project includes work to the Lincoln Street Bridge. The project will involve deck, abutment wall and beam repairs, concrete rail replacement and channel stabilization. No other bridges are included in this year's program. Also included in the project is the replacement of the water main adjacent to the bridge. This section of water main has experienced several breaks over the years and now would be an appropriate opportunity to replace the deteriorated pipe. Funding for this project has been allocated in the Bridge Account using Motor Fuel Tax (MFT) funds as well as the Water Main Improvement Account. The work is expected to begin after the 4th of July weekend and be completed by the end of August. Bids Results At 10:00 a.m. on June 6th, sealed bids were publicly opened and read aloud for the 2005 Bridge Rehabilitation Project. A Notice to Bidders was published in the lOOT Bulletin and local newspaper and several local contractors were sent invitations to bid on the project. Three contractors submitted bids. A low bid of $214,587.00 was received from Martam Construction of Elgin, Illinois and a high bid of $376,866.00 from Albin Carlson & Company of Melrose Park, Illinois. The engineer's estimate for the project was $210,583.50. All bidders submitted bid bonds in the amount of 5% of their total bids as required by the contract documents. All bids were checked for their accuracy. There were no errors. All bidders correctly signed their bids and bid bonds. Below is a summary of the bids. Bidders Martam Construction, Inc. Landmark Contractors, Inc. Albin Carlson & Company Engineer's Estimate Total Bid $214,587.00 $254,836.20 $376,866.00 $210,583.50 page 2 of2 2005 Bridge Rehabilitation Project June 16, 2005 Discussion The low bidder, Martam Construction, was the contractor for the 2003 Bridge Rehabilitation Project and they have also performed streetscape and pond dredging projects for the Village. Their workmanship has been acceptable. Engineering Inspection Services Ciorba Group, Inc. of Chicago, Illinois was requested by the Village to submit a proposal to provide inspection services throughout this project. They are the designer of the project as well as the previous bridge rehabilitation projects. They have also been the Village's consultant on various street lighting and pond dredging projects. Ciorba Group's quote to provide inspection services for this project is $14,490.00. Based on the scope of the project, it is Staffs opinion that the quote is acceptable. Recommendation It is Staffs recommendation that the low bidder, Martam Construction, be awarded the construction contract for the 2005 Bridge Rehabilitation Project in the amount not to exceed $214,587.00. This approval would be contingent upon acceptance by mOT. It is also Staffs recommendation that Ciorba Group, Inc. be awarded a contract for construction engineering services in the amount not to exceed $14,490.00. This approval, too, would be contingent upon acceptance by IDOT. Funding for this project is available in the 2005 Budget. Please include this item on the June 21 st Village Board Meeting Agenda. ~- Matthew P. Lawrie I concur with the above recommendation. Attachments: Project Area Map cc: Deputy Village Clerk Kim Dewis x:\engineering\bridge\2005 yroject\construction _rec _ memo. doc f I l VILLAGE OF MOUNT PROSPECT 2005 BRIDGE REHABILITATION PROJECT CENTRAL RD LINCOLN ST BRIDGE 0 MOUNT PROSPECT GOLF COURSE o c.: 'w (/) (/) ::J co LONNQUI5T BLVD LINCOLN 5T c.: f- o () W 3: w > <{ Z ::J 3: (j u'i UJ Vl '5/ MOlint Prospcc-r Mount Prospect Public Works Department INTEROFFICE MEMORANDUM FROM: VEHICLE/EQUIPMENT SUPERINTENDENT TO: VILLAGE MANAGER MICHAEL E. JANONIS DATE: JUNE 13, 2005 SUBJECT: SUBURBAN PURCHASING COOPERATIVE FUEL BID CONTRACT EXTENSION- CONTRACT AMOUNT NOT TO EXCEED $113,900.48 FOR 2005 Backaround In 2003, the Village accepted the Northwest Municipal Conference (NWMC)/Suburban Purchasing Cooperative (SPC) fuel contract extension with Texor Petroleum Company, Riverside, Illinois. The current contract extension was in effect until June 5, 2005. Bid Award On June 8, 2005, we were notified by the NWMC (see notice attached) that the SPC fuel bid contract with Texor Petroleum Company, Riverside, Illinois, was extended for one year with all terms remaining the same as the original bid. The cost of fuel per gallon will vary according to market conditions, as reflected in the Oil Price Information Service (OPIS) data sheets. Texor Petroleum's bid was for $0.070 over the OPIS low cost of fuel for both #2 diesel and unleaded gasoline. The provision to extend the contract an additional three years, one year at a time was included in the 2003 bid. The 2005/2006 extension is the second with one remaining. Discussion The NWMC/SPC fuel bid award is in effect from June 6, 2005 to June 5, 2006. Texor Petroleum Company has been our supplier of fuel for the past eight years and has performed well. Recommendation It is my recommendation that the Village Board waive the bidding process and accept the NWMC/SPC fuel contract extension and execute a new 2005/2006 fuel contract with Texor Petroleum Company, Riverside, Illinois, to be in effect from June 18, 2005 to June 5, 2006. Funds for this proposed contract are available in the current 2005 budget and will be in the proposed 2006 budget. . Suburban Purchasing Cooperative Fuel Bid Contract Extension June 13, 2005 Page 2 of2 Remaining funds available for the 2005 budget year in the Fire Department Vehicle Maintenance Fuel Account #0014206-570635 is $15,997.89 on page 190 and in the Public Works Vehicle Maintenance Fuel Account #6605702-570635 is $97,902.59 on page 2q9. This budget year the average cost of unleaded is $1.7669 per gallon and the average cost of diesel fuel is $1.7622 per gallon. If the cost of fuel continues at these cost averages, we will be over the 2005 budget amount by an estimated $21,000.00. We are also monitoring the Illinois House Bill HB112, which would require the Village to purchase biodiesel (a blend of diesel fuel and 2% soy oil). The bill was passed in the house and is waiting for the Governor's signature. This would require the Village to begin purchasing July 1, 2006 and the cost of biodiesel fuel would cost about ten to twenty cents per gallon more. v--- [ J1~b James E. Guenther I concur with the recommendation. r6k-/~ Glen R. Andler JG Attachment c: Director of Public Works Glen R. Andler Deputy Director of Public Works Sean P. Dorsey X: \Administration\BI DS\RESU L TS\FueIBid2005.doc SUBURBAN PuRCHASING COOPERATIVE A Joinf Purchasing Prograln For Local GoverJlnlenfs To: NWMC Public Works Directors, Purchasing Agents, Managers, and Supervisors From: Lizette Rivera, NWMC Program Associate for Administrative Services Date: June 8,2005 Subject: 2005-2006 Diesel/Gasoline / Ethanol Fuel Program On behalf of the Suburban Purchasing Cooperative (SPC), the NWMC Program Services Committee has approved a one-year contract extension with Texor Petroleum Company. This contract was originally bid and awarded in June of2003. The one year contract extension began on June 6, 2005 and will end on June 5, 2006. The SPC reserves the right to extend this contract for 1 additional one year period under the same terms and conditions of the original contract. With this program participants will pay the OPIS (Oil Pricing Information Service) price for the day of delivery, plus applicable taxes, and profit margin. The savings vary depending on the performance of the OPIS index. All billing is handled through the vendor. NWMC staff has been monitoring House Bill #J J 2, which would mandate the use of biodiesel fuel in any diesel powered vehicle owned or operated by units of local government. Please review the attached memo which outlines the legislation that is set to become law. Please note that Texor also has bio-diesel and E-85 gasoline available for an additional $30 delivery fee which covers the charge to pick up the soy oil to blend into the bio-diesel fuel. To participate in this program please contact the vendor directly: Arnie Berg Texor Petroleum Company 708-442-4720 Attached is a complete copy of the contract and an SPC Fuel Request Form. Please feel free to contact me directly with any questions or concerns at 847-926-9200 x 37. Attachments: SPC / Texor Contract Fuel Request Form HBl12 Informational Memo Northwest Municipal Conference 16/6 E'ast Golf Road Des Plaines, lL 60016 Lizette V Rivera, (,PPB Phone. (847) 296-9200 Fax. (84~) 296-9207 South Suburban Mayors and Managers Association 1904 West 1 74'h Street East Hazel Crest, IL 60429 JU(~Y Johnson Phone. (708) 206-/155 Fax: (708) 206-1133 West Central Municipal Conference 1127 S Mannheim Road S'uite /02 Westchester, IL 60/54 Theresa Dobersztyn, CP.M Phone. (708) 450-0/00 Fax.' (708) 450-0655 Will County Governmental League 50 East JejTersol7 Street Suite 10/ Joliet, IL 60432 .4 nna Bunger Phone: (815) 722-7280 Fax. (815) 722,-0528 The following business item will be presented at the June 21, 2005 meeting for approval: XII. VILLAGE MANAGER'S REPORT C. REQUEST FOR BOARD APPROVAL OF LABOR AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND MOUNT PROPSECT FIREFIGHTERS UNION LOCAL 4119, INTERNATIONAL ASSOCIATION OF FIREFIGHTERS FOR THE PERIOD OF JANUARY 1, 2004 TO DECEMBER 31,2007