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Home My WebLink About6. MANGERS REPORT 5/17/05 Mount Prospect Mount Prospect Public Works Department INTEROFFICE MEMORANDUM FROM: PROJECT ENGINEER TO: VILLAGE MANAGER MICHAEL E. JANONIS DATE: MAY 9,2005 2005 SIDEWALK IMPROVEMENTS PROGRAM (NOT TO EXCEED $110, SUBJECT: Backaround This project combines two programs: the Shared Cost Sidewalk Program and the Sidewalk Construction Program. The Shared Cost Sidewalk Program is a cooperative effort between the residents and the Village to share in the cost of replacing sidewalk throughout the Village. Information about the Shared Cost Program was published in the Village Newsletter, giving residents an opportunity to have sidewalk replaced at a discounted cost. This year's cost to the resident is $42.50 per sidewalk square, approximately half of the total cost of one square. The Shared Cost Sidewalk Program is dependent upon resident participation and includes replacing sidewalk thròughout the Village. The Sidewalk Construction Program includes the installation of new sidewalk on the north side of Lincoln Street, east of Busse Road. Biddina Results Sealed bids for the 2005 Sidewalk Improvements Program were publicly opened and read aloud on May 2, 2005 at 10:00 AM. . A Notice to Bidders was published in a local newspaper as required and invitations were sent to seven contractors familiar with this program. Eight contractors submitted bids for this project. The bids ranged from a low of $111,725.00 by JG Demo, Inc. to a high of $163,000.00 by Meridian Construction Company, Inc. The Engineer's estimate for the project was $108,825.00. Each of the bidders submitted a bid bond in the amount of 5% of the total bid as required in the Bid Proposal Packet. All bids were checked for their accuracy. No errors were found. All bidders correctly signed their bids and bid bonds. Below is a summary of the bids: JG Demo, Inc. Globe Construction, Inc. Strada Construction Company Schroeder and Schroeder, Inc. RAI Concrete, Inc. M & A Cement Work, Inc. D'Land Construction, LLC. Meridian Construction Company, Inc. $111,725.00 $115,135.00 $115,400.00 $115,403.75 $116,625.00 $125,930.00 $130,255.00 $163,000.00 $108,825.00 Engineer's Estimate Page 2 May 9, 2005 2005 Sidewalk Improvements Program Discussion The low bidder, JG Demo, Inc., is prequalified by the Illinois Department of Transportation for concrete construction projects. They completed concrete projects for the City of Darien, the Village of Addison, and the Village of Woodridge, all in 2004. They also completed concrete work for the York Township Highway department in 2003 and 2004. In all cases their workmanship has been reported as acceptable. The 2005 Sidewalk Improvements Program combines funds available in two accounts: Shared Cost Sidewalk account and Sidewalk Construction account. The Shared Cost Sidewalk budget amount is $115,000.00. This year $25,000.00 will be set aside for reimbursements to residents for work completed by their own contractors replacing public sidewalk in front of their homes. Therefore, the total amount available for the Shared Cost Sidewalk Project is $90,000.00. The budget for the Sidewalk Construction account is $20,000.00. The total budget for the 2005 Sidewalk Improvements Program is $110,000.00 Recommendation The Contractor's bid is based on estimated quantities. We recommend the contract for the 2005 Sidewalk Improvements Program to be awarded to the low bidder, JG Demo, Inc. in an amount not to exceed $110,000.00 to cover the full amount budgeted for the program. Funding for this project is under the following Account Code Numbers: 0015104-690004, Page 208; Shared Cost Sidewalk Program - $115,000.00 5107702-690003, Page 284; Sidewalk Construction - $20,000.00 Please include this item on the May 17th Village Board Meeting Agenda. 1 \? Jk.~/VI/--r-- tlrl]. (JÆ--I!-c..-o'\..--- Donna M. Brown I concur with the above recommendation. cc: Village Clerk Velma Lowe X :\E ng ¡nee ri ng\P ROJE CTS\S I 0 EW AL K\2005\S ha reCost\rec _memo. doc :Mount Prospect ~ Mount Prospect Public Works Department INTEROFFICE MEMORANDUM FROM: PROJECT ENGINEER ~. .~~I . 5/"" oc:;"" TO: VILLAGE MANAGER MICHAEL E. JANONIS DATE: MAY 9, 2005 2005 CDBG SIDEWALK PROGRAM (NOT TO EXCEED $52,500.00) SUBJECT: Backaround The project consists of the installation of handicap accessible sidewalk ramps in accordance with the federal guidelines, primarily along Central Road. Biddina Results Sealed bids for the 2005 CDBG Sidewalk Program were publicly opened and read aloud on May 2, 2005 at 10:00 AM. A Notice to Bidders was published in a local newspaper as required and invitations were sent to seven contractors familiar with this program. Six contractors submitted bids for this project. The bids ranged from a low of $51,980.00 by Strada Construction Company to a high of $73,372.50 by Meridian Construction Company, Inc. The Engineer's estimate for the project was $49,893.25. Each of the bidders submitted a bid bond in the amount of 5% of the total bid as required in the Bid Proposal Packet. All bids were checked for their accuracy. No errors were found. All bidders correctly signed their bids and bid bonds. Below is a summary of the bids: Strada Construction Company RAI Concrete, Inc. Globe Construction, Inc. D'Land Construction, LLC. Schroeder and Schroeder, Inc. Meridian Construction Company, Inc. $51,980.00 $53,011.25 $53,349.25 $53,974.00 $57,495.80 $73,372.50 $49,893.25 Engineer's Estimate Discussion The low bidder, Strada Construction Company, is prequalified by the Illinois Department of Transportation for concrete construction projects. They completed sidewalk projects for the Village of Mount Prospect in 2002, 2003, and 2004. In all cases their workmanship has been acceptable. Page 2 May 9, 2005 2005 CDBG Sidewalk Program Recommendation The Contractor's bid is based on estimated quantities. The lowest bid, in the amount of $51,980.00, is within the total budget for the 2005 CDBG Sidewalk Program. We recommend the contract for the 2005 CDBG Sidewalk Program to be awarded to the low bidder, Strada Construction Company in an amount not to exceed $52,500.00 to cover the full amount budgeted for the program. Funding for this project is under the following Account Code Number: 0702306-640009, Page 142; ADA Compliance Project - $52,500.00 Please include this item on the May 1 th Village Board Meeting Agenda. ~ G. ~'VVv<4~ ')11, {t--ð'~-u~ Donna M. Brown I concur with the above recommendation. cc: Village Clerk Velma Lowe X: \E ng ¡nee rin 9 \P R OJ E CTS\S I 0 EWALK\2005\C DBG\rec _me mo. doc Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM FROM: MICHAEL E. JANONIS, VILLAGE MANAGER DAVID STRAHL, ASSISTANT VILLAGE MANAGER CABLE PRODUCTION COORDINATOR ~~ 5 1'1 oS- TO: DATE: MAY 11, 2005 PURCHASE OF 3 NEW CAMCORDERS FOR THE TELEVISION SERVICES SUBJECT: DIVISION Backoround The Television Services Department's, 3 Sony DSR-300A Broadcast Camcorders, has been slated for replacement during the 2005 Calendar year. In January of 2005, it was discovered that the Sony DSR-390L camcorder staff originally wanted to purchase to replace the Sony DSR-300A Camcorder was being discontinued. It was learned at that time that a totally new camcorder, the Sony DSR-400L was to be rolled out in the spring of 2005. Sony has begun the delivery process and staff solicited 3 quotes from dealers handling the sales of the camcorder. Summary of Quotes received AVI Midwest @ $37,674.00 Roscor @ $34,914.00 B&H PhotoNideo @ $34,126.00 Discussion The Sony Camcorder recommended by staff is the newest in the line of camcorders that TV Service$ has been using since 1998. It is the only broadcast camcorder made by Sony in this price range. Pros: The Sony DSR-400L is upwardly compatible with the current DVCam tape format used by the Television Services Department. Panasonic and JVC camcorders of this Level do not support DVCam tape formats. The DSR-400L is compatible with camera batteries, on camera lighting equipment, field monitors, and wireless microphone systems currently owned by the TV Services Department. The Canon Camera lenses are compatible with TV Services current lens control systems. The len s control systems are a $2000.00 investment apiece, and purchasing the Canon lens will preclude our purchasing of new lens controllers. The DSR-400L has a 30% improvement in picture quality over TV Services' current camcorders. Page 2 The DSR-400L is 10 Ibs. Lighter than TV Services' current Camcorders. The DSR-400L is 50% more energy efficient than TV Services' Current Camcorders. The DSR-400L has just been released and will not become obsolete in the next several years. Cons: The DSR-400L is not capable of converting to High definition Television Signals. When it is time to convert the Village's stations to HDTV the camcorders will not be able to be in use. Staff does not see a conversion to HDTV in the next 5 years (the expected lifetime of the DSR-400Ls) and this will most likely not happen in the next 10 years. Action Requested Staff requests the waiving of the bid process due to the specialized nature of the camcorders and lenses. Staff recommends the approval of purchase of 3 Sony DSR-400L Camcorders in the Amount of $34,126.00 from B&H PhotoNideo since they provided the lowest quote. The amount has been allocated for this purchase in the 2005 CIP budget. Thank you. ~-J.~ Howard Kleinstein cc: Velma Lowe, Village Clerk B&H Photo - Video, Inc. New York, NY 10OC1 420 Ninth Avenue Tel. No. (212) 444-6600 Fax. No. (212) 239-7770 Page: 1 0 Quote No.: 140306050 Sold To: Howard Kleinstein Village Of Mt Prospect lOCO W Central MOUNT PROSPECT, IL 60056 Date: 05/03/05 Ship To: Village Of Mt Prospect 1000 W Central MOUNT PROSPECT IL 60056 Bill Phone: (847}870-5691 Fax Phone: (847) 253-7639 (847)870-5691 ********************* Cust Code: 17912561 P.O. No.: Terms: Slsman: 34 Ship-Via: UPS 3 DAY ********************* -- -- --- - - - - - - - -- - - - - - - -- -- -- - - - - -- - - -- - - - - -- -- - - -- -- -- - - - --- - -- -- - - -- - ---'--'--~'---~' Qty Brand Item Description SKU#/Catalog# Price Total ================================================================================ 3 SONY DSR 400L 2/3"x3 CCD DVCAM CAMCORDER/REG #SODSR400L/DSR400L 8,299.95 24,899.85 3 CÞ.NON 2/3" 19:1 (9-171mm) F1.B w/SHUTTL SHOT/REG #CAYJ19X9BKRS/YJ19X9BKRS 2,999.95 8,999.85 Payment Type N/A ================================================================================ Amount Sub-Total: 33,8.99.70 Shipping: 226.50 * Total: 34,126.20 . ( x " . Page 1 of 1 EQUIPMENT LIST Attachment ItB" I \ DATE: May 2, 2005 TO: Village of Mount Prospect - MPTV 50 S. Emerson Street Moun! Prospect, IL 60056 Midwest AnN: PH: FX: Howard Kleinstein 847-870-5691 847-870-8502 m D D 621 Busse Rd / Rte 83 Caller 1500 Bensenville, IL 60106 2137 S Stoughton Road Madison, WI 53716 5300 S Emmer Drive New Berlin. WI53151 RE: . Sony DVCAM Camcorder Cust #: TBD FROM: Chuck Rayman I No'" PH: 630-477-2358 FX: 630-477-2301' EQUIPMENT TOTAL: $ ITEM NO. MODEL NO. MANUFACTURER I DESCRIPTION OTY \ LIST PRICE 37,674.00 CONTRACT PRICE EXTENDED PRICE DVCAM CAMCORDER AND ACCESSORIES 1 2 DSR400L . Y J 19X9BKRSD Sony DSR-400 DVCAM Camcorder Canon 2/3" Provideo Standard 19X Zoom Lens 3 3 $ $ 10,800.00 $ 4,100.00 $ 9,102.00 3,456.00 $ $ 27,306.00 10,368.00 Acceptance Initials . Pricing Subject To Verification At Order Entry . Terms Per ESe Or SIA . Freight And Taxes To Be Added Page 1 C uslomer -- Revised 0204 AVI -- Page 1 of 1 ~ Company: Name: Proposal: 1 3 2 3 .3 ð QSF -603/lssue PROPOSAL Village of Mount Prospect TV Howard Kleinstein Description Sony DSR400 2/3" DVCam Camcorder with Tripod Plate and DXF801 1.5" Viewfinder Canon Y J19X9BKRS 19x Canon Lens ðony LC4008P -Soft Carrying CSSB- ----- --------- GRAND TOTAL Village of Mount Prospect TV 50205.xls Date: 02-May-05 By: Denny McDougald Unit Sell Total Sell $8,707 $26,121 $2,931 $8,793 --$2+7----$æ +- -$35,745 .i 3 t.f q ( 'f J Issue Date: 05-Dec-O2