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Home My WebLink About7. MANAGERS REPORT 3/15/05 Mount Prospect ~ Mount Prospect Public Works Department INTEROFFICE MEMORANDUM FROM: SUPERINTENDENT OF STREETS & BUILDINGS TO: VILLAGE MANAGER MICHAEL E. JANONIS DATE: MARCH 9, 2005 SUBJECT: SEALED BID RESULTS FOR THE 2005 SEWER CATCH BASIN & REPAIR CONTRACT (NOT TO EXCEED $30,000) BACKGROUND This bid is for our annual contract for sewer catch basin and inlet repair. Many of our older structures are made of brick and, with time, the mortar or brick deteriorate, requiring patching, reconstructing, or total replacement. The repairs are usually made with concrete adjustment rings or precast cones to minimize future deterioration of the mortar joints. This work is usually completed by late August to make sure all structures are in good repair for the fall rainy season and to minimize any possible winter failures. BID RESULTS Sealed bids were opened at 10:00 A.M. on March 7, 2005 for proposed sewer catch basin and street inlet repairs. Bid prices were based on estimated quantities of 30-35 structures to be adjusted, reconstructed or replaced. Invitational bids were mailed, and a bid notice was placed in the local paper. Eight bids were received, and bid results are as follows: Bidder Lampignano & Son Construction Co. Vincent DiVito, Inc. Trine Construction Corp. A Lamp Concrete Cont., Inc. Vian Construction Co., Inc. Katco Development, Inc. Neri Brothers Construction, Inc. Mosele & Assoc., Inc. Bid Price $35,650.00 $41,875.00 $44,444.40 $44,975.00 $52,150.00 $55,062.50 $63,736.25 $89,275.00 C:\Documents and Settings\tdeutsch\Local Settings\Temporary Internet Files\OLK2\BASNREP2005RES.doc Page two Sewer Catch Basin & Inlet Repairs Bid Results March 9, 2005 DISCUSSION The low bidder, Lampignano & Son Construction Co., worked for the Village in 2002 and preformed the work satisfactorily. Quantities will be adjusted so that the total expenditure will not exceed the budgeted amount. Funds for this proposed contract are in the current budget, on page 251, account code 6105509- 540777, in the amount of$30,000. RECOMMENDATION I recommend acceptance of the lowest bid as submitted by Lampignano & Son Construction Co. for a sewer catch basin and inlet repair contract for an amount not to exceed $30,000. 9~ 6J WWJ Paul Bures Superintendent of Streets & Buildings ICO~þ Glên R. Andler Director of Public Works PH c: Director of Public Works G1en R. Andler Deputy Director of Public Works Sean P. Dorsey Fi]e C:\Documents and Settings\tdeutsch\Local Settings\Temporary Internet Files\OLK2\BASNREP2005RES.doc Mount Prospect ~ Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS ~~. H~- :3) \S' ¡oS- FROM: SUPERINTENDENT OF STREETS & BUILDINGS DATE: MARCH 9, 2005 SUBJECT: SEALED BID RESULTS FOR THE 2005 STORM SEWER CATCH BASIN AND INLET CLEANING CONTRACT (NOT TO EXCEED $35,700) BACKGROUND Annually a contract is let to clean and inspect one sixth (1I6th) of the Village's storm sewer catch basins and inlets. This annual program helps minimize the potential for storm sewer flow restrictions caused by clogged sewer structures. This program also provides an opportunity to assess the structural condition of inlets and catch basins on a scheduled, basis. BID RESULTS Sealed bids were opened at 10:00 A.M. on March 7, 2005 for this proposed storm sewer catch basin and inlet cleaning contract. This year's area is the area south of Golf Road. The bid prices were based on estimated quantities of 250 sewer catch basins and 250 inlets to be cleaned. Seven invitational bids were mailed, and a bid notice was placed in the local paper. Five bids were received, and the results are as follows: Bidder Westco Environmental Services, Inc. A-K Underground Accurate Locating Services, Inc. H. R. Stewart, Inc. National Power Rodding Corp. Bid Price $ 28,875.00 $ 31,750.00 $ 36,000.00 $ 39,750.00 $ 56,875.00 C:\Documents and Settings\tdeutsch\Local Settings\Temporary Internet FiIes\OLK2\BSINLCL200SREc.doc Page two Sewer Catch Basin & Inlet Cleaning Contract Bid Results March 9, 2005 DISCUSSION The low bidder, Westco Environmental Services, Inc., had this contract in 1998 (formally Midwest Pipeline) and performed adequately. Quantities will be adjusted so that the total expenditure will not exceed the budgeted amount. Funds for this proposed contract are in the current budget, on page 251, account code 6105509-540779, in the amount of $30,000.00 and on page 212, account code #0015108-540520, in the amount of $5,700.00. Total amount of funds for this year is $35,700.00. RECOMMENDATION I recommend acceptance of the lowest bid as submitted by Westco Environmental Services, Inc., for a sewer catch basin and inlet cleaning contract for an amount not to exceed $35,700.00. 9~ 6JWWJ Paul Bures Superintendent of Streets & Buildings I concur: Glen R. An ler Director of Public Works Pb c: Director of Public Works G1en R. Andler Deputy Director of Public Works Sean P. Dorsey fiJe C:\Documents and Settings\tdeutsch\Local Settings\Temporary Internet Files\OLK2\BSINLCLZOOSREc.doc Mount P:rosþcct Mount Prospect Public Works Department INTEROFFICE MEMORANDUM FROM: SUPERINTENDENT OF STREETS & BUILDINGS ~. ~~I ¡,-- ~(\S O~ ./ TO: VILLAGE MANAGER MICHAEL E. JANONIS DATE: MARCH 9, 2005 SUBJECT: SEALED BID RESULTS FOR THE 2005 CONCRETE RESTORATIONS CONTRACT (NOT TO EXCEED $32,000) BACKGROUND Concrete restoration to driveways, curbs, and sidewalks are necessary throughout the year following water main breaks, storm and sanitary sewer repairs. Annual contracts for this work allow us to do replacements monthly, thus reducing the time our residents are waiting for restorations. BID RESULTS Sealed bids were opened at 10:00 A.M. on March 7, 2005 for a proposed concrete restoration contract. Bid prices were based on estimated quantities. Thirteen invitational bids were mailed, and a bid notice was placed in the local paper. Seven bids were received, and the results are as follows: Bidder M & A Cement Work, Inc. Strada Construction, Co. A Lamp Concrete Contractors, Inc. A & R Cement, Inc. Globe Construction, Inc. Meridian Construction Co., Inc. Schroeder & Schroeder, Inc. Bid Price $12,225.00 $15,825.00 $15,950.00 $19,325.00 $20,850.00 $25, 527.50 $30,500.00 X:\FILES\FRONTOFF\BIDS\RESUL TS\CONCREST.2005.RES Page two Concrete Restorations 2005 Bid Results March 9, 2005 DISCUSSION The low bidder, M & A Cement, Inc., had our sidewalk ramp/trip hazard contract last year and performed satisfactorily. There is $32,000 available in this year's budget for this proposed contract. Quantities will be adjusted so as not to exceed the budgeted amount. Funding for this proposed contract will come from the following accounts: . on page 247, account code 6105505-570470, in the amount of$10,000.00 on page 248, account code 6105506-570470, in the amount of$ 6,500.00 on page 251, account code 6105509-570470, in the amount of$ 2,500.00 on page 252, account code 6105510-540777, in the amount of $13,000.00 . . . RECOMMENDATION I recommend acceptance of the lowest bid as submitted by M & A Cement, Inc. for a concrete restoration contract in an amount not to exceed $32,000.00. /?-A if ¿;.. , - -" I/'-'" Paul Bures I conCA¿:~L Glen R. Andl r Director of Public Works Pb c: Director of Public Works Glen R. Andler Deputy Director of Public Works Sean P. Dorsey file X: \FILES\FRO NTO FF\BIDS\RESUL TS\CONCREST .2005 .RES 2 Mount Prospect Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS ~.H~ ~ I ,'5 /oS'" FROM: PROJECT ENGINEER DATE: MARCH 10, 2005 SUBJECT: 2005 MATERIAL TESTING CONTRACT AWARD - $51,500.00 BACKGROUND In conjunction with our 2005 Street Resurfacing Program, we requested proposals from material testing consultants. These proposals were to provide the following: . Cost to perform the testing of concrete material for the new curbs and driveway aprons. . Cost to perform the testing of asphalt binder and surface mix material at the asphalt plant and the testing of the asphalt binder and surface as it is placed. RESULTS On Tuesday, March 8, 2005, we received seven proposals to complete the material testing for the 2005 Street Resurfacing Program. Listed below are the consultants and their proposed cost to provide the required services: Material Testing Laboratories Great Lakes Soil & Environmental Consultants Construction & Geotechnical Mat'I Testing American GeoEngineering, Inc. PSI, Inc. Soil & Materials Consultants Seeco Consultants $44,475.00 $46,600.00 $49,275.00 $59,875.00 $64,617.50 $69,450.00 $69,700.00 Engineer's Estimate $50,000.00 Page 2 2005 Material Testing March 10, 2005 Discussion All of the proposals fulfilled the requirements requested by the Village. All of the proposals also included references of past work and qualifications of the personnel who will be evaluating the material samples. Based on a review of the proposals, Material Testing Laboratories offers the best overall services for the cost. Material Testing Laboratories has previously completed material testing for the Village in conjunction with previous Street Resurfacing Programs and their work has been acceptable. Material Testing Laboratories has successfully completed work on many similar projects for the Village of Palatine and the Village of Arlington Heights and appears to be well qualified to complete the required work. Recommendation The quantities listed in the proposal are estimated quantities based on averages from previous years and prorated for the anticipated work for this year. Many factors can influence the actual quantities for material testing, especially weather and unanticipated soil conditions. Therefore, I recommend that the proposal from Material Testing Laboratories be accepted at the March 15, 2005 Village Board meeting for the full budgeted amount of $51,500.00. Funding for this proposed contract will come from Account No. 0507706-540545 found on page 287 of the 2005 Budget where there is $51,000.00 allocated. /~h\ }MJ,a UL (~Jel Michalik I concur with the above recommendation JM X:\Engineering\PA VEMENTìTESTI NG\2005\M EMO - JAN. DOC ~ INTEROFFICE MEMORANDUM Village of Mount Prospect Mount Prospect, Illinois TO: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: MARCH 4,2005 SUB AREA #1 BUILDING ASSESSMENT SUBJECT: Attached is a proposal from DLK under which they would conduct an assessment of the historical/economic feasibility of preserving some of the structures within the Sub-Area. DLK will also develop a concept plan as to how preserved buildings could be integrated in to a larger redevelopment scenario. The study does not include a structural assessment of individual buildings. I think it is safe to assume that any buildings that might be proposed for preservation will require extensive renovation and infrastructure upgrades. I will bring it forward for approval at the March 15 Board meeting. " MEJ/rcc r DLK February 15, 2005 David Strahl, Assistant Village Manager Village of Mount Prospect 80 South Emerson Mount Prospect, IL 60056 RE: Downtown Study Area Letter of Proposal Dear Dave, DLK Civic Design is pleased to have this opportunity to continue our relationship with the Village of Mount Prospect by providing consultant services for assessing building preservation/reuse and development opportunities for the area of Downtown Mount Prospect bounded by Busse Avenue to the north, Main Street (IL Route 83) to the east, Northwest Highway (lL Route 14) to the south, and Wells Street to the west. This area will, hereinafter, be referred to as the Study Area. DLK has been able to observe the significant and positive changes that have occurred in the downtown area over the last few years and we admire and support the direction of redevelopment that the downtown area is experiencing. We understand that there are several significant buildings whose preservation may be important for a variety of reasons. Among these significant structures are sites that present opportunities for infill development. We also understand that the fabric of this area, both now and in the future, is of vital importance to the Village and its residents. DLK pledges to work closely with Village Staff to provide recommendations that are grounded in economic feasibility and cognizant of the importance of maintaining the historic integrity of the Study Area within the context of the overall downtown area. The degree to which redevelopment within the Study Area can be successfully blended with existing structures will influence the perception of the downtown area and the Village of Mount Prospect as a whole. Scope of Services DLK will acquire base plans from the Village as well as any additional archival materials available from Community Development, Public Works and the Historic Society. DLK will engage in field observation within the study area. During the field observations, DLK will make a comprehensive photographic inventory of all buildings within the Study Area. DLK will also perform a visual-based analysis of all buildings in the study area to determine their overall condition and suitability, although this exercise is not meant to fully assess structural stability and may need to be augmented with the ability to view the interiors of certain key buildings. DLK will prepare concept sketch plans indicating the mixture of buildings to be DLK Civic Design The Fine Arts Building 410 South Michigan Avenue Chicago, Illinois 60605 312.322.0911 tel \ 312.322.5324 fax www.dlkinc.com "{ DLK preserved in combination with buildings that could result from infill opportunities. DLK envisions a final deliverable of three schemes that would consider various degrees of infill height, scale and resultant densities. These sketches will be reviewed with Village Staff in two meetings. Each of the sketches will be converted to a massing study that will illustrate the Study Area in a) Plan View and b) 3-D Perspective View. It is important to stress that these will be massing studies, as the degree of illustrated detailing on the buildings (i.e. doors, windows, balconies, rooflines, façade materials, projections, etc.) will be limited to ensure that the consideration of the three schemes stays focused on mix and density and not on visual preference of design type or style. This goal in no way lessens the importance of the look and appearance that redevelopment within the Study Area may pursue - it merely reflects that such considerations will naturally follow at a later stage. The three schemes will be presented to the Plan Commission and the Village Board for their review and input. Following presentations to these two groups, DLK will meet with Staff in order to assess the reaction to the three schemes. DLK will then prepare a summary report that illustrates the process and results of the project. This deliverable will represent the culmination of services for this project. The deliverable may also be provided in PowerPoint format for future use by Village Staff, if desired. Professional Fees DLK has calculated the amount of hours necessary to complete the tasks described in the Scope of Services. Fees for this project will have a not-to-exceed amount of $14,400 (Fourteen Thousand Four Hundred Dollars). Supplemental services or attendance at meetings in addition to those cited above will be performed at the request of the Village and will be performed on a time and materials basis or for negotiated lump sum fee. The services of this letter of proposal do not include Engineering, Materials Testing, Market Analysis, Economic Impact Analysis, Cost Estimation, Construction Documents, and the like. Reimbursable Expenses for items necessary to the performance of the work will be invoiced in addition to the Professional Fees. Reimbursable expenses for the project will have a budgeted amount of $1,000 (One Thousand Dollars). Time of Performance DLK estimates a time of performance of this project of approximately four to six weeks. Obtaining meeting times with the Plan Commission and Village Board may prolong the time of performance in order to get the DLK presentations on their respective agendas. General Conditions Invoicing will occur at the completion of work. As the client, the Village of Mount Prospect has the right to abandon the project at any time. In the unlikely event that DLK Civic Design The Fine Arts Building 410 South Michigan Avenue Chicago, Illinois 60605 312.322.0911 tel \ 312.322.5324 fax www.dlkinc.com " 'I DLK the Village decides to abandon the project, DLK Architecture, Inc. will be compensated for all work completed up to the receipt of the notification of abandonment. DLK retains the right to use graphics and other work products from this assignment for its promotional purposes. We have an extremely strong interest in assisting the Village of Mount Prospect on this project and we recognize the importance of this effort and will provide our most diligent efforts on the Village's behalf. Should any questions arise from the review of this Letter of proposal, please do not hesitate to contact me, as I shall be happy to share my thoughts and experiences. Sincerely DLK Architecture, Inc. Kevin A. Kemp, AlA, NCARS M:IDlK-MKTIProposaIIFllESI2005\1N PROGRESS_Mt. Prospect Redevelopment Area StudyllOP 20050215.doc DLK Civic Design The Fine Arts Building 410 South Michigan Avenue Chicago, Illinois 60605 312.322.0911 tel \ 312.322.5324 fax www.dlkinc.com