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Home My WebLink About2. DRAFT MINUTES 2/15/05 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT February 15, 2005 CALL TO ORDER CALL Mayor Farley called the meeting to order at 7:05 p.m. TO ORDER ROLL CALL ROLL CALL ROLL CALL Present: Mayor Gerald Farley Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Absent: Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Wilks led the Pledge of Allegiance. PLEDGE INVOCATION INVOCATION INVOCATION Trustee Lohrstorfer gave the invocation. INVOCATIO N MINUTES MINUTES AP APPROVAL OF MINUTES APPROV MINUTES Trustee Corcoran, seconded by Trustee Skowron, moved to approve the minutes of the regular meeting held February 1, 2005. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. APPROVE BILLS AND FINANCIAL REPORT Mayor Farley stated that the next item on the agenda, "APPROVE BILLS AND BILLS & FINANCIAL REPORT" was noted by an asterisk, and that all items further listed in that FINANCIALS manner would be considered with one vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR’S The Mayor presented a proclamation for National Engineers Week, February 20-26, 2005 REPORT to Village Engineer Jeff Wulbecker. APPOINTMENTS APPOINTMENTS None. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Bill Blaine, 119 N. Emerson, stated that he would again like the Board to hold off on making a decision in regards to the development of the property at 1-17 South Emerson Street. CONSENT CONSENT AGENDA AGENDA Trustee Hoefert, seconded by Trustee Skowron, moved to approve the following business items: BILLS & 1. Bills, dated February 1-09, 2005 FINANCIAL 2. Financial Report, dated January 1-January 31, 2005 REPORT Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. OLD BUSINESS OLD BUSINESS Village Manager, Michael Janonis, asked that item ‘A’ under new business, which would authorize an agreement for the development of Founders Row 1-17 South Emerson Street, be deferred to the March 1, 2005 Village Board meeting. Trustee Hoefert, seconded by Trustee Lohrstorfer, motioned to defer the discussion of “A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO ENTER INTO AN AGREEMENT FOR THE DEVELOPMENT OF FOUNDERS ROW, 1-17 SOUTH EMERSON STREET” until the March 1, 2005 Village Board meeting. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. NEW BUSINESS NEW BUSINESS Community Development Director, William Cooney, asked that Planning and Zoning case PZ 46-04 PZ 46-04 for a variation at 1310 Burning Bush Lane be deferred to the March 1, 2005 Village Board meeting. Due to a scheduling conflict the petitioner was not able to attend 1310 BURNING this meeting and asked if the matter could be deferred. BUSH LANE Trustee Corcoran, seconded by Trustee Zadel, moved to defer discussion of Planning & Zoning case PZ 46-04 for a variation at 1310 Burning Bush Lane until the March 1, 2005 Village Board meeting. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. William Cooney, Community Development Director, presented an ordinance for a first PZ 03-05 reading that would grant a variation for a garage addition with encroachment into the side 1451 W. yard at 1451 W. Lincoln Street. The Planning and Zoning Commission recommended LINCOLN approval by a vote of 5-2. STREET The petitioner was not present at the meeting to answer questions, therefore the Board will discuss this matter at the March 1, 2005 Village Board meeting. William Cooney, Community Development Director, presented an ordinance for a first PZ 02-05 reading that would grant a Conditional Use permit for a Planned Unit Development at 1-17 SOUTH 1-17 South Emerson Street. The Planning and Zoning Commission recommended approval by a vote of 6-1. EMERSON STREET Representatives from Norwood Builders provided an overall presentation on the proposed Planned Unit Development. They addressed concerns and questions brought up at the Planning and Zoning meeting. Following the presentation there was a lengthy discussion regarding the following: materials being used on the exterior specifically for, shingles, fascia, garage doors, chimneys, lighting and railings; the marketing of the property, types of customization options, the layout for the two end units and storm water concerns. This ordinance will be held for a second reading at the March 1, 2005 Village Board meeting. 2 AMEND CH 4 Mayor Farley introduced an ordinance for a first reading that would amend Chapter 4 of the Village Code. This ordinance amends Article VII by creating the position of Operation Commander within the Police Department. Trustee Wilks, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Trustee Wilks, seconded by Trustee Skowron, moved for approval of Ordinance No.5480: ORD 5480 AN ORDINANCE AMENDING CHAPTER 4 (APPOINTIVE VILLAGE OFFICERS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. CDBG FUNDS Mayor Farley introduced a resolution that opposes any potential reduction to the Community Development Block Grant Program by the Federal Government. Trustee Wilks, seconded by Trustee Corcoran, moved for approval of Resolution No. 4-05: RES 04-05 A RESOLUTION OPPOSING ANY REDUCTION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM BY THE FEDERAL GOVERNMENT Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. VILLAGE MANAGER’S REPORT Forestry Superintendent Sandy Clark presented five different bid results in regards to tree VILLAGE maintenance in the Village. MANAGER’S REPORT The first was the oak tree diversification grant planting. As part of the project the trees will be planted in three selected neighborhoods in the Village. Upon completion of the TREE planting the Village will be partially reimbursed with grant funds in the amount of $8,000 MAINTENANCE from the Illinois Department of Natural Resources. BIDS Staff recommends a total order of eighty-three 1.5” Oak trees and splitting the order between KGI Landscaping (41 trees at $225 per tree) and Weiler Landscaping (42 trees OAK TREE at $225 per tree) for a total of $18,675. PLANTING Trustee Skowron, seconded by Trustee Lohrstorfer, moved to concur with staff’s recommendation to order a total of eighty-three trees with forty-one ordered from KGI Landscaping ($9,225) and forty two from Weiler Nursery ($9,450) in an amount not to exceed $18,675. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried SHADE TREE Sandy Clark next presented bid results for the shade tree furnishing and planting. Five PLANTING/ bids were received for this project. (See attached). Staff recommended splitting the FURNISHING contract among Arthur Weiler Inc., KGI Landscaping Company, St. Aubin Nursery, Mike 3 Greco Landscaping and San Fillippo Landscaping in an amount not to exceed $135,452 with each tree being ordered from the lowest bidder for that particular size and species. Trustee Hoefert, seconded by Trustee Corcoran, moved to concur with staff’s recommendation to accept the bids from Arthur Weiler Inc., KGI Landscaping Company, St. Aubin Nursery, Mike Greco Landscaping and San Fillippo Landscaping in an amount not to exceed $135,452 with each tree being ordered from the lowest bidder for that particular size and species. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried Ms. Clark further presented the bid results for tree trimming. Six bids and one ‘no bid TREE TRIMMING letter’ were received: Arbor Green Ltd. $109.021.87 R.W. Hendricksen Co. $122,681.00 B. Haney and Sons $140,413.15 Winkler’s Tree Service $166,511.74 McGinty Brothers $215.920.00 Kramer Tree Specialists $245,491.75 Nels Johnson Tree Service NO BID Staff recommended awarding the two-year tree-trimming contract to Arbor Green Ltd. Year one will be in an amount not to exceed $127,500. If year one is successful, and a ARBOR GREEN contract extension is agreed to, year two will be in whatever amount is appropriated in the 2006 budget. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to concur with staff’s recommendation and award the two-year tree-trimming contract to Arbor Green Ltd. in a total amount not to exceed $$127,500 for year one of the contract. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried TREE REMOVAL Forestry Superintendent, Sandy Clark presented bid results for the tree removal program. Eight bids and one ‘no bid letter’ were received. The bid results to remove an estimated 110 trees were as follows: Arbor Green Ltd. $52,298.75 Clean Cut $61,405.00 R. W. Hendricksen Co. $63,825.00 Winkler’s Tree Service $70,835.95 B. Haney and Sons $73,644.25 McGinty Brothers $82,145.00 Kramer Tree Specialists $78,127.50 Landscape Concepts Mgt. $91,585.00 Nels Johnson Tree Service NO BID Staff recommended awarding the two-year tree removal contract to Arbor Green Ltd. Year one will be in an amount not to exceed $72,100. If year one is successful, and a ARBOR GREEN contract extension is agreed to, year two will be in whatever amount is appropriated in the 2006 budget. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to concur with staff’s recommendation and award the tree removal contract to Arbor Green Ltd. in an amount not to exceed $72,100 for year one of the contract. 4 Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried STUMP Forestry Superintendent, Sandy Clark presented bid results for the tree stump removal program. Six bids and one ‘no bid letter’ were received. The bid results were as follows: REMOVAL Per Diameter Inch Per Diameter Inch Company 0-24” 25”+ Arbor Green Ltd. $6.87 $9.14 Landscape Concepts Mgt. $9.50 $11.00 McGinty Bros. $9.00 $12.00 R. W. Hendricksen Co. $10.00 $12.00 Winkler’s Tree Service $11.67 $11.67 Kramer Tree Specialists $14.00 $18.50 Nels Johnson Tree Service NO BID NO BID ARBOR GREEN Staff recommended awarding the two-year stump removal contract to Arbor Green Ltd. Year one will be in an amount not to exceed $30,900. If year one is successful, and a contract extension is agreed to, year two will be in whatever amount is appropriated in the 2006 budget. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to concur with staff’s recommendation and award the stump removal contract to Arbor Green Ltd. in an amount not to exceed $30,900 for year one of the contract. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried POLICE VEHICLE Police Chief, Richard Eddington presented a request to waive the bid process and PURCHASE purchasenine (9) Ford Interceptor patrol squad cars ($198,400.00); two (2) Chevrolet Tahoe utility squad cars ($54,610.00); one (1) Chevrolet Impala detective car ($17,340.00). Trustee Skowron, seconded by Trustee Lohrstorfer, moved to waive the bid process and purchase the following vehicles for the Police Department: nine (9) Ford Interceptor patrol squad cars from Landmark Ford in Springfield ($198,400.00); two (2) Chevrolet Tahoe utility squad cars from Miles Chevrolet in Decatur ($54,610.00); one (1) Chevrolet Impala detective car from Miles Chevrolet in Decatur ($17,340.00). Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried FIRE VEHICLE Deputy Fire Chief, John Malcolm presented a request to waive the bid process and purchase one (1) Ford Excursion command vehicle for the Fire Department PURCHASE ($34,298.00). Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to waive the bid process and purchase one Ford Excursion command vehicle for the Fire Department from Currie ENGINEERING Motors of Frankfort in an amount not to exceed $34,298. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried 5 MFT FUNDS John Malcolm, Deputy Fire Chief presented a request from the Fire Department for Board approval to purchase one (1) galvanized flat-bed body and crane to be mounted on an existing chassis ($50,665.00). He explained that the equipment is needed to enable the vehicle to carry and operate newly acquired petrochemical firefighting equipment that was purchased through a Federal Grant in 2004. Trustee Skowron, seconded by Trustee Lohrstorfer, moved to waive the bid process and FLAT BED AND purchase one galvanized flatbed body and crane to be mounted on an existing chassis from Sauber Manufacturing Co. in an amount not to exceed $50,665. CRANE PURCHASE Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried FIRE ENGINE Presented by Deputy Fire Chief, John Malcom, was a request to waive bid the process PURCHASE and award a contract through the Northwest Municipal Conference (NWMC) for the purchase of a fire engine (not to exceed $347,073.00). This purchase is to replace a 1990 Pierce Arrow Fire Engine. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to waive the bid process award a contract through the Northwest Municipal Conference for the purchase of a fire engine from Global Emergency Vehicles in an amount not to exceed $347.073. V3 ENGINEERING Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried ANY OTHER ANY OTHER BUSINESS BUSINESS The Manager noted that Village Hall would be closed on Monday February 21, 2005 in observance of Presidents’ Day. Assistant Village Manager, David Strahl, informed the Board that NICOR had contacted MFT FUNDS him in regards to an ICC mandate to inspect inside meters. There are approximately 200 Mount Prospect residents that are affected. If these residences are not inspected by LANDSCAPE March 31, 2005 their service will be terminated. STREETSCAPE PROJECT CLOSED SESSION CLOSED Trustee Hoefert, seconded by Trustee Lohrstrofer, motioned to move into closed session SESSION to discuss the following: PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. LITIGATION 5 ILCS 120/2 (c) (11) - Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. ADJOURNMENT ADJOURNMENT The meeting reconvened into open session at 10:42 p.m. and, with no further business to discuss, the February 15, 2005 Village Board meeting was adjourned at 10:43 p.m. Kimberly A. Dewis Deputy Village Clerk H:\CLKO\files\WIN\MINUTES\feb 15 2005.doc 6