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HomeMy WebLinkAbout02/24/1998 COW agenda COMMITTEE OF THE WHOLE AGENDA Meeting Location: Meeting Date and Time: Mount Prospect Senior Center Tuesday, February 24, 1998 50 South Emerson Street 7:30 P.M. I. CALL TO ORDER - ROLL CALL II, ACCEPTANCE OF MINUTES OF FEBRUARY 10, '1998 Ill. CITIZENS TO BE HEARD IV. WELLER CREEK FLOOD CONTROL PROJECT - STATUS A. CREEK CLEAN-UP PROJECT In 1997, at a cost of $50,000, the Village completed the first of a three-year project to clean the banks and creek bottom of Weller Creek of all debris and deadwood. With the cooperation of adjacent Village residents, the cleanup project between School Street and 208 West Hiawatha was accomplished in a very efficient manner. This year, there is an additional $50,000 allocated to continue the cleanup fi'om 208 West Hiawatha to Route 83 and fi'om Central to Weller Drive. Included in your packet is a memo and a map fi'om Director of Public Works Glen Andler outlining this year's project. This item is for informational purposes only and requires no action by the Village Board at this time. B. COMBINED SEWER OVERFLOW (CSO) INTERIM REPORT As of this date, Rust has completed only certain portions of the Combined Sewer Overflow (CSO) Study to Weller Creek. A CSO is a pipe that discharges sewage to a waterway or open ditch if the sewer becomes surcharged. Attached is a copy of Rust's interim report outlining their analysis of the Village's 16 CSOs which flow into Weller Creek. Aisc included are their findings regarding the current authority of the Weller Creek Drainage District. According to both Rust and our Village Attorney, Et would be possible for the District to generate funds for the maintenance and repair of Weller Creek, assuming the District representatives approve a funding increase. A representative fi'om Rust will be in attendance to present their report and answer questions. This iitem s for informational purposes only and requires no action by the Village Board at this time. C. PHASE I, REACH "A", BANK STABILIZATION PROJECT (EMERSON TO MAIN) On October 7, 1997, the Village Board awarded a design engineering contract to Rust for Phase I of the Weller Creek Bank Stabilization project. This first phase is the area identified in the original study as Reach "A", fi'om Emerson Street to a point approximately 100' west of the Main Street foot bridge. Work will include installation of a sheet piling retaining wall along the south bank, removal and replacement of the Main Street foot bridge, stabilization of the north bank utilizing bio-engineering solutions, stabilization of the channel bottom utilizing monoslab paver blocks, and the raising and replacement of the Emerson Street vehicular bridge. NO TE: ANY INDI¥~DUAL ~,'1.t0 WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OF~CE AT 100 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392..6000, EXTENSION 5327, TDD #~47/'392-6064. A representative from Rust will be in attendance to present their proposed plan and answer questions. This item is for informational purposes only and requires no action by the Village Board at this time. V. FEMA FLOOD INSURANCE I:b~TE MAP REVISIONS tn 1982, the Federal Emergency Management Agency (FEMA) published Flood Insurance Rate Maps (FIRM), which delineated areas of probable flooding in Mount Prospect during a 100-year storm event, referred to as floodplain areas. At a public hearing on January 20, 1998, FEMA presented new FIRMs for public review and comment. According to FEMA, the new FIRM will not take effect until late 1999. Until that time, the current FIRM wi[[ continue to be utilized to designate the floodplain areas. The new FIRM indicates the 100-year flood level will be three feet higher than the current FIRM along the Des Plaines River and will significantly affect a number of our residents in that area At this time, it is unknown the number of residents impacted, but staff will make every attempt to have the number identified by the March 16 public meeting. The Engineering Division of the Pub. lic Works Department has reviewed the new FIRM and, based on comparisons to new aerial maps and historical flood data from the 1988 flood, concur with the new floodplain elevations and locations. Ti're Engineering Division does, however, have some issues with the floodway. Village Engineer Jeff Wu[becket's attached memorandum explains in detail ail the impacts the new FIRM will have on the Village and its residents. FEMA is not required to notify ali newly affected properties. Therefore, staff is recommending a public information meeting for all affected Mount Prospect residents. The meeting has been scheduled for Monday, March 16, 1998, at 7:00 PM. at Robert Frost School (North), 1805 Aspen, at which time the maps will be presented. Staff from the Public Works Department will be in attendance to answer questions and facilitate discussion. An invitation to attend both the February 24, 1998 Committee of the Whole meeting and the March 16, 1998 public information ~eeting has been extended to our local representative of FEMA, David Schein. This item is for informational purposes only and requires no action by the Village Board at this time. However, staff will advise the Village Board of the responses to issues previously identified by staff once the responses are made available. VI. COMMUNITY FLATING SYSTEM PROGPJ~M UPDATE The Village of Mount Prospect is one of over 18,000 communities in the United States that participates in the National Flood insurance Program (NFIP). To qua[iff/for the program, the Village adopts and enforces a floodplain management ordinance to regulate development in the flood hazard areas. This allows all Mount Prospect property owners the ability to purchase federally backed flood insurance. Currently, 137 properties within the Village are covered by flood insurance policies, which have an average yeady cost of $570. The Community Rating System (CRS) Program was initiated by the Federal Emergency Management Agency (FEMA) to reward communities that help citizens prevent or reduce flood losses above and beyond the minimum requirements established by the NFIP. A non-participating community is considered a Class 10. For every 500 credit points received, the community's class designation is reduced by 1. For every reduction in class designation, the flood insurance premiums are reduced by 5%. Mount Prospect is one of nine Illinois communities that submitted CRS Program applications in December 1990, the first year of the program. As a result of that application, Mount Prospect was awarded a Class 9 rating; at that time, the best rating in Illinois. This resulted in a 5% reduction in the flood insurance premiums beginning in October of 1991 for all properties in the Village. in December of 1991, the Village modified its ORS application and was awarded a Class 8 rating. This new rating decreased the flood insurance premium reduction to 10% for properties within the floodplain and continued the 5% reduction for non-floodplain properties beginning in October of 1992. In August of 1996, a CRS program field verification visit was conducted, and the Village was informed in September of 1997 that it had been reclassified to a Class 9 rating. The Village CRS credit point total was reduced below the threshold for a Class 8 rating, in large part due to changes in the way points are awarded for certain program activities. In October of 1997, the Village once again modified its CRS application to include activities that should result in a return to a Class 8 rating effective October 1999. Village Engineer Jeff Wulbecker, who is the Village's CRS coordinator, will be in attendance to explain the program modifications and answer questions. This item is for informational purposes only and requires no action by the Village Board at this time. VI. DES PLAINES RIVER FLOOD CONTROL PROJECT STATUS REPORT In response to the concerns generated by the 1986 and 1987 flooding events along the Des Plaines River, the U.S. Army Corps of Engineers (Corps) initiated a study of the Des Plaines River. The purpose of the study was to determine the causes of flooding, the dollar amount of flooding damages, and to identify and recommend alternate plans to resolve the flooding problems. Numerous recommended projects were generated by the study, including one which significantly impacts Mount Prospect. A levee, or berm, was recommended for construction along the east side of River Road from Milwaukee Avenue to Euclid Avenue. The purpose of the levee was to create a physical barrier between the river and the residential area south of Seminole Lane. This plan, however, was rejected by the Cook County Forest Preserve District, The final plan, instead, recommends raising River Road from south of Palatine Road to north of Euclid Avenue. The road would serve as the physical barrier between the river and the residences, The Corps has indicated that this project is highly desirable because of the high cost/benefit ratio, and it will most likely receive authorization for construction. But, for any Corps project to be constructed, it must be approved by Congress. If the project receives approval from Congress, the local municipalities would be required to particip,ate in the cost of the project. The requirements would be 65% federal funding and 35% local funding. The latest estimate of cost is $6.2 million. The local portion of the project would be shared by Mount Prospect, Prospect Heights and the illinois Department of Transportation. A preliminary meeting is being scheduled by the Northwest Municipal Conference (NWMC) for those parties to begin discussion on the cost sharing proportions. The Corps would like to include in the final report a statement about the capabilities of the local municipalities to raise funds for their share of the project. Following the NWMC meeting, we should have better information concerning Mount Prospect's proposed share of the Iocat cost. Therefore, staff recommends we delay submitting this statement until after that meeting. Prospect Heights has indicated they will follow the same procedure. The Corps' study of the flooding along the Des Plaines River did not include the floodplain elevations of the tributary creeks and streams that feed into the Des Plaines River. These floodplain elevations were established by studies completed in 1982 and are in need of being updated. The Corps, however, has indicated that they have no funding available and are not interested in participating in the tributary studies as a possible Phase II. The Illinois Department of Natural Resources/Division of Water Resources (IDNPJOWR) has indicated an interest in taking the lead in completing the Phase ii studies. Included in these studies would be recommendations for improvements to the creeks to minimize flooding probtems. IDNPJOWR provided a preliminary estimate of $1.25 million to complete all the tributary studies. However, they would need local municipality interest and funding assistance in order to complete the studies. Again, the NWMC offered to coordinate meetings between IDNPJOWR and the local municipalities for each tributary watershed. They will set up these meetings within the next month. Mount Prospect can expect to be included in the discussions concerning McDonald Creek, Waller Creek, and HigginsANillow Creek. Preliminar7 discussions indicated that Feehanville Ditch will not be included in the studies because of the minimal flooding damage that occurs there. Village Engineer Jeff Wulbecker will be in attendance to answer questions and facilitate discussions. This item is for informational purposes at this time. However, once the results from the scheduled meetings become available, follow-up discussion with Village Board members will be necessary to determine interest in providing any funding assistance. VIii. STORMWATER MANAGEMENT PROGRAM UPDATE in November of 1990, the Village Board adopted a Stormwater Management Program designed to reduce the magnitude and frequency of flooding in selected areas of the Village. The program was divided into two phases: Phase One included 13 different flood control projects Village-wide at an estimated cost of $16,700,000. Phas~ Two was an erosion control project and dealt with the stabilization of the banks along Wailer Creek between Central Road and School Street at an estimated cost of $6,000,000. Since that time, 11 of the original 13 Phase One projects have been completed. The attached memorandum from Director of Public Works Glen Andler gives a brief description of each of the completed, as well as pending, stormwater management projects. Also attached, at the request of Trustee C[owes, is a memo from Deputy Director of Public Works Sean Dorsey oufJining the Village rights and responsibilities concerning Feehanville Creek, Higgins Creek, and McDonald Creek. Both the Public Works Director and Deputy Director will be in attendance to answer questions and facilitate discussion. This item is for informational purposes only and requires no action by the Viliage Board at this time. IX. MANAGER'S REPORT X. ANY OTHER BUSINESS XI. .ADJOURNMENT CLOSED SESSION A. PERSONNEL 5 ILCS 1202/2 (c) (1) - "The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity." B. PROPERTY ACQUISITION 5 ILCS 120/2 (C) (5) - "The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired."