HomeMy WebLinkAboutRes 60-99 12/21/1999HM
12/16/99
RESOLUTION NO. 60-99
A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN
THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS DEPARTMENT OF
TRANSPORTATION RELATIVE TO THE IMPROVEMENT OF ROUTE 83
BETWEEN PROSPECT AVENUE AND GOLF ROAD
WHEREAS, the Corporate Authorities of the Village of Mount Prospect have
determined that it would be in the best interests of the Village to participate with the
State of Illinois Department of Transportation in sharing specific costs in conjunction
with the improvement of Route 83 (Elmhurst Road) between Prospect Avenue and Golf
Road; and
WHEREAS, it has been further determined that it would be in the best interest of all
concerned to enter into an agreement to share costs, in conjunction with the
improvement of Route 83 (Elmhurst Road) from Prospect Avenue to Golf Road (the
"Agreement"); and
WHEREAS, the Agreement shall specify the portion of the cost that will be paid by the
Village of Mount Prospect.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF
TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: The Mayor is hereby authorized to sign and the Clerk is authorized to
attest his signature on the Agreement between the Village of Mount Prospect and the
Illinois Department of Transportation, being the subject of this Resolution, a copy of
said Agreement is attached hereto and hereby made a part hereof as Exhibit "A".
SECTION TWO: The authority to execute is specifically subject to the following:
1. The resolution, satisfactory to the Village Manager, of the issues set forth
in the Glen Andler letter of December 14, 1999 attached as Exhibit "B".
2. A written summary of the manner in which the issues were resolved,
being delivered to the Mayor and the Board of Trustees.
age 2/2
Route 83, IDOT
SECTION THREE: This Resolution shall be in full force and effect from and after its
passage and approval in the manner provided by law.
AYES: Corcoran, Hoefert, Lohrstorfer, Nocehi, Skowron, Wilks
NAYS: None
ABSENT: None
PASSED and APPROVED this 21st day of December ,1999.
Mayor /
/
ATTEST:
Village Clerk
AGKEEIVlENT
THIS AGREEMENT entered into this I'~ dayof ~.~. A.D.R...cx~o, by
and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF.
TRANSPORTATION, heroinatter called the STATE, and the Village of Mount Prospect, County
of Cook, of the State of Illinois, hereinafter called the VILLAGE.
WITNESSETH:
WHEREAS, the STATE, in order to facilitate the free flow of traffic and ensure safety to
the motoring public, is desirous of improving approximately 1,898.32 meters (6,228.08 lineal
feet) of Illinois Route 83 (Elmhurst Road), (FAP Route 344, State Section: (97B-R & 0405-1)R,
State Job No.: C-91-033-93, State Contract: 82270, by making the following improvements:
Widening, resurfacing and reconstructing Illinois Route 83 from approximately 186 meters
(610.2 lineal feet) north of Illinois Route 58 (Golf Road) and extends in a northerly direction to
U.S. Route 14, providing from north Of Illinois Route 58 to Prospect Avenue, 2-3.3 meters
(10.8 foot) and variable through traffic lanes in each direction, from Prospect Avenue to U.S.
Route 14 will provide 2-3.3 meters (11 foot) through traffic lanes in each direction, modemizing
and combining traffic signals at the Illinois Route 83 intersections with U.S. Route 14, and at
Prospect Avenue, modernizing .the traffic signals at Lincoln Avenue, Council Trail, Lonnquist
Boulevard, and at U.S. Route 14 and Emerson Street, interconnecting signals, relocating
emergency vehicle pre-emption, constructing new 1.21 meters (4 feet) to 2.1 meters (7 foot) PCC
sidewalks throughout the project as needed, constructing curb and gutter and a storm sewer
system for highway drainage, and by performing all other work necessary to complete the
improvement in accordance with the approved plans and specifications.
Illinois Route 83 at Wellers Creek' single span bridge (SN: 016-0559) will be removed and
replaced with a steel beam structure, the existing out to out bridge width will be widened from
16.47 meters (54 feet) to 19.24 meters (63.12 feet) and variable, to provide 2-3.3 meters (10.8
foot) through traffic lanes in each direction, a 3.3 meter (10.8 foot) and variable width painted
median with a 3.3 meter (10.8 foot) and variable width left turn lane at the Council Trail
intersection, 2.1 meters (6.8 foot) sidewalks with a .3 meter (.9 foot) offset to the face of the
sidewalk will be provided on both sides, and by performing all other work necessary to complete
the bridge in accordance with the approved plans and specifications, the northbound traffic will
be detoured; and
WHEREAS, the northbound traffic will be detoured along Busse Road; and
WHEREAS, the VILLAGE's watermain and sanitary sewer are in conflict with the
improvement and must be relocated; and
WHEREAS, the VILLAGE has requested the STATE's contractor to relocate the
VILLAGE's watermain and sanitary sewer, and the STATE has agreed; and
WHEREAS, the VILLAGE is desirous of said improvement in that same will be of
immediate benefit to the VILLAGE residents and permanent in nature;
NOW THEREFORE, in consideration of the mutual covenants contained herein, the
parties hereto agree as follows:
1. The STATE agrees to make the surveys, obtain all necessary rights of way, prepare plans
and specifications, receive bids, award the contract, furnish engineering inspection during
construction, and cause the improvement to be built in accordance with the plans,
specifications, and contract.
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PAGE 2A (Page 1 of 2)
ESTIMATE OF COST AND PARTICIPATION
FEDERAL STATE VILLAGE [
TYPE OF WORK COST % . COST % COST % TOTAL
!All RoadwayWork $ 2,759,520 80% $ 689,880 20% $ N/A% $ 3,449,400
Including Bridge
P&CEngineering $ 413,928 80% $ 103,482 20% $ N/A% $ 517,410
(15%)
Traffic Signals
IIL 83 atU. S. 14 at $ 192,000 80% $ 36,000 15% $ 12,000 5% $ 240,000
Prospect Ave.
P & C Engineering $ 28,840 80% $ 5,400 15% $ 1,800 5% $ 36,000
!(15%)
IIL83atLincoin $ 96,000 80% $ 15,960 13.3% $ 8,040 6.7% $ 120,000
Ave.
P & C Engineering $ 14,400 80% $ 2,394 13.3% $ 1,206 6.7% $ 18,000
!(15%)
IL83 at Council $ 96,000 80% $ 12,000 10% $ 12,000 10% $ 120,000
Trail
I ' '
P&CEngineering $ 14,400 80% $ 1,800 10% $ 1,800 10% $ 18,000
(15%)
[IL 83 atLonnquist $ 96,000 80% $ 12,000 10% $ 12,000 10% $ 120,000
!Blvd.
P&C Engineering $ 14,400 80% $ 1,800 10% $ 1,800 10% $ 18,000
(15%)
U.S. 14 atEmerson $ 96,000 80% $ 12,000 10% [$ 12,000 10% $ 120,000
P&C Engineering $ 14,400 80% $ 1,800 10% !$ 1,800 10% $ 18,000
(15%)
,, 'PAGE 2.~. (Pa~e,~ of 2)
ESTIMATE OF COST AND PARTICIPATION
FEDERAL STATE VILLAGE
TYPE OF woRK COST % ~OST "% COST % TOTAL
!Other Work
'Emergency Vehicle i$ N/A% $ N/A% $ 12,500 100% $ i 12,500
! Pre-Emption
, Relocataon
I P&C Engineering ! $ N/A% $ N/A% $ 1,$75 100% $ 1,875
(15%)
Watermain $ N/A% $ N/A% $ 375,000 100% $ 375,000
Relocation
Const. Engineering $ N/A% $ N/A% $ 37,500 100% $ 37,500
(10%)
Fire Hydrant $ N/A% $ N/A% $ 23,600 100% $ 23,600
Removal &
Relocation w/Valve
& Valve Boxes
Const. Engineering $ N/A% $ N/A% $ 2,360 100% $ 2,360i
(10%)
Manhole Adjustments N/A% N/A% 21,600 100% $ 21,600
! ' ,
Const. Engineering i$ N/A% $ iN/A% i$ 2,160 100% $ '2,160
(10%)
Sanitary Sewer $ N/A% $ I N/A% $ 13,200 100% $ 13,2110
. Relocation
Const. Engineering Si N/A% '$ N/A% I$ 1,320 100% $ 1,320
(10%)
!$ 555,561 $ 5,285,925
TOTAL $ 3,835,848 $ 894,516
Note: The Village's participation shall be predicated on the percentages shown above for the specified
work. The Village's cost shall be determined by multiplying the final quantifies times contract
unit prices plus 10)~ for construction engineering and 5 ~ preliminary engineering.
2. The STATE also agrees to pay, or provide for the payment of, all fight of way,
construction and engineering costs subject to reimbursement by the VILLAGE as
hereina.Rer stipulated.
3. It is mutually agreed by and between the parties hereto that the estimated Cost o~ the
improvement and cost proration is as shown on Page 2A (Pages I and 2).
4. The VILLAGE has passed a resolution appropriating sufficient funds to pay its share of
the cost of this improvement, a copy of which is attached hereto as Exhibit A and made a '
part hereof.
Upon receipt of the first and subsequent progress payments made to the Contract°r' the
VILLAGE will pay to the Department of Transportation of the State of Illinois from any
funds allotted to the VILLAGE, an mount equal to the VILLAGE's share, $555,561,
divided by the estimated construction cost, $4,615,300, multiplied by the actual progress
payment (appropriately adjusted for nonparticipating costs on Federal projects) made to
the Contractor until the entire obligation incurred under this Agreement has been paid2
The VILLAGE agrees to pass a 'supplemental resolution to provide necessary funds'for
its share of the cost of this improvement if the amount appropriated herein Proves t~ be
insufficient to cover said cost.
5. The VILLA GE has adopted, and will put into effect, prior to the State advertising for the
work to he performed hereunder, an ordinance requiring that parking he prohibited, along
Illinois Route 83 (Elmhurst Road) and/or U.S. 14 (Northwest Highway) within the limits
of this improvement, within the VILLAGE limits, a copy of which is attached hereto as
Exhibit B and made a part hereof, and will, in the future, prohibit parking at such
locations within, or immediately adjacent to, this improvement, as may be determined by
the STATE or be necessary from traffic capacity studies.
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6. The VILLAGE has adopted,, and will put into effect, prior to the STATE advertising for
the work to be performed hereunder, an appropriate ordinance prohibiting the discharge
of sanitary sewage and industrial waste water into any storm sewers or drainage facilities
constructed as a part of this improvement, a copy of which is attached hereto as Exhibit C
and made a part hereof.
7. Prior to the STATE advertising for the work to be performed hereunder, the disposition
of encroachments will be cooperatively determined by representatives from the
VILLAGE and the STATE.
The VILLAGE has adopted,, and will put into effect, prior to the STATE advertising for
the work to be performed hereunder, an appropriate ordinance relative to the disposition
of encroachments and prohibiting in the future any new encroachments within the limits
of the improvement, a copy of which is attached as Exhibit D and made a part hereof.
8. The VILLAGE agrees to adopt a resolution or send a letter, prior-to the STATE
advertising for the work to be performed hereunder, approv/ng the. plans and
specifications as prepared.
9.. The VILLAGE agrees not to permit driveway entrance openings to be made in the Curb
as constructed, without the consent of the STATE.
10. The VILLAGE shall exercise its franchise right to cause private utilities to be relocated at
no expense to the STATE.
I1. The VILLAGE agrees to cause its utilities located on right of way acquired by the
STATE or installed within the limits ora roadway after the said roadway was taken over
for maintenance by the STATE, to be relocated and/or adjusted at no expense to the
STATE.
12. All VILLAGE owned utilities, on STATE right of way within the limits of this
improvement, which are to bo relocated/installed under the terms of this Agreement, will
be in accordance with the "Accommodation of Utilities on Right of Way of the Illinois
State Highway System" (92 Ill. Adm. Code 530).
The VILLAGE agrees to obtain fxom the STATE, an approved permit for the watermalu,
sanitary sewer and appurtenances, and to abide by all permit conditions associated
13. Upon completion of the improvement and final field inspection by the STATE, and so
long as Illinois Route 83 is ~ as a STATE highway, the STATE agrees to maintain, or
cause to be maintained, the through traffic lanes, the left mm lanes, and the curb and
gutter or stabilized shoulders and ditches adjacent to those lanes. The STATE will be
responsible for the maintenance of lane line and median line markings.
14. Upon final field inspection of the improvement, the VILLAGE agrees to maintain, or
cause to bo maintained, those portions of the improvement which are not maintained by
the STATE, including sidewalks, crosswalk, stopline markings on all effected highways,
and maintenance of the mast arm cross street signing facing VILLAGE maintained
streets, VILLA GE owned utilities, including all highway appurtenances thereto, and shall
continue to maintain this section of roadway in accordance with the ongoing Maintenance
Agreement between the VILLAGE and STATE signed July 21, 1995.
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15. Upon acceptance by the STATE of the lraffic signal work included herein, the financial
responsibility for the maintenance and electrical energy charges for the operation of the
signal(s) shall be proportioned as follows:
Intersection Level of Maintenance Electrical
! Maintennnce Energy
IL 83 at U.S. 14 II
At Prospect Ave.
STATE Share 75% 0%
VILLAGE Share 25% 100%
U.S. 14 at Emerson
II
Street
STATE Share 50% 0%
VILLAGE Share [ 50% 100%
IL 83 at Lincoln Ave. II
STATE Share 66.7% 0%
VILLAGE Share 33.3% 100%
IL 83 at Council Trail II
STATE Share 50% 0%
VILLAGE Share 50% 100%
IL 83 at Lonnquist Blvd. li
STATE Share 50% 0%
VILLAGE Share 50% 100%
It is mutually agreed that the actual signal maintenance will be performed by the STATE,
either with its own forces or through an ongoing contractual agreement.
It is further agreed that the signals shall be maintained to the Level of Maintenance
shown above.
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It is understood that Level Of Maintenance II exceeds the manual requirements and is
prescribed for those signals that the District Engineer, with the concurrence of the Engineer of
Operations, determines to require a higher level of service for adequate operations of the
highway at those locations.
The STATE agrees to make'arrangements with the local power company to furnish the
electrical energy for the operation of the traffic signals. The VILLAGE agrees to pay the entire
cost as billed by the local power company
The STATE retains the right to control the sequence and timing of the traffic signals.
16. Upon acceptance by the STATE of the traffic si~n~l moderuiz~tiun work included herein,
the responsibility for physical maintenance shall be transferred from the VILLAGE to the
STATE, financial responsibility for maintenance and energy shall continue to be as
outlined in the Master Agreement executed by the STATE and the VILLAGE on
March 3, 1982.
17. If in the future, the STATE adopts a roadway or traffic signal improvement on Illinois
Route 83 and/or on U.S. 14 passing through the signal installation(s) included herein,
which requires modernization or reconstruction to said installation, then the VILLAGE
hereby agrees to be financially responsible for its proportionate share to modernize or
reconstruct said signal installation(s) in conjunction with the STATE's proposed
improvement. And hereby agrees to be financially responsible for all costs to relocate or
reconstruct the emergency vehicle pre-emption equipment in conjunction with said
project.
18. The STATE's Electrical Maintenance Contractor shall maintain the "Emergency Vehicle
Pre-Emption System" equipment, located at the traffic signal installations to be
maintained by the STATE. The STATE's Electrical Maintenance Contractor shall
invoice the VILLAGE for the maintenance costs related to the maintenance of the
"Emergency Vehicle Pre-EmPtion System" equipment. The VILLAGE shall maintain
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the emitters and associated 'appurtenances at its own expense, The emitters shall be
maintained and tested by the VILLAGE in accordance with the recommendations of the
manufacturer.
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Obligations of the STATE will cease immediately without penalty or further payment
being required if, in any fiscal year, the Illinois General Assembly or Federal funding source
fails to appropriate or otherwise make available funds for this contract.
THIS AGREEMENT, and the covenants cont~i~ed herein, shall become null and void in
the event the contract covering the construction work contemplated herein is not awarded within
3 years Subsequent to execution of this Agreement.
THIS AGREEMENT shail be binding upon and inure to the benefit of the parties hereto,
their successors and assigns.
Vill~of Mount Prosr~ct
Village Qlerk
(SEmi.)
ST^Tn OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
C'/ Director of Highways
Date: .~ ~..-~---~ o.
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