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HomeMy WebLinkAbout11/05/2019 VB MinutesREGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD ® 7:00 p.m. *REVISED 11-02-2019 (Tuesday, November 5.,2019) Generated by Karen Agoranos on Saturday, November 9, 2019 1. CALL TO ORDER Meeting called to order at 7:04 PM 1. 1 ROLL CALL Members present: Arlene Juracek. William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli., Michael Zadel 1.2 Posting of Colors by the Mount Prospect Police and Fire Department Honor Guard with the Pledge of Allegiance led by Mayor Juracek 1.3 INVOCATION - Trustee Saccotelli provided the invocation 2. APPROVAL OF MINUTES 2.1 Minutes of the Regular Meeting of the Village Board - October 15., 2019 Motion by Paul Hoefert, second by Richard Rogers. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli,, Michael Zadel Final Resolution: Motion Carries 3. MAYOR'S REPORT 3.1 PROCLAMATION: Veteran's Day Mayor Juracek read the proclamation into record and thanked all veterans for their continued service. Bill Starr, along with fellow veterans from American Legion Post 525 and VFW Post 1337, accepted the proclamation. Bill Starr noted that November ill 2019 marks the 100th anniversary of Veteran's Day which honors all those who have served our country in war and peace. 3.2 PROCLAMATION: National French Week " November8-15, 2019 1 Mayor Juracek read the proclamation into record and presented it to Sister Cities Chairman Bob Usnik. 3.3 Presentation: Sister Cities Commission Annual Report Sister Cities Commission Chair Bob Usnik presented an overview and highlights from the Commission's activities and events in 2019. 3.4 EMPLOYEE RECOGNITION " Fire Department employees celebrating Quinquennial anniversaries Seven members of the Fire Department celebrated quinquennial anniversaries with the Village this year. Fire Chief Brian Lambel recognized those in attendance and presented each with a certificate of service. • Dane Phenegar - 30 years • Paul Wojcik - 30 years • Michael Ghawaly - 25 years • Aaron Grandgeorge - 20 years 3.5 REAPPOINTMENT TO BOARDS AND COMMISSIONS Mayor Juracek presented the following re -appointments for Village Board approval: SISTER CITIES COMMISSION Re -Appointment Barbara and Steve VanArsdale -Term to Expire November 2023 Robert Usnik - Chair Re -appointment Term to Expire November 2023 TRANSPORTATION SAFETY COMMISSION Re -Appointment Jeff Nejdl - Term to Expire November 2023 Motion by Paul Hoefert, second by Michael Zadel to approve the reappointments as presented Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None S. CONSENT AGENDA 5.1 Monthly Financial Report - September 2019 5.3 A RESOLUTION OF THE VILLAGE OF MOUNT PROSPECTU I H L ASSEMBLY TO ENACTPUBLIC SAFETY PENSION FUND CONSOLIDATION Resolution No. -19 5.4 Motion to accept the Suburban Purchasing Cooperative joint bid results for the purchase of one (1) 2020 Dodge Charger All - Wheel Drive Pursuit Vehicle from Napleton Fleet Group in an amount not to exceed $42,000 Resolution: Accept the Suburban Purchasing Cooperative joint bid results for the purchase of one (1) 2020 Dodge Charger all - wheel drive pursuit vehicle from Napleton Fleet Group and the purchase and installation of emergency lighting, a prisoner cage, and communication equipment in an amount not to exceed $42,000. 5.5 A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO ENTERINTO AN EMERGENCY MEDIAL SERVICES MUTUAL AID AGREEMENT Resolution No. 36-1 5.6 A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE SUBAWARD AGREEMENTN THE COUNTY OF COOK AND THE VILLAGE OF MOUNT PROSPECT IN AN AMOUNT NOT TO EXCEED $58,995 TO FUND A POLICE DEPARTMENT RESPIRATOR MASK PROGRAM Resolution No. 37-19 Motion by Paul Hoefert, second by Richard Rogers to accept the Consent Agenda as presented. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli,, Michael Zadel Final Resolution: Motion Carries Y. OLD DISIIIES21� None 7. NEW BUSINESS 7.1 1st reading of AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FISCAL YEAR NIN JANUARY 1, 2020 AND ENDINGDECEMBER 1, 2020 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE 7.2 1st reading of AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATEN UNICIPL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2019 AND ENDING DECEMBER1, 2019 7.3 1st reading of AN ORDINANCE TO ABATE A PAT OF THE TAXES LEVIED R ATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS THE FISCAL YEAR IN IN JANUARY 1, 2019 AND ENDING DECEMBER 1, 2019 Mayor Jurcek stated the three budget ordinances before the Board tonight will be combined into one presentation by Finance Director Amit Thakkar. Mr. Thakkar presented the first reading of the Ordinances for Levy, Abatements, and the 2020 Budget; the public hearing for the levy and the budget is scheduled for the November 1, 2019 Village Board meeting. Mr. Thakkar stated the proposed levy is 1.83% increase over 2018. Levy provides allocations for public safety, debt service, police and fire pensions and library operations. Mr. Thakkar stated the Village's 2019 proposed tax levy provides a 2% increase over the final 2018 levy extension and totals $19,087,259. The Library is proposing a levy with a 1.55% increase over the 2018 extension. The 2019 Library levy extension with a 1.55% increase will b $11,798,893. Mr. Thakkar indicated Mount Prospect residents and businesses pay 20.36% less property tax for municipal services compared to n average surrounding town. Mr. Thakkar provided information regarding the estimated 2019 tax bill. A home valued at $350,000 might pay $1,1 in property taxes depending on eligible tax reductions. The % levy increase for the Village will cost residents an additional $1.94 in additional taxes per month. Mr. Thakkar illustrated where property taxes go based on 2018 tax year: • Education - 66.5% Culture/Recreation including the Mount Prospect Library and Park District - 12.6% • Village - 10.9% County - 5.2% Other - 4.8% Mr. Thakkar stated state legislation for pension consolidation might help in limiting property tax increases as additional return from investment can offset otherwise necessary additional property tax increases. The proposed pension consolidation legislation will model Police and Fire pensions after the Illinois Municipal Retirement Fund, which has been very successful. Mr. Thakkar noted this is the fourth and final year of supporting the Village's police and fire pension funds with a subsidy ($210,000) from the General Fund. Mr. Thakkar presented information regarding the source of funds for village debt service. Mr. Thakkar stated $2,548.250 is paid through property taxes; $4,397,827 is abated and paid from the following funding sources: • Home Rule Sales Tax - $924,956 • Water/Sewer Fund - $1,266,248 • Capitalized interest from TIF bonds - $432,738 • A combination of General Fund reserves and capitalized interest from Police and Fire headquarters bond - $1,514,125 • The proposed 2019B bond debt service would also be abated with TIF Increment. Mr. Thakkar presented the proposed budget for 2020. The total budget for 2020 is $147,986,,173, a decrease of 13.13% from the amended 2019 budget. The General Fund, as presented, totals $62,110,625. This is an increase of 7.0% from the prior year, mainly due to a transfer pertaining to the Burning Bush/Levee 37 flood control project. Board Comments: • Consider a 0% property tax increase • Village has a diverse set of revenue sources •2% levy increase is a nominal amount; would rather have an increase during a strong economy versus an increase during a weak economy • Anticipated 2% increase will not burden our community Cautioned that if we do not impose a property tax increase this year, an increase will be necessary next year; we should provide tax relief to citizens when it is really needed • Property tax assessments have increased; we do not yet know the impact of these reassessments Mr. Thakkar provided the following in response to comments from the Board: • Finance Commission approved the 2020 Budget as proposed by a vote of 4-2 • A property tax levy is important this year; 2% levy will be restricted to Fire Protection operations Stabilization fund is not in the 2020 budget There was no public comment. Mayor Juracek noted agenda items 7.1, 7.2 and 7.3 will stand as a 1st reading. The second reading of these budget ordinances will occur at the November 19, 2019 Village Board meeting. 7.4 1st reading of an ORDINANCE AMENDING THE MAPLE STREET LOFTS REDEVELOPMENT AGREEMENT AND AUTHORIZING THE MAY TO EXECUTE AN AGREEMENT TO CONSTRUCT THE MAPLE STREET PARKING DECK FOR A GUARANTEED MAXIMUM PRICE OF $6,,879,569. Approve an ordinance amending the existing Maple Street Lofts Redevelopment Agreement to increase the Parking Garage Project Funding Cap to $6,879,569 and authorize the mayor to execute a construction manager at risk with guaranteed maximum price agreement with Nicholas & Associates, Inc. of Mount Prospect, Illinois for construction of the Maple Street Parking Deck. Public Works Director Sean Dorsey provided a brief overview of the Maple Street Loft Development. Mr. Dorsey stated Nicholas & Associates submitted a Guaranteed Maximum Price to construct the 268 -space parking deck in conjunction with the Maple Street Loft development. Mr. Dorsey reviewed the conditions of the redevelopment agreement approved by the Village on April 9,. 2019. The scope of work did not include the design and construction of the Village -owned parking structure. The Village Board awarded a contract to Walker Consultants on April 16, 2019 for the design and construction the parking deck. However, Mr. Dorsey stated, due to the complexity of constructing the parking structure and building so close together (building A will share a wall with the parking structure), the use of a single contractor would benefit the project. The redevelopment agreement included provisions tto negotiate a separate agreement for the developer to construct the parking deck. Mr. Dorsey stated Nicholas & Associates submitted a Guaranteed Maximum Price (GMP) to construct the deck which will feature 268 parking spaces. Mr. Dorsey provided an explanation of a construction project delivery method associated with GMP known as construction manager at risk (CMAR) and the benefits of utilizing this method. The Village has utilized this method to construct several key buildings in the past. Mr. Dorsey displayed a birds -eye views of the proposed parking deck and views from Maple Street, Elm Street and Dawson Streets. Key features of the design include: • Lighted interior •One elevator • Fire suppression •Emergency electrical generator Rough -in electric and communication for electric vehicle charging stations and closed circuit television cameras Features not included: • Interior concrete staining or painting - except stairwell • External "blade signs" • Parking notification system Second elevator Charging equipment for electric vehicles • Closed circuit cameras Mr. Dorsey provided GMP analysis summary. The cost per stall is approximately $25,000; market research indicate the range for similar projects is $22,000 - $30,,000 per stall. A discussion regarding the varying costs for this project followed. Mr. Dorsey stated below grade construction was eliminated from the project due to the high construction cost. Some components of the construction are not included in the GMP because it will cost more if the developer is responsible for construction. There are smaller projects the Village can execute at a lower cost. Mr. Dorsey and Mr. Papanicholas p ovided the following in response to uestions from the Board Regarding security system for the deck, electric and communication components will be roughed in; cameras are relatively inexpensive. When security features are ready to be included, it will be an easy process to install. Mr. Papanicholas responded to a question regarding project timeline, stating 3uly 2020 is the tentative date for completion; efforts to make this an easy transition for commuters is a priority Staff will review timeline Charging stations can be set-up to either offer service free of charge or to require payment from user. Projects will progress simultaneously (building and deck) Mr. Papanicholas does not anticipate any season -relateAd, obstacles Residents' view from dwelling to deck will be above the deck Addition of charging stations can be phased in. Board Comments Steel prices have risen since the initial proposal and the economy remains strong resulting in explainable costs Charging stations are important and should be included Charging stations should be set-up for payment •Requested a complete list of value engineering from staff and did not receive it. Mr. Papanicholas provided an explanation. A brief discussion followed regarding information that was recently shared with the Board relating to value engineering. Staff should explore the availability of grant money to help fund charging stations Stan Kaniecki 603 S. Maple Mr. Kaniecki stated the Board should not have approved the ordinance in April without accurate cost estimates. Mr. Kaniecki asked if the brick facade was still part of the aesthetic plan for this project; Village Manager Michael Cassady directed Mr. Kaniecki to the Village website to view the plans which were also included in tonight's presentation. John Klimick Mr. Klimeck stated steel prices are at the same level they were two years ago. Mr. Kilmick expressed disappointment in the Board and stated it is difficult to understand how the estimates were so far off. Jeff Nejdl 313 N. MacArthur Blvd. Mr. Nejdl stated he hopes lighting inside the deck will be adequate for safety concerns and questioned if the deck will be accessible for those with disabilities. Mr. Dorsey responded, stating the entrances and exits will be well -lit and ADA standards apply. Motion by Paul Hoefert, second by Michael Zadel to waive the rule requiring two readings of an ordinanc Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel Resolution: Motion Carries i Motion by Paul Hoefert, second by Richard Rogers to approve an ordinance amending the existing Maple Street Lofts Redevelopment Agreement to increase the Parking Garage Project Funding Cap to $6,879,569 and authorize the mayor to execute a construction manager at risk with guaranteed maximum price agreement with Nicholas & Associates, Inc. of Moun Prospect, Illinois for construction of the Maple Street Parking Deck. Yea: William Grossi, Eleni Hatzisf Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Ordinance 6484 8,, VILLAGE MANAGER'S REPORT 8.1 Motion to accept Phase III Construction Engineering Proposal for Levee 37 Burning Bush Trails Park Interior Drainage Improvements at a cost not to exceed $326,515. Director of Public Works Sean Dorsey presented background information and staff recommendation. Mr. Dorsey stated the proposed project is Phase III of the Levee 37 Burning Bush Trails Park Interior Drainage Improvement construction project. The scope of this phase includes construction engineering, inspection and contract administration services from a qualified and experienced engineer. Staff contacted Christopher B. Burke Engineering,, Limited to submit a proposal to provide these services. Mr. Dorsey stated Christopher B. Burke has successfully performed similar projects for the Village for the past 20 years and are highly qualified to successfully execute and complete this project. Mr. Dorsey stated the Christoper B. Burke, Limited fee is approximately 8% of the low bid cost for construction and 7% of the median bid price. Typically, staff anticipates construction engineering fees to be 8%-10% of actual construction costs. The average cost per hour is $152; it is the opinion of the staff that this rate is reasonable and competitive for this type of work. Motion by Paul Hoefert, second by Richard Rogers to accept the proposal from Christopher B. Burke Engineering., Limited Rosemont, Illinois to provide Phase III Construction Engineering Services for the Levee 37 Burning Bush Trails Park Interio Drainage Improvements Project for a cost not to exceed $326,515. Yea: William Grossi, Eleni Hatzis,, Paul Hoefert, Richard Rogers,, Colleen Saccotelli,, Michael Zadel Final Resolution: Motion Carries I 9. ANY OTHER BUSINESS None 10. ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, seconded by TrustellZ Rogers, moved to adjourn the meeting. By unanimous vote, the November 5. 2019, Regular Meeting of the Village Board adjourned at 9:36 PM. I