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Home My WebLink About04/18/2000 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT APRIL 18, 2000 CALL CALL TO ORDER TO ORDER Mayor Farley called the meeting to order at 7:40 p.m. ROLL CALL ROLL CALL Present upon roll call: Mayor Gerald Farley Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Dennis Prikkel Trustee Michaele Skowron Absent: Trustee Irvana Wilks PLEDGE OF ALLEGIANCE PLEDGE Trustee Comoran led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Lohrstorfer gave the invocation. MINUTES APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Wilks, moved to approve the minutes of the regular meeting held April 4, 2000. Upon roll call: Ayes: Corcoran, Hoefert, Prikkel, Skowron Nays: None Pass: Lohrstorfer Motion carried. BILLS APPROVAL OF BILLS Trustee Hoefert, seconded by Trustee Wilks, moved to approve payment of the following bills: General Fund $ 391,925 Refuse Disposal Fund 114,696 Motor Fuel Tax Fund Community Development Block Grant Fund 1,329 Debt Servioe Funds 168,629 Capital Improvement Fund 7,610 Capital Improvement Construction Fund Downtown Redevelopment Const. Fund 5,417 Street Improvement Construction Fund Flood Control Construction Fund 700 Water & Sewer Fund 258,304 Parking System Revenue Fund Vehicle Maintenance Fund 6,661 Vehicle Replacement Fund Computer Replacement Fund 930 Risk Management Fund 283,650 Police Pension Fund Fire Pension Fund Flexcomp Trust Fund 3,023 Escrow Deposit Fund 26,640 Benefit Trust Funds $1,269,514 Upon roll call: Ayes: Oorcoran, Hoefert, Lohrstorfer, Prikkel, Skowron Nays: None Motion carried. FINANCIAL FINANCIAL REPORT Trustee Lohrstorfer, seconded by Trustee Skowron, moved for approval of the REPORT financial report for January 1, 2000-March 31, 2000, subject to audit. Upon roll call: Ayes: Corcoran, Hoefert, Prikkel, Lohrstorfer, Skowron Nays: None Motion carried. MAYOR'S MAYOR'S REPORT REPORT: Mayor Farley welcomed Girl Scout Troops #2036 and #937, the Cadet troop and the Brownie troop from Fairview School. The scouts presented Village Board members, the GIRL SCOUTS Village Manager, Village Clerk, and members of the audience with spring plants, as part of a community service project. CHILD ABUSE Mayor Farley proclaimed the month of April as Child Abuse Prevention Month; Sue PREVENTION Walton presented Village Board members with blue ribbons on behalf of the April Blue MONTH Bow Campaign, for Child Abuse Prevention Month. DAYS OF Mayor Farley proclaimed April 30-May 7 as Days of Remembrance in recognition of REMEM- victims and survivors of the Holocaust. BRANCE Mayor Fadey recommended the following individuals to serve on the Village Hall Task VILLAGE HALL Force; they are responsible for making recommendations relative to the construction of a TASK FORCE new Village Hale structure: NAME Jeff Brunet, Chair Resident Jack Verhasselt Resident Hal Ettinger Resident Bernie Kerstein Resident _ Jim Caufield Senior Advisory Council Ann Smilanic Finance Commission Mike Zadel Plan Commission Brian Weinberg Chamber of Commerce Bruce Gillilan Economic Development Commission Alicen Prikkel Youth Commission Jackie Hinaber Mount Prospect Public Library Mary Lynn Bower School District 57 Bill Walters Mount Prospect Park District Dennis Prikkel ViI~age Trustee David Strahl Village Staff Liaison Trustee Hoefert, seconded by Trustee Skowron, moved to approve the above recommendations for the Village Hall Task Force. Upon rolt calk Ayes: Corcoran, Farley, Hoefert, Lohrstorfer, Skowron Nays: None Abstain: Prikkel Motion carried. CITIZENS: JAYCEES CITIZENS TO BE HEARD CARNIVAL Larry Brause, representing the Mount Prospect Jaycess, asked the Village Board to consider waiving all fees associated with their annual carnival, to be held at Mount Prospect Plaza May 24-29, 2000. Trustee Hoefert, seconded by Trustee Skowron, moved to waive all fees associated with the May 24-29 annual Jaycees carnival, at Mount Prospect Plaza. -- Upon roll call: Ayes: Corcoran, Hoefe~t, Lohrstorfer, Prikkel, Skowron Nays: None Motion carried. Page 2 - April 18, 2000 ZBA 06-00 OLD BUSINESS 204 S. I-OKA ZBA 06-00, 204 S. I-Oka Avenue An ordinance was presented for first reading to grant a Conditional Use permit to AVENUE construct an unenclosed fl'ont porch that encroaches five feet (5') into a required front .~-- yard setback. The Zoning Board of Appeals recommended approval by a vote of 5-0. Trustee Corcoran, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Hcefert, Lohrstorfer, Prikkel, Skowron Nays: None Motion carried. Trustee Corcoran, seconded by Trustee Prikkel, moved for approval of Ordinance ORD. No. 5101: NO. 5101 AN ORDINANCE GRANTING A CONDITIONAL USE AND VARIATION FOR PROPERTY COMMONLY KNOWN AS 204 S. I-OKA AVENUE Upon roll calh Ayes: Corcoran, Hoefert, Lohrston~er, Prikkel, Skowron Nays: None Motion carried. As part of this same case, ZBA 06-00, the petitioner withdrew his appeal of a denial by the Zoning Board, of a request for a variation to increase the permitted lot coverage of the subject property from 50% to 55%. The Zoning Board of Appeals had voted 3-2 to deny the request, however, when the case was presented to the Village Board as an appeal, the Board suggested that the petitioner revise his plans and present them at this meeting. With the petitioner withdrawing his appeal, Trustee COrcoren, seconded by Trustee Skowron, moved to concur with the recommendation of the Zoning Board of Appeals to deny the lot coverage request made in ZBA 06-00. Upon rollcall: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkei, Skowron Nays: None Motion carried. 7BA 37-99 ZBA 37-99, Phase lB Downtown Redevelopment, Norwood Builders PHASE 1B (Deferred from the March 22 meeting) DOWNTOWN An ordinance wes presented for second reading for a Conditional Use permit for a REDEVELOP- Planned Unit Development at the northeast corner of Northwest Highway and Main MENT Street. William Cooney, Director of Community Development, asked the Board to consider deferral of this case to the May 2 meeting, as details relative to parking for the development still have not been finalized. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to defer ZBA 37-99 to the next Village Board meeting on May 2, 2000. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowron Nays: None Motion carried. ZBA 07-00 1 E. RAND ZBA 07-00, I East Rand Road, CVS Pharmacy ROAD An ordinance wes presented for first reading, which would grant a Conditional Use permit ~ and variations for the construction of a 23,880 sq. ft. multi-tenant retail building, including a drug store with drive-through service. The Zoning Board of Appeals had recommended approval by a vote of 5-0. Page 3 - April 18, 2000 Trustee Hoefert, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowron Nays: None Motion carded. ORD. Trustee Hoefert, seconded by Trustee Prikkel, moved for approval of Ordinance No. 5102: NO. 5102 AN ORDINANCE GRANTING A CONDITIONAL USE AND VARIATIONS FOR PROPERTY COMMONLY KNOWN AS 1 EAST RAND ROAD Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowron Nays: None Motion carried. Village Manager Michael Janonis noted that the ordinance for 1 E. Rand Road includes the condition that the petitioner shall provide a landscaping easement over the north twelve feet (12') of the property to allow for landscaping and entrenceway signage in keeping with the overall Corrider Improvement Program. ZBA 04-00 ZBA 04~00,307 E. Kensington Road, Jules Hot Dogs 307 E. An ordinance was presented for first reading, which would grant a Conditional Use permit KENSINGTON for the construction of a 2,914 sq. ft. fast food restaurant with drive through. The ZBA ROAD had recommended approval by a vote of 5-0. Trustee Hoefert, seconded by Trustee Corcoran, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowren Nays: None Motion carried. ORD. Trustee Hoefert, seconded by Trustee Prikkel, moved for approval of Ordinance NO. 5103 No. 5103: AN ORDINANCE GRANTING A CONDITIONAL USE FOR PROPERTY COMMONLY KNOWN AS 307 EAST KENSINGTON ROAD Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowron Nays: None Motion carried. AMEN D CH. 18: An ordinance was present for first reading, which would amend Chapter 18 (Traffic) of the PARKING Village Code by authorizing parking restrictions on a portion of N. Louis Street, and along RESTRICTIONS a portion of Prospect Avenue. Trustee Corcoran, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll caih Ayes: Corcoren, Hoefert, Lohrstor[er, Prikkel, Skowron Nays: None Motion carried. ORD. Trustee Corcoren, seconded by Trustee Skowron, moved for approval of Ordinance NO. 5104 No, 5104: AN ORDINANCE AMENDING ARTICLE VII OF CHAPTER 18 OF THE MOUNT PROSPECT VILLAGE CODE Page 4 - April 18, 2000 Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowron Nays: None Motion carried. NEW BUSINESS LIONS CLUB A resolution was presented to authorize the Mount Prospect Lions Club to conduct the FARMERS annual Farmers Market for the year 2000. MARKET Fred Steinmiller, Lions Club member, invited the public to attend the Farmers Market on Sundays, from June 11-October 15, 2000. RES. NO. 18-00 Trustee Hoefert, seconded by Trustee Skowron, moved for approval of Resolution No. 18-00: A RESOLUTION AUTHORIZING THE EXECUTION OF A GRANT OF LICENSE WITH THE MOUNT PROSPECT LIONS CLUB TO CONDUCT A FARMERS MARKET FOR THE YEAR 2000 Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowren Nays: None Motion carried. AMEND CH. 5: An ordinance was presented for first reading, to amend Ordinance No. 5095 by stating SISTER CITIES that a Village Board member would serve as a member of the newly established Sister Cities Commission. Trustees Corcoran and Skowron stated their objections to the proposed ordinance as drafted, indicating that they did not favor any trustee having voting power as a member of the commission; rather they preferred having that individual serve as a liaison, and be available for solicited input and/or guidance. Following a suggestion by Trustee Hoefert that this matter be further discussed on May 2, Mayor Fadey stated that the ordinance would be presented for second reading at the next Village Board meeting, May 2, 2000. PC 08-99 PC 08-99, 1 W. Rand Road (Rand and Kensington Roads) 1 W. RAND The petitioner presented a request for an exception to the Development Code for the ROAD location of a storm water detention facility. He outlined plans to construct a 17,0000 square foot retail development at the site of the former LaSalle Bank, and to locate the storm water detention basin adjacent to the new structure. The Plan Commission voted 4-1 to approve the petitioner's request, however, because the Village Code requires a concurring vote of five (5) Plan Commission members, no recommendation was made to the Village Board. In addition to stating concerns about the detention basin, and the existing problem of "cut-through" traffic, Board members raised questions relative to the landscape design to screen the detention basin, as it relates to the proposed Corridor Design Guidelines. The petitioner indicated a willingness to work with staff on the landscape design, and stated that his landscape architect is Wolff Clements, the same firm contracted with the Village for the development of its Corddor Design Guidelines. Trustee Hoefert, seconded by Trustee Corcoran, moved to approve the request of the petitioner for a Development Code exception for a storm water detention facility. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowron Nays: None Motion carried. Page 5 - April 18, 2000 An ordinance will be presented for first reading at the May 2 Village Board meeting. A resolution was presented which would authorize the Mayor to sign an amended agreement with the Illinois Department of Transportation for roadwork on Route 83 from IDOT AMENDED Golf Road to the Northwest Tollway. The original joint agreement, approved on July 8, AGREEMENT 1998, outlined the cost of this project, with the Village being responsible for $13,272, to be reimbursed by the Joint Action Water Agency (JAWA); the total cost of the project was $16,272. The amended agreement increases the total amount to $64,734, with the Village's portion remaining at $13,272. RES. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Resolution NO. 19-00 No. 19-00: A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN AMENDED AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowron Nays: None Motion carried. VEHICLE A resolution was presented to amend Resolution No. 16-95, which designates individuals STICKER FEE that are allowed free vehicle stickers. EXEMPTIONS Following a brief discussion, Trustee Prikkel made a motion to amend the ordinance as presented, to approve the issuance of free stickers for Village Board members. The motion failed for lack of a second. Trustee Lohrstorfer, seconded by Trustee Skowron, moved for approval of Resolution RES. No. 20-00: NO. 20-00 A RESOLUTION AMENDING RESOLUTION NO. 16-95 DESIGNATING PERSONS WHO SHALL BE EXEMPT FROM FEES FOR MOUNT PROSPECT MOTOR VEHICLE LICENSES Upon roll calk: Ayes: Corcoran, Hoefert, Prikkel, Skowron Nays: None Abstain: Lohrstorfer Motion carried. VILLAGE MANAGER'S REPORT BID RESULTS: Village Manager Michael Janonis presented bid results for the year 2000 Street Reconstruction Program: STREET PROGRAM BIDDER TOTAL BID Arrow Road Construction Co. $2,856,940.85 Johnson Paving Co. 3,219,247.15 Plote, Inc. 3,367,812.35 Alliance Contractors, Inc. 3,911,930.85 ARROW Trustee Corcoren, seconded by Trustee Lohrstorfer, moved to concur with the recommendation of staff to award the 2000 Street Reconstruction Program contract to Arrow Road Construction Company in an amount not to exceed $2,856,940.85. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowron Nays: None Motion carried. MPPD RADIO A request was presented by the Police Department, to waive the bid process to MODEMS purchasenine (9) Motorola VRM 650 radio modems. Itwas noted that the Northwest Page 6 - April 18, 2000 Upon roll call: Ayes: Coreoran, Hoefert, Lohrstorfer, Prikkel, Skowron Nays: None Motion carried. ~ NEW BUSINESS LIONS CLUB A resolution was presented to authorize the Mount Prospect Lions Club to conduct the FARMERS annual Farmers Market for the year 2000. MARKET Fred Steinmiller, Lions Club member, invited the public to attend the Farmers Market on Sundays, from June 11-October 15, 2000. RES. NO. 18-00 Trustee Hoefert, seconded by Trustee Skowren, moved for approval of Resolution No. t8-00: A RESOLUTION AUTHORIZING THE EXECUTION OF A GRANT OF LICENSE WITH THE MOUNT PROSPECT LIONS CLUB TO CONDUCT A FARMERS MARKET FOR THE YEAR 2000 Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowron Nays: None Motion carried. AMEND CH. 5: An ordinance was presented for first reading, to amend Ordinance No. 5095 by stating SISTER CITIES that a Village Board member would serve as a member of the newly established Sister Cities Commission. Trustees Corcoran and Skowron stated their objections to the proposed ordinance as drafted, indicating that they did not favor any trustee having voting power as a member of the commission; rather they preferred having that individual serve as a liaison, and be available for solicited input and/or guidance. Following a suggestion by Trustee Hoefert that this matter be further discussed on May 2, Mayor Farley stated that the ordinance would be presented for second reading at the next Village Board meeting, May 2, 2000. PC 08-99 PC 08-99, 1 W. Rand Road (Rand and Kensington Roads) 1 W. RAND The petitioner presented a request for an exception to the Development Code for the ROAD location of a storm water detention facility. He outlined plans to construct a 17,0000 square foot retail development at the site of the former LaSalle Bank, and to locate the storm water detention basin adjacent to the new structure. The Plan Commission voted 4-1 to approve the petitioner's request, however, because the Village Code requires a concurring vote of five (5) Plan Commission members, no recommendation was made to the Village Board. In addition to stating concerns about the detention basin, and the existing problem of "cut-through" traffic, Board members raised questions relative to the landscape design to screen the detention basin, as it relates to the proposed Corridor Design Guidelines. The petitioner indicated a willingness to work with staff on the landscape design, and stated that his landscape architect is Wolff Clements, the same firm contracted with the Village for the development of its Corridor Design Guidelines. Trustee Hoefert, seconded by Trustee Corcoren, moved to approve the request of the petitioner for a Development Code exception for a storm water detention facility. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowron Nays: None Motion carded. Page 5-April 18, 2000 An ordinance will be presented for first reading at the May 2 Village Board meeting. A resolution was presented which would authorize the Mayor to sign an amended agreement with the Illinois Department of Transportation for roadwork on Route 83 from IDOT AMENDED Golf Road to the Northwest Tollway. The original joint agreement, approved on July 8, AGREEMENT 1998, outlined the cost of this project, with the Village being responsible for $13,272, to be reimbursed by the Joint Action Water Agency (JAWA); the total cost of the project was $16,272. The amended agreement increases the total amount to $64,734, with the Village's portion remaining at $13,272. RES. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Resolution NO. 19-00 No. 19-00: A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN AMENDED AGREEMENT BETVVEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowron Nays: None Motion carried. VEHICLE A resolution was presented to amend Resolution No. 16-95, which designates individuals STICKER FEE that are allowed free vehicle stickers. EXEMPTIONS Following a brief discussion, Trustee Prikkel made a motion to amend the ordinance as presented, to approve the issuance of free stickers for Village Board members. The motion failed for lack of a second. Trustee Lohrstorfer, seconded by Trustee Skowron, moved for approval of Resolution RES. No. 20-00: NO. 20-00 A RESOLUTION AMENDING RESOLUTION NO. 16-95 DESIGNATING PERSONS WHO SHALL BE EXEMPT FROM FEES FOR MQUNT PROSPECT MOTOR VEHICLE LICENSES Upon roll call: Ayes: Corcoran, Hoefert, Prikkel, Skowron Nays: None Abstain: Lohrstorfer Motion carried. VILLAGE MANAGER'S REPORT BID RESULTS: Village Manager Michael Janonis presented bid results for the year 2000 Street Reconstruction Program: STREET PROGRAM BIDDER TOTAL BID Arrow Road Construction Co. $2,856,940.85 Johnson Paving Co. 3,219,247.15 Plote, Inc. 3,367,812.35 Alliance Contractors, Inc. 3,911,930.85 ARROW Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to concur with the recommendation of staff to award the 2000 Street Reconstruction Program contract to Arrow Road Construction Company in an amount not to exceed $2,856,940.85. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowron Nays: None Motion carried. MPPD RADIO A request was presented by the Police Department, to waive the bid process to MODEMS purchasenine (9) Motorola VRM 650 radio modems. It was noted that the Northwest Page 6 -April 18, 2000 Central Dispatch System, which serves the Village, requires the use of Motorola modems as part of its mobile data system, making Motorola the sole vendor available for this type of modem. Trustee Skowron disclosed that she is an employee of Motorola, however, having investigated the possibility of a conflict of interest, and being satisfied that none existed, she would cast her vote for approval of this purchase. MOTOROLA Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to approve the waiver of the bid process for the purchase of nine (9) Motorola radio modems, at a total not to exceed $25,749. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowron Nays: None Motion carried. MPPD LAPTOP Also, from the Police Department, a request was presented for the purchase of nine (9) COMPUTERS Panasonic Toughbook 27 laptop computers from CDS Office Technologies under a current State of IIIinois contract that was previously awarded through a competitive bid process. Trustee Lohrstorfer, seconded by Trustee Hoefert, moved for approval of the purchase of CDS nine (9) Panasonic laptop computers from CDS Office Technologies under the current State contract at a cost not to exceed $35,532. Upon rell call: Ayes: Corcoran, Hoefert, Lohrstorfer, Prikkel, Skowron Nays: None Motion carried. '~ STATUS Mr. Janonis and Trustee Skowron reminded the audience of the following events: April 21: Route 83 reconstruction detour begins REPORT April 22: Welcome New Residents coffee May 1: New vehicle stickers must be displayed on vehicles May 17: Sister Cities banquet OTHER ANY OTHER BUSINESS BUSINESS Trustee Lohrstorfer made the suggestion that a discussion be held at a Committee of the Whole meeting, in the near future, to discuss the use of acceptable bricks for new buildings proposed within the Village Trustee Corcoran noted that there will now be two Village Board members on official Village commissions, and raised the question of free village stickers as it might relate to them. Mr. Janonis stated that this should be a future topic of discussion. ADJOURN ADJOURNMENT The meeting was adjourned at 9:20 p.m. Velma W. Lowe Village Clerk Page 7 -April 18, 2000