HomeMy WebLinkAbout05/09/2000 COW agenda COMMITTEE OF THE WHOLE
AGENDA
Meeting Location: Meeting Date and Time:
Mount Prospect Senior Center Tuesday, May 9, 2000
50 South Emerson Street 7:30 p.m.
I. CALL TO ORDER - ROLL CALL
Mayor Gerald L. Farley
Trustee Timothy Corcoran Trustee Dennis Prikkel
Trustee Paul Hoefert Trustee Michaele Skowron
Trustee Richard Lohrstorfer Trustee Irvana Wilks
II. ACCEPTANCE OF MINUTES OF APRIL 11, 2000 AND APRIL 25, 2000
III. CITIZENS TO BE HEARD
IV. REQUEST FOR AN INCREASE FOR THE JULY PARADE FUNDING
For well over a decade, the Village of Mount Prospect has provided funding for the annual
4th of July Parade. Since 1996, the funding level has been $15,000. One of the most
frequent comments we receive regarding the Parade is a desire for more "live" marching
bands and musical groups.
For the last four years, the organization of the Parade has fallen to the Special Events
Commission with Jill Friedrichs serving as the Chair of the Parade Sub-Committee. Attached
is a copy of a letter from Ms. Friedrichs requesting the Village Board consider funding an
additional $5,000 for this year's Parade. The additional monies would provide for the addition
of up to five new marching bands or musical groups.
Since time is of the essence, a quick decision by the Village Board is necessary. If the
Village Board is amenable to the request, an appropriate Budget amendment would be
presented for approval later in the year.
NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A
DISABILITY NEEDS SOME A CCOMMODA TION TO PARTICIPATE, SHOULD CONTA CT
THE VILLAGE MANAGER'S OFFICE AT '100 SOUTH EMERSON, MOUNT PROSPECT,
ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064.
IV. REQUEST FOR STAFFING CHANGES
Police Department
The Police Department has recently forwarded a request to consolidate two part-time
Records Clerk positions into one full-time Records Clerk position. The request is occasioned
by an increase in workload in the Police Department-Records Section due in large part to
additional demand for document copies, statistical information and management reports.
Additionally, the Department has recently begun gathering traffic stop data, which will need
to be entered into a data base on a daily basis.
Not only is the workload increasing but also the good economy has made it very difficult to
attract qualified individuals for part-time employment. Due to training requirements, it is
extremely advantageous to have a stable workforce in the Records Section.
Attached is a memorandum from Chief of Police Ronald Pavlock outlining the request. Since
this would be a change in authorized staffing levels, approval by the Village Board is
required.
Community Development Department
The Director of Community Development is asking that the Village Board consider certain
adjustments in the current staffing configuration of the Department of Community
Development. As you know, Community Development is made up of three Divisions;
Planning, Building and Environmental Health. In the past, Community Development has
made extensive use of summer interns to supplement permanent staff. While the
arrangement generally benefits the Village, there are some inherent limitations to what
interns can accomplish. Additionally, as workload increases in the area of property
maintenance in Environmental Health, the need for "year-round" help is becoming more
evident.
The attached memorandum from Mr. Cooney outlines a proposal to convert a number of the
summer intern positions into two part-time Inspector positions.
Additionally, Community Development is requesting the reclassification of a Planning position
from "Current" Planner to "Senio¢' Planner. The responsibilities of the position are key to the
smooth operation of the entire Department. It is critical that the Village attracts the most
qualified person for this position. Unfortunately, we are losing a very qualified individual in
Jeff Perkins. It is the feeling of the Community Development Director that a title change and
increased compensation is necessary to properly fill this position. Again, Mr. Cooney's
memorandum outlines the request in more detail.
Appropriate staff will be in attendance to answer questions and facilitate discussion.
VI. UPDATE ON PUBLIC INFORMATION OFFICER
The Public Information Officer (PLO) has been in place for approximately one year. At this
time, it is appropriate to review the accomplishments of the position and to verify that our
effort to more effectively reach out to residents and the business community are in line with
the wishes of the Village Board. Attached is a memorandum from Public Information Officer
Maura Jandris outlining her duties and accomplishments over the past year. It is apparent
that great strides have been made in getting much more current and substantive information
out into the community. The cornerstones of this effort are the redesigned Newsletter and
the Village's Web Page. Feedback has been overwhelmingly positive for both information
mediums. In fact, the Web Page, Newsletter and our special Y2K Newsletter have all been
submitted for national recognition by the City-County Communications and Marketing
Association (3CMA).
A problem that has arisen from the success of the Newsletter is that, given its current size;
i.e., number of pages, we are in jeopardy of going substantially over this year's Budget. We
could either substantially cut back on the number of pages per issue for the remaining three
issues or increase the funding level for the Newsletter as it currently stands. This is a
decision that the Village Board will need to make at this point in the year. Again, Ms. Jandris'
memorandum lays out cost considerations for this issue. Ms. Jandris will be in attendance
to answer questions and help facilitate discussion.
VI. VILLAGE MANAGER'S REPORT
VII. ANY OTHER BUSINESS
VII. ADJOURNMENT
CLOSED SESSION
LAND ACQUISITION:
5 ILCS 120/2 (c) (5) -"The purchase or lease of real property for the use of the public body, including
meetings held for the purpose of discussing whether a particular parcel should be acquired."
PERSONNEL:
5 ILCS 120/2 (c) (2) -"Collective negotiating matters between the public body and its employees or
their representatives, or deliberations concerning salary schedules for one or more classes or
employees."
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