HomeMy WebLinkAbout09/03/2019 Bid Result - Reject Bids for 2019 Drainage Program Improvements 10/8/2019 BoardDocs®Pro
IL
Agenda Item Details
Meeting - REGULAR MEETINGI - .
Category 5. CONSENT AGENDA
Subject i reject i s for 2019 BackyardDrainage r r Improvements
Access Public
Tye Action (Consent)
Preferred to Sep 03, 2019
Absolute Date Sep 03, 2019
Fiscal Impact
Recommended Action Reject bids submitted by Mauro Sewer Construction, Inc of Des Plaines, II and Apollo
r nclss, Inc. of Lombard, II for 2019 BackyardDrainage r r Improvements.
Public Content
Information
Many properties in Mount Prospect experience recurring backyard flooding after any significant rain event. Often
water will pond in their yards and remain there for a considerable length of time. On May 13, 2008, the Village Board
authorized Staff to proceed with the Backyard Drainage Program in an effort to assist residents in reducing the
backyard flooding they experience when it involves structure flooding.
Staff has received requests for assistance through the Backyard Drainage Program for over 400 residential properties.
Staff identified 69 of the properties that experience ponding severe enough that floodwaters reach the house
foundation. Thus far, 42 properties have benefited from the program. It was projected that the funds available for the
2019 Backyard Drainage Program allow the Village to install the proposed drainage improvements on four (4) more
properties.
The property owner is required to pay 25% of the cost up to a maximum of $5,000. Staff estimates the average total
cost for the improvements to each property to be over $25,000, so the homeowner cost is estimated to be $5,000.00.
All the property owners participating in the 2019 Backyard Drainage Program have submitted checks covering their
participation in the programs.
Bid
Plans and biddocuments for this project were prepared by the Engineering Division staff. A Notice to Bidders was
postedthe Demandstar website. In addition, the Village sent the Notice to Bidders directly to 13 contractors.
mandatory pre-bid ing was held and six ( ) contractors n . The bid was opened and read allowedn
August , 2019.
The bidders submitted bidons in the amount of 10% of the total bid as required in the bid proposal packet. The
bids were checked and found to be accurate. The bidders correctly signed the bids and bids. Below is a
summary of the bids.
Bidder Total Amount
Mauro Sewer Construction,Inc. $184,,985.00
Apollo Trenchless, Inc. $214.,298.00
e e
,Engineer's si to of Probables1$123.,507.00
https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/2
10/8/2019 BoardDocs®Pro
Discussion
Only two (2) bids were submitted even though 13 contractors received bid notices. The two bids that were received
were 50% higher than the estimated cost and the project budget. Discussions with the contractors that did not bid
indicated they could not fit the project into their current schedules and that they did not have enough time to submit
a bid. However, six (6) contractors indicated that they would submit a bid if the project was rebid, allowing more time
to submit a bid and lengthening the time to complete the project.
It is staff's opinion that the bid prices received are inexplicably high. In addition., staff considers the lack of
participation in the bidding process atypical to the competitive marketplace for this type of work. Therefore, staff has
concluded that the bid results are above budget and too expensive and should be rejected.
Alternatives
1. Reject the two (2) bids that were submitted and rebid the project.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the bids submitted by,, Mauro Sewer Construction, Inc. and by Apollo Trenchless, Inc. for 2019
Backyard Drainage Program in the amount of $184,985-00 and $214,298.00 respectively be rejected. Staff will
lengthen the time to prepare and submit a bid and modify the completion date.
Specifications with Details and Plans.pdf (4,002 KB) Apollo Trenchless,, Inc..pdf (634 KB)
Mauro Sewer Construction, Inc..pdf (750 KB)
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village or and will be enacted by one motion. There
will be no separate discussion of those items unless a Board member or member from the audience so requests, in
which the item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion &Voting
Accept the monthly financial report for July 2019.
Motion by William Grossi, second by Richard Rogers.
https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/2