HomeMy WebLinkAbout8.1 Motion to accept proposal for design of private property site plans 10/2/2019 BoardDocs®Pro
IL
Agenda Item Details
Meeting Oct , 2019 REGULAR MEETINGI - .
Category 8. VILLAGE
Subject ion to accept proposal for design of private property site plans in an amount to not
exceed .
Access Public
Tye Action
Preferred to Oct 011 201
Absolute Date Oct 01f 2019
Fiscal Impact Yes
Dollar Amount 95,000.00
Budgeted Yes
Budget orce Flood Control Construction fun
Recommended Action Accept the proposal for private property drainage site plan design services as submitted by
Bono Consulting, of Park Ridge, Illinois in an amount not to exceed .
Public Content
Information
The Village assisting single ily property owners experiencing private property flooding for many years.
The assistance has consisted of consulting with the resident obtain nr I scope of the problem, performing
detailed survey of the site and adjacent properties as necessary, and providingdrainage site plan designedt
minimize flooding the site. Village f s prepared over 300 drainageI in the past 20 years. Due
increased r frequency and intensities however, a backlog79 sites has developed awaitingthe preparation of a
drainage site plan. At the direction of the Village Board,, staff is seekingthis time to enter into a contract with
consulting design firm to preparedrainage site plan designsreduce the backlog.
Proposal
The Village solicitedTechnical and Cost Proposals from six ( ) engineering consulting firms to providedesign
engineering services for the private property site plans. Each firm was asked to submit s part of their proposal the
following information for the preparation of site r i plans for 46 locations:
• Resumes of key personnel and related experiencesimilar type projects
• Summary of the firm"firm"s approach to the project
• Project schedule
• Staff hour estimate and cost proposal for major phases of work
Tasks that are identified erfor include:
• Coordinatea Project Kick-OffMeeting with Village Staff.
• Perform it it survey of topography,, utilities, and right-of-way features of the site and adjacent sites
s necessary.
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Prepare the draft drainage plans on the provided base maps and submit to Village Staff for review.
Revise the plans per Village Staff comments and submit the final plans.
Prepare a summary of quantities for each of the final plans and submit to the Village with the final plans.
Identify any other agency permits that will be required to construct the improvements fore c the final
plans.
The Village received Five (5) submissions. The five (5) consulting firms" Technical were reviewed on the basis of their
understanding of our goals and their methodology of the design process. They were rated (with a maximum score of
100 points) according to these specific categories: project team, relevant experience, project approach, project
schedule, work effort, and proposal content. Cost proposals were requested from all firms to perform the tasks as
identified in the Request for Technical and Cost Proposals. Ther nkin les are attached and summarized below:
Table 1 Technical Proposal Ranking
Max Bono Hancock Dan Engineering Eriksson
Category Points Consulting Engineering Creaney Solutions Engineering
Company Team
Background 20 20 17 17 17 17
Experience 20 20 19 19 18 16
Scope 25 23 25 24 24 24
Schedule 15 14 15 15 14 15
Work effort 10 10 9 8 7 6
Content 10 9 10 9 10 10
Total 100 96 95 92 90 88
In addition, each firm was asked to submit a separate cost proposal for the scope of work proposed. A summary of
these costs is provided below.
Table 2 Cost Proposal
Firm Hours Total Cost Cost / Hour*
Bono Consulting, Inc. 766 $68,465.00 $ 89
Hancock Engineering 628 $71,608.00 $111
Dan Creaney Company 544 $79,020.00 $145
Engineering Solutions Team 1,152 $92,936-00 $109
Eriksson Engineering Associates, 1r125 $187,420.00 $167
Ltd.
Bono Consulting,, Inc. has put together a very strong project to with experience in the design of single family home
drainage plans. They have prepared over 30 site plans for single family development projects in Mount Prospect which
the Village staff has approved for permit. They have demonstrated a clear understanding of the principles needed to
effectively minimize flooding risks on private property.
Staff recommends to take advantage of the reasonable cost per site and award the contract up to the available
eta of $95,000, which will provide the ability to complete an additional 15 site plans (total of 61
sites) which will reduce the site plan backlog to 18 sites.
Alternatives
1. Accept Bono Consulting proposal for Private Property Drainage site plan design.
2. Action at discretion of Village Board.
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RecommendationStaff
Staff recommends that the Village oar of Trustees accept the proposal for Private Property Drainage SiteIan
Design services from ono Consulting of ParkRidge, IL in an amount not to exceed .
Bono Technical .
Private inage Site Design .
Administrative Content
Executive Content
Motion &Voting
Accept the proposal for private property drainage site plan design services as submitted by Bono Consulting, of Park
Ridge, Illinois in an amount not to exceed .
Motion y Michael Zadel, second by Paul Hoefert.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis,, l Hoefert, Richard Rogers,, Colleen Saccotelli,, Michael Zadel
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Private Property Drainage Plan —Mount Prospect-9.12.19
Village of Mount Prospect
2019 Frigate Property Drainage Site Pleas
Various Locations
Technical Proposal
1. Marne,address and brief history of fum.
Bono Consulting Civil Engineers, also d.h,a as B.C.I. and Bono Consulting hie.
Primary Office:
10 18 Busse Highway
Park Ridge,Illinois 60068
Phone(847) 823-3300
uPage County office
1601 Bond, Suite 305
Naperville,-111inois 60563
Phone(3 31)229-3512
Bono Consulting was started in 1997 by Bemic Bono.An architect fend lamented that he
was having difficulty finding a civil engineer to prepare drainage and grading plans for
single family house improvement projects. I prepared a simplei.plan for hthat was
quickly approved and he and his client were very happy. From that humble start we have
grown to a 17 person fmn with two offices. We have five professional engmeers and two
survey crews. k:
n
We prepare several hundred plans for single family residences each year.Jany of the sites {
are quite complicated with wetlands,floodplain,ravines, stony water detention,utility main
extensions and highway permits. We also do a sigm'ficant amount of commercial projects
.eluding multifamily residential,retail,park dlstriet,hospitality and industrial projects. W
have attached our corporate brochure to thisp ro oal. {
Page 2
Civil Engineers Specializing In Land Development
1018 Busse Highway• Park [dg , Illinois 60068,9 Phone(347)823-3300
1601 Bond, Suite 305 Naperville, Illinois 60563• Phone 31 229-3512
Frigate Property Drainage Plans—Mount Prospect-9.12.19
BONO CON . $ U G', INCJW
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surveys and permMng for Wilding.&fan'-d'deve-lopinent preen.
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TB Ili I
Civil Engineers Specializing In Land Development k
1018 Busse Highway• Park Fridge, Illinois 60068 • Phone(847)323.3300
1601 Band, Suite 305 Naperville, Illinois 60563• Phone(331)229-3512
Private Property Drainage Plan —Mount t Prospect-9.12.1
2. rgar*zanal Chart and Resnes of key persomel
BONG CONSULTING CIVIL ENGINEERS
ORGANIZATION CHART
PRINCIPAL
APLLEfhl # Beanie Bona,P.E. lyi MANAGER
1_ - Z Business Developmentarle a on rsi
Po e t Management e€ en Project Assignments Invoicing
George Lytwynyshyn Collections/Human Resources
Business Development
TEAM LEADER TEAM LEADER TEAM LEADER ADMIN ASSISTANT
Naperville Park Ridge Survey CAD As Bunts Jackie Ace tum
----------
Bob Walker,P.E. Abhl Veer,P.E. Ray Booker
ENGR iii ENGR 11 ENGR i
Zack Grablas,P= • Monica Oplawski,P.E. Omar Cruz
ENGR i ENGR II CAD TECH
Dan Mizdrak Marls Balow Oscar Raymund
ENGR II
Randy Carr,C.F.M.
ENGR ii
Will Hepburn �.
ER i
Max Wang, .E. #. ENGR I
hivi Chen,C.E.M.
Page
Civil Engineers Specializing In Land Development
1Busse Highway• Park midge, Illinois 60068 Phone(347)323-3300
601 Bond, Suite 305 • Naperville, Illinois 60563 Phone 331 229-3512
Private Property Drainage Plans—!Mount Prospect-9.12.19
NJ I
BERNARD oo
P,E, C.F.M,
PRESIDENT AND PRINCIPAL ENGINEER
EER
EDUCATION: Civil Enginee r'ing Envirnmontal lniversity of Illinois,
Urbana Campus 1952
II .S.,Civil Engineering(Geotechnical)Illinois Institute of
Technology 1987(fights)
REGISTRATION: Registered Professional Engineer: Illinois,Wisconsin., Indiana, Iowa
Certified Floodplain Manager: Illinois
WORK HISTORY:
BONO CONSULTING (1997 to Present)
CIVIL ENGINEERS EER President/Senior Pro*e t Manager
Farb Ridge,IL
Successfully completed over 7,500 site design projects for munICIP
ial,land development and
residential clients.Specialization in complex sites with floodplains, wetlands,poor soils and
environmental contamination.Significant experience with complicated storm water management
constraints.
Mr. Bono has will be the senior project manager for this project and will oversee that the project
remains on schedule and budget.
FLUOR DANIEL (1990 to 1997)
Chicago,IL Senior Project Manager in Environmental Services
Responsible for business development,project management and civil engineering design. Designed
landfill caps for o Street CERCLA Site in New`fork,and 9th Avenue Dump in Gary, Indiana. Project
Manage rfor n rnerous CER LA Site rernediations and UST r movaI projects,
DONOHUE&ASSOCIATES (1987-90)
Sheboygan,W1
Performed Project Management,Construction Supervision,and Design Engineering for landfill,C RCLA
and RRA projects:
ICDooM ASSOCIATES (1984-87)
Chicago, IL
Performed land surveying and construction inspection for highway projects. Designed grading for
neer I-355 tollway at the intersection with 1-88. Inspector on the 1-290 reconstruction project.
Page
Civil Engineers Specializing In Land Development
1018 Busse H ig hway Park fridge, Illinois 60068 • Phon e(847)823--3300 x
1601 Bond, Suite 305 Naperville, Illinois 60563• Phone(331)229-3512
Private Pipp rty Drainage Plans—Mount Prospect-9.1 .19
CHRISTIAN RO E (1982-1984)
AND ASSOCIATES
Environmental assessments,grade separation design,highway and railroad design.
PROFESSIONAL A OCIA 'IONS:
Illinois Society of Professional Engineers(Past President Chicago Chapter)
Illinois Society of Civil Engineers(Past President Urban Planning Group)
COMMUNITY INVOLVEMENT
Go Green Park Ridge-Corporate Sponsor
Treasurer—Chicagoland Mu ky Hunters
Retired Commissioner—Park Ridge Planning&Zoning Commission
it.
Page
Civil Engineers Specializing In Land Development
1018 Busse Highway*Park Ridge, Illinois 60068• Phone(847)823-3300
601 fond, Suite 305• Naperville, Illinois 60563• Phone(331)229-861
Ptivate Ptoperty Drainage Plans—Mount nt Prospect-9,12.19
S
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S U L T I N G, I N C�
MONICA LA' KI, P. ,
PROJECT MANAGER
D J ATI .,Civil Engineering(Environmental) University o Illinois,
Urbana Campus 2014
REGISTRATION: Registered Professional Engineer: Illinois
WORK HISTORY:
BONBONO CONSULTING (2014 to Present)
CIVIL ENGINEERS Project Manager
Naperville,IL 2014-2016
Park Midge,IL 2016-Present
Project design leader for over 300 completed site design projects for municipal, residential,and
c o m mercial clients. Has prepared grading and utility plans for shale farrrily residences, {.
additions,hardscape improvements*multi-family residential developments.,ents,and industrial
developments. Specialization in complex sites with poor drainage conditions and or floedplains.
Significant experience with storm grater detention design.
Has completed projects requiring a wide variety of municipal permits, M WRD permits,0 0 T
permits,and IEPA permits. {
Project design experience includes:
• Saes in o r adjacent to floodplain
• ADA compliance and accessibility
Green improvements such as permeable pa a ents� rain gardens,and retland-bottom
detention basins
Ms.Oplawski will be the project manager for this assignment and will direct the survey crew and
engineer through the surrey and design for each,site.
}
Page
Grill Engineers Specializing In lend Development
10'13 Busse Highw y Park Ridge, 111 i nois 60068• Phone(847)823-3 300
1601 Bond, Suite 305.Naperville, Illinois 60563• Phone(331)229-3512
Private Property Drainage Plan —Mount Prospect p -9.121
. Related experience during last five years.
Bono.Consulting has completed numerous project in Mount-Prospect including 18 within
the last five years. We have also completed hundreds of plans for private site drainage
improvements xn other communities that require the homeowner provide the plans for
themselves.
BC1 PROJECTS IN MT. PROSPEu i
MOUNT PROSPECT #COMPLETED PROJECTS
33
Client Project Name Start Date
Amsterdam Builders 402 Maple,Mount Prospect Eng for SFR 61511
John Cossentino 1110 Meadow,Mt.Prospect Eng for Addftion 51 DI1
Amsterdam Builders 2120 White Oak,ML Prospect Topo&Eng fbr SFR 8/16-118
Adrian Donisa 149 Hill,Mount Prospect As-Bufft As—BuSurvey 612511
Lauren Lipsey 1414 Cypress,Monet Prospect Top-o&Eng for Site Drainage 513011
Ralf Kszczatek 309 Elm,,Mt.Prospect Topo&Eng for SFR 41211
Vito Ruggled 2004 Scott Terrace}Mt.Prospect Tope&Eng for SFR 2/27111
ad Vakhariya 103 Stratford,lit.Prospect Topo&Eng for SFR 2112111
Apex Design 770 Northwest Highway*Montt Prospect Topo&Eng for Water Service 12118117
ornrite LLC 195 Rand,,lit.Prospect Erg for Commercial 2118/16
Johnson 512 Prospect Manor,ML Prospect End for SFR 6112115
Anderson 807 S.Busse Road,Mount Pr pet Topo&Eng for SFR 3/16115 w:
Angel €stat 297 I .Elm,Mount Prospect Topo&Eng for SFR 2/12115
Kllnowsi 2116 Brood,Mount Prospect Eng for Comp_Storage 112011
aufle 219 Bobby Lan e,Mount Prospect Topo&Eng for SFR 11711.5
Comersfte LLC 110 Rand,Mount Prospect 100T Srtlping EKhipt 7125114
Schubkegel 1715 Foundry*Mount Prospect As-B ilt Cerfification 618114
Morgan Group 1750 Central,Mount Prospect Topo Erg for Parking Let 5112114 {
alefsky 832 Fund,fount Prospect Eflg of Timber Walls 7#8113
Schubikegel '1715 ensin ton f Mount Prospect Topo&Eng for Garage 11124119
mcicluskey 909[-Oka}Mount Prospect Eng%ter SFR 4126110
Farrar 905 E.Rand,Mount Prospect Erg for New Driveway 2010
N
tropufos 1992 Elmhurst Mount Prospect Eng for Parking Lot 41€199
Boeykens 921 Pecos,Mount Prospect Topo&Engr for SFR 2112J19
�w
ES Architects 397 Haden,Mount Prospect Topa&Eng for Addition 615118
Idem Auto Body 3212 Nordic,Mount Prospect Eng for Commercial Addition 817107
Epperson 31G Prospect Manor,Mount Prospect As-Built CeAffication 10120/2006
Truncale 270 Woodland,Mount Prospect Topo&LOMA Paperwork 11/1612005
Eppemon(United S) 310 N.Prospect Manor,Mount Prospect New Driveways 81112015
Conti on (Heiberg) 113 William Mount Prospect Topo&Eng for New SPR 711 0135
AM BuildeTs 601 La[ dal ,Mount Prospect Topo&Eng for Addition 612412906
Kaperek 930 Prospect,Mount Prospect 61128
Linework 133 Gregory-,Mount Prospect Drainage Design 6/2812001
Page
Civil Engineers Specializing In Land Development
1018 Busse Highway • Park Ridge, Illinois 60068 • Phone(847) 823-3300
1601 Bend, Suite 305•Naperville, Illinois 60568• Phone(881)229-851
Private Property Drainage Parrs—1 Mount Prospect-9.12-19
. Description of process to accompli
Private Property Drainage inagPlans—Mount Prospect-9.12.19
that this is not a boundary survey nor is it a comprehensive topographic survey of the entire
yard. There may be some low spots between the grid shots and our survey is not intended
to pick up every shallow depression on the site. We were not planning to photo document
the site nor locate.eveary landscape planting. We have assumed that we can perform the
survey work without being required to schedule the exact date and time with the resident.
We have assumed the lots are a standard size of 50 by Io. Some lots in the village are
sig iflcantly larger and may require additional time to sin-vey.
Atter the topo survey is completed, either by BCI for the Group A sites or by the Village
for the Group B saes,vire will prepare a simple drainage improvement plan for the site.The
fist option would be to design an overland dram* age s vale from the rear yard around the
side of the house and out to the street. If the rear yard is lover than the front sidewa ,then
overland flow will not work. to that event we will design a rain garden with an area drain in
the rear yard and show a storm sewer connection out to the Village sever main. The
Village example shows the sever line to be directionally bored. From our experience,that
will be approximately twee the cost of a conventionally excavated sewer trench. If the
residents are paying for the inaprovement,they would most likely prefer the excavated
trench.
We will provide a draft drainage plan to the Village, address your comments and finalize }
the plans. If there is a significant change to the plans from the review,for example to move
the serer or swale to the opposite side of the house,haat would be an additional service.
After the plan has been finalized we will prepare a summary of quantities for each site. W
recommend that this task be eliminated.
We will also identify any other agency peas that may be required to construct the
impr vement .If the street is under the,jurisdiction of EDOT or Cook County Dept. of
ffigh vays,then a permit grill be required for any work in the riga of way. If the storm
sewer is under the jurisdiction of IIT or Cook County Dept. of Highways a surer
connection would most likely not be allowed. If the site is in the floodplain the work would
need a pern it from the Metropolitan Water Reclamation District. to
.projected number of hours to complete the project by site type.
Group A Sites
Task Personnel Hours
Kick Off meeting/site visit Engineer II 0.5
{
Collect Field data.—5000 sf site Surveyor
Acid Field data to base map Cad tech 4
First Submittal to Village Engeer I
Pro*ect Manager Review En ineer II 0.33
Final Submittal&IIS otheremits Engineer I 4
Summary mart'of Quantities Engineer 12
...........................
Page 1
Civil Engineers Specializing In Land Development
1018 Busse Highway•Perk Midge, Illinois 60068 • Phone(847)823-3300
1601 Bond, Suite 305• Naperville, Illinois 60563# Phone(331)229-3512
rivrata Property Drainage ina Plans T-Mount Pm p e ct-9.1219
Group B Sites
Task Personnel Hours
Kick Offr meeting/site visit Eng eer 11 0.5
First Submittal to Village Engineer I
1 r j eet Manager Review Engineer 11 0.33
Final Submittal&ID other pen-nits Engineer f
Su� �rnar�of Quantities Engieer 1 12
e.Project Schedule
We can complete 3-5 sites per geek. We would want to complete the sites re lug
topographic survey first,before printer so that they are not obscured by snow cover. We
anticipate that we could work through the Village's entire backlog 12-16 weeks.
Summary
We are very appreciative of this opportunity to work with the Village and this project will be
given a high priority in our office. We are proposing to assign one of our best project managers n
to this task. We anticipate that almost aH of the site designs will be performed by just one or
two of the engineers so that we can develop consistency and streamline the design process.
separate Cost Proposal has been prepared in a separate attachment.
Sincerely
13
Bernard Bono,P.E.
President,Bono Consulting,
Accepted
Name Date
Page 11
Civil Engineers Specializing In Land Development
lopment
101 Busse Highway,@ Park Ridge, Illinois 60068 Phone 823-3300
1601 Bond} Suite 308• Naperville, Illinois 60563 • Phone(331)229-3512
Private Property Drainage Plans—Mout Prospect-9,12.19
Village of Mount Prospect
2019 Private Propel Drainage Site Plans
Various Locations
Cost Proposal
Engineedng services will be performed at the following hourly rates:
Principal Engineer $ 160
Project Manager $ 4
Engineer 111 $ 120
Engineer I 105
Engineer I
Surveyor 12
Cad Technician o
Blueprints ,50/Sheet
Additional subcontracted services and out of pocket expenses will be charged at cost plus 10%.
Rates are subject to change in 2020. v
Typical Group A Sites
Task Personnel Fours Rate Fee
Kick off'meeting/site visit Engineer 11 0.5 $105 $52.50
Collect Field data—8000 sf site
Surveyor 5 $128 $640
Add Field data to base map Cad tech 4 $90 $360
k
First Submittal to Village Engineer 1 7 $95 $665
Project Manager Review Engineer 11 0.33 $105 3
Final Submittal&ID oyer p em-dts Engineer 1 3 $95 $285
Sav ary of Quantities Engineer I 2 $95 $190
$222'7.50
Typical Group B Sites
Task Persomel Hours Rate Fee
Kick Off meeting/site visit Engineer fl 0.5 $105 $ x.50
First Submittal to VilLageEngineer I 8 $95 $665
............
Project Manager Review Engmeer 11 0.33 $105 $35
Final Submits&ID other permits Engineer 1 4 $95 $285
Summary of Quantities Engineer f 2 $95 $190
$122'7.50
We recommend that the summary of quantities task be completed,wbich would brig the fees
for a typical Group A site down to$2037.50 and the fees for a typical Group B site down to
$1037.50
Page 1
Civil Engineers Specializing In Land Development
1018 Busse Highway•Park Midge, Illinois 60068 Phone(847) 823-3300
1601 Bond, Suite o • Naperville, Illinois 60563• Phone(331)229-3512 h.
Mount,Flrovlel�ct
Director Deputy Director
Sean P. Dorsey Jason H. Leib
Mount Prospect Public Works Department
1700 W. Central Road, Mount Prospect, Illinois 60056-2229
Request for Proposals
Delivered Via E-Mail
DATE: August 30, 2019
FROM: Jeff Wulbecker,Village Engineer
Village of Mount Prospect
Public Works Department
RE: Request for Proposals
2019 Private Property Drainage Site Plans
Your firm is invited to submit a Technical Proposal and Cost Proposal to become eligible for a possible
interview for engineering services for the 2019 Private Property Drainage Site Plans.
Attached to this memo are:
1. A list of materials and information that should be included with your Technical Proposal and Cost
Proposal(Exhibit A).
2. A general definition of the scope of work and a schedule of dates and requirements for the selection
process (Exhibit B).
3. A typical Base Map (Exhibit C)
4. A typical Grading Site Plan (Exhibit D)
5. A typical Drainage Site Plan (Exhibit E)
The Village of Mount Prospect appreciates your interest in this project. Any questions regarding this
Request for Proposals can be directed to Jeff Wulbecker, Village Engineer with the Village of Mount
Prospect, by phone at 847-870-5640 or email at jwulbeck@mountprospect.org.
A cover letter along with a Technical Proposal and Cost Proposal(two hard copies and one electronic copy)
should be forwarded to the following address and received no later than 5:00 p.m. on September 13,
2019. The Technical Proposal and Cost Proposal are to be submitted in separate, sealed packages clearly
marked Technical Proposal for the Village of Mount Prospect 2019 Private Property Drainage Site Plans
and Cost Proposal for the Village of Mount Prospect 2019 Private Property Drainage Site Plans.
Mr.Jeff Wulbecker
Village Engineer
Village of Mount Prospect
1700 W. Central Road
III III m�iii ii4 ���;1110-5640 IIII (8� � � CWWWJ11,10L I i� iiiOS ev
Mount Prospect, Illinois 60056
III III -g
8Illha 1�11( 7/253-93
Exhibit A
Requirements for Technical and Cost Proposal
Agency: Village of Mount Prospect
Project: 2019 Private Property Drainage Site Plans
Location: Various Locations
Your Technical Proposal and Cost Proposal should include the following information:
1. Name, address and brief history of firm.
2. Organizational chart and resumes of key personnel to be assigned to this project.
3. Related experience during the last five (5)years.
4. Description of process to accomplish the required tasks of the project. This should include:
a. An understanding of the project.
b. Objectives to be met as part of the project.
c. Your approach to completing the project.
d. The projected number of hours to complete the project broken down by task and personnel for
Group A sites and for Group B sites.
e. A project schedule.
5. A separate complete cost proposal broken down by task for Group A sites and for Group B sites as
described in the General Scope of Work.
SIVIII Ill.,m iii."iii': lip .�
irYIIc. i,
';'11/870-5640
64 il(�i3 �i � ( LI
Exhibit 6
General Scope of Work
Agency: Village of Mount Prospect
Project: 2019 Private Property Drainage Site Plans
Location: Various Locations
The Village has been assisting single family property owners experiencing private property flooding for
many years. The assistance has consisted of :
1. Staff consults with the resident to obtain a general scope of the problem.
2. Staff performs a detailed survey of the site and adjacent properties as necessary.
3. Staff provides a drainage site plan designed to minimize the flooding on the site.
The Village has prepared over 300 drainage plans in the past 20 years. Due to the increased storm
frequency and intensities however, a backlog of sites has developed. The Village is seeking a consulting
engineering firm to prepare the design plans to reduce the backlog.
The Village Staff will continue to initiate contact with the resident and assess the site to determine if a
drainage plan is necessary. The Village will provide a base map (Exhibit C)from our GIS to the consultant
to be used as the base sheet for each of the drainage plans. The base maps will be in AutoCAD format.
The Village will also provide typical details utilized in the program.
At a minimum,the following tasks shall be included in the consultant's scope of services. Additional tasks,
at the consultant's recommendation,will be considered by the Village.
1. Coordinate a Project Kick-Off Meeting with Village Staff.
2. Perform a detailed field survey of topography, utilities, and right-of-way features of the site and
adjacent sites as necessary.
3. Prepare the draft drainage plans on the provided base maps and submit to Village Staff for review.
4. Revise the plans per Village Staff comments and submit the final plans.
5. Prepare a summary of quantities for each of the final plans and submit to the Village with the final
plans.
6. Identify any other agency permits that will be required to construct the improvements for each
of the final plans.
There are typically 2 design solutions. If the yard can drain by gravity to the street or to a storm drain, a
grading plan is created. If there is no gravity outlet for the yard, then a plan is created that consists of a
rain garden, area drain, 6" PVC pipe directionally bored, a catch basin with restrictor and a connection to
the storm or combined sewer system. A typical Grading Site Plan is provided as Exhibit C and a typical
Drainage Site Plan is provided as Exhibit D.
Additionally, the Village Staff has been working on this backlog for some time, so plans are in various
stages of completion. Plans that will be the responsibility of the consultant to complete will be in the
following 2 groups:
• Group A/ Drainage Site Plans that have not been started/Tasks to complete this group include:
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❑ Perform a detailed field survey of topography, utilities, and right-of-way features of the
site and adjacent sites as necessary.
❑ Prepare a draft drainage plan on the provided base map and submit to Village Staff for
review.
❑ Revise the plan per Village Staff comments and submit a final plan.
❑ Prepare a summary of quantities for the final plan and submit to the Village with the final
plan.
❑ Identify any other agency permits that will be required to construct the improvements.
• Group 6/ Plans that the Village Staff has completed the topo and drawn on the base map/Tasks
to complete this group include:
❑ Prepare a draft drainage plan on the provided base map and submit to Village Staff for
review.
❑ Revise the plan per Village Staff comments and submit a final plan.
❑ Prepare a summary of quantities for the final plan and submit to the Village with the
final plan.
❑ Identify any other agency permits that will be required to construct the improvements.
There are 12 Group A sites. And there are 34 Group 6 sites
Proiect Schedule
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Submit Technical and Cost Proposals September 13, 2019
Select consultants for interview September 16, 2019
Select consultant and negotiate contract September 20, 2019
Award contract to consultant October 1, 2019
Kick-Off Meeting October 4, 2019
Submit preliminary plans to Village December 31, 2019
Submit final plans to Village February 28, 2020
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Exhibit C
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