HomeMy WebLinkAbout09/17/2019 Bid Result - 2020 Ford Explorer All Wheel Drive Pursuit Vehicld 9/17/2019 BoardDocs®Pro
IL
Agenda Item Details
Meeting 7, 2019 - REGULAR MEETINGI - .
Category 5. CONSENT AGENDA
Subject ion to accept the Suburban PurchasingCooperative joint bid results for the purchase
f one ( ) 2020 FordExplorer All-Wheel Drive Hybrid Pursuit Vehicle from urrie Motors i
an amount not to exceed
Tye Action (Consent)
Preferred to Sep 17, 2019
Absolute Date Sep 17, 2019
Fiscal Impact Yes
Dollar Amount 42,000.00
Budgeted Yes
Budget orc Vehicle Ice Fund/Community Investment Program
Recommended Action Accept the Suburban Purchasing Cooperative joint bid results for the purchase of one (1)
2020 Ford Explorer All-Wheel Drive Hybrid Pursuit Vehicle from Currie Motors and the
purchase n installation of emergency lighting, prisoner cage., police lettering,
communication i n in an amountnot to exceed $42,000.
Information
The Police Department'ssquad u r P-9 is budgeted for replacement in 2019. This vehicle, which is utilized as
front line patrol vehicle, is a 2014Ford Explorer all-wheel drive pursuit vehicle with approximately 124, 71 miles.
Replacement Pqftcy
Squad P-9 was evaluatedutilizing Public Work's detailedcomprehensive replacement licy. The policy uses a point-
based
criterion that rates the following four ( ) major factors: age, mileage, repair and maintenance (R&M) costs, and
condition the body/mechanical components. A pointtotal equaling or exceeding eleven (11) out of sixteen ( )
indicates that a vehicle should be replaced.
Squad P-9 scored a total of fourteen (1 ) points, which indicates the vehicle is recommended for replacement.
This vehicle has exceeded its life expectancy (14 points) and major repairs will be needed if service life is extended
any longer based on current conditions. A coy of the Public Works Vehicle Evaluation For (Exhibits A. B, and Q
are attached.
Replacement Recommendation
The Village is a member of the Northwest Municipal Conference ( ), which has pricingavailable through the
Suburban urch sin Cooperative (SPQ. The Ford Explorer II-wheel drive hybrid ursuit vehicle is included in the
2019 Joint Purchasing Contract2. This is a publicly bid contract satisfies the procurement requirements
the Village of Mount ProspectPurchasing olicy.
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The For Explorer is a medium-sized SUV with a large cargo area in the rear. The police department has utilized For
Explorer's in its fleet for nearly 10 years., primarily as front line patrol vehicles, during which time it has proven itself
to be a reliable vehicle. The For Explorer has all-wheel drive,, which has been invaluable during times of inclement
weather. New this year, For introduced a hybrid version of the police Explorer.
Funding for the replacement of squad P-9 is provided in the 2019 Annual Budget on page 423 of the Community
Investment Program section and listed under account 061.60.90.00.1.708.660.003. The total budgeted amount for
this purchase is $42,000., which reflects the price of the vehicle as well as the electronics, emergency lighting, and
vehicle markings. A copy of the 2020 For Explorer price sheet listing the vehicle equipment is attached.
The Ford Explorer being replaced will be sold through the GovDeals.com Internet auction.
Alternatives
1. Accept the Suburban Purchasing Cooperative bid for the purchase of one (1) 2020 Ford Explorer all-wheel drive
hybrid pursuit vehicle from Currie Motors in an amount not to exceed $42,,000.
2. Action at the discretion of the Village Board.
Staff Recommendation
Staff recommends acceptance of the Suburban Purchasing Cooperative joint bid results for the purchase of one (1)
2020
For Explorer all-wheel drive hybrid pursuit vehicle from Currie Motors in Frankfort,, Illinois and the purchase
and installation of emergency lighting,, a prisoner cage, police lettering., and communication equipment in an amount
not to exceed $42,000.00
2020 Ford Explorer Vehicle Option List.pdf (548 KB)
2014 Ford Explorer Attachments A, B, &C.pdf (194 KB)
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There
will be no separate discussion of those items unless a Board member or member from the audience so requests, in
which the item will be removed from the Consent Agenda and considered in its sequence on the agenda.
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