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REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday,, September 3,, 2019)
Generated by Karen Agoranos on Tuesday, September 3, 2019
1. CALL TO ORDER
Meeting called to order at 7:03 PM
1.1 ROLL CALL
Members present:
Arlene Juracek, William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Absent:
Eleni Hatzis
1.2 Posting of Colors by the Mount Prospect Honor Guard with the Pledge of Allegiance led by Trustee Hoefert
1.3 INVOCATION - Mayor Juracek provided the invocation
2. APPROVAL OF MINUTES
2.1 Minutes from the Regular Meeting of the Village Board- August 20., 2019
Motion by Michael Zadel, second by Colleen Saccotelli to approve the its of the Regular Meeting of the Village
Board of August 20, 2019
Yea: William Grossi, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel
Absent: Eleni Hatzis
Motion Carries
3. MAYOR'S REPORT
3.1 PROCLAMATION: Chamber of Commerce Week - September 9-13, 2019
Mayor Juracek read the proclamation into record. Mount Prospect Chamber of Commerce Executive Director Dawn
Fletcher Collins accepted.
3.2 PROCLAMATION: National Preparedness Month - September 2019
Mayor Juracek read the proclamation into record. Fire Chief Brian Lam 1, along with members of Mount Prospect
CERT (Community Emergency Response Team) accepted the proclamation.
3.3 PROCLAMATION: National Day of Service and Remembrance - September 11, 2019
Mayor Juracek read the proclamation into record. Police Chief John Koziol and Fire Chief Brian Lambel accepted the
proclamation on behalf of the men and women of their departments.
First responders from both Police and Fire were in attendance.
4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
Louis Goodman
310 N. School Street
Mr. Goodman asked why the consent agenda includes a motion to reject the bids for the Backyard Drainage Program.
Mayor Juracek responded, stating only two bids were submitted for this project and the submittals far exceeded
staff's cost estimate for the project; staff plans to re-bid the project in the very near future.
S. CONSENT AGENDA
5.1 Monthly Financial Report - July 2019
5.2 List of Bills - August 14, 2019 - August 27,, 2019
5.3 A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE RIVER
TRAILS PARK DISTRICT AND THE VILLAGE OF MOUNT PROSPECT FOR USE OF FACILITIES DURING A COMMUNITY
EMERGENCY
Resolution No. 34-19
5.4 Motion to reject bids for 2019 Backyard Drainage Program Improvements
Reject bids submitted by Mauro Sewer Construction, Inc of Des Plaines., Il and Apollo Trenchless, Inc. of Lombard, Il
for 2019 Backyard Drainage Program Improvements.
5.5 Motion to Extend the Auditing Service Agreement with Sikich, LLP for One Year.
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Approval of this action will extend the auditing service agreement with Sikich,, LLP for one year.
Motion by William Grossi, second by Richard Rogers to accept the consent agenda as presented.
Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen cc Ili, Michael Zadel
Absent: Eleni Hatzis
Final Resolution: Motion Caries
6. OLD BUSINESS
None
7. NEW BUSINESS
None
S. VILLAGE MANAGER'S REPORT
8.1 Motion to accept Joint Purchasing Contract for the purchase of one (1) new 2019 Elgin Broom Bear Street
Sweeper in an amount not to exceed $267,,586.00.
Director of Public Works presented background information and staff recommendation. Mr. Dorsey stated this
proposed purchase of a new sweeper replaces one damaged in a rollover accident at the Public Works Open House in
May. The estimated cost to repair the damages to the sweeper is $120,000. The Village's insurance carrier
,, Illinois
Risk Management Association (IRMA) declared the vehicle a total financial loss. Mr. Dorsey stated IRMA determined
the current value of the totaled sweeper is $153, 385 less the $100,000 deductible; the remaining $53,385 will go
toward mitigating the cost of then sweeper.
Mr. Dorsey stated that having two sweepers are key tomaintaining the Village streets on a daily basis and added the
sweepers are used frequently for clean-up after Village special events and accidents. In addition, the sweepers are
utilized during leaf collection in the fall when a third sweeper must be rented to keep pace with the high volume of
work. Mr. Dorsey stated staff evaluated staff truck mounted sweepers and identified the following benefits:
• Larger debris hopper
• Larger water capacity
• Ability to travel faster; arriving at job sites quicker
• Ability to travel at highers s increases efficiencies in the sweeping operation; greater flexibility
Mr. Dorsey added the proposed new sweeper has a better fuel economy than the one in replaced, and is cleaner
burning due to tighter EPA standards.
Mr. Dorsey provided details on funding. Mr. Dorsey stated the cost of the new sweeper is $267,586. Funds from the
Vehicle Replacement Fund., totaling $35,297, will be utilized to purchase the new sweeper. In addition,, in 2020,, Public
Works is scheduled to replace flusher truck 2750. Staff recommends replacing the flusher truck with a combination
flusher and vacuum truck. This will allow staff to sell or trade the existing vacuum truck. The cost to purchase a
new truck is $450.,000; the current combined Vehicle Replacement Fund balance for flusher 2750 and vacuum truck
2725 is $485,,054 which results in an excess fund balance of$35,054 which will be used toward the purchase of th
new sweeper. Mr. Dorsey stated the remaining funds needed to purchase the sweeper will come for the
Village's Risk Management Fund.
Mr. ors y_provided the followin.g in response uestions from the VilLage Board:
• The proposed new sweeper is a mechanical type sweeper with a side dump
• Salvage value of of sweeper is being evaluated by IRMA; disposal of the vehicle will be brought before the
Board for approval on a future date.
• Proceeds from the sale of the damaged sweeper will be distributed to IRMA, not the Village
Motion by Paul Hoefert, second by Michael Zadel to accept the Sourcewell Joint Bid Contract Award #122017-FSC for
the purchase of one (1) new 2019 Elgin Broom Bear Sweeper from Standard Equipment Company, of Chicago, Illinois
at a cost not to exceed $267,586.
Yea: William Grossi, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel
Absent: Eleni Hatzis
Final Resolution: Motion Carries
9. ANY OTHER BUSINESS
Mayor Juracek reminded everyone to attend this Sunday's French and Farmer's Market and the upcoming Celebration
of Cultures event.
10. ADJOURNMENT
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There in no further business to discuss,, Mayor Juracek asked for a motion to adjourn. Trustee
Colleen Saccotelli seconded by Trustee Richard Rogers, moved to adjourn the meeting. By unanimous vote,, the
September 3, 2019, Regular Meeting of the Village Board adjourned at 7:32 PM
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