HomeMy WebLinkAboutRes 34-19 09/03/2019 Authorizing the Execution of an IGA getween the River Trails Park District and the VOMP for use of facilities during a community emergency RESOLUTION NO. 34-19
A RESOLUTION AUTHORIZING THE EXECUTION OF AN
INTERGOVERNMENTAL AGREEMENT
BETWEEN THE RIVER TRAILS PARK DISTRICT
AND THE VILLAGE OF MOUNT PROSPECT FOR USE OF FACILITIES DURING A
COMMUNITY EMERGENCY
WHEREAS, the Village of Mount Prospect and the River Trails Park District are desirous
of entering into an Intergovernmental Agreement; and
WHEREAS, the Intergovernmental Agreement being the subject of this Resolution
provides for the Village of Mount Prospect's use of the River Trails Park District's facilities
and equipment or portions thereof during an emergency incident.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE
EXERCISE OF THEIR HOME RULE POWERS:
SECTION ONE: The Board of Trustees of the Village of Mount Prospect do hereby
authorize the Mayor and Village Manager to sign the Intergovernmental Agreement
between the River Trails Park District and the Village of Mount Prospect, a copy of
which is attached hereto and hereby made a part hereof as Exhibit "A".
SECTION TWO: That this Resolution shall be in full force and effect from and after its
passage and approval in the manner provided by law.
AYES: Grossi, Hoefert, Rogers, Saccotelli, Zadel
NAYS: None
ABSENT: Hatzis
PASSED and APPROVED this 3rd day of September, 2019.
Arlene A. Juracek
Mayor
ATTEST:
Karen M. Agoran
Village Clerk
HACLKOM MRESOLUTION\River Trails,2019doc
INTERGOVERNMENTAL AGREEMENT FOR USE OF FACILITIES
DURING A COMMUNITY EMERGENCY
9 y _ 1'by the Village of
This A reement is entered into this da of�( , 20
Mount Prospect, Illinois (hereinafter referred to as the "Villge"), and the River Trails
Park District (hereinafter referred to as the "Park District").
GENERAL CONDITIONS
1. The Park District agrees, upon request by the Village,to allow the Village to use the Park District's
facilities and equipment or portions thereof for the purpose of.
• Mass care functions including sheltering, feeding, emergency first aid, bulk distribution of
emergency supplies, information collection and dissemination and other functions
associated with emergency management in the event of a community emergency where
the occurrence or threat of widespread damage to property, injury, and/or loss of life
resulting from any natural, manmade, or technological cause.
• Dispensing medical supplies and pharmaceuticals associated with the Strategic National
Stockpile (SNS)to address large-scale communicable disease outbreaks or other public
health emergencies.
2. The Village, upon determining a specific need to utilize the Park District's facilities during an
emergency incident, shall provide an expedited request to utilize said property by way of
telephone call, face-to-face communications, or by means of electronic communications. When
possible, advance notification shall be made a minimum of six (6) hours prior to the time the
Village needs the facilities, unless said emergency incident warrants an immediate evacuation of
residents who are directly at risk. In cases of immediate urgency, the Village shall attempt to
minimize the adverse impact on the Park District and its core functions.
3. The Village agrees that its ability.to utilize the Park District's facilities may be limited due to the
Park District's responsibilities to its patrons, employees, and status of the facilities. The Park
District shall maintain and does not relinquish its right to restrict and/or minimize the Village's use
of the Park District's facilities in order to minimize disruption of their core functions during the time
the Village is utilizing the Park District's facilities for emergency purposes.
4. The Village shall exercise reasonable care in its use of the Park District's facilities throughout the
emergency incident and shall pursue reimbursement for the Park District for any supplies that
may have been used by the displaced residents as a result of its use of the Park District's facilities
during the emergency incident. Both parties agree that the general use of the Park District's
facilities during an emergency incident shall be free of charge and with no expectation of
reimbursement. In the event of possible reimbursement from Federal and/or State disaster relief
funds, the parties agree to work cooperatively in pursuing said reimbursement funds.
5. Both the Village and Park District shall each designate a single point of contact, whenever the
Park District's facilities are used by the Village during an emergency incident. These designated
contacts shall each be given the authority of their respective agency to make decisions regarding
access and operations of the facility, as well as staffing, custodial, and security needs. Until the
need for the Park District's facilities are terminated following the emergency incident, both parties
shall have twenty-four(24) hour communication access to each other.
6. The Park District agrees to allow access to their facilities, without charge, during an emergency
incident by the American Red Cross and; if applicable, other governmental agencies or
organizations who are involved with providing support services associated with the purposes
listed in item #1. The Village shall be responsible for overseeing the activities of the American
Red Cross, as well as any other governmental agencies or organizations while they are at the
Park District's facilities serving in this capacity.
7. Both parties shall be responsible for maintaining their own property, liability, and workers
compensation insurance or self-insurance program.
8. Both parties agree to waive all claims against the other party for compensation for any loss,
damage, personal injury or death occurring as a result of performance in conjunction with this
agreement. To the extent permitted by law, the parties will rely on the Local Governmental and
Government Employees Tort Immunity Act, 745 ILCS 10/1-101 et. seq., as well as any other
Federal and/or State law whereby immunities may be extended and applicable.
9. This agreement does not create a fiduciary responsibility between the parties. Neither party shall
be deemed to be an agent of the other party nor have the authority to contractually bind or legally
obligate the other party.
TERMINATION OF AGREEMENT
Either the Village or the Park District may terminate this agreement by notifying the Chief Executive
Officer of the other party, in writing, ninety (90) calendar days from the date of said written notice.
TERM OF THE AGREEMENT
This agreement shall be effective as of the day of ° �,� ) » 2011 and
shall continue in full force until terminated, in writing, by either party."
River Trails Park District Village of Mount Prospect
Park District President Village Mayor
µ
Executive Director Village Manager
RESOLUTION NO. 19-08-ISA
RIVER TRAILS PARK DISTRICT
RESOLUTION APPROVING THE INTERGOVERNMENTAL AGREEMENT FOR USE OF FACILITIES DURING A
COMMUNITY EMERGENCY
WHEREAS, the River Trails Park District ("District") is an Illinois park district organized and operating pursuant to
the provisions of the Illinois Park District Code ("Code") (70 ILCS 1205/1-1 et seq.) and all laws amendatory thereof and
supplementary thereto; and
WHEREAS, Article 8-1(d) of the Code in relevant part empowers the District's Board of Park Commissioners
("Board")to pass all necessary ordinances, rules and regulations for the proper management and conduct of the business
of the District;and
NOW,THEREFORE, IT IS HEREBY RESOLVED by the Board of Park Commissioners of the River Trails Park District as
follows:
SECTION ONE: The recitals contained in the preambles to this Resolution are hereby incorporated into this
Resolution as if said preambles were fully set forth within this Section One.
SECTION TWO: The Board hereby approves the Intergovernmental Agreement for Use of Facilities During a
Community Emergency to and incorporated into this Resolution as Exhibit 1.
SECTION THREE: Any and all policies, resolutions or ordinances of the District which may conflict with this
Resolution are hereby repealed.
SECTION FOUR:This Resolution shall be in full force and effect from and after its passage as provided by law.
PASSED this 15th day of August, 2019 by roll call vote as follows:
AYES: NAA w
NAYS:
ABSENT: "
ATTEST: Ed Rechner, President
Board of Park Commissioners
River Trails Park District
Bret Fahnstrom, Secretary Cook County, Illinois
Board of Park Commissioners
River Trails Park District
Cook County, Illinois
STATE OF ILLINOIS
ss
COUNTY OF COOK
SECRETARY'S CERTIFICATE
I, Bret Fahnstrom, do hereby certify that I am the Secretary of the Board of Park Commissioners of the River Trails
Park District, Cook County, Illinois and, as such, I am keeper of the records, ordinances, files and seal of said Park
District; and
I HEREBY CERTIFY that the foregoing instrument is a true and correct copy of
RESOLUTION NO. 19-08-15A
RIVER TRAILS PARD DISTRICT
RESOLUTION AfPROVING INTERGOVERNMENTAL AGREEMENT FOR USE OF FACILITIES DURING A
COMMUNITY EMERGENCY
adopted at a duly called regular meeting of the Board of Park Commissioners of the River Trails Park District, held
at Prospect Heights, Illinois in said District at 7:00 p.m. on the 15TH day of August, 2019.
1 do further certify that the deliberations of the Board on the adoption of said resolution were conducted openly,
that the vote on the adoption of said resolution was taken openly, that said meeting was called and held at a
specified time and place convenient to the public, that notice of said meeting was duly given to all of the news
media requesting such notice,that said meeting was called and held in strict compliance with the provisions of the
Open Meetings Act of the State of Illinois, as amended, and that the Board has complied with all of the provisions
of said Act and said Code and with all of the procedural rules of the Board.
IN WITNESS WHEREOF, I hereto affix my official signature and the seal of said River Trails Park District at Prospect
Hei ts, Illinois,this 15TH day of August, 2019.
Secretary
[SEAL]
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