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Home My WebLink About2.1 Minutes of the August 20, 2019 Village Board Meeting 9/3/2019 BoardDocs®Pro IL Agenda Item Details Meeting - REGULAR MEETINGI - . Category 2. APPROVAL OF MINUTES Subject 2.1 Minutes from the Regular Meeting of the Village Board- August 20., 201 Access Public Tye Action, Minutes Fiscal Impact Budgeted Minutes View Minutesfor Aug 20., 201 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOAR Public Content Administrative Content Executive Content https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 1/1 9/3/2019 BoardDocs®Pro REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday,, August 20., 2019) Generated by Karen Agoranos on Wednesday, August 21,, 2019 1. CALL TO ORDER Meeting called to order at 7:03 PM by Mayor Arlene Juracek 1.1 ROLL CALL Members present: Arlene Juracek, William Grossi, Eleni Hatzis., Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 1.2 PLEDGE OF ALLEGIANCE ^j Trustee Grossi led the Pledge of Allegiance 1.3 INVOCATION ry Trustee Saccotelli provided the Invocation 2. APPROVAL OF MINUTES 2.1 Minutes of the Special Meeting of the Village Board - August 7, 2019 Motion by Michael Zadel, second by William Grossi. Yea: William Grossi, Eleni zis, Paul Hoefert, Richard Rogers, Michael Zadel Abstain: Colleen Saccotelli Final Resolution: Motion Carries 3. MAYOR'S REPORT 3.1 Annual Report of the Audit Committee and Acceptance of Comprehensive Annual Financial Report (CAFR) for December 31, 2018 Audit Committee Chair Tim McDermott and Director of Finance Amit Thakkar presented the annual report of the Audit Committee. Staff is also requested formal acceptance of the Comprehensive Annual Financial Report. Mr. McDermott provided highlights of the annual report. Mr. McDermott stated the Village received a favorable opinion from the auditor, Sikich, LLP, that the financial statements present fairly in all respects and produced a clean audit. Mr. McDermott also stated the auditors revealed no issues with the audit and no material weaknesses or issues with internal procedures were reported. Mr. McDermott stated the Village was awarded a Certificate of Excellence in Financial Reporting for 2017, the 25th consecutive year the Village has received this award. The Village's five-year agreement with Sikich concluded with this audit for fiscal year 2018. Staff is recommending a one-year extension of the agreement. Mayor Juracek thanked the Audit Committee and the Finance Team for their hard work and diligent attention to ensure the Village remains financially strong. Motion by Colleen Sacolli, second by William Grossi to approve the Annual Report of the Audit Committee and accept the Comprehensive Annual Financial Report for December 31, 2018 Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD There were none. S. CONSENT AGENDA 5.1 List of Bills - July 31., 2019 - August 13,, 2019 5.2 Motion towaive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class "S-6" Liquor Licenses by one (1) Gem Nails and Spa d/b/a Gem Nails and Spa located at 102 S. Emerson Street Mount Prospect, IL. Ordinance No. 6467 5.3 Motion towaive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class Y-Y Liquor Licenses by one (1) Yi &YI LLC d/b/a NEW SHINJUKU located at 1750 W. GOLF ROAD Mount Prospect, IL Ordinance No. 6468 https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 1/4 9/3/2019 BoardDocs®Pro 5.4 Motion to accept joint purchasing bid result for procurement of a Park Pavilion for Edwin and Elsie Meyn Busse Park in an amount not to exceed $27,765.50. Resolution: Accept the ours well joint bid result for the procurement of a park pavilion canopy for the Edwin and Elsie Meyn Busse Park from Poligon by PorterCorp of Holland,, Michigan through the firm's distributor, Reese Recreation Products of Prospect Heights., Illinois., in an amount not to exceed $27,765.50. Motion by Michael Zadel, second by Richard Rogers to approve the Consent Agenda as presented. Yea: William Grossi, Eleni zis,, Paul Hoefert, Richard Rogers,, Colleen Saccotelli,, Michael Zadel Final Resolution: Motion Carries 6. OLD BUSINESS None 7. NEW BUSINESS 7.1 PZ-13-19 / 200 & 204 W. Rand Road / 1st reading of AN ORDINANCE GRANTING A ZONING MAP AMENDMENT FOR THE PROPERTY LOCATED AT 200 & 204 W RAND ROADA, MOUNT PROSPECT, ILLINOIS Approval of a Zoning Map Amendment from R-X Single Family Residence to B-3 Community Shopping for 200 and 204 W. Rand Road,, subject to the conditions listed in the staff report. Director of Community Development Bill Cooney presented petitioner GW Properties's request to rezone the subject property from R-X Single Family Residence to B-3 Commercial to allow for a medical office. Mr. Cooney stated adjacent zoning districts include B-4 Commercial Corridor or, B-3 Community Shopping and R-X Single Family Residence districts. Mr. Cooney stated the Petitioner intends to construct a 5,,000 square foot Pediatric Urgent Care facility. Mr. Cooney reviewed public comment from the Public Hearing held on July 11, 2019 and addressed residents' request to re-zone the property B-1. Mr Cooney stated this would be "spot zoning" since there are no other B-1 zoning districts adjacent to the property and a B-3 zoning designation is compatible with surrounding zoning districts. There was public concern regarding flooding in the surrounding neighborhood. Mr. Cooney stated the proposed development includes a sr water detention and volume control system and added the Village is in the process of improving culverts in the neighborhood. Mr. Cooney also addressed some residents concern that a drive-thru establishment could be constructed in the future. Mr. Cooney stated this type of development would require approval by the Village Boa rd. Petitioners Mitch Goltz and Mario Valentini were present and thanked the board for this consideration. Board Comments: • Ideal location for this type of business/good use of property • Developers were commended for working with residents/neighbors to achieve common goals • Drive-thru Conditional Use for this property would require the Board's approval M r. Coo iev and petitioners provided the followin.g in response uestions from the Board: • Developer met with neighbors to gain their input regarding fencing and landscaping • Hours of operation will be 10am - 12pm • Single tenant occupancy • Fence will be maintained by the tenant; they have a 20-year lease and are committed to be good corporate citizens and neighbors • Developers will work with staff to select appropriate trees for property; plan to remove only those trees that are absolute necessary Motion towaive the rule requiring two readings of an ordinance Motion by Michael Zadel, second by William Grossi. Yea: William Grossi, Eleni Hatzis,, Paul Hoefert, Richard Rogers,, Colleen Saccotelli,, Michael Zadel Motion Carries Motion by Michael Zadel, second by William Grossi to approve a Zoning Map Amendment from R-X Single Family Residence to B-3 Community Shopping for 200 and 204 W. Rand Road Yea: William Grossi, Eleni zis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli,, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6469 7.2 A RESOLUTION IN SUPPORT OF BRAUN MANUFACTURING COMPANY LLC IS APPLICATION FOR A RENEWAL OF A CLASS 6B INCENTIVE FOR THEIR PROPERTY LOCATED AT 1350 FEEHANVILLE DRIVE https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 2/4 9/3/2019 BoardDocs®Pro Mr. Cooney stated Braun Manufacturing has been a Mount Prospect business partner since 1996. Braun Manufacturing maintains 27 full-time employees at their location in Kensington Business Center; a business that specializes in the manufacture of specialty hinges that ares sold and distributed throughout the world. Mr. Cooney stated this is Braun's second renewal request. Mr. Cooney stated they have been great corporate citizens and expressed their desire to remain in Mount Prospect. Motion by Paul Hoefert, second by Michael Zadel to approve the resolution supporting Braun Manufacturing Company, LL 's application for a renewal of a Class 6b tax incentive for their property located at 1350 Feehanville Drive. Yea: William Grossi, Eleni zis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Resolution No. 33-19 S. VILLAGE MANAGER'S REPORT 8.1 Motion to accept bid for 2019 Northwest Highway Water Main Lining Project in an amount not to exceed $1.,845,,112. Director of Public Works Sean Dorsey provided background information,, bid results and staff recommendation. Mr. Dorsey stated the Water to Study identified are in most need. The subject area for this project is Northwest Highway from Maple Street to Fairview Avenue. Mr. Dorsey stated this is an older pipe and meets all the requirements for replacement. Mr. Dorsey stated the project includes upgrading the size of thew ter main from 12" cast iron with a 16" Ductile iron water main. Mr. Dorsey stated staff anticipated the project cost to be under $2 million but the project estimates grew,, exceeding over $3 million. Mr. Dorsey stated staff went back to the drawing board and reviewed the project from a different perspective. Mr. Dorsey stated the Village's engineering consultant prepared four cost estimates with varying scopes of work. Mr. Dorsey provided an overview of the estimates and staff's recommendation. The proposed scope of work will rehabilitate the existing 12" water in utilizing cured-in- place lining for water main technology. Mr. Dorsey stated staff intends to pursue hydraulic improvements by over- sizing water main replacements on Village streets as part of future waterm i replacement projects. Mr. Dorsey provided details on the bid results and stated the lowest cost bid was submitted by Sheridan Plumbing. Sheridan Plumbing is well-prepared to complete this project and their references indicated they have satisfactorily completed similar projects for other communities. Mr. Dorsey stated the cost of the project includes a 10% contingency. Mr. Dorsey answered questions from the Village Board that included a description of the process to clean and clear the interior is. Mr. Dgrsey provided the followin.g in response uestions from the VilLage Board: • Project includes temporary water service to residents while work is being one; no interruptions in water service is anticipated • Pipes will be stronger one the lining project is complete • Estimated length of time to complete this project is seventy (70) days Motion by Michael Zadel, second by Paul Hoefert to accept the lowest responsible bid submitted by Sheridan Plumbing Inc of Bedford Park, Illinois to construct the 2019 Northwest Highway Water Main Lining Project (Northwest Highway from Maple Street to Fairview Avenue.) for an amount not to exceed $1,845,112. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 8.2 A motion to award a contract to MX Utility Construction of Saint Charles, Illinois to design and construct a private fiber network for an amount not to exceed $200,,619.16. Chief Technology and Innovations Officer Any Schaeffer presented the proposed project that will connect the two new public safety facilities,, Police and Fire Headquarters, with the Village's existing network infrastructure. Mr. Schaeffer stated the best way to accomplish this is to connect the new buildings to Village Hall with underground fiber optic cable. Mr. Schaeffer stated the Village will own this fiber infrastructure which provides the most secure way of transmitting dated between our buildings. Mr. Schaeffer discussed the proposed route of thea rim ly 12,000 linear feet of underground fiber optic cable and stated the project includes running additional cable if the Village decides to connect Public Works and the Emergency Operations Center in the future. Mr. Schaffer presented bid results. Two companies submitted proposals. The lowest cost bid was submitted by MX Utility Construction. MX Utility has performed similar work in Palatine and other communities with favorable results. Mr. Schaeffer answered questions from the Board. The Board agreed this is the most cost-effective and secure plan. Public Comment Louis Goodman 310 N. School St. Mr. Goodman asked if this will improve his television reception. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 3/4 9/3/2019 BoardDocs®Pro Motion by Michael Zadel, second by Richard Rogers to Award a contract to MX Utility Construction of Saint Charles, Illinois to design and construct a private fiber network for an amount not to exceed $200,619.16. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Sacolli, Michael Zadel Final Resolution: Motion Carries 9. ANY OTHER BUSINESS Trustee Hoefert stated he reviewed the statistics from the Emerson Street Parking deck's usage and was pleased with the numbers. 10. ADJOURNMENT There in no further business to discuss,, Mayor Juracek asked for a motion to adjourn. Trustee Colleen cc Ili seconded by Trustee Richard Rogers, moved to adjourn the meeting. By unanimous vote,, the August 20., 2019., Regular Meeting of the Village Board adjourned at 8:17 PM https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 4/4