Loading...
HomeMy WebLinkAboutRes 27-99 06/01/1999 ¢ vw152199 RESOLUTION NO. 2 7 - 9 9 A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SUBURBAN PRIMARY HEALTH CARE COUNCIL, INC FOR THE PRIMARY HEALTH CAKE PROGRAM WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that the Suburban Primary Health Care Council, Inc. shah provide a program to facilitate access to primary health care in the corporate limits of the Village of Mount Prospect; and WHEREAS, the program proposed by the Suburban Primary Health Care Council, Inc. and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting ]ow and moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and Suburban Primary Health Care Council, Inc, a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks NAYS: None ABSENT: Skowron PASSED and APPROVED this 1 s t day of Jun e ,1999. Gerald L. Farle9 t / Mayor / ATTEST: Village Clerk AGREEMENT. This Agreement is entered into this ~ ~ day of ~ 1999, by and between the Village of Mount Prospect, a body public of~e 'State of,~lllinois (hereinafter referred to as the "VILLAGE" and the Suburban Primary Health Care Council, (hereinafter referred to as the "COUNCIL"), a not-for-profit Corporation. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the COUNCIL for operation of a program to facilitate access to primary health care for low}and moderate-income residents of the Village of Mount Prospect as outline in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the COUNCIL up to a maximum of $11,000.00 and the COUNCIL agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the COUNCIL, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The COUNCIL agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of it's officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the COUNCIL, or those acting under it, -1- to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the COUNCIL's performance under this Agreement. The COUNCIL agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that the COUNCIL may employ attorneys of it's own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the COUNCIL. The COUNCIL, at it's option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The COUNCIL, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The COUNCIL agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both COUNCIL's internal personnel practices and it's actions in the performance of this Agreement. The COUNCIL hereby certifies that I-9 forms are current and employment verification has been completed regarding all employees. The COUNCIL agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations conceming privacy with reasonable notice to the COUNCIL. C. Examination of Records. The COUNCIL will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. Said records shall include verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit C. The COUNCIL may establish program income criteria below that noted in Exhibit C. D. Filing of Records, The COUNCIL shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the COUNCIL, provide it with copies of all laws, regulatious and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. -2- SECTION 1V Compliance with Laws The COUNCIL, shall at ail times, observe and comply with ail laws, ordinances or regulations of the Federal, State, County and locai government which may in any manner affect the performance of this Agreement, and the COUNCIL shail be required to perform ail acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable roles and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The COUNCIL shall not file any lawsuit against the VILLAGE or any of it's officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of it's officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COUNCIL on the following basis: 1. The VILLAGE shall allocate the $11,000.00 contract amount for the services stipulated in tlfis Agreement. The COUNCIL shail submit no more than one invoice per month for an amount equal to one-twelfth of the contract amount. Every month, the COUNCIL, shall submit to the VILLAGE a Monthly Performance report. Said report shall include available information on: a. Each Mount Prospect client served during the month, showing the client's COUNCIL number, address, and type(s) of service rendered. Services may aiso include number of applications received and the number of applicants approved for the program. -3- The first report shall be due on April 30, 1999. All other shall be submitted no later than the 15th of the month. 2. A final report shall accompany the COUNCIL's final billing and regular monthly report in January of 2000. This report will highlight the accomplislunents of the program over the past year, summarize for the fiscal year, from January I, 1999 to December 31, 1999, the number of Mount Prospect residents served by types of assistance, and include the completion of Exhibit B herein attached. The final report is due no later that January 10, 2000. Length of Contract This Agreement shall be valid from January I, 1999 through December 31, 1999 and may be terminated by either party upon thirty (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII The COUNCIL shall not assign the Agreement or any part thereof and the COUNCIL shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the COUNCIL shall be deemed of no force or effect and shall not be binding upon the VILLAGE. -4- SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COUNCIL Mrs. Victoria Bigelow President Suburban Primary Health Care Council 2235 Enterprise Drive, Suite 2504 Westchester, Illinois 60154 THE VILLAGE OF MOUNT PROSPECT ~ President o f th~ Village goar~/// / Village Clerk / COUNCIL NOIAa¥ PUSUC, ST,~TE Or iLI. INOIS E~ecUtiw t~ireCtor ~ota ' Public EXHIBIT A SCOPE OF SERVICES The Access to Care Program In Illinois, 1.5 million persons are without public or private health insurance coverage. In suburban Cook County more than 156,000 low-income individuals are uninsured and unable to afford even basic health care services. The Access to Care program provides access to primary care services for low-income, uninsured residents of suburban Cook County. Eligibility is limited to residents with a family income less than twice the federal poverty level who are uninsured for primary health care and ineligible for public programs such Medicaid and Medicare. The Council contracts with local providers throughout the area and pays them a discounted rate to provide services to persons enrolled in the Access to Care program. Services include office visits to a primary care physician, routine laboratory and radiology tests and prescription medication. Patients make a small co-payment directly to the provider for each service. In the northwest suburbs screening for eligibility and enrollment occur at township offices, at the Villages of Mount Prospect, Arlington Heights, Des Plaines, and Schaumburg, at CEDA Northwest and Meadows Community Services, and at the Cook County Department of Public Health. Enrollment is generally for a one-year period and there is no fee to enroll. Preventive services which are already available in the community at low cost are not duplicated by Access to Care. Ail clients reoeive a booklet listing free or low-cost preventive services available in the area. The Council has coordination agreements with the organizations providing these services.