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Home My WebLink About2.1 Minutes of the August 7th Special Meeting of the Village Board 8/20/2019 BoardDocs®Pro v „tllr' T-77 Agenda Item Details Meeting Aug 20, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 2. APPROVAL OF MINUTES Subject 2.1 Minutes of the Special Meeting of the Village Board - August 7, 2019 Access Public Type Action, Minutes Fiscal Impact No Budgeted No Minutes View Minutes for Aug 7, 2019 - SPECIAL MEETING OF THE MOUNT PROSPECT VILLAGE BOAR Public Content Administrative Content Executive Content https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 1/1 8/20/2019 BoardDocs®Pro Please print by using the print button within the BoardDocs application. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 1/1 8/20/2019 BoardDocs®Pro SPECIAL MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Wednesday, August 7, 2019) Generated by Karen Agoranos on Monday, August 12, 2019 1. CALL TO ORDER Meeting called to order at 7:03 PM 1.1 ROLL CALL Members present: Arlene Juracek, William Grossi, Eleni Hatzis, Paul Hoefert, Michael Zadel Members absent: Richard Rogers, Colleen Saccotelli 1.2 PLEDGE OF ALLEGIANCE - Mayor Juracek led the Pledge of Allegiance 1.3 INVOCATION - Trustee Grossi provided the Invocation 2. APPROVAL OF MINUTES 2.1 Minutes of the Regular Meeting - July 16, 2019 Motion by Michael Zadel, second by William Grossi. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Michael Zadel Final Resolution: Motion Carries 3. MAYOR'S REPORT Mayor Juracek announced the Board will discuss recreational cannabis at the September 24, 2019 Committee of the Whole meeting. 3.1 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This Ordinance will increase the number of Class F-3 licenses by one (1) TEXAS ROADHOUSE HOLDINGS, LLC D/B/A TEXAS ROADHOUSE located at 841 E. RAND ROAD Village Manager Michael Cassady stated staff met with petitioner and discussed their application. Mr. Cassady expressed gratitude to Texas Roadhouse for choosing to invest in Mount Prospect. Texas Roadhouse Managing Partner Matt Slezak provided a brief background of the restaurant's mission to provide great food at a decent price. Mr. Slezak announced they are now hiring for all positions and plan to open on September 23, 2019. Motion by Michael Zadel, second by William Grossi to waive the rule requiring two readings of an ordinance Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Michael Zadel Motion by Michael Zadel, second by William Grossi to adopt the ordinance Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Michael Zadel Motion Carries Ordinance No.6465 3.2 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This Ordinance will increase the number of Class F-2-V licenses by (1) AVANTI CAFE SANDWICH BAR INC. d/b/a/ AVANTI CAFE SANDWICH BAR and decrease the number of Class F-2 licenses by one (1) AVANTI CAFE SANDWICH BAR INC. d/b/a/AVANTI CAFE SANDWICH BAR located at 1900 S. Elmhurst Road Mount Prospect. Mr. Cassady stated staff met with the owners to discuss their plans to offer video gaming for their patrons. Mr. Cassady stated staff is comfortable with their proposal to install and operate three (3) video gaming machines at their location in Mount Prospect. Owner Kathryn Bruno stated she is looking forward to generating additional revenue which she plans to reinvest in the restaurant. Motion by Michael Zadel, second by William Grossi to waive the rule requiring two readings of an ordinance. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Michael Zadel Motion carries Motion by Michael Zadel, second by William Grossi to adopt the ordinance. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Michael Zadel https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 1/4 8/20/2019 BoardDocs®Pro Final resolution: Motion Carries Ordinance No. 6466 3.3 REAPPOINTMENT TO BOARDS AND COMMISSIONS Mayor Juracek presented the following appointments for Village Board approval: Planning and Zoning Commission: Re-Appointment Thomas Fitzgerald 1010 N. Elmhurst Term to Expire July 2024 Finance Commission: Re-Appointment Don Ocwieja 1451 Greenbriar Term to Expire August 2023 Motion by Michael Zadel, second by Paul Hoefert to approve the reappointments Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Michael Zadel Final Resolution: Motion Carries 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD George Clowes 604 S. Elm Mr. Clowes expressed disappointment that the previously discussed option to add levels to the Maple Street Loft Parking Deck is no longer viable. S. CONSENT AGENDA 5.1 Monthly Financial Report - June 2019 5.2 List of Bills - July 10, 2019 - July 30, 2019 5.3 A RESOLUTION APPROVING THE PROGRAM YEAR (PY) 2019 ACTION PLAN COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM Resolution No. 26-19 5.4 A RESOLUTION APPROVING THE AMENDMENT OF A REDEVELOPMENT AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND PARK TERRACE MOUNT PROSPECT LLC. Resolution No. 27-19 5.5 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN INTERGOVERNMENTAL AGREEMENT WITH THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO TO UTILIZE PHASE II STORMWATER GRANT FUNDS FOR THE CONSTRUCTION OF THE BURNING BUSH TRAILS PARK STORMWATER IMPROVEMENTS. Resolution No. 28-19 5.6 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A GRANT OF EASEMENT TO COMMONWEALTH EDISON ON VILLAGE-OWNED PROPERTY AT 301 SOUTH MAPLE STREET (MAPLE STREET LOFTS MIXED-USE DEVELOPMENT PROJECT). Resolution No. 29-19 5.7 A RESOLUTION TO ACCEPT AN AMENDED AND RESTATED INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE MOUNT PROSPECT PUBLIC LIBRARY FOR SHARED USE OF A FIBER-OPTIC CIRCUIT Resolution No. 30-19 5.8 Motion to accept Joint Purchasing Bid Results for Generator Maintenance and Repair Services in an amount not to exceed $26,625.00. 5.9 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN INTERGOVERNMENTAL AGREEMENT WITH COOK COUNTY TO UTILIZE "INVEST IN COOK" GRANT FUNDS FOR RAND/CENTRAL/MOUNT PROSPECT ROAD INTERSECTION IMPROVEMENTS. Resolution No. 31-19 5.10 Motion to accept joint purchasing bid results for the procurement of site furniture for Edwin and Elsie Meyn Busse Park in an amount not to exceed $21,688.27. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 2/4 8/20/2019 BoardDocs®Pro Motion by Paul Hoefert, second by Michael Zadel to accept the Consent Agenda as presented Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Michael Zadel Final Resolution: Motion Carries 6. OLD BUSINESS None 7. NEW BUSINESS 7.1 1st Reading of AN ORDINANCE PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $8,000,000 GENERAL OBLIGATION BONDS, IN ONE OR MORE SERIES, OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, FOR THE PURPOSE OF FINANCING THE COSTS OF CERTAIN CAPITAL PROJECTS IN THE VILLAGE, PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON SAID BONDS, AND AUTHORIZING THE PROPOSED SALE OF SAID BONDS TO THE PURCHASER THEREOF. Director of Finance Amit Thakkar provided background information on the parameters ordinance that permits the issuance of general obligation bonds up to $8,000,000. Mr. Thakkar stated proceeds from the bonds will fund TIF projects including construction of the Maple Street Parking Deck, new elevator for the Emerson Street Parking Deck, and streetscape improvements. Mr. Thakkar stated the entire amount of the annual levy for principal and interest will be abated using funds from the TIF increment. Mr. Thakkar noted there will be no impact on the property tax levy from the issuance of these bonds. Mr. Thakkar reviewed the Village's two previous bond issuances and provided a timeline for this issuance including a tentative closing date of September 23, 2019. The Village's financial advisor, PMA Securities representative Bob Lewis provided additional information including market and interest rate updates. Mr. Lewis answered questions from the Board. Mayor Juracek stated this will stand as a first reading. 7.2 A RESOLUTION IN SUPPORT OF CEK TILE, LLC MAKING APPLICATION FOR A COOK COUNTY CLASS 6B TAX INCENTIVE WITH SPECIAL CIRCUMSTANCES FOR THE PROPERTY LOCATED AT 1911 S. BUSSE ROAD, MOUNT PROSPECT, ILLINOIS Director of Community Development Bill Cooney presented information regarding CEK Tile LLC.'s request for a Class 6b with special circumstances. Mr Cooney explained the special circumstances designation is required since the property has not been vacant for at least 24 months. Mr. Cooney stated the property has been vacant for two (2) months. CEK employs 10 employees at their current Wood Dale location. A relocation to Mount Prospect will expand operations and require the addition of five (5) employees to their existing staff. Owner Clarence Korsgard was present and answered a few questions from Board. Board Comments • Expressed gratitude for choosing Mount Prospect to expand their operations • Requested landscape buffer; property is in need of an aesthetic upgrade and hopes CEK will provide this Motion by Michael Zadel, second by Paul Hoefert to approve the resolution supporting CEK Tile, LLC's application for a Class 6b tax incentive with special circumstances for the property located at 1911 S. Busse Road. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Michael Zadel Final Resolution: Motion Carries Resolution No. 32-19 8. VILLAGE MANAGER'S REPORT 8.1 A motion to authorize the purchase and installation of furniture for the new Police Headquarters in the not to exceed amount of $732,286.00 as submitted. Deputy Director of Building and Inspection Services Mark Rysavy, stated the original budget for Police Department furniture installation was $800,000. Except for file cabinets, the furniture has not been replaced in many years and is showing signs of wear and tear and will need replacement. Mr. Rysvy introduced Dina Tsiolis from STV Construction who reviewed the process for furniture selection. Ms. Tsiolis has a long history with the Village and has many years experience working with and designing for Police and Fire departments. Ms. Tsiolis understands the furniture needs to be durable enough to withstand a 24/7 operation. Ms. Tsiolis reviewed the furniture selection process with attention on selecting proper, comfortable and durable seating to accommodate officers' gear. Staff had the opportunity to try- out seating options and provide input. All furniture will be purchased through Omnia government purchasing program, so no formal bidding process is required. Ms. Tsiolis provided a break-down of costs which includes a 5% contingency; the project is $68,000 under-budget. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 3/4 8/20/2019 BoardDocs®Pro Ms. Tsiolis provided the following in response to questions from the Board • Placing order now will lock-in rates; furniture will not be manufactured until needed • All manufacturing is performed in the United States; some materials may originate outside the U.S. • Bid includes all the furniture needed for project; contingency allows for few items not in original plan Board Comments • Pleased this project is under-budget Massive undertaking; appreciates the immense effort required to coordinate this project Appreciates the professional expertise of Ms. Tsiolis; furniture selected is sturdy, durable and functional Motion by Paul Hoefert, second by Michael Zadel to authorize the purchase and installation of furniture for the new Police Headquarters in the not to exceed amount of$732,286.00 as submitted. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Michael Zadel Final Resolution: Motion Carries 8.2 A motion to authorize the purchase and installation of furniture for the new Fire Headquarters in the not to exceed amount of $240,902.00 as submitted. Mr. Rysavy stated the Fire Department replaced the majority of their administrative furniture in 2011 and remains in good condition today. As a result, most of the furniture will be re-used in the new facility. Conference room tables and chairs and select offices will require new furniture. Ms. Tsiolis will coordinate the existing furniture with new furniture to create productive, functional work environments in the new Fire Headquarters. The furniture for the new Fire Department headquarters will also be purchased through the Omina government purchasing program, Motion by Paul Hoefert, second by Michael Zadel to authorize the purchase and installation of furniture for the new Fire Headquarters in the not to exceed amount of $240,902.00 as submitted. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Michael Zadel Final Resolution: Motion Carries. 9. ANY OTHER BUSINESS In response to a question from the Board, Mr. Cassady provided a brief update on the Emerson Street Parking Deck usage. Mayor Juracek thanked all those who attended the National Night Out event last evening, adding it was a great community event. Mayor Juracek reminded everyone that Coffee with Council is this Saturday beginning at 9:00am at Village Hall. 10. ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn. Trustee Michael Zadel seconded by Trustee Paul Hoefert, moved to adjourn the meeting. By unanimous vote, the August 7, 2019, Regular Meeting of the Village Board adjourned at 8:00 PM https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 4/4