HomeMy WebLinkAbout08/07/2019 Bid Result - Generator Maintenance and Repair Services 8/8/2019 BoardDocs®Pro
IL
Agenda Item Details
Meeting 7, 2019 - SPECIAL MEETING OF THE MOUNT PROSPECT VILLAGE - 7:00 p.m.
Category 5. CONSENT AGENDA
Subject ion to accept Joint Purchasing Bidsults for Generator Maintenance and Repair
Services in an amount not to exceed .
Access Public
Tye Action (Consent)
Preferred to Aug 07, 201
Absolute Date Aug 07, 2019
Fiscal Impact Yes
Dollar Amount 26,625.00
Budgeted Yes
Budget orc ter and Sewer Enterprise Fund
Recommended Action Award a one (1) year contract with an option for two one ( ) year extensions for generator
maintenance n repair to the lowest bidder, Midwest Power Industry., Inc. in an amountnot
to exceed , in 2019. Expendituresin 2020 will be at the contact rates, limited
to funds appropriated in the 2020 budget.
Public Content
Information
The Village owns and maintains eighteen ( ) stationary ner tors that are installed to provideemergency, standby
electrical w r in case of utility interruption. These generators are placedy public buildings, all wastewater lift
stations, and at four ( ) of the potable water booster pumping stations. These units range in size from 25kW to
750kW.
Maintenance these units requires unique trainingand skills as well as specialized ui m such as a resistive load
bank tester. In addition, some units have exhaustemissions with sophisticated controls and monitoringhardware h
require sci liz r inin diagnostic equipment to maintain.
The contract in considered this year is a joint bid throughthe efforts of the Municipal Partnering Initiative (MPI).
I is a collective of Cook County,, Lake County, and DuPage County municipalities thatv successfully leveraged
bulk purchasingworkload sharing reduce the cost of many municipal services. The bid is similarly structured
the MPI bids that the Village has previously participated in. A request for bids was prepared by staff that would
provide uniform standard care for all the Villa 's stationary generators. The term of this bid is one ( ) year with
the option of two one ( ) year extensions beyond the termination date by mutual,, written agreement.
This bid is administeredy the Village of Mount Prospect. Seven ( ) other municipalities arealso participating in this
contract including the Villages of Bannockburn,, Kenilworth, Buffalo Grove, Glenview, Lake Forest, Lincolnshire, and
Wilmette. This type of contract results in more favorable pricingfor participating municipalities. y for the work
performed r this contract is made directly to the contractor. No liability is established between the Village of
Mount rs c the other participating agencies.
https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 1/2
8/8/2019 BoardDocs®Pro
Bid Results
A Notice to Bidders was posted on Dem on June 24,, 2019. Sealed bids were received on July 22, 2019. Two
(2) contractors submitted bids for this project. The two contractors bids were very close in total cost for the Village of
Mount Prospect. The lowest bidder was Midwest Power Industry with $26,625. Seiner Electric Company's bid was
$26,,805.
Both bidders submitted a bid bond in thea of 10% of the total bid as required in the bid proposal. All bids were
checked for their accuracy. All bidders correctly signed their bids,, bid bonds, and each addendum. Below is a
summary of the bids:
Generator Maintenance Contractors Biannual Annual Total
Midwest Power Industry $14,325.00 $12,300-00 $26,625.00
Steiner Electric Company $10,165.00 $16,640.00 $26,805.0
Discussion
Based on the bid review, Midwest Power Industry is a responsible bidder. The firm satisfies all bid qualifications and
requirements. All reference checks indicate the company has consistently performed work of this scale and scope with
acceptable results. Though the Village of Mount Prospect hasn't worked directly with Midwest Power Industry, they
have a proven work history with other municipalities and over 20 years experience working with generators.
Alternatives
1. Accept Municipal Partnering Initiative Joint Bid Results for Generator Maintenance and Repair.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends accepting the results of the Municipal Partnering Initiative joint bid for Generator Maintenance and
Repair and award a one (1) year contract to Midwest Power Industry in an amount not to exceed $26,625 for the
biannual and annual maintenance schedule of 2019 and 2020. Sufficient funds exist in the current 2019 budget for
this project. Expenditures in 2019 will be at the contact rates., but not limited to funds appropriated in the 2020
budget.
MidWest Power Bid Sheets.pdf (1,311 KB) 2019 Generator Maintenance and Repair..pdf (4,761 KB)
ADDENDUM 1—Generator Maintenance.pdf (14 KB) Generator Maintenance Bid Tab.pdf (80 KB)
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There
will be no separate discussion of those items unless a Board member or member from the audience so requests, in
which the item will be removed from the Consent Agenda and considered in its sequence on the agenda.
https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 2/2