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Home My WebLink About07/16/2019 VB Minutes 8/6/2019 BoardDocs®Pro REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday, July 16, 2019) Generated by Karen Agoranos on Thursday, July 18, 2019 1. CALL TO ORDER Meeting called to order at 7:04 PM .1 ROLL CALL Members present: Arlene Juracek, William Grossi, Eleni Hatzis, Richard Rogers, Colleen Saccotelli, Michael Zadel Member absent: Paul Hoefert 1.2 PLEDGE OF ALLEGIANCE - Trustee Saccotelli led the Pledge of Allegiance 1.3 INVOCATION - Trustee Rogers provided the Invocation 2. APPROVAL OF MINUTES 2.1 Minutes of the Regular Meeting of the Village Board - July 2, 2019 Motion by Michael Zadel, second by William Grossi. Yea: William Grossi, Eleni Hatzis,, Richard Rogers, Colleen Saccotelli,, Michael Zadel Final Resolution: Motion Carries Minutes approved 3. MAYOR'S REPORT No report 4. COMMUNICATIONS AND PETITIONS- CITIZENS TO BE HEARD Denise France 623 N. Russel Street Ms. France requested the Streetlight Project on the 600-700 block of Russel Street be halted due to resident opposition. Ms. France submitted a signed petition to the Village Clerk. Bill Holtane Longford Glen Homeowners Association Mr. Holtane requested an update regarding Prestige Feed in Kensington Business Center 5. CONSENT AGENDA 5.1 List of Bills - June 26, 2019 - July 9, 2019 5.2 Motion to waive the rule requiring two readings of an ordinance and adopt an ORDINANCE AMENDING CHAPTER 18, "TRAFFIC" ON THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance will limit parking on Briarwood Drive West. The Transportation Safety Commission recommends that the Village Board enact an ordinance prohibiting parking on the west side of Briarwood Drive West from a point 85' south to a point 145' south of the centerline of Briarwood Drive East (Section 18.2006). Ordinance No. 6461 5.3 Motion to waive the rule requiring two readings of an ordinance and adopt an ORDINANCE AMENDING CHAPTER 18,, "TRAFFIC" OF THE VILLAGE D . This ordinance limits turn movements at the intersection(s) of Central Road, and Road and Mt. Prospect Road. The Transportation Safety Commission recommends that the Village Board enact ordinances limiting turn movements at the intersection(s) of Central Road, and Road, and Mount Prospect Road. Ordinance No. 6462 5.4 Authorize a motion to approve a Settlement Agreement and General Release in the matter of Eric T. Jakubowski vs. Hanna Burzynska, Ciorba Group, Inc and the Village of Mount Prospect. Resolution: Authorize a motion to approve a Settlement Agreement and General Release in the matter of Eric T. Jakubowski vs. Hanna Burzynska,, Ciorba Group, Inc and the Village of Mount Prospect. Motion by Michael Zadel, second by William Grossi to approve the consent agenda as presented. Yea: William Grossi, Eleni Hatzis, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 6. OLD BUSINESS None 7. NEW BUSINESS https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 1/3 8/6/2019 BoardDocs®Pro 7.1 PZ-12-19/ 799 Biermann Court/ 1st reading of AN ORDINANCE GRANTING A VARIATION TO THE PARKING LOT SETBACK FOR THE PROPERTY LOCATED AT 799 BIERMANN COURT, MOUNT PROSPECT., ILLINOIS (New Police HQ) Community Development Director Bill Cooney presented a variation to the parking lot setback along the western property line for the property located at 799 Biermann Court, site of the new Police Headquarters. Mr. Cooney stated that due to the unique shape and location of the existing building and in order to gain access to Kensington Road, there is a need to allow parking closer to the western property line than code allows. Mr. Cooney stated there are two main reasons for this request, safety and economic development. This variation will provide a secondary parking area for those being bonded out of jail, and eliminates the chance of victims and alleged offenders from parking next to one another. CVS, the largest employer in the Village, has leased parking on this site in the past and will continue to have access to parking once the project is completed. Mr. Cooney stated the Planning and Zoning Commission recommended approval of this variation by a vote of 5-0 at the Public Hearing on July 27, 2019. Motion by Michael Zadel, second by Richard Rogers to waive the rule requiring two readings of an ordnance. Yea: William Grossi, Eleni Hatzis, Richard Rogers, Colleen Saccotelli,, Michael Zadel Motion Carries Motion by Michael Zadel, second by Richard Rogers to approve an ordinance granting a variation to the parking lot setback for the property located at 799 Biermann Court. Yea: William Grossi, Eleni Hatzis, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6463 7.2 1st reading of an ORDINANCE AMENDING APPENDIX A-DIVISION II ENTITLED "FEES ESTABLISHED" OF THE VILLAGE CODE OF MOUNT PROSPECT Fire Chief Brian Lambel presented information to support the ordinance that proposes an increase in ambulance billing rates to $1,500 for resident and non-residents for all services, and increase the mileage rate to $15 per mile. Chief Lambel provided a review of categories of treatment, current billing rates, Medicare and Medicaid rates and a survey of neighboring municipality rates. Board Comments: Equipment utilized by first responders has increased in sophistication and innovation through the years; increase is warranted Chief Lambel_provided the following in response tg_questions from the Board: • Aligning billing rates on neighboring municipalities eliminates the need for mutual aid agreements and streamlines the billing process • An average of$350 is collected per call • Flat rate applies to residents and non-residents; co-pays and deductibles are waived for residents Residents are billed by the responding municipality regardless of residence Fees were reviewed in 2014 as part of a Village-wide fee review of the Village Code Motion by Michael Zadel, second by William Grossi to waive the rule requiring two readings of an ordinance Yea: William Grossi, Eleni Hatzis, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Motion by Michael Zadel, second by Richard Rogers to approve an ordinance amending Appendix A- Division II Yea: William Grossi, Eleni Hatzis, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6464 S. VILLAGE MANAGER'S REPORT 8.1 Motion to waive the requirements for public bidding and award a contract for construction of the 2019 Water Main Construction Project to Patnick Construction, Inc. of Franklin Park, Illinois in an amount not to exceed $1,564,786.75. Director of Public Works Sean Dorsey presented background information, bid results and staff recommendation. Mr. Dorsey stated the proposed project includes replacing 4,500 lineal feet of six-inch diameter water main with eight-inch diameter class 56 ductile iron water main. Mr. Dorsey stated the project includes Yates Lane, Mark Drive, Thayer Street, Mitchell Drive and Jeffrey Drive. Mr. Dorsey provided information of the project's scope of work. Mr. Dorsey stated bid documents were sent to fourteen firms with experience in this type of project including those who previously bid on past water main replacement projects. Mr. Dorsey stated eight bids were received. The lowest bid was submitted by Millennium Contracting Corporation. However, upon staff review and evaluation of Millennium's experience and submitted bid documents/ declared this bid to be non-responsive and not qualified to perform and satisfactorily complete this project. The next lowest cost bid was submitted by Patnick Construction. Patnick has performed work in the Village previously, including the Water Main Replacement project in 2018 as well as similar projects in other communities. Mr. Dorsey stated staff is confident Patnick Construction is well-qualified to successfully complete this project. Board Comment • Mr. Dorsey and staff were commended for their level of due-diligence in selecting the most qualified firm to perform this work. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 2/3 8/6/2019 BoardDocs®Pro Motion by Michael Zadel, second by Richard Rogers to waive the requirements for public bidding and award a contract for construction of the 2019 Water Main Replacement Project (Yates Ln/Mark Dr. /Thayer St. /Mitchell Ln. /Jeffrey Dr.) to Patnick Construction, Inc. of Franklin Park, Illinois for an amount not to exceed $1,564,786.75. Yea: William Grossi, Eleni Hatzis, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 8.2 Motion to accept bid for Edwin and Elsie (Meyn) Busse Park construction in an amount not to exceed $537,153.27. Director of Community Development Bill Cooney presented the final package for the construction of the Busse Park. Mr. Cooney presented background information and a timeline of the project development. Mr. Cooney stated public input was key to this process and there were many opportunities for public engagement. Mr. Cooney stated the bid included a base bid and two alternatives for a pavilion and fountain. Due to the Illinois Department of Public Health regulations regarding water features and the requirement of on-site restrooms and showers, the probability of including a fountain are very low. A variation would be required and the process to obtain a variation is a lengthy one and would stall the project completion goal by the end of the year. Staff recommends the project award include the base bid and pavilion (alternative #1). Staff also recommends the site be prepped to allow for a water feature in the future. Mr. Cooney stated five (5) bids were submitted but only three (3) submitted qualifying bids. The lowest cost bid was submitted by Clauss Brothers. Mr. Cooney stated if the project is approved., construction will begin by the end of the month (July) with a completion date by the end of November 2019. Board comments: • Supports the inclusion of water feature but pleased to see project moving forward • Project as presented is under-budget • Satisfied with the proposed park design and layout • Project includes the installation of festoon lighting Motion by Michael Zadel, second by William Grossi to accept the lowest cost,, responsive bid for the construction of Edwin and Elsie (Meyn) Busse Park from Clauss Brothers, Inc. for the Base Bid and Alternative #1 in an amount not to exceed $537,153.27. Yea: William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel Abstain: Richard Rogers Final Resolution: Motion Carries 8.3 Maple Street Parking Deck Update Presentation followed by discussion regarding the Maple Street Parking Deck; no action was taken. Representatives from Walker Consultants Dave Ryan and Jim Chapman along with Director of Public Works Sean Dorsey presented proposed layout and schematic designs of the Maple Street Parking Deck. Mr. Ryan discussed the functional layout that includes: • Three levels of parking- one level above Maple Street, one at street level and one below grade • 279 parking spaces available including six (6) to accommodate persons with disabilities Spaces will be at industry standard, one size fits all • Two stair towers and one parking elevator is included in the design Southeast corner of the deck will host a snow removal feature for efficient snow removal Mr. Chapman provided details regarding elevations and shared material samples. Board Comments • Security and safety is a concern Walker is a highly-regarded and well respected firm with a great deal of experience designing and constructing parking decks Pleased with the design of the deck • Electric vehicle charging stations should be included M r. Dorsey,, Mr. Ryan and Mr. Chapman provided the following in response t2uestions from the Board _q • Passenger elevator capacity for six or seven people; generous size • Elevator speed will be efficient • Elevators will have glass doors and LED lighting for safety; structure will be equipped with cameras • If approved, project will begin in September of this year • Adding additional floors on the deck is not structurally feasible; there is an option to go deeper should the need arise in the future • Implementing a feature to notify patrons of parking space availability is being considered and will be discussed in August 9. ANY OTHER BUSINESS Village Manager Michael Cassady reminded residents of next Tuesday's Solar Power Hour beginning at 7:0 pm in the Village Boardroom. 10. ADJOURNMENT There being no further business to discuss,, Mayor Juracek asked for a motion to adjourn. Trustee Michael Zadel seconded by Trustee Richard Rogers, moved to adjourn the meeting. By unanimous vote, the July 16, 2019, Regular Meeting of the Village Board adjourned at 8:37 PM https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 3/3