HomeMy WebLinkAbout8.1 Motion to accept bid for construction of Randview Highlands Phase II Streetlighting Project7/2/2019 BoardDocs® Pro
Agenda Item Details
Meeting Jul 02, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 8. VILLAGE MANAGER'S REPORT
Subject 8.1 Motion to accept bid for construction of Randview Highlands Phase II Streetlighting
Project in an amount not to exceed $148,430.00.
Access Public
Type Action
Preferred Date Jul 02, 2019
Absolute Date Jul 02, 2019
Fiscal Impact Yes
Dollar Amount 148,430.00
Budgeted Yes
Budget Source Capital Improvement Fund
Recommended Action The Village Board accept the low bid from Utility Dynamics Corporation of Oswego, IL to
provide construction services for the Randview Highlands Phase II Street Lighting Project
for a not to exceed amount of $148,430.00.
Public Content
Information
A key component of the Mount Prospect Strategic Plan is to improve the Village's residential street light system. The
Randview Highlands neighborhood is located immediately south of Kensington Road and west of Main Street (IL Route
83). The area includes Prospect High School and Fairview Elementary School. The block between Highland Street and
Kensington Road is twice as long (1320') as a typical block limiting light in the neighborhood. Street light
improvements this year are targeted for four streets between Highland Street and Kensington Road to provide
improved nighttime visibility and safety in the neighborhood. The project limits include Elmhurst Avenue, Russel
Street, Pine Street, and Wille Street. The Village recently completed a project (Phase I) that included street lights
along the four streets west of the current project. A map depicting the project area is attached.
The engineering firm Hampton Lenzini and Renwick, Inc. is currently under contract for this project. They provided
the engineering design services. Their contract also includes inspection services during construction. At this time,
Village staff is seeking to enter into a construction contract. Work is expected to begin in August and be completed
before the end of the year. Funds for this project have been allocated in the 2019 Village Budget.
The Village opened bids on June 24, 2019. A notice was published on DemandStar via the Village website and Village
staff contacted local electrical contractors. A copy of the bid document is enclosed.
Five (5) contractors viewed the bidding documents with two (2) contractors submitting a bid. The three (3) other
contractors indicated their schedules were currently too busy or unforeseen circumstances prevented them from
submitting a bid. Utility Dynamics Corporation of Oswego, IL was the low bidder with a bid of $134,937.00. The
compiled bid results are noted in Table 1 below:
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Table 1 - Bid Results
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Bidder Bid
Utility
t LLLt.........P......n.a..l.0 S...0 o.r.....oration
........................................................................................................................................................................1.3.4....9.3.7..0.0.............................
Thorne Electric, Inc. $155,402.09
Engineer's Estimate of Cost $149,460.00
The bidders submitted a bid bond in the amount of 10% of their total bid as required by the contract documents. The
bids were checked for accuracy. There were no errors. The bidders submitted all required documents and correctly
signed their bid and bid bond.
Discussion
The lowest cost, responsive bid was submitted by Utility Dynamics Corporation of Oswego, Illinois (Utility Dynamics).
A copy of the firm's bid submittal is attached.
A primary business focus of Utility Dynamics is street light installation. Their clients include municipalities and private
companies. They have successfully completed several street lighting projects in the Village of Mount Prospect
including the Willow -Cypress and Central Road lighting projects in 2018. They meet the eligibility requirements of the
Illinois Department of Transportation (IDOT) to perform street light work pursuant to the contract documents.
This proposed contract award is for streetlight construction and installation work only. The luminaires and poles have
already been procured via separate material bids awarded by the Village Board earlier this year.
The scope of work will include installation of electrical wiring and equipment, construction of street light pole bases,
pole erection, and installation of luminaires.
The luminaires are 3,000 degrees Kelvin color temperature, "cobra" style lamps wired to discharge at approximately
8,300 lumens. This is the lowest output for this type of street light. To prevent spillover to adjacent residences, front
shields will be installed on all lights.
The poles are 15 -foot high spun aluminum with mast arms installed at street intersections and 300 -foot mid -block
intervals.
The attached photograph depicts a typical installation.
It is recommended that a 10% contingency be included in the project award to allow for quantity variances and
unanticipated conflicts. For this project, a 10% contingency added to the lowest bid would result in a total contract
award of $148,430.00. (Base Bid: $134,937.00 + Contingency: $13,493.00 = Total Recommended Award:
$148,430.00)
Alternatives
1. Accept the lowest cost, responsive bid for construction of the Randview Highlands Phase II Street Lighting Project.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the low bid from Utility Dynamics Corporation of Oswego, IL to
provide construction services for the Randview Highlands Phase II Street Lighting Project for a not to exceed amount
of $148,430.00.
R R 1 is.0 . Z ^ !i
Randview Highlands Phase II Street Lighting Project Specifications 5-31-2019_.pdf (608 KB)
PHOTO OF RANDVIEW HIGHLANDS SAMPLE STREETLIGHT (003).jpg (2,028 KB)
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Administrative Content
Executive Content
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MML
Mount Prospect
Bid Request
For
Randview Highlands Phase II Street Lighting Project
BID OPENING:
June 24, 2019 — 1:00 P.M. Local Time
50 S. Emerson Street, Mount Prospect, Illinois 60056
Mount Prospect Public Works Department
1700 W. Central Road, Mount Prospect, Illinois 60056-2229
1
NOTICE TO BIDDERS
Bid for
Randview Highlands Phase II Street Lighting Project
Sealed bids will be received until 1:00 p.m. on Monday, June 24, 2019 in the office of
the Village Manager, 3rd Floor, 50 S. Emerson Street, Mount Prospect, Illinois 60056.
In a separate, sealed envelope, please submit bid clearly marked:
"Sealed Bid for Randview Highlands Phase II Street Lighting Project"
The project consists of installing new street lights, conduits, and cables, on Elmhurst
Avenue, Russel Street, Pine Street, and Wille Street from Kensington Road to Highland
Street in the Village of Mount Prospect, Illinois.
Plans and specifications may be obtained at the Village of Mount Prospect's Onvia
DemandStar website by using the following link: www.mountr)rosr)ect.org/bids.
Questions regarding this project should be directed to Randal Newkirk of Hampton,
Lenzini and Renwick, Inc., 847-697-6700.
All work under this Bid and the resulting contract shall comply with the Illinois
Prevailing Wage Act, 820 ILCS 130/0.01 et seq. and the other applicable laws and
ordinances.
Offers may not be withdrawn for a period of ninety (90) days after the bid date without
the consent of the Board of Trustees.
Any Bid submitted unsealed, unsigned, sent via email or fax or received subsequent to
the aforementioned date and time, will be disqualified and returned to the bidder.
The Village reserves the right in its sole discretion, to reject any and all bids or parts
thereof, to waive any irregularities, technicalities, and informalities in bid procedures and
to award the contract in a manner best serving the interests of the Village.
Village Manager
Michael J. Cassady
2
TABLE OF CONTENTS
3
Page
Notice to Bidders
2
Table of Contents:
3
Instructions to Bidders
5
General Conditions
11
Specifications/Special Provisions
33
CCDD Information
35
Contract Pay Items
36
Bid Form
45
Affidavit— Bid Certification Form
48
Bid Security
50
Bid Sheet
51
Contract
52
Labor and Material Payment Bond
57
Performance Bond
60
Electrical Inspection Forms
62
3
Supporting Documents
• Randview Highlands Phase II Street Lighting Project — plan set
INSTRUCTIONS TO BIDDERS
1. Bid. Bid forms are furnished by the Village. All bids must be submitted on the forms
provided, complete and intact, properly signed in ink in the proper spaces, and
submitted in a sealed envelope. All bids shall be delivered to the office of the
Village Manager, Village Hall, 3rd Floor, 50 S. Emerson Street, Mount Prospect,
Illinois 60056, not later than 1:00 p.m. on Monday, June 24, 2019. Envelopes shall
be plainly marked, "Sealed Bid for Randview Highlands Phase II Street
Lighting Project" and with the following information: company's name, address,
date and time of opening. Bids must be signed by an authorized official of the
organization submitting the bid with the name of the official and his/her title typed
below the signature.
2. Pre -Bid Conference. There will be no pre-bid conference for this project.
3. Bid Deposit; Surety. A bid deposit in the amount of ten percent (10%) of the total
bid amount, payable to the Village, is required, unless otherwise stated in the bid
package. The deposit must be in the form of a bid bond, certified check, or a bank
cashier's check. All bid performance deposit checks will be retained by the Village
until the bid award is made, at which time the checks will be promptly returned to
the unsuccessful bidders. The bid performance deposit check of the successful
bidder will be retained until surety bonding requirements have been satisfied and
proof of insurance coverage is provided.
4. Alternate Multiple Bids/Specifications. The Specifications describe the services
that the Village feels is necessary to meet the performance requirements of the
Village. It is not the desire or the intent to eliminate or exclude any bidder from
bidding because of minor deviations, alternates or changes.
Bidders desiring to bid on services which deviate from these Specifications, but
which they believe are equivalent, are requested to submit alternate bids.
However, alternate bids must be clearly indicated as such, and deviations from the
applicable Specifications should be plainly noted. The bid must be accompanied
by complete Specifications for the services offered. Bidders wishing to submit a
secondary bid must submit it as an alternate bid. There is to be only one bid per
envelope. The Village shall be the sole and final judge unequivocally as to whether
any substitute is of equivalent or better quality. This decision is final and will not
be subject to recourse by any person, firm or corporation.
If the bidder wishes to qualify its bid or make special stipulations thereto, such
qualifications or stipulations shall be stated on standard letterhead size sheets of
paper, all attached to the bid form.
5. Erasures. All erasures or revisions of the bid must be initialed by the person
signing the bid.
5
6. Receiving Of Bids. Bids received prior to the time of opening will be securely kept,
unopened. The Village Clerk or his/her designee, whose duty it is to open the
bids, will decide when the specified time has arrived, and no bid received
thereafter will be considered. No responsibility will be attached to the Village or its
representatives for the premature or non -opening of a bid not properly addressed
and identified, except as otherwise provided by law.
7. Late Bids. Bids arriving after the specified time, whether sent by mail, courier, or in
person, will not be accepted. These bids will either be refused or returned
unopened. It is the bidder's responsibility for timely delivery regardless of the
method used. Mailed bids which are delivered after the specified hour will not be
accepted regardless of post marked time on the envelope.
8. Bids By Email And Fax. Email and Facsimile machine transmitted bids will not be
accepted.
9. Error In Bids. When an error is made in extending total prices, the unit bid price will
govern. Otherwise, the bidder is not relieved from errors in bid preparation.
10. Withdrawal Of Bids. A written request for the withdrawal of a bid or any part
thereof may be granted if the request is received by the Director of the requesting
Department prior to the specified time of opening. After the opening, the bidder
cannot withdraw or cancel its bid for a period of ninety (90) calendar days, or such
longer time as stated in the bid documents.
11. Bidders Qualifications. All bidders must submit the following information on or
before the time at which the bid is required to be submitted:
a. The location of the bidder's permanent place of business.
b. Evidence of ability to provide an efficient and adequate plan for executing the
work.
c. A list of similar projects carried out by the bidder.
d. A list of projects the bidder presently has under contract.
e. Any additional evidence tending to show that the bidder is adequately prepared
to fulfill the contract.
12. References; Background Check. Bidders shall include with its bid, on a separate
sheet attached to the bid, the names of three (3) references regarding its financial
qualifications and three (3) references regarding its qualifications by experience,
ability, personnel and equipment to undertake work of the nature and extent
contemplated by the bid and Specifications. References must include company
name, address, contact person, and telephone number. The Village reserves the
right to reject bids not accompanied by the required references.
All Bidders, as a condition of and prior to entry into a contract, agree that a
complete background investigation of the principals of the Bidder and all
employees who will work on the project may be made. Bidders agree to cooperate
with the appropriate Village personnel to supply all information necessary to
complete these investigations. The Village in its complete discretion may
disqualify any Bidder, including a low Bidder, and may void any contract previously
entered into based upon its background investigation.
13. Consideration Of Bid And Contract. No bid will be accepted from or contract
awarded to any person, firm or corporation that is in arrears or is in default to the
Village upon any debt or contract, or that is a defaulter, as surety or otherwise,
upon any obligation to the Village or had failed to perform faithfully any previous
contract with the Village within two (2) years prior to the date of the invitation to
bid.
14. Conditions. Bidders are responsible to become familiar with all conditions,
instructions and Specifications governing this bid. The bidder is responsible to visit
a site if necessary and its bid is based upon the knowledge of all information
readily available at the site of such a visit. Once the bids have been opened, the
failure to have read and understood all conditions, Specifications and instructions
shall not be cause to alter the original bid or to request additional compensation.
No extra compensation will be allowed the successful bidder for failure to inform or
familiarize itself prior to bidding.
15. Interpretation Of Bid Documents. Any bidder in doubt as to the true meaning of any
part of the Specifications or other bid documents may submit a written request for
interpretation to the Village, as provided in the Specifications. Bidders will
acknowledge receipt of any addendum issued by so noting on the bid sheet. Oral
explanations are not binding.
16. Prices. Unit prices shall be shown for each unit on which there is a bid, and shall
include all packing, crating, freight, and shipping charges, and cost of unloading at
the destination unless otherwise stated in the bid.
Unit prices shall not include any local, state or federal taxes. The Village is
exempt, by law, from paying state and village retailer's occupation tax, service
occupation tax, and federal excise tax. The Village will supply the successful
bidder with its tax exemption number.
Cash discounts will not be considered in determining overall price, but may be
used in an overall evaluation.
17. Qualifications of Contractors. Factors: It is the intention of the Village to award the
Contract only to a bidder who furnishes satisfactory evidence that it has the
requisite experience, ability, capital facilities, plant organization and staffing to
enable it to perform the work successfully and promptly, and to complete the work
within the time set forth in the Bid Documents. The Village shall consider the
following factors:
a. The lowest responsible bid.
b. The ability, capacity, and skill of the bidder to perform the contract to provide
the service required.
C. Whether the bidder can perform the contract or provide the service promptly,
or within the time specified, without delay or interference.
7
d. The character, integrity, reputation, judgment, experience, and efficiency of
the bidder.
e. The quality of performance of previous contracts of services.
f. The previous and existing compliance by the bidder with laws and
ordinances relating to the contract or service.
g. The sufficiency of the financial resources and ability of the bidder to perform
the contract or provide the service.
h. The quality, availability, and adaptability of the supplies or contractual service
to the particular use required.
i. The ability of the bidder to provide future maintenance and service for the
use of the subject of the contract.
j. The number and scope of conditions attached to the bid.
k. Whether the bidder has a place of business in the Village.
I. Responsiveness to the exact requirements of the invitation to bid.
m. Ability to work cooperatively with the Village and its administration.
n. Past records of the bidder's transactions with the Village or with other entities
as evidence of the bidder's responsibility, character, integrity, reputation,
judgment, experience, efficiency and cooperativeness.
o. Any other factor that the Village may legally consider in determining the bid
that is in the best interests of the Village.
18. Award Or Rejection. The Village, at its sole discretion, reserves the right to reject
any and all bids or parts thereof, to waive any irregularities, technicalities and
informalities, and to award a bid in the best interests of the Village. Any bid
submitted will be binding for ninety (90) calendar days after the date of the bid
opening.
Bidders shall make all investigations necessary to thoroughly inform themselves
regarding the equipment or supplies to be furnished in accordance with the bid.
No plea of ignorance by the bidder of conditions that exist or that may hereafter
exist as a result of failure or omission on the part of the bidder to make the
necessary examinations and investigations will be accepted as a basis for varying
the requirements of the Village or the compensation to the bidder.
Any bidder's exceptions to the terms or conditions, or deviations from the written
Specifications must be shown in writing and attached to the bid form. No verbal
exceptions or agreements with employees of the Village will be considered valid.
Such exceptions or deviations can be cause for rejection of the bid proposal. Any
exceptions not taken by the bidder shall be assumed by the Village to be included.
A contract will be awarded to the lowest responsible bidder complying with the
conditions of the bid documents only when it is in the best interest of the Village to
accept the bid. The Village shall be the sole judge of compliance with the
Specifications.
19. Other Requirements.
a. New Equipment. The bidder certifies that any equipment to be furnished shall
be new, current model, standard production and fully operable, unless
otherwise indicated on the bid form.
b. Material, Equipment and Service Standards. Unless otherwise directed by
the Specifications, all materials, equipment and services provided will meet
standards or requirements which would normally be anticipated in common
practice. The bidder guarantees that all applicable federal, state and local
laws, including OSHA, are being complied with in connection with the bid and
any resultant contract or purchase by the Village.
C. Data; Proprietary. Complete and detailed brochures and specifications for
vehicles equipment, materials, goods, supplies and/or services to be
furnished must be included with each bid. Any reservations on the use of
data contained in a bid must be clearly stated in the proposal itself. Unless
stated otherwise, information submitted in response to the bid is not
proprietary or confidential.
d. Patented Devices, Materials, And Processes. Contract prices are to include
all royalties and costs arising in the Work. It is the intent that whenever the
Bidder is required or desires to use any design, device, material, or process
covered by patent or copyright, the right of such use shall be provided for by
suitable legal agreement with the patent owner.
20. Requirement Of Bidder. The successful bidder shall, within ten (10) days after
notification of the award of the contract: a) enter into a contract in writing with the
Village covering all matters and things related to its bid; and b) furnish the required
certificate of insurance and bonds.
21. Bid Certification Form. All bid submittals must include a signed Bid Certification
Form (copy attached) certifying non -collusion in the bid, and that the bidder is in
compliance with Sections 33E-3 and 33E-4 of the Illinois Criminal Code regarding
bid rotating and bid -rigging, 720 ILCS 5/33E-3, 33E-4, compliance with the Illinois
Drug Free Workplace Act, 30 ILCS 580/1, et seq., and Substance Abuse
Prevention in Public Works Projects Act, 820 ILCS 265/1 et seq., that it is not
delinquent in the payment of taxes (65 ILCS 5/11-42.1) and that it has a written
sexual harassment policy in place in full compliance with Section 2-105 of the
Human Rights Act, 775 ILCS 5/2-105, as amended,
Sections 33E-3 and 33E-4 states that it is unlawful to participate in bid -rigging
and/or bid rotating. Therefore, all bidders must certify, under oath, that they are
not barred from bidding on the contract as a result of a violation of Sections 33E-3
and/or 33E-4, prohibiting bid -rigging and bid rotation. Therefore, the Bid
Certification Form must be notarized.
22. Interpretation Of Bid Documents. Any bidder in doubt as to the true meaning of
any part of the Specifications or other bid documents shall submit a written request
for interpretation to Village Engineer Jeffrey Wulbecker, P.E., no later than five (5)
calendar days prior to the date set for the opening of the bid. Any questions
received after that time may be answered at the discretion of the Village.
In the event that the Village finds a question to be adequately addressed in the
existing bidding documents, the question may be answered in writing by directing
the requesting bidder to the applicable provision(s) in the existing bid documents.
No further clarifications or interpretations will be issued.
Bidders will acknowledge receipt of any addendum issued by so noting on the bid
sheet. Oral explanations are not binding.
Questions about this Request for Bids should be directed to:
Randal Newkirk
Hampton, Lenzini and Renwick, Inc.
380 Shepard Drive
Elgin, IL 60123
Phone: 847-697-6700
Email: rnewkirk@hlreng.com
End of Instructions to Bidders.
10
GENERAL CONDITIONS
1. DEFINITION OF TERMS
In these specifications and the accompanying documents, the several terms hereinafter
defined shall be understood to mean as follows:
The term "Award" shall mean the decision of the Village of Mount Prospect to accept the
bid of the lowest responsible bidder for the work, subject to the execution and approval
of a satisfactory contract therefore, and bond to secure the performance thereof, and to
such other conditions as may be specified or otherwise required by law.
The term "Bid" shall mean a formal written offer of a bidder to perform the proposed
work in accordance with these specifications.
The term "Bidder" shall mean any individual, firm, or corporation submitting a bid for the
work contemplated.
The phrase "Bid Documents" shall mean the Notice to Bidders, Table of Contents,
Instructions to Bidders, General Conditions and Special Provisions, Specifications, Bid
Form, Affidavit — Bid Certification Form, Bid Security, Bid Sheet, Other Materials or
standards provided or noted by the Village, Contract, Performance Bond form, and
Labor and Materials Payment Bond form.
The term "Board" shall mean the Board of Trustees of the Village of Mount Prospect,
Illinois.
The term "CCDD" shall mean Clean Construction or Demolition Debris.
The term, "Contract," shall mean the written agreement between the Village and the
contractor, or between the owner and the contractor.
The phrase "Contract Documents" shall mean the Bid Documents, bidder's submitted
Bid Form, Bid Security, Bid Sheet, Contract and required bonds or letter of credit.
The term "Contractor," as successful bidder, shall mean the individual, firm or
corporation who shall have entered into an agreement or contract to furnish all
necessary labor, equipment, tools and materials for the performance of the work under
its bid and the Bid Documents.
The phrase "Director of Public Works" shall mean the Director of Public Works
representing the Village of Mount Prospect.
The term "EPR" shall mean the Village's Engineering Project Representative.
The phrase "Final Performance Date" shall mean the date that Substantial Performance
and the punchlist items must be completed.
11
The term "Inspector" shall mean the authorized representative of the Director of Public
Works assigned to make detailed inspection of any or all portions of the work or
materials therefore.
The phrase "Notice of Award" shall mean the written notice of award of the contract
given by the Village to the successful bidder.
The phrase "Notice to Bidders" shall mean the official notice included in the bid inviting
bids for the proposed improvements.
The phrase "Notice to Proceed" shall mean the official notice to the contractor that will
start the performance period.
The phrase "Performance Period" shall mean the time allotted for contractor to perform
the contract from start to Substantial Performance.
The term "Owner" shall mean the Village of Mount Prospect.
The phrases "Performance Bond" and "Labor and Material Payment Bond" and "Letter
of Credit" shall mean the approved form of security furnished by the contractor and its
financial institution as a guarantee that it will execute the work and pay all material
providers and subcontractors.
The terms "Plans" or "Contract Drawings" shall mean all official drawings or
reproductions of drawings pertaining to the work provided in the contract.
The phrase "Project Schedule" shall mean the critical path schedule submitted by
Contractor to the Village, which includes targeted dates of completion through the
Substantial Completion Date.
The term "Punchlist" shall mean a list of items to be completed after Substantial
Performance.
The phrase "Special Provisions" shall mean any special directions and requirements
prepared to cover the method or manner of performing work on a particular project, or
cover the quantities or quality of the materials to be furnished under the contract which
are not covered in the STANDARD SPECIFICATIONS. The special provisions included
in the contract shall govern the work and take precedence over the general provisions
and STANDARD SPECIFICATIONS noted above wherever they conflict therewith, but
they shall not operate to annul those portions of the general provisions with which they
are not in conflict.
The term "Specifications" shall mean the general and special provisions, instructions
and requirements contained herein, together with written agreements and all other
executed documents which describe the method of performing the work, the quantities,
or the quality of material to be furnished under the contract. Additionally, the term
specifications will refer to standard practices as outlined in the Illinois Department of
Transportation's "STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE
CONSTRUCTION (R&BC), latest revision and the "STANDARD SPECIFICATIONS
12
FOR WATER AND SEWER MAIN CONSTRUCTION IN ILLINOIS" prepared by the
ISPE, CECT, et al, latest revision.
The term "Subcontractor" shall mean any individual, firm or corporation other than the
contractor supplying labor, equipment, tools and materials for use in the work of the
contract.
The phrase "Substantial Performance" shall mean the date that the entire Project can
be used for the purposes for which it was intended, i.e., only punchlist items remain.
The phrase "Substantial Performance Date" shall mean the date that substantial
performance must be completed.
The term "Village" shall mean the Village of Mount Prospect, Illinois.
The terms "Village Manager" or "Manager" shall mean the Village Manager of the
Village of Mount Prospect, Illinois or his duly appointed representative.
The terms "Work" and "Project" are used interchangeably and shall mean the
improvement advertised for letting, described in the bid form, indicated on the plans,
and covered in the specifications and contract, and authorized alterations, extensions
and deductions, including labor, tools, equipment, materials and incidentals necessary
for the satisfactory completion of the project.
2. AWARD OF CONTRACT; PERFORMANCE; PAYMENT.
2.1. AWARD OF CONTRACT. The Village will issue a Notice of Award to the
successful bidder, advising that it has been awarded the contract. Within ten
(10) days of delivery of the Notice of Award, by personal service or registered
or certified U.S. mail, posted prepaid and receipt requested, Contractor shall
execute the Contract, attached to the Bid Documents, and furnish the Village
with the required bonds and certificate of insurance.
2.2. NOTICE TO PROCEED. Upon the Village's receipt of the executed Contract,
required bonds and certificate of insurance, the Village will issue and send to
Contractor a Notice to Proceed, which will start the performance period.
2.3. SUBSTANTIAL PERFORMANCE; FINAL COMPLETION.
2.3.1. The Contract shall be substantially performed within sixty calendar (60)
days after the Notice to Proceed is effective (the Substantial Performance
Date"). Substantial Performance is when the entire Project can be used for
the purposes for which it was intended, i.e., only punch list items remain.
2.3.2. Final completion shall be within ten calendar (10) days after the
Substantial Performance Date (the "Final Performance Date").
13
2.4. PROJECT SCHEDULE. Within ten (10) days after the Contractor executes the
Contract, Contractor shall submit to Village a Project Schedule to include
targeted dates of completion of all construction and other requirements of the
Contractor through the Substantial Completion Date. Contractor shall monitor
schedule progress and provide monthly updates and revisions of the Project
Schedule, as needed to Village.
2.5. LIQUIDATED DAMAGES FOR INEXCUSABLE DELAY.
2.5.1. Time is of the essence. The Contractor agrees that all work included in
connection with this project must be completed by the Final
Performance Date, or sooner, after receipt of Notice To Proceed. It is
hereby acknowledged and agreed by both parties that the damages to
the Village are not readily ascertainable, but that the failure to timely
complete this Work will materially and significantly damage the safety
and well-being of the Village, its staff and the public, and that therefore
a sum of $1,000.00 per day is a fair and reasonable damage estimate
to compensate the Village for any such delay. If the Contractor fails to
fully complete the Work in that time, then and in this event, the
Contractor further expressly agrees that, for each day this Work and
this contract shall remain uncompleted after that date, the Village may
deduct the sum of $1,000.00 per day after the Final Performance Date,
from the contract price as payment to the Village, by the Contractor of
the liquidated damages sustained by reason of failure of the Contractor
to complete the Project on or before the time aforesaid.
2.5.2. Provided, however, that if the completion of this contract is delayed by
the Village, by general strikes, acts of God, or casualty beyond the
control of the Contractor, then and in such event, the time of completion
of this contract shall be extended for such additional time as shall be
caused by such delay.
2.5.3. Provided, always, however, that the Contractor shall, at the time of such
delay, if any, demand of the Village, in writing, such additional time
within which to complete the performance of the Contract. The
Contractor will be required to notify the Village within three (3) days of
such delay, stating the reason for same. If the Contractor does not
notify the Village in writing, within three (3) days of the delay, no
request for extension of time will be approved.
2.6. MEASUREMENT OF QUANTITIES. All work completed under the contract will
be measured by the Village according to United States standard measures.
2.7. PAYMENT. Payment under the Contract will be made in accordance with the
Illinois Local Government Prompt Payment Act, 50 ILCS 505/1 et seq.
2.8. PAYMENT FOR ITEMS OMITTED WHEN PARTIALLY COMPLETED. Should
the Village cancel or alter any portion of the contract which results in the
elimination or non -completion of any portions of the work partially completed,
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the Contractor will be allowed a fair and equitable amount covering all items of
work incurred prior to the date of cancellation, alteration, or suspension of such
work. A written change order may apply.
2.9. PARTIAL PAYMENT. When requested, the Contractor will make an
approximate estimate, in writing, of the materials in place completed, the
amount of work performed, and the value thereof, at the contract unit prices.
From the amount so determined, there shall be deducted ten percent (10%) to
be retained until after completion of the entire Work to the Village for payment,
except that no amount less than $500 will be so certified unless the total
amount of the contract is less than $500.
In addition, an estimate may, at the discretion of the Village and upon
presentation of receipted invoices and freight bills, be made for payment of the
value of acceptable materials delivered on the Work or in acceptable storage
places and not used at the time of such estimate. Ten percent (10%) shall be
retained from the value of such materials until final payment. Such materials,
when so paid for by the Village, shall become the property of the Village, and in
the event of default by the Village, shall become the property of the Village,
and in the event of default by the Contractor, the Village may use or cause to
be used such materials in the construction of the work provided for in the
contract. The amount thus paid by the Village shall be deducted from
estimates due the Contractor as the material is used in the work.
Partial payment for work or materials shall not be construed as an acceptance
of the work or any part of it, or as a waiver of any provisions of the contract.
Partial payment will only be granted if in the opinion of the Village sufficient
labor and materials have been expended to warrant it.
If partial payments are requested, the Contractor shall submit with each
payment request a properly completed Contractor's Affidavit setting out, under
oath, the name, address and amount due or to become due, of Contractor,
each subcontractor, vendor, supplier or other appropriate party included in its
cost, and for every party listed a full or partial waiver of lien, as appropriate.
Beginning with the second payment request, and with each succeeding
payment request, the Contractor shall submit Contractor's Affidavits and partial
waivers of lien for each subcontractor and supplier showing that the amount
paid to date to each is at least equivalent to the total value of that
subcontractor's work, less retainage, included on the previous payment
request.
2.10. ACCEPTANCE AND FINAL PAYMENT. Whenever the Work shall have been
completely performed on the part of the Contractor, including Punch list items,
and all parts of the Work have been approved by the Village and accepted by
the Village, a final payment showing the value of the work will be prepared by
the Contractor as soon as the necessary measurements and computations can
be made, all prior estimates upon which payments have been made being
approximate only and subject to correction in the final payment. The amount of
this estimate, less any partial or semifinal payments previously made and less
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any sums that have been deducted or retained under the provisions of the
contract, will be paid to the Contractor as soon as practicable after the final
acceptance, provided the Contractor has furnished to the Village the required
maintenance bond and satisfactory evidence that all sums of money due for
any labor, materials, apparatus, fixtures or machinery furnished for the purpose
of such work have been paid or that the person or persons to whom the same
may be due have consented to such final payment.
If final payment is requested, the Contractor shall submit a properly completed
Contractor's Affidavit setting out, under oath, the name, address and amount
due or to become due, of Contractor, each subcontractor, vendor, supplier or
other appropriate party included in its cost, and a full and final waiver of lien for
the full amount of the Work, less retainage. The Contractor shall assign over to
the Village all manufacturers' and suppliers' warranties respecting any part of
the Work. The Contractor shall also deliver to the Village the required
maintenance bond prior to Final Payment and upon receipt of Final Payment a
set of Plans and Specifications annotated to show the Project "as -built."
The acceptance by the Contractor of the final payment shall constitute a
release and waiver of any and all rights and privileges under the terms of the
contract; further, the acceptance by the Contractor of final payment shall
relieve the Village from any and all claims or liabilities for anything done or
furnished relative to the Work or for any act or neglect on the part of the Village
relating to or connected with the Work.
2.11. PUNCH LIST. The Contractor shall notify the Village when it believes
substantial performance of the entire Project has been achieved. The Village,
and/or any independent consultant engaged by the Village, shall then inspect
the Project site with the Contractor, and prepare and deliver to the Contractor
within five (5) days thereafter, a written Punch list indicating items of
construction which are not in material conformity with the Contract Documents.
The Punch list items shall be completed by the Final Performance Date.
Pending completion of Punch list items, the Village may withhold from amounts
due to the Contractor an amount equal to but not greater than one and one-half
(1'/2) times the estimated cost to complete Punch list items.
2.12. FINAL POLICING OF THE SITES. Before the completed work will be ready for
the Village's final inspection, the Contractor shall have removed from the
project sites all surplus equipment, machinery, materials, debris, barricades,
and signs. The Contractor shall leave said project sites in the best possible
condition to the complete satisfaction of the Village.
2.13. FINAL INSPECTION. The Village shall make final inspection of all of the
Work, as soon as practicable after notification in writing by the Contractor that
the work is completed and ready for acceptance. If the Work is not acceptable
to the Village at the time of such inspection, the Village shall inform the
Contractor as to the particular defects to be remedied before final acceptance
can be made.
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2.14. ALTERATIONS, CANCELLATIONS, EXTENSIONS AND DEDUCTIONS. The
Village reserves the right to alter the plans, extend or shorten the improvement,
add such incidental work as may be necessary, and increase or decrease the
quantities of work to be performed to accord with such changes, including the
deduction or cancellation of any one or more of the unit price items. Such
changes shall not be considered as a waiver of any condition of the contract
nor to invalidate any of the provisions thereof. A written change order may
apply.
All Work shall be done under the supervision of the Village's Director of Public
Works, or a designated representative who shall decide all questions which
arise as to the quality and acceptability of materials furnished, work performed,
manner of performance, rate of progress of the work, interpretation of the plans
and specifications, acceptable fulfillment of the contract, compensation and
disputes and mutual rights between contractors under the specifications.
2.15. CHANGE ORDERS. The Village may from time to time require changes in the
Work. Such changes shall comply with Section 33-E9 of the Criminal Code,
720 ILCS 5/33E-9.
2.16. RIGHT OF THE VILLAGE TO TERMINATE THE CONTRACT.
2.16.1. If the Contractor fails to begin the Work under the Contract within the
time specified, or fails to perform the Work in accordance with the
terms of the approved schedule or performs the Work in a manner
unacceptable to the Village, or neglects or refuses to remove materials
or perform anew such Work as has been rejected by the Village, or if
the Contractor shall become insolvent or be declared bankrupt, or shall
make an assignment for the benefit of creditors, or from any other
cause whatsoever shall fail to carry on the Work in a manner required
by the Contract, the Village shall give notice as hereinafter provided to
the Contractor and its surety in writing specifying such failure, delay,
neglect, refusal or default, and if the Contractor, within a period of ten
(10) calendar days after the giving of such notice, shall not proceed in
accordance therewith, then the Village shall have full power and
authority to declare the Contract and the Contractor in default, and to
forfeit the rights of the Contractor in this Contract.
2.16.2. Upon declaration of Contractor's default, the Village may, at its option,
call upon the surety to complete the Work in accordance with the terms
of this Contract or may take over the Work, including any materials on
the Work site as may be suitable and acceptable to the Village and may
complete the Work by its own forces or on its own account, or may
enter into a new contract or contracts for the completion of the Work, or
may use such other methods as shall be required for the completion of
the Work in an acceptable manner as the Village may in its discretion
determine.
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2.16.3. All costs and charges incurred by the Village, together with the cost of
completing the Work shall be deducted from any moneys due or which
may become due on this to the Contractor under this Contract.
Following any payment due and received by the Village from the
Contractor's surety following default, if the expense so incurred by the
Village is less than the sum paid to the Village by the surety under this
Contract for work remaining, the surety shall be entitled to receive the
excess difference paid to the Village. When such Contractor default
costs incurred by the Village exceeds the sum paid to the Village for the
work remaining under the Contract the Contractor and the surety shall
be liable and shall pay to the Village the full cost of such additional
expenses.
3. PERFORMANCE OF THE WORK.
3.1. ACCIDENT PREVENTION. The Contractor shall exercise every precaution at
all times for the protection of persons and properties. The safety provisions of
all applicable laws and ordinances shall be strictly observed. Any practice
obviously hazardous, in the opinion of the Director of Public Works or his
authorized representative, shall be immediately discontinued by the Contractor
upon its receipt of instructions from the Director of Public Works or an
authorized representative to discontinue such practice.
3.2. BARRICADES AND WARNING SIGNS AND LIGHTS. The Contractor shall
erect substantial lighted barricades to protect its work at all points deemed
necessary by the Director of Public Works; said Contractor shall place at such
points the necessary warning signs, amber lights, caution tape, and other
suitable devices to protect its work properly and to provide for the convenience
and safety of the public at all times. The Contractor shall maintain such
barricades, signs, lights and protective devices until the need for them, in the
judgment of the Public Works Director or an authorized representative, has
passed.
Contractor shall provide warning signs and barricades to safely mark any
hazards or detours caused by the work. All such warning signs and barricades
for work in, or affecting Village of Mount Prospect streets, access roads, and
state highways shall meet all applicable requirements as stipulated in the latest
edition of the Manual on Uniform Traffic Control Devices published by the U.S.
Department of Transportation. All costs for barricades, signs including all labor
and other associated materials shall be incidental to the fixed unit price bid for
the specific repair or pay item.
3.3. COOPERATION WITH UTILITIES. It is understood and agreed that the
Contractor has considered in its bid all of the permanent and temporary utility
appurtenances in their present or relocated positions that may be encountered
during construction and no additional compensation will be allowed for any
delays, inconvenience, or damage sustained by it due to any interference from
the said utility appurtenances either by the utility company or by it, or on
account of any special construction methods required in prosecuting its work
due to the existence of said appurtenances either in their present or relocated
positions. The Contractor shall insure that prompt repairs are, to the approval
of the inspector, made to any utility appurtenances damaged by it without
compensation from the Village.
During performance of the work, Contractor shall protect all utilities and
property from damage. Contractor shall spot all utilities prior to any excavation
work. Contractor shall call J.U.L.I.E. (1-800-892-0123), and request utility
locations as soon as possible for emergency repairs and within forty-eight (48)
hours for non -emergency work prior to excavation in strict accordance with
J.U.L.I.E. operation procedures.
3.4. CLEAN—UP. After all work under each task phase of the work is completed,
the Contractor shall remove all loose debris and other materials not
incorporated in the work from the site of the work. Any clean up or restoration
to private property will be the responsibility of the Contractor.
3.5. CONSTRUCTION NOISE RESTRICTION. All construction activities or
alteration operations within the Village shall be performed only between the
hours of 7:00 a.m. and 7:00 p.m. Monday through Saturday. No work will be
allowed on Sundays and legal holidays as listed in Article 107.09 in the
Standard Specifications. Variations from these time limitations shall be allowed
only in the case of maintenance of operation of safety and traffic control
devices such as barricades, signs and lighting, or to construction of an
emergency nature. More stringent requirements may be assessed for work in
state highway or railroad rights-of-way. Working hours outside these times
must receive prior approval from the Village.
3.6. GENERAL. The work to be performed under the contract includes the
furnishing of all supervision, labor, materials, tools, equipment and incidentals
of every kind and description necessary for construction, in accordance with
the Contract Documents.
3.7. INSPECTION. All materials and each part or detail of the work shall be subject
at all times to inspection by the Village or its inspectors, and the Contractor will
be held strictly to the true intent of the Specifications in regard to quality of
materials, workmanship and diligent execution of the contract. The Village or
its inspectors shall be allowed access to all parts of the work and shall be
furnished with such information and assistance by the Contractor as is required
to make a complete and detailed inspection. Materials, components or
completed work not complying therewith may be rejected by the Village and
shall be replaced by the Contractor at no expense to the Village. Any rejected
material or component shall be removed at the entire expense of the
Contractor, after written notice has been mailed by the Village to the
Contractors that such materials or components have been rejected.
The Contractor shall, if the Village requests, remove or uncover such portions
of the finished work as the Village may direct before final acceptance of the
same. After the examination, the Contractor shall restore said portion of the
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work to the standard required by the Specifications. If the work thus exposed
or examined proves acceptable, the expense of uncovering or removing and
the replacing of the parts removed shall be paid for as extra work; but if the
work so exposed or examined is unacceptable, the expense of uncovering or
removing and replacing of the same shall be borne by the Contractor.
3.8. MATERIALS AND EQUIPMENT. Except where the Specifications indicate
otherwise, the Village is not responsible for providing any tools, equipment or
storage under the contract in order to permit its completion of any contractual
obligations under the contract, which may be awarded as the result of the bid.
3.9. PERSONNEL AND EQUIPMENT. The Contractor shall provide an adequate
number of competently trained personnel with sufficient supervision to provide
the services required, and Contractor shall provide identification of its
personnel if requested by the Village.
Any Contractor's employee whose employment is reasonably detrimental or
objectionable to the Village shall be immediately transferred from the work -site
upon the Village's request. The exercise of this option shall not be construed
as placing the Village in charge of the Work or making the Village responsible
for safety.
All on the road vehicles or equipment shall be identified by the Contractor's
name for purpose of identification.
All tools or equipment required to carry out the operations within the scope of
the contract shall be provided by the Contractor, and shall meet the standards
of the Federal Occupational Safety and Health Act and State of Illinois safety
codes as may be required by law. The Village reserves the right to inspect the
equipment that will be used prior to award of Bid.
3.10. PROPERTY PROTECTION. No vehicles of any kind shall be placed, parked
or operated upon or over any sodded areas.
3.11. PROTECTION AND RESTORATION OF PROPERTY. It is understood that in
the execution of the Work herein provided for there may be interference with
and/or damage to trees, shrubbery, crops, fences, railroad tracks, overhead
structures such as poles, wires, cables, underground structures such as
sewers, gas mains, telephone conduits and cables, water mains, drains,
service connections, wires, pipes, conduits, located along, adjacent to, and/or
crossing the locations of the Work, and that it may be necessary to relocate or
reconstruct certain of such structures, improvements, and installations and/or
to make repairs to the same by reasons of doing the Work herein provided for,
and it is therefore particularly and specifically agreed that the Contractor except
as otherwise herein provided, shall do the Work necessary for such relocation,
reconstruction, and repair and shall bear and pay all of the cost and expense of
such relocation, reconstruction, and/or repair of, and all damage done to any
and all such pipe line and other structures, improvements, and installations,
including service connections, if any, to adjacent property, existing at the date
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of the execution of the contract and/or existing, during the period of the Work to
be done under the contract, which may be interfered with, damaged, and/or
necessarily relocated, reconstructed, or repaired in the performance of the
Work herein provided for, including the restoration and resurfacing of unpaved
portions of public streets and alleys, rights-of-way, easements, and private
property damaged or disturbed by the Work, the same to be restored to as
good condition as the same existed at the time of the commencement of any
such Work or relocation.
It is further agreed that the owners of any structures, improvements,
installations, referred to in the preceding paragraph shall have the right to do
the Work or any part thereof necessary for the relocation, reconstruction,
replacement, repair, and other Work required by reason of any interference
with and/or damage to such structures, improvements, installations, due to the
prosecution of the Work and upon completion of such Work by them done, said
owners may render bills to the Contractor for the cost and expenses thereof
which bills shall be paid by the Bidder without extra compensation therefore
from the Village, upon demand by said owners, or upon demand made by the
Village upon the Contractor for the payment thereof.
3.12. PUBLIC CONVENIENCE AND SAFETY. The Contractor shall notify the
Director of Public Works at least three (3) days in advance of the starting of
any construction work which might in any way inconvenience traffic, and the
Contractor shall at all times conduct the work in such a manner as to insure the
least obstruction to vehicular and pedestrian traffic. Whenever possible, the
Contractor shall provide and maintain at its own expense such temporary roads
and approaches as may be necessary to provide access to driveways, houses,
buildings or other property abutting the improvements. In no case will the
Contractor obstruct entrance ways into private property without first seeking the
Village and private property owner's approval.
3.13. PUBLIC RELATIONS. The Contractor shall cooperate with the Village of Mount
Prospect in maintaining a high degree of sensitivity to the needs of property
and business owners along the project route. Contractor will distribute written
public work notices to businesses and residences as required by the Village.
3.14. REMOVAL OF DEFECTIVE AND UNAUTHORIZED WORK. Work done
without lines and grades being given, or beyond the lines shown on the plans
or as given, except as herein provided, or any extra work done without
authority will be considered as unauthorized and at the expense of the
Contractor, and will not be measured or paid for. Work so done may be
ordered removed or replaced at the Contractor's expense.
All work which has been ordered to be removed or replaced shall be remedied
or removed and replaced by the Contractor in a manner approved by the
Village at the Contractor's expense. Upon failure of the Contractor to comply
promptly with any order of the Village made under this provision, the Village
shall, after giving written notice to the Contractor, have the authority to cause
defective work to be remedied, or removed and replaced, or to cause
21
unauthorized work to be removed, and deduct the cost thereof from any
compensation due or to become due the Contractor.
3.15. SCHEDULING. The Contractor shall consult with the Village's Public Works
Director or an authorized representative concerning the details and scheduling
of the work contemplated herein, and shall be governed by the decisions of
said Director or representative.
3.16. SUPERVISION. The Contractor shall at all times have a competent person in
charge of its work crew at the job site to whom the Village representative may
issue directives. Such person shall be authorized to accept and act upon such
directives. Such person shall be fluent in the English language.
3.17. TRAFFIC CONTROL. Contractor shall maintain traffic flow(s) and accessibility
to private property(s) as close to normal condition as possible. Contractor shall
notify residents, Village of Mount Prospect and state/county officials, as
appropriate, of any driveway or road closure.
The Contractor shall abide with the Illinois Department of Transportation's
Standard Specifications for Road and Bridge Construction, latest edition. The
Contractor shall also abide with the Manual on Uniform Traffic Control Devices,
latest edition. Contractor shall also provide sufficient flag persons to assist with
traffic control during operation.
Traffic control costs to close the street or ROW is to be included in the "all-
inclusive" unit price of the pay item and considered as incidental to that pay
item and will not and will not be considered an extra pay item.
3.18. TREE PROTECTION. All tree protection shall be incidental to the contract and
shall be installed and maintained in accordance with the Tree Protection
Ordinance and plan as specified by the Village.
REMOVAL PROHIBITED UNLESS AUTHORIZED: All trees shall be
maintained, saved, and protected from damage unless removal is approved by
the Village.
CRITICAL ROOT ZONE: To prevent unnecessary damage to existing public
trees during construction, proper tree protection guidelines must be followed,
particularly in the root zone where major support roots securely hold the tree in
the soil. This Critical Root Zone (CRZ) is defined as the entire ground area
within the vertical projection of the crown of a tree. This is also commonly
referred to as the area within the drip line of a tree.
Power equipment may not be used to excavate soil, change grades, or dig
trenches in the Critical Root Zone. All soil excavation done within the CRZ
must be done by hand, except as authorized in these specifications.
Exceptions to the above shall be granted only with written permission from the
Director of Public Works.
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FENCING: All unpaved ground on public property within the Critical Root
Zones (CRZ) of existing trees subject to construction damage shall be fenced
before any work is started. This Tree Protection Fencing will be paid for as
specified in these contract documents. Once assembled, no fencing shall be
removed without prior approval of the Engineer, and there shall be no
construction activity or material including storage, stockpiling, and equipment
access within the enclosure. Fencing material shall be orange polypropylene
snow fence supported with metal posts, and installed according to the detail
which will be provided by the Forestry Division.
CHANGES TO EXISTING GRADE: No changes to original grade shall be
allowed inside the CRZ.
ROOT PRUNING DURING CONSTRUCTION: All tree roots greater than two
inches (2") in diameter that are encountered in any construction process shall
be cut cleanly with an appropriate saw or pruning shear or other tool
specifically designed for cutting wood. Axes or other such chopping tools shall
not be used. Shovels or other tools designed for digging shall not be used.
Contractor shall contact Forestry for a root inspection before backfilling.
ATTACHMENTS TO TREES: No signs, placards or other objects may be
nailed or stapled to trees.
BRANCH REMOVAL: Tree branches shall not be cut, pruned or trimmed by
the Contractor. If parkway tree branches interfere with the Contractor's work,
he should contact the Forestry Division to request pruning. If Forestry deems
the request reasonable they will endeavor to promptly prune the branches at
the Village's expense.
PENALTIES FOR TREE DAMAGE: Where limbs, trunks or roots of trees not
approved for removal are damaged, the Village shall determine whether the
tree can be repaired or must be removed. Repairs may include, but are not
strictly limited to, pruning of broken limbs, removal of loose bark and proper
shaping of wounds, thinning of the crown to compensate for root loss,
fertilization, straightening and staking.
Repairs shall be performed by the Village. The cost of such repairs shall be
paid for by the Contractor to the Village, using rates listed in the current edition
of the Village's Equipment and Labor Rate Charges. Additionally, the Village
may fine the Contractor for unnecessary tree damage according to the
schedule listed in Appendix A, Division III of the Village Code.
If in the opinion of the Village, the amount of damage warrants removal of the
tree due to safety or aesthetic concerns, the Contractor shall remove the tree,
along with its stump to a depth of 12 inches below grade. The Contractor shall
pay the Village for replacement of the tree. Replacement cost will be
determined by multiplying the diameter of the damaged tree, as measured 4-
1/2 feet above the ground, by the rate of $150.00/inch.
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The Contractor shall be responsible for being familiar with and complying with
all aspects of the Village of Mount Prospect Tree Protection ordinances and
Arboricultural Standards Manual as they relate to the various site locations.
Any questions regarding tree protection shall be directed to the Village Forestry
Division and their response or direction shall be considered as the final
word/decision on tree protection issues. Any costs for tree protection fencing,
posts, labor or other associated labor or material shall be incidental to the fixed
cost per unit bid.
3.19. WORK IN STREET RIGHT-OF-WAY. All of Contractor's construction work in
street rights-of-way shall be done in strict accordance with the applicable
controlling public agency's construction specifications, permitting, bonding,
rules, and regulations.
All costs for necessary permits and bonds shall be borne by the Contractor and
considered incidental to the fixed item price of the applicable work.
Contractor shall coordinate with the proper public officials and receive approval
from said officials prior to any street closings or detouring required due to the
work to be performed.
Contractor shall protect existing vegetation from removal or damage wherever
possible. Contractor shall confine construction work to specified construction
limits as shown on the drawings or defined in the specifications. Should
Contractor damage or remove any vegetation outside the construction limits,
Contractor shall restore the affected area to its original state at no expense to
the Village.
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4. BOND; INSURANCE; INDEMNIFICATION.
4.1. PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT BOND.
Upon submission of the executed contract to the Village, Contractor shall
furnish to the Village a surety bond in the amount one hundred and ten percent
(110%) of the bid for the faithful performance of the Contract and to indemnify
the Village against loss. The Contractor shall also furnish a labor and materials
bond to ensure payment for all labor and materials, including compliance with
the provisions of law relating to the payment of the prevailing rate of wages.
The premium of such bonds is to be paid by the Contractor. The surety must
be with a substantial surety company satisfactory to the Village and authorized
by law to do business in the State of Illinois and endorsed by a local
representative of said surety company. All payment and performance bonds
shall name the Village of Mount Prospect as Obligee and be written upon forms
prepared or approved by the Village. Said bonds may be satisfied with a Letter
of Credit, in the form acceptable to the Village, from a bank or savings and loan
within the Chicago metropolitan area. The bonds and Letter of Credit shall
remain in effect during the full term of the Contract and any extension thereof.
Failure to so provide these bonds or Letter of Credit shall result in forfeiture of
the bid deposit to the Village as liquidated damages and not as a penalty, and
the termination of the contract and/or withdrawal of the award.
4.2. INSURANCE REQUIREMENTS. In submission of a bid, the bidder is certifying
that it has all insurance coverages required by law or that would normally be
expected for bidder's type of work. In addition, the bidder is certifying that, as
successful bidder/Contractor, upon execution of the Contract, it will provide
Insurance of such types and in such amounts as may be necessary to protect
itself and the interests of the Village against all hazards or risks of loss
contemplated by the Contract. The Village shall be named as additional
insured on all applicable insurance policies. Satisfactory certificates of
insurance shall be filed with the Village upon execution of the Contract. The
certificates shall state that thirty (30) days advance written notice will be given
to the Village before any policy covered thereby is changed or canceled.
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Insurance coverage shall be in the following minimum amounts:
Limit/ Limit/
Type of Insurance Ea. Occurrence Aggregate
General Liability:
Bodily Injury
Property Damage
Contractual Ins.
Automobile Liability:
Bodily Injury
Property Damage
Workers Compensation:
Employee Claims
Employers Liability
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$3,000,000
$3,000,000
$3,000,000
$1,000,000
$1,000,000
Statutory for Illinois
$1,000,000 per accident
4.3. INDEMNIFICATION. The Contractor shall indemnify and save harmless the
Village, its officers and employees from any and all liability, losses or damages,
including attorney's fees and costs of defense, the Village may suffer as a
result of claims, demands, suits, actions or proceedings of any kind or nature,
including workers' compensation claims, in any way resulting from or arising
out of the operations of the Contractor under the Contract, including operations
of subcontractors; and the Contractor shall, at its own expense, appear,
defend, and pay all fees of attorneys and all costs and other expenses arising
therefrom or incurred in connection therewith; and, if any judgments shall be
rendered against the Village in any such action, the Contractor shall, at its own
expense, satisfy and discharge same. The Contractor expressly understands
and agrees that any bonds, letters of credit or insurance protection required by
the Contract, or otherwise provided by the Contractor, shall in no way limit the
responsibility to indemnify, keep and save harmless and defend the Village as
herein provided.
Contractor agrees to defend and hold harmless the Village from and against all
demands, claims, suits, costs, expenses, damages and adjustments based
upon any infringement of any patent relating to goods specified in the contract,
and on account of the Village's use of any copyrighted or uncopyrighted,
composition, trade secrets, secret process, proprietary rights, patented of
unpatented invention, article or appliance furnished or used under the bid
Specifications.
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5. COMPLIANCE WITH LAWS.
5.1. COLLUSION. If at any time it shall be found that the person, firm, or
corporation to whom the Contract has been awarded has, in presenting any
proposal or proposals, unlawfully colluded with any other party or parties, then
the Contract so awarded shall be null and void and the Contractor and its
sureties shall be liable to the Village for all loss or damage which the Village
may suffer thereby, and the Village may advertise for new bids for said work.
5.2. OBSERVANCE OF LAWS, ORDINANCES, AND REGULATIONS;
CERTIFICATIONS OF COMPLIANCE WITH APPLICABLE LAWS. The
Contractor shall, at all times during the life of this contract, observe and abide
by all federal, state and local laws which in any way affect the conduct of the
work and with all decrees and orders of courts or agencies of competent
jurisdiction. Likewise, said Contractor shall be governed by all municipal
ordinances and regulations which in any way affect the conduct of the work.
The Contractor shall indemnify and save harmless the Village, its officers,
agents, and employees against any claim or liability arising from or based on
its violation of any law, ordinance, regulation, decree or order.
The bidder and Contractor, as successful bidder, shall comply with all
applicable state, federal and local laws, including, but not limited to the
following:
5.2.1. BID RIGGING/ROTATING. By submitting a bid, the Contractor certifies
that no owner, officer or director is barred from contracting with any unit
of state or local government as a result of violating the bid rigging or bid
rotating provisions contained in 720 ILCS 5/33E-3 & 33E-4.
5.2.2. TAX PAYMENT. The Contractor certifies that it is not delinquent in the
payment of any taxes to the Illinois Department of Revenue. (65 ILCS
5/11-42.1-1)
5.2.3. DRUG FREE WORKPLACE ACT. The Contractor will comply with the
requirements of the Drug Free Workplace Act if the contract is $5,000
or more and it has more than 24 employees at the time of entering into
the contract (30 ILCS 580).
5.2.4. PREFERENCE TO VETERANS ACT. The Contractor will comply with
the Preference to Veterans Act (330 ILCS 55).
5.2.5. SUBSTANCE ABUSE PREVENTION PROGRAM. By submitting a bid,
the Contractor certifies that the company has in place, to the extent not
covered by a collective bargaining agreement that deals with the
subject of the Act, a substance abuse prevention program that meets or
exceeds the requirements of the Substance Abuse Prevention in Public
Works Projects Act, 820 ILCS 265/1 et seq.
27
5.2.6. NON-DISCRIMINATION. The Contractor will comply with the Illinois
Public Works Employment Discrimination Act (775 ILCS 10/1, et seq.)
5.2.7. EQUAL EMPLOYMENT OPPORTUNITY. The Contractor will comply
with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et
seq.), including establishment and maintenance of a sexual harassment
policy as required by Section 2-105, and the Rules and Regulations of
the Illinois Department of Human Rights, including the EQUAL
EMPLOYMENT OPPORTUNITY CLAUSE, which is a material term of
all public contracts, as follows:
EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Contractor's non-compliance with the provisions of
this Equal Employment Opportunity Clause or the Act, the Contractor
may be declared ineligible for future contracts or subcontracts with the
State of Illinois or any of its political subdivisions or municipal
corporations, and the contract may be cancelled or voided in whole or
in part, and other sanctions or penalties may be imposed or remedies
invoked as provided by statute or regulation. During the performance of
this contract, the Contractor agrees as follows:
5.2.7.1. That he or she will not discriminate against any employee or
applicant for employment because of race, color, religion, sex, sexual
orientation, marital status, order of protection status, national origin or
ancestry, citizenship status, age, physical or mental disability
unrelated to ability, military status or an unfavorable discharge from
military service; and, further, that he or she will examine all job
classifications to determine if minority persons or women are
underutilized and will take appropriate affirmative action to rectify any
underutilization.
5.2.7.2. That, if he or she hires additional employees in order to
perform this contract or any portion of this contract, he or she will
determine the availability (in accordance with this Part) of minorities
and women in the areas from which he or she may reasonably recruit
and he or she will hire for each job classification for which employees
are hired in a way that minorities and women are not underutilized.
5.2.7.3. That, in all solicitations or advertisements for employees
placed by him or her or on its behalf, he or she will state that all
applicants will be afforded equal opportunity without discrimination
because of race, color, religion, sex, sexual orientation, marital status,
order of protection status, national origin or ancestry, citizenship
status, age, physical or mental disability unrelated to ability, military
status or an unfavorable discharge from military service.
5.2.7.4. That he or she will send to each labor organization or
representative of workers with which he or she has or is bound by a
collective bargaining or other agreement or understanding, a notice
advising the labor organization or representative of the Contractor's
obligations under the Act and this Part. If any labor organization or
representative fails or refuses to cooperate with the Contractor in its
efforts to comply with the Act and this Part, the Contractor will
promptly notify the Department and the contracting agency and will
recruit employees from other sources when necessary to fulfill its
obligations under the contract.
5.2.7.5. That he or she will submit reports as required by this Part,
furnish all relevant information as may from time to time be requested
by the Department or the contracting agency, and in all respects
comply with the Act and this Part.
5.2.7.6. That he or she will permit access to all relevant books,
records, accounts and work sites by personnel of the contracting
agency and the Department for purposes of investigation to ascertain
compliance with the Act and the Department's Rules and Regulations.
5.2.7.7. That he or she will include verbatim or by reference the
provisions of this clause in every subcontract awarded under which
any portion of the contract obligations are undertaken or assumed, so
that the provisions will be binding upon the subcontractor. In the same
manner as with other provisions of this contract, the Contractor will be
liable for compliance with applicable provisions of this clause by
subcontractors; and further it will promptly notify the contracting
agency and the Department in the event any subcontractor fails or
refuses to comply with the provisions. In addition, the Contractor will
not utilize any subcontractor declared by the Illinois Human Rights
Commission to be ineligible for contracts or subcontracts with the
State of Illinois or any of its political subdivisions or municipal
corporations. Title 44, Part 750, Section 750, APPENDIX A, Illinois
Administrative Code.
5.2.8. PREVAILING WAGE. This contract calls for the construction of a
"public work" within the meaning of the Illinois Prevailing Wage Act, 820
ILCS 130/1, et seq., as amended (the "Act"). The Contractor and all
subcontractors are required to pay wage rates in accordance with the
Act to all laborers, workers and mechanics. The Village has adopted
the prevailing wages as determined by the Illinois Department of Labor
("IDOL") for Cook County. The prevailing rate of wages is revised by the
IDOL and is available on the IDOL website
www.state.il.us/agencv/idol/rates/rates.HTM. The Contractor and all
subcontractors are solely responsible for checking the Department's
website for revisions to prevailing wage rates. In the event that the IDOL
should revise the prevailing rate of wages, then the revised rates shall
apply to this Contract. In no case shall any revision in the rates of
prevailing wages result in an increase in the total Contract price.
29
All bonds provided by the Contractor under the terms of this Contract
shall include such provisions as will guarantee the faithful performance
of the Contractor's obligations under this clause and under the
Prevailing Wage Act, 820 ILCS 130/1 et. seq.
Contractor shall comply with all applicable provisions of the Prevailing
Wage Act, including, but not limited to, the requirements of Section 5 of
the Prevailing Wage Act, 820 ILCS 130/5. The Contractor, and all
Subcontractors and Sub -Subcontractors participating on the Project,
shall make and keep those records required under Section 5 of the
Prevailing Wage Act in paper or electronic format. In conformance with
the Act, each contractor and subcontractor, or other entity performing
work on the project, shall maintain records of all laborers, mechanics
and other workers employed by them on the project, including the
following information on each worker: (1) name; (2) address; (3)
telephone number when available; (4) social security number; (5)
classification or classifications; (6) gross and net wages paid in each
pay period; (7) number of hours worked each day; (8) starting and
ending times of each day; (9) hourly wage rate; (10) hourly overtime
wage rate; (11) hourly fringe benefit rates; (12) the name and address of
each fringe benefit fund; (13) the plan sponsor of each fringe benefit, if
applicable; and (14) the plan administrator of each fringe benefit, if
applicable. These records shall be kept by the participating contractor
and subcontractor for a period of not less than five (5) years from the
date of last payment on the contract or subcontract. No later than the
15t" day of each calendar month, each participating contractor and
subcontractor shall submit a monthly certified payroll to the Village
consisting of the above -referenced information as well as a statement
signed by the participating contractor or subcontractor that certifies: (a)
the records are true and accurate; (b) the hourly rates paid to each
worker is not less than the general prevailing rate of hourly wages
required under the Prevailing Wage Act; and (c) the contractor or
subcontractor is aware that filing a certified payroll that he or she knows
to be false is a Class A misdemeanor.
5.2.9. COMPLIANCE WITH FREEDOM OF INFORMATION ACT REQUEST.
Section 7 of the Illinois Freedom of Information Act (FOIA), 5 ILCS
140/7, applies to public records in the possession of a party with whom
the Village of Mount Prospect has contracted. The Village of Mount
Prospect will have only a very short period of time from receipt of a
FOIA request to comply with the request and there is a significant
amount of work required to process a request including collating and
reviewing the information.
The bidder/Contractor acknowledges the requirements of FOIA and
agrees to comply with all requests made by the Village of Mount
Prospect for public records (as that term is defined by Section 2(c) of
FOIA) in the undersigned's possession and to provide the requested
public records to the Village Mount Prospect within two (2) business
all
days of the request being made by the Village of Mount Prospect. The
bidder/Contractor agrees to indemnify and hold harmless the Village of
Mount Prospect from all claims, costs, penalties, losses and injuries
(including but not limited to, attorney's fees, other professional fees,
court costs and/or arbitration or other dispute resolution costs) arising
out of or relating to its failure to provide public records to the Village of
Mount Prospect under the contract.
6. WORK GUARANTY.
6.1. MAINTENANCE BOND. A maintenance bond or a maintenance letter of
credit is required. This maintenance bond or maintenance letter of credit
amount shall consist of ten percent (10%) of the final project cost; it shall be
posted by the Contractor with the Village upon completion of all Work; and it
shall be valid and effective for a period of two (2) years after the final
acceptance of such Work by the Village for the purpose of guaranteeing
against and securing the correction of any defect in material or workmanship
furnished for such improvements, latent in character and not discernible at the
time of final inspection or acceptance by the Village of Mount Prospect.
6.2. GENERAL GUARANTY. Neither partial or final payment, nor any provision in
the contract, nor partial or entire use of the product/Work embraced in the
contract by the Village or the Public shall constitute an acceptance of work not
done in accordance with the contract, or relieve the Contractor of liability in
respect to any express warranties or responsibility for failure to comply with
the terms of those contract documents.
Unless otherwise expressly provided in the Specifications, in the event any
defects or imperfections in the materials or workmanship to be furnished by
the Contractor herein appear within the period of two (2) years from the date
of completion of all the Work and acceptance thereof by the Village, the
Contractor will, upon notice from said Village (which notice may be given by
letter to said Contractor to the business address of the Contractor shown in
the proposal), repair and make good at its own cost any such defects or
imperfections and replace any defective or imperfect materials or
workmanship with other materials or workmanship satisfactory to said Village,
and furnish all such new materials and labor as may be necessary to do so;
and in the event of the failure, refusal or delay of said workmanship or
materials said Village may do so or have same done by others, and said
Contractor and surety or sureties on the bonds given for the faithful
performance of the contract shall be liable to the Village for all damages and
expenses occasioned by such failure, refusal or delay. All details of warranties
shall be included with the bid. Warranty work shall be at no additional
expense to the Village.
Manufacturer warranties and guaranties shall be submitted with the bid and
shall be considered a part of the contract where such specifications meet the
minimum bid Specifications.
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7. MISCELLANEOUS CONTRACT REQUIREMENTS.
7.1. CONTRACT ALTERATIONS. No amendment of a contract shall be valid
unless made in writing and signed by the Village President, Village Manager,
or their authorized representative.
7.2. LICENSES AND PERMITS. The Contractor shall procure at its own expense
all necessary licenses and permits in connection with the work under the
Contract.
7.3. NONASSIGNABILITY. The Contractor shall not assign the contract, or any
part thereof, to any other person, firm or corporation without the previous
written consent of the Village. Such assignment shall not relieve the
Contractor from its obligations or change the terms of the contract unless
agreed by the Village at its sole discretion.
7.4. NOTICES. All notices required by the contract shall be given in writing.
7.5. TAXES. The Contractor shall pay all federal, state and local taxes as may be
applicable on all materials, labor and services furnished by it under the
contract, and the amounts of such taxes shall be included in the unit prices
bid.
End of General Conditions.
32
SPECIAL PROVISIONS
VISITATION OF THE PROJECT SITE
The Contractor shall visit the project site prior to his submittal of his bid proposal in order to
satisfy himself as to the existing conditions under which, in the course of the work, he will be
obliged to operate or that will in any manner affect the work under this contract.
EXISTING UTILITIES
The Contractor shall make his own investigation to determine the existence, nature, and
location of all utility lines and appurtenances within the limits of the improvement.
Before doing any work which will damage, disturb, or leave unsupported or unprotected any
utility lines or appurtenances encountered, the Contractor shall notify the owner, who will make
all arrangements for relocating, adjusting or otherwise maintaining or abandoning service lines
that fall within the limits of the proposed construction without cost to the Contractor, including
the removal of all cables, valve boxes, manhole covers, and other appurtenances which the
owner desires to salvage. After such arrangements have been made, the Contractor will
proceed with the work as directed by the Engineer. All utility lines and appurtenances which are
abandoned by the owner shall be removed and disposed of by the Contractor, if it is possible,
without damaging existing utilities, and with the approval of the Village.
No extra compensation will be allowed the Contractor for any expense incurred by complying
with these requirements, or because of delays, inconvenience, or interruptions in his work
resulting from the failure of any utility company to remove, relocate, reconstruct, or abandon
their services. The responsibility for the prompt and timely removal, relocation, reconstruction,
or abandonment of their facilities and the coordination of his own work with that of the Village to
the end that work on this improvement is not delayed because of necessary changes in the
existing utilities shall rest upon the Contractor.
DISPOSAL OF EXCESS MATERIALS
All contract items requiring removal of existing material such as boulders, trees, and stumps and
any necessary excavation shall have the surplus materials removed and disposed of off the
project site by the Contractor.
SHEETING AND BRACING
Where necessary to prevent caving, trench excavations shall be adequately supported. The
Contractor shall be responsible for designing, providing, installing, and maintaining any
sheeting, bracing, etc., which may be necessary to support the sides of the excavation and
trenches. As backfill is placed and the sheeting withdrawn, the void left by the withdrawn
sheeting shall be filled and compacted before withdrawing the next increment. The cost for all
sheeting and bracing shall be considered incidental to the contract.
UNAUTHORIZED EXCAVATION
If the bottom of any excavation is removed beyond the limits shown or directed, it shall be
backfilled and compacted to the proper grade with a material suitable to the Engineer and at the
Contractor's expense.
33
SAW -CUTTING
This work shall be done where any new pavement, curb and gutter, frames and grates,
structures, sidewalks, or driveways abut existing pavement, curb and gutter, sidewalks, or
driveways.
All required saw -cutting will be full depth and shall be considered incidental to the Contract.
HORIZONTAL DIRECTIONAL DRILLLING CONTRACTOR EXPERIENCE
All horizontal directional drilling operations shall be performed by a qualified directional drilling
Contractor with at least four (4) years' experience involving work of a similar nature to the work
required for this project. The Contractor must have installed a minimum of 10,000 linear feet of
pipe using directional drilling operations. A list of project references and proof of contractor
experience shall be presented to the Village, upon request of the Village.
SUBSURFACE INVESTIGATION
Subsurface investigations have not been performed. The Contractor will be responsible for any
costs associated with subsurface investigations. No additional payments will be made if rock is
encountered or additional construction time and equipment is necessary due to ground
conditions. Proper equipment and methods shall be used in rock and soil bores to insure proper
grades, elevations and separations.
AS BUILT
The Contractor shall be responsible for providing to the Engineer the following As Built
information at fifty foot (50') stations for the entire length of the coilable nonmetallic conduit:
1. The location and depth of the coilable nonmetallic conduit.
This information should be obtained by the Contractor's use of a locator or navigator DURING
the conduit installation process and not afterwards. The Cost to provide this information to the
Engineer will be included in the cost of the conduit.
ITEMS TO BE SALVAGED
All street light poles, arms, and luminaires to be removed by the Contractor shall be delivered to
the Village of Mount Prospect's Public Works yard for storage and future use by the Village.
W
CLEAN CONSTRUCTION OR DEMOLITION DEBRIS (CCDD)
The Contractor shall only be responsible for the disposal of clean construction debris.
The Contractor shall prepare all bid pricing based on the assumption that all excavations and
associated debris will comply with the clean construction debris disposal requirements and that
the debris can and will be disposed of at any clean debris landfill.
The Village or its CCDD consultant will prepare all Source Site Certification by Owner or
Operator forms (or LPC -662 manifests) for each location and for each date of excavation during
this project. These forms will be provided to the Contractor by the engineering project
representative or (EPR).
The Contractor shall acquire one manifest for each load as outlined in the state regulations and
shall be responsible for only the costs of disposal of clean construction debris.
SUSPECT DEBRIS
The Contractor shall only be responsible for the disposal of any and all clean construction
debris.
If the Contractor, for whatever reason, suspects that an excavation, debris load, or any portion
thereof, may contain non -clean construction debris, then he shall immediately notify the Village
or the EPR.
The Public Works Department can be reached at 847-870-5640.
If the Village or EPR agree that the material is suspect then the Contractor shall set aside that
suspect load or portion thereof on site or at a holding area identified by the Village. The
Contractor shall at that time be no longer responsible for the disposal of that load or portion
thereof.
The Village and its CCDD consultant will become responsible for the testing and subsequent
disposal of all suspect debris.
35
CONTRACT PAY ITEMS
This work shall be done in accordance with Section 800 of the "Standard Specifications
for Road and Bridge Construction," adopted April 1, 2016, and the following special
provisions. Special attention is called to Section 801, Electrical Requirements.
SHOP DRAWINGS AND CATALOG CUTS
The Contractor shall submit to the Village and the Engineer for approval electronic shop
drawings and catalog cuts of the lighting items including:
Cables
Splices
Fuses
Conduits
Light Pole Foundation, Metal, 11" Bolt Circle, 8" X 6'
no later than seven (7) days after the award of the contract. The electronic submittals
shall be made to the Village, mlawrie(a)mountprospect.org and the Engineer,
dyuill _hlreng.com. The Village and the Engineer will review the submittal and notify the
Contractor no later than 14 days after the award of the contract if the shop drawings and
catalog cuts are acceptable. If the Contractor wishes to speed up the review process, the
shop drawings and catalog cuts can be submitted with the Proposal.
The Contractor shall order the materials as soon as approval is received from the Village
to assure timely delivery. No extension of time will be granted because the materials
have not been delivered.
ITEM 1 — SIDEWALK REMOVAL
Description:
This work shall consist of the removal of existing sidewalk as shown on the plans or as directed by
the Engineer.
Construction Methods:
1. This work shall be done in accordance with Section 440 of the Standard Specifications.
2. The Contractor shall coordinate the removal and replacement of sidewalk with the
adjacent property owners a minimum of 72 hours in advance of starting the work.
3. Any sidewalk removed beyond the limits shown on the plans or as directed by the
Engineer shall be at the Contractor's expense.
4. This work shall include any barricades or other devices to protect pedestrians from
entering the area where sidewalk has been removed.
wo
Restoration of Work Area:
Restoration of the work area shall be included in the cost of this item. All roadway surfaces such as
shoulders, medians, sidewalks, pavement, etc. shall be replaced in kind. All damage to mowed
lawns as determined by the Village or its representative shall be replaced with an approved sod
without dispute. The landscaping company installing the sod shall be approved by the Village.
Areas restored with sod shall be watered in accordance with Article 252.08 of the Standard
Specifications. Any sod that does not survive without meeting specifications as determined by the
Village or its representative shall be replaced by the contractor at no additional compensation. At
the Village's sole discretion, approved topsoil and seed may be used in certain situations rather than
sod. All brick pavers disturbed in the work area shall be restored to their original configuration as
directed by the Engineer. All damaged brick pavers shall be replaced with a comparable material
approved by the Engineer. Restoration of the work area shall be included in the contract without any
extra compensation allowed to the Contractor.
Method of Measurement:
This work will be measured for payment in place and the area computed in square feet.
Basis of Payment:
This work will be paid for at the contract unit price per square foot for SIDEWALK REMOVAL. This
price shall include all labor, material and equipment to complete this item.
ITEM 2 — PCC SIDEWALK, 5"
Description:
This work shall consist of the construction of Portland cement concrete sidewalk as shown on the
plans or as directed by the Engineer.
Construction Methods:
1. This work shall be done in accordance with Section 424 of the Standard Specifications
and the detail in the plans.
2. This work shall include a 4 inch aggregate base course, CA -6 crushed stone as shown
in the plans. This aggregate base course shall be mechanically compacted.
3. To tie the existing side walk to the replaced sidewalk, #4 dowels 8 inches long shall be
drilled approximately 4 inches into the existing sidewalk at 2 -foot centers around the
perimeter of the removed sidewalk.
4. This work shall include the application of protective coat in accordance with Article
420.18 of the Standard Specifications.
5. This work shall include any barricades or other devices to protect pedestrians from
entering the area where sidewalk has been poured.
Restoration of Work Area:
Restoration of the work area shall be included in the cost of this item. All roadway surfaces such as
shoulders, medians, sidewalks, pavement, etc. shall be replaced in kind. All damage to mowed
37
lawns as determined by the Village or its representative shall be replaced with an approved sod
without dispute. The landscaping company installing the sod shall be approved by the Village.
Areas restored with sod shall be watered in accordance with Article 252.08 of the Standard
Specifications. Any sod that does not survive without meeting specifications as determined by the
Village or its representative shall be replaced by the contractor at no additional compensation. At
the Village's sole discretion, approved topsoil and seed may be used in certain situations rather than
sod. All brick pavers disturbed in the work area shall be restored to their original configuration as
directed by the Engineer. All damaged brick pavers shall be replaced with a comparable material
approved by the Engineer. Restoration of the work area shall be included in the contract without any
extra compensation allowed to the Contractor.
Method of Measurement:
This work will be measured for payment in place and the area computed in square feet.
Basis of Payment.
This item shall be paid for at the contract unit price per square foot for PCC SIDEWALK, 5".
This price shall include all labor, material and equipment to complete this item.
ITEM 3 — DETECTABLE WARNINGS
Description:
This work shall consist of the construction of Detectable Warnings as shown on the plans or as
directed by the Engineer.
Construction Methods:
1. This work shall be done in accordance with Section 424 of the Standard Specifications.
2. The detectable warning panels shall be Armor -Tile Tactile Systems Cast in Place Tile
or an equal approved by the Village prior to installation. The color shall be Colonial
Red (Federal No. 20109). The size shall be 2 feet by 4 feet.
3. This work shall include any barricades or other devices to protect pedestrians from
entering the area where the detectable warnings have been installed.
Method of Measurement:
This work will be measured for payment in place and the area computed in square feet.
Basis of Payment.
This item shall be paid for at the contract unit price per square foot for DETECTABLE
WARNINGS. This price shall include all labor, material and equipment to completer this item.
ITEMS 4 — UNDERGROUND CONDUIT, GALVANIZED STEEL
Description:
This work shall be done in accordance with Section 810 of the Standard Specifications insofar as
applicable and the following.
W.
Construction Methods:
These conduits shall be used as sleeves for other conduits as shown in the plans. Conduits for
this project shall be installed by boring and pulling as described in Article 810.04 (c) of the
Standard Specifications. Installation by trenching shall not be used. Sizes shall be as shown on
the plans. Conduits shall be a minimum of 30 inches below grade.
Restoration of Work Area:
Restoration of the work area shall be included in the cost of this item. All roadway surfaces such as
shoulders, medians, sidewalks, pavement, etc. shall be replaced in kind. All damage to mowed
lawns as determined by the Village or its representative shall be replaced with an approved sod
without dispute. The landscaping company installing the sod shall be approved by the Village.
Areas restored with sod shall be watered in accordance with Article 252.08 of the Standard
Specifications. Any sod that does not survive without meeting specifications as determined by the
Village or its representative shall be replaced by the contractor at no additional compensation. At
the Village's sole discretion, approved topsoil and seed may be used in certain situations rather than
sod. All brick pavers disturbed in the work area shall be restored to their original configuration as
directed by the Engineer. All damaged brick pavers shall be replaced with a comparable material
approved by the Engineer. Restoration of the work area shall be included in the contract without any
extra compensation allowed to the Contractor.
Method of Measurement:
This work will be measured for payment in accordance with Article 810.06 of the Standard
Specifications.
Basis of Payment:
This work will be paid for at the contract unit price per foot for UNDERGROUND CONDUIT,
GALVANIZED STEEL, of the size specified. This price shall include all labor, material and
equipment to complete this item.
ITEMS 5 & 6 — UNDERGROUND CONDUIT, COILABLE NONMETALLIC CONDUIT
Description:
This work shall be done in accordance with Section 810 of the Standard Specifications insofar as
applicable and the following.
Construction Methods:
Conduits for this project shall be installed by boring and pulling as described in Article 810.04 (c) of
the Standard Specifications. Installation by trenching shall not be used. Sizes shall be as shown
on the plans. Conduits shall be a minimum of 30 inches below grade.
Restoration of Work Area:
Restoration of the work area shall be included in the cost of this item. All roadway surfaces such
as shoulders, medians, sidewalks, pavement, etc. shall be replaced in kind. All damage to mowed
lawns as determined by the Village or its representative shall be replaced with an approved sod
without dispute. The landscaping company installing the sod shall be approved by the Village.
Nut
Areas restored with sod shall be watered in accordance with Article 252.08 of the Standard
Specifications. Any sod that does not survive without meeting specifications as determined by the
Village or its representative shall be replaced by the contractor at no additional compensation. At
the Village's sole discretion, approved topsoil and seed may be used in certain situations rather
than sod. All brick pavers disturbed in the work area shall be restored to their original configuration
as directed by the Engineer. All damaged brick pavers shall be replaced with a comparable
material approved by the Engineer. Restoration of the work area shall be included in the contract
without any extra compensation allowed to the Contractor.
Method of Measurement:
This work will be measured for payment in accordance with Article 810.06 of the Standard
Specifications.
Basis of Payment:
This work will be paid for at the contract unit price per foot for UNDERGROUND CONDUIT,
COILABLE NONMETALLIC CONDUIT, of the size specified. This price shall include all labor,
material and equipment to complete this item.
ITEMS 7 & 8 — ELECTRIC CABLE IN CONDUIT, 600 VOLT (XLP-TYPE USE)
This work shall be done in accordance with Article 817 of the Standard Specifications insofar as
applicable and the following.
Construction Methods:
Cable sizes shall be as shown on the plans. Cable insulation shall be color coded as shown on the
plans.
Method of Measurement:
This work will be measured for payment in accordance with Article 817.04 of the Standard
Specifications.
Basis of Payment.
This work will be paid for at the contract unit price per foot installed for ELECTRIC CABLE IN
CONDUIT, 600 V (XLP-TYPE USE) of the size and number of conductors specified.
ITEM 12 —INSTALL LIGHT STANDARD, ALUMINUM, 25 FT. M.H., 10 FT. CLAMP -ON MAST
ARM, 88W LED
Description:
This item shall consist of installing an aluminum pole and clamp -on mast arm, wiring, fuses,
88W LED horizontal luminaire provided by the Village, as shown in the details in the plans. The
Contractor will be required to pick up these items at the Village of Mount Prospect Public Works
Facility, 1700 West Central Road, Mount Prospect, IL 60056.
►e
Pole and Arm Description:
The pole shall be aluminum, one piece construction and provide a 25 -foot mounting
height for the luminaire with the 10 -foot clamp -on mast arm. The pole shall be a round
tapered shaft and be made of ASTM 6063-T6 aluminum. The base shall be
manufactured for an 10- to 11 -inch bolt circle. A handhole, 4" by 6" shall be provided
in the pole shaft for wiring as shown in the Light Pole Detail included in the plans. The
pole and arm shall be:
Hapco: RTA25C7B4T1A-01X
Crouse -Hinds: RTA8M25AAT10268 clamp design
Union Metal: model 154-Y1 clamp design
or an approved equal.
The Village shall be the sole judge as to whether or not another manufacturer's product
meets the requirements as an approved equal.
2. The pole and mast arm shall be installed per the manufacturer's instructions and
recommendations.
Luminaire Description:
The luminaire shall be a clean cobra head LED fixture. The luminaire shall be a Leotek
GreenCobra Midsize LED Street Light, GCM H -Series, or an approved equal. The
luminaire shall be UL listed for use in wet locations. The luminaire housing shall be die
cast aluminum with a universal two -bolt slip fitter. The aluminum housing shall provide
passive heat -sinking and shed precipitation. Electrical components shall be accessible
without tools and accessible via a high-strength, non-conductive polycarbonate door
with quick release latches. The powder coat finish shall be gray. The Village shall be
the sole judge as to whether or not another manufacture's product meets the
requirements as an approved equal.
2. The luminaire shall be provided with High-flux/High-power white LEDs that produce a
minimum of 90% of initial intensity over 75,000 hours of life. The luminaire shall provide
a Type 2 medium light distribution per the IESNA classifications. Testing shall be done
in accordance with IESNA LM -79. The lumen depreciation rating, L70 shall be greater
than 100,000 hours.
3. The LEDs and LED driver shall operate over a -40'F to 122'F ambient temperature
range. The driver shall accept input voltage from 120 to 277 volts. The LEDs shall
have a 3000K color temperature with a typical 70 CRI.
4. The luminaire shall be free from all defects in materials and workmanship for a period
of ten (10) years from the date of manufacture.
5. The luminaire shall be installed per the manufacturer's instructions and
recommendations.
Pole Wiring:
Pole wiring shall be color -coded Type XLP-USE, 600 -volt insulation, 90 degrees
Centigrade, single conductor, #10 stranded copper wire.
2. All wires shall be continuous from the luminaire to the pole handhole.
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3. In-line fuses shall be installed in the base of the pole for the lighting (2 amps) in such
a manner as to be easily accessible for future maintenance.
Basis of Payment.
This work will be paid for at the contract unit price per each for INSTALL LIGHT STANDARD,
ALUMINUM, 25 FT. M.H., 10 FT. CLAMP -ON MAST ARM, 88W LED.
ITEM 10 — INSTALL BREAKAWAY DEVICE WITH ALUMINUM SKIRT
Description:
This work shall be done in accordance with Section 838 of the Standard Specifications and
Highway Standard 838001 included in the plans. This item shall be provided by the Village. The
Contractor will be required to pick up these items at the Village of Mount Prospect Public Works
Facility at 1700 West Central Road, Mount Prospect, IL 60056.
Construction Methods:
Breakaway couplings, wire cloth, and aluminum pole base skirt shall be provided and installed per
Highway Standard 838001.
Basis of Payment.
This work will be paid for at the contract unit price per each for INSTALL BREAKAWAY DEVICE
WITH ALUMINUM SKIRT.
ITEM 11 — LIGHT POLE FOUNDATION, METAL, 11" BOLT CIRCLE, 8" X 6'
Description:
This work shall be done in accordance with Section 836 of the Standard Specifications and
Highway Standard 836001 included in the plans.
Construction Methods:
A metal foundation shall be constructed per Highway Standard 836001 except the bolt circle shall
be as shown on the Pole Detail.
Restoration of Work Area:
Restoration of the work area shall be included in the cost of this item. All roadway surfaces such as
shoulders, medians, sidewalks, pavement, etc. shall be replaced in kind. All damage to mowed
lawns as determined by the Village or its representative shall be replaced with an approved sod
without dispute. The landscaping company installing the sod shall be approved by the Village.
Areas restored with sod shall be watered in accordance with Article 252.08 of the Standard
Specifications. Any sod that does not survive without meeting specifications as determined by the
Village or its representative shall be replaced by the contractor at no additional compensation. At
the Village's sole discretion, approved topsoil and seed may be used in certain situations rather than
sod. All brick pavers disturbed in the work area shall be restored to their original configuration as
directed by the Engineer. All damaged brick pavers shall be replaced with a comparable material
approved by the Engineer. Restoration of the work area shall be included in the contract without any
extra compensation allowed to the Contractor.
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Basis of Payment:
This work will be paid for at the contract unit price per each for LIGHT POLE FOUNDATION, METAL,
11" BOLT CIRCLE, 8" x 6'.
ITEM 12- TREE PROTECTION FENCE
Description:
This work shall consist of constructing fencing to protect existing trees at locations indicated on the
plans, in the Tree Protection Plans included herein, and as directed by the Engineer.
Construction Methods:
The work shall be done in accordance with Section 201 of the "Standard Specifications for Road and
Bridge Construction," the information on Tree Protection in the General Conditions included herein
and the detail found on the plans.
Method of Measurement:
This work will be measured for payment in feet in place.
Basis of Payment:
This work will be paid for at the contract unit price per Foot for TREE PROTECTION FENCE. This
price shall include all labor, material, and equipment to complete this item.
ITEM 13 - TRAFFIC CONTROL AND PROTECTION, STANDARD 701501
ITEM 14 - TRAFFIC CONTROL AND PROTECTION, STANDARD 701701
ITEM 15 - TRAFFIC CONTROL AND PROTECTION, STANDARD 701801
Description:
This item shall consist of the installation and maintenance of all traffic and pedestrian control devices
which are used for the purpose of regulating, warning, or directing all traffic during the construction
of this improvement.
Construction Methods:
It shall be the sole responsibility of the Contractor to insure that all traffic control and devices at the
project site are in place at the end of each work day and in proper working order.
All traffic control and protection shall be in accordance with the "Standard Specifications for Road
and Bridge Construction" and the "Manual on Uniform Traffic Control Devices".
Basis of Payment:
This work will be paid for at the Contract unit price per Lump Sum for TRAFFIC CONTROL AND
PROTECTION, STANDARD 701501, per Lump Sum for TRAFFIC CONTROL AND PROTECTION
STANDARD 701701, and per Lump Sum for TRAFFIC CONTROL AND PROTECTION,
STANDARD 701801. This price shall include all costs for furnishing, installing and maintaining the
traffic control devices in accordance with the Specifications.
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TRAFFIC CONTROL PLAN
Effective: September 30, 1985
Revised: January 1, 2007
Traffic Control shall be according to the applicable sections of the Standard Specifications, the
Supplemental Specifications, the "Illinois Manual on Uniform Traffic Control Devices for Streets
and Highways", any special details and Highway Standards contained in the plans, and the
Special Provisions contained herein.
Special attention is called to Article 107.09 of the Standard Specifications and the following
Highway Standards, Details, Quality Standard for Work Zone Traffic Control Devices, Recurring
Special Provisions and Special Provisions contained herein, relating to traffic control.
The Contractor shall contact the Village Engineer at least 72 hours in advance of beginning work.
STANDARDS:
701501-04, 701701-06, 701801-05, 701901-07
DETAILS:
NOT APPLICABLE
SPECIAL PROVISIONS:
TRAFFIC CONTROL AND PROTECTION, STANDARD 701501, TRAFFIC CONTROL AND
PROTECTION STANDARD 701701, TRAFFIC CONTROL AND PROTECTION, STANDARD
701801
of
Bid Form Page 1
FROM:
BID FORM
Randview Highlands Phase II Street Lighting Project
Village of Mount Prospect
Department of Public Works
(hereinafter called "Bidder")
TO: Office of the Village Manager, 3rd Floor
50 South Emerson Street
Mount Prospect, Illinois 60056
(hereinafter called "Village" or "Village of Mount Prospect")
Bid For: "Randview Highlands Phase II Street Lighting Project"
The bidders have familiarized themselves with the work and probable work conditions required
under this Bid affecting the cost of the work and with the Bid Documents which include:
Notice to Bidders
Table of Contents
Instructions for Bidders
General Conditions and Special Provisions
Specifications
Bid Form
Affidavit — Bid Certification Form
Bid Security
Bid Sheet
Other materials or standards provided or noted by the Village
Contract Document
Performance Bond Form
Labor and Materials Payment Bond Form
Plan Set
Therefore, the Bidder hereby proposes to furnish all supervision, technical personnel, labor,
materials, tools appurtenances, equipment, and services (including all utility and transportation
services) required to construct and complete the Work, all in accordance with the above listed
documents.
Bidder agrees to perform all of the Work and provide the equipment and materials described in
the Bid Documents, as follows:
Bidder has bid on all items and has provided a price for all items.
The Bidder will complete and provide all labor, equipment, materials and mobilization (if
applicable) to perform the Work as incidental to the fixed item price for each item proposed.
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Bid Form Page 2
In submitting this bid, the Bidder understands that the Village of Mount Prospect reserves the right
to add to or subtract from the estimated quantities.
The Village of Mount Prospect intends to award one (1) contract (if at all) for the items bid. If
written notice of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any
time before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the
prescribed form and furnish payment and performance bonds, or letter of credit, and the insurance
certificates required by the Bid Documents to the Village within ten (10) days after receipt.
The Bidder, and as successful bidder/Contractor upon award of the Contract understands and
agrees to the following:
1) The Contractor agrees to provide all Work and items and material to the Village as noted in
the Bid Documents and comply with the requirements of the Bid Documents.
2) The Contractor agrees to comply with all applicable state and federal laws, rules and
regulations, and county and municipal ordinances, as described in the General Conditions.
All Addenda pertaining to this project shall be acknowledged by the Bidder in the spaces provided
below:
Addendum
No.
Addendum
Date
Acknowledgement by Bidder or
Authorized Representative
Date
Acknowledged
Failure to acknowledge receipt, as provided above, may be considered sufficient grounds for
disqualification of the bidder and rejection of his/her bid submittal. A record of all Addenda and
copies of same will be available to all qualified bidders from the Village of Mount Prospect Public
Works Department, 1700 West Central Road, Mount Prospect, Illinois two (2) days prior to the
letting. It shall be the bidder's responsibility to become fully advised of all Addenda prior to
submitting its bid.
Upon award of the contract the Village will send Notice of Award to the successful bidder. The
bidder must then execute the contract and provide the required bonds or letter of credit and
certificate of insurance to the Village within ten (10) days. The Village will then issue a written
Notice to Proceed, which starts the performance period and the contractor then has ten (10) days
to commence work. The contractor shall reach substantial completion within sixty (60)
consecutive calendar days after the Notice to Proceed with final completion ten (10) days
thereafter. Failure to complete the work in the designated time frame may result in the Director
of Public Works withholding compensation due the contractor for failure to complete the said work
in the designated time frame, calling the bonds, or taking such other action as may be available.
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Bid Form Page 3
Security in the sum of ten (10%) percent of the amount bid in form of (check one):
Bid Bond Certified Check Bank Cashier's Check
is attached hereto in accordance with the "Instructions for Bidders".
This Bid Submittal contains the following:
1)
Bid Form
2)
Affidavit — Bid Certification Form
3)
Bid Security
3)
Bid Sheet (s)
Respectfully submitted:
Name of Firm/Bidder:
By: _
Title:
Date:
Contact Information:
Official Address:
Telephone:
Email:
(Signature)
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VILLAGE OF MOUNT PROSPECT
AFFIDAVIT— BID CERTIFICATION FORM
Bidder:
Company/Firm Name:
Address:
As a condition of entering into a contract with the Village of Mount Prospect, and under oath and
penalty of perjury and possible termination of contract rights and debarment, the undersigned,
being first duly sworn on oath, deposes and states that he or she
is (sole owner, partner, joint ventured, President,
Secretary, etc.) of (Name of Company) and has the
authority to make all certifications required by this affidavit.
Section I Non Collusion
The undersigned certifies that this bid is genuine and not collusive or a sham, that said bidder has
not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to
put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly,
sought by agreement or collusion, or communication or conference with any person, to fix the bid
price element of this bid, or of that of any other bidder, or to secure any advantage against any
other bidder or any person interested in the proposed contract.
Section II Bid Rigging and Rotating
The undersigned further states that (Name of Company)
is not barred from bidding or contracting as a result of a conviction for violations of state laws
prohibiting bid rigging or bid rotating or any similar offense of any state of the United States, as
provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS 5/33E-3, 33E-4.
Section III Drug Free Workplace
The undersigned further states that (Name of Company)
provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 1 LCS 580/1, et seq.,
and has, to the extent not covered by a collective bargaining that deals with the subject of the
Substance Abuse Prevention in Public Works Projects Act, 820 ILCS 265/1 et seq., a substance
abuse prevention program that meets or exceeds these requirements of that Act.
Section IV Tax Payment
The undersigned further states that (Name of Company)
is not delinquent in payment of any taxes to the Illinois Department of Revenue, in accordance
with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned understands that making a
false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition voids
the contract and allows the municipality to recover all amounts paid to the individual or entity
under the contract in civil action.
Page 2 - AFFIDAVIT — BID CERTIFICATION FORM
Section V Sexual Harassment Policy
Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A), every party to a
public contract must:
"Have written sexual harassment policies that shall include, at a minimum, the following
information: (1) the illegality of sexual harassment; (11) the definition of sexual harassment under
State law; (III) a description of sexual harassment, utilizing examples; (IV) the vendor's internal
complaint process including penalties; (V) the legal recourse, investigative and complaint process
available through the Department (of Human Rights) and the Commission (Human Rights
Commission); (VI) directions on how to contact the Department and Commission; and (VII)
protection against retaliation as provided by Section 6-101 of the Act. (Illinois Human Rights Act)."
A "public contract" includes: ... every contract to which the State, any of its political subdivisions
or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2002),
The undersigned further states that (Name of Company)
has a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A) (4).
It is expressly understood the foregoing statements and representations and promises are made
as a condition to the right of the bidder to receive payment under any award made under the
terms and provisions of this bid.
The undersigned certifies that all information contained in this Affidavit is true and correct.
Signed by:
Signature
Name Printed:
Signed and sworn to before me this day of , 20
My commission expires:
Notary Public
Title:
BID SECURITY
Included with this bid is a bank cashier's check, certified check or bid bond in the amount of
being ten percent (10%) of the total amount bid by
the Bidder, in favor of the Village of Mount Prospect. It is hereby
agreed that, should Bidder be awarded the Work contemplated under this bid and fail or refuse to
execute a contract for said Work, or to provide the required payment and performance bonds, or
letter of credit, and certificate of insurance, then this security, in the amount stipulated above,
shall be forfeited and may be retained by the Village of Mount Prospect as liquidated damages
and not as a penalty. All bids to remain firm for a period of ninety (90) days after bid opening
date.
SUBMITTED THIS DAY OF 120
SEAL (if corporation)
Bidder:
Bidder's Agent and Agent's Title:
Title
Note: If bidder is a partnership, the bid must be signed by at least two of the partners.
Note: If bidder is a corporation, the bid must be signed by an authorized officer of the corporation,
attested and sealed by the secretary or other authorized officer.
If a corporation, note here the state of incorporation:
Incorporated under the laws of the State of
BID SHEET
"Randview Highlands Phase II Street Lighting Project"
(TO BE FILLED OUT BY THE CONTRACTOR/BIDDER)
The Bidder will complete pricing for all items (# 1-16) to provide all labor, equipment, materials and
mobilization (if applicable) to perform this work. The fixed item price given is to be all inclusive.
TOEM
DESCRIPTION
UNIT
QUANTITY
NIT PRICE
TOTAL
1
Sidewalk Removal
Sq Ft
100
2
PCC Sidewalk, 5"
Sq Ft
100
3
Detectable Warnings
Sq Ft
40
4
Underground Conduit, Galvanized Steel,
3" Diameter
Foot
200
5
Underground Conduit, Coilable
Nonmetallic Conduit, 1-1/4" Diameter
Foot
4580
6
Underground Conduit, Coilable
Nonmetallic Conduit, 1-1/2" Diameter
Foot
1000
7
Electric Cable in Conduit, 600V (XLP-
TYPE USE) 1/C No. 8
Foot
16480
8
Electric Cable in Conduit, 600V (XLP-
TYPE USE) 1/C No. 4
Foot
1980
9
Install Light Standard, Aluminum, 25 FT.
M. H., 10 FT. Clamp -on Mast Arm, 88W
LED
Each
20
10
Install Breakaway Device with Aluminum
Skirt
Each
20
11
Light Pole Foundation, Metal, 11" Bolt
Circle, 8" X 6'
Each
20
12
Tree Protection Fence
Foot
480
13
Traffic Control and Protection Standard
701501
L
Sum
1
14
Traffic Control and Protection Standard
701701
L
Sum
1
15
Traffic Control and Protection Standard
701801
L
Sum
1
TOTAL FOR ITEMS (1-15)
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CONTRACT
THIS Contract (hereinafter the "Contract") is entered into on this day of , 2018, by and
between the VILLAGE OF MOUNT PROSPECT, an Illinois municipal corporation (hereinafter the
"Village"), and , a (hereinafter the `Contractor")
(Village and Contractor sometimes referred to individually as "Party" and collectively as "Parties"),
WHEREAS, the Village has solicited competitive bids for its Randview Highlands Phase
II Street Lighting Project; and
WHEREAS, the Contractor submitted a bid to perform the work associated with the
Randview Highlands Phase II Street Lighting Project (hereinafter the "Bid"); and
WHEREAS, upon its review of the submitted bids, the Village has awarded the contract
to perform the work associated with the Randview Highlands Phase II Street Lighting Project
to the Contractor, subject to the execution of this Contract;
NOW, THEREFORE, for and in consideration of their mutual promises, covenants,
undertakings and agreements, the parties agree as follows:
ARTICLE I — CONTRACT DOCUMENTS
This Contract is subject to the terms and conditions set forth in the Contract Documents, which
are incorporated herein as if fully set forth, and include the following Bid Documents with
Bidder's/Contractor's Bid Submittals prioritized to be included in number 6*:
1. Notice to Bidders
2. Table of Contents
3. Instructions to Bidders
4. General Conditions and Special Provisions
5. Specifications
6. Bid Submittals, including Bid Form, Affidavit— Bid Certification Form, Bid Security, Bid Sheet
(*Bidder's/Contractor's completed Bid Submittals)
7. Other materials or standards provided or noted by the Village
8. Contract
9. Applicable performance and labor and materials payment bonds, or letter of credit.
(Collectively the "Contact Documents")
ARTICLE II — PERFORMANCE BY CONTRACTOR
1. The Contractor agrees to perform the work, including all labor, materials, equipment and
services, in accordance with the terms and conditions set forth in the Contract Documents
(hereinafter the "Work").
2. The Contractor acknowledges that the Village reserves the right to add to or subtract from
the estimated quantities.
3. The Contractor certifies that it will comply with all state and federal laws and regulations,
and county and municipal ordinances, as set forth in the General Conditions.
52
ARTICLE III — PERFORMANCE BY VILLAGE
The Village agrees to pay the Contractor for its performance of the Work in the manner and
amount provided in the Contract Documents.
ARTICLE IV - CONFLICT BETWEEN CONTRACT DOCUMENTS
In the event of a conflict between any Contract Document and the terms of this Contract, the
Contract shall control to the extent of the conflict. In the event of any other conflict between
Contract Documents, the preceding Document shall govern to the extent of the conflict based
upon the order of priority set forth in Article I of this Contract, unless otherwise specifically stated.
ARTICLE V — COMMENCEMENT AND COMPLETION OF WORK
After the written Notice to Proceed is issued by the Village, which will start the performance period,
the Contractor then has 10 days to commence work. The Contractor shall achieve substantial
performance within sixty (60) consecutive calendar days after the Notice to Proceed has been
issued with final performance ten (10) dans thereafter.
The Contractor shall commence performance of the Work and complete performance of the Work,
in accordance with the schedule set forth in the Contract Documents, but in no event shall any
Work be performed prior to the Village's receipt of this Contract, executed by Contractor, and the
Village's acceptance and approval of the payment and performance bonds, or letter of credit, and
certificate of insurance required by the Contract Documents.
ARTICLE VI — NOTICE
Unless otherwise provided, all notices required under this Contract shall be made in writing and
addressed or delivered as follows:
TO THE VILLAGE OF MOUNT PROSPECT -
The Village of Mount Prospect
1700 West Central Road
Mount Prospect, Illinois 60056
ATTN: Director of Public Works
TO CONTRACTOR- at the address set forth on the Bid Form, or:
Notices shall be deemed effective when received by personal service or registered or certified
U.S. mail, postage prepaid and receipt requested, to the address so specified. Either Party may,
by written notice to the other, change its own mailing address.
ARTICLE VII — PRIOR AGREEMENTS; SUCCESSORS
This Contract supersedes all previous agreements, understandings and representations of any
nature whatsoever, whether oral or written, and constitutes the entire understanding between the
Parties. The terms of this Contract shall be binding upon and inure to the benefit of the parties
and the partners and officials, successors in interest, executors, administrators, assigns and
representatives and their respective successors and assigns, provided, however, that the
Contractor shall not assign, sublet or transfer any rights or interest in this Agreement in whole or
in part without the prior written approval of the Village, except to the extent that the Contract
Documents provide otherwise.
ARTICLE VIII - DEFAULT BY CONTRACTOR
If the Contractor fails to begin the Work under the Contract within the time specified, or fails to
perform the Work in accordance with the terms of the approved schedule or performs the Work
in a manner unacceptable to the Village, or neglects or refuses to remove materials or perform
53
anew such Work as has been rejected by the Village, or if the Contractor shall become insolvent
or be declared bankrupt, or shall make an assignment for the benefit of creditors, or from any
other cause whatsoever shall fail to carry on the Work in a manner required by the Contract, the
Village shall give notice as hereinafter provided to the Contractor and its surety in writing
specifying such failure, delay, neglect, refusal or default, and if the Contractor, within a period of
ten (10) calendar days after the giving of such notice, shall not proceed in accordance therewith,
then the Village shall have full power and authority to declare the this Contract and the Contractor
in default, and to forfeit the rights of the Contractor in this Contract.
Upon declaration of Contractor's default, the Village may, at its option, call upon the surety to
complete the Work in accordance with the terms of this Contract or may take over the Work,
including any materials on the Work site as may be suitable and acceptable to the Village and
may complete the Work by its own forces or on its own account, or may enter into a new contract
or contracts for the completion of the Work, or may use such other methods as shall be required
for the completion of the Work in an acceptable manner as the Village may in its discretion
determine.
All costs and charges incurred by the Village, together with the cost of completing the Work shall
be deducted from any moneys due or which may become due on this to the Contractor under
this Contract. Following any payment due and received by the Village from the Contractor's
surety following default, if the expense so incurred by the Village is less than the sum paid to the
Village by the surety under this Contract for work remaining, the surety shall be entitled to receive
the excess difference paid to the Village. When such Contractor default costs incurred by the
Village exceeds the sum paid to the Village for the work remaining under the Contract the
Contractor and the surety shall be liable and shall pay to the Village the full cost of such additional
expenses.
ARTICLE IX - DEFAULT BY VILLAGE
In the event of a material default by the Village under this Contract, the Village shall have sixty
(60) days, from notice thereof by Contractor, to cure the default prior to Contractor's termination
of this Contract. The failure to pay a contested invoice shall not be considered a material default.
Upon termination, the Village shall be responsible to pay any uncontested payments due for work
performed.
ARTICLE X — VENUE
The parties hereto agree that for purposes of any lawsuit(s) between them concerning this
Agreement, its enforcement, or the subject matter thereof, venue shall be in Cook County, Illinois,
and the laws of the State of Illinois shall govern the cause of action.
ARTICLE XI - SEVERABILITY OF CONTRACT
If any term of this Contract is held by a court of competent jurisdiction to be void or unenforceable,
the remainder of the Contract terms will remain in full force and effect and will not be affected.
ARTICLE XII - CUMULATIVE REMEDIES
The exercise or failure to exercise any legal rights and remedies associated with any act of default
or breach hereunder by either Party will not constitute a waiver or forfeiture of any other rights
and remedies, and will be without prejudice to the enforcement of any other right or remedy
available by law or authorized by this Contract.
MIJ
ARTICLE XIII - COMPLIANCE WITH LAWS
Each party to this Contract will comply with all applicable state and federal laws and regulations,
and county and municipal ordinances and regulations.
ARTICLE XIV - DISPUTE RESOLUTION
Should a dispute arise between the Village and the Contractor as to the terms and conditions of
the Contract, or the responsibilities, limitations, or working relations of either Party, the designated
project personnel will make every reasonable effort to resolve the difference in accordance with
the terms and conditions of the Contract. If a dispute continues despite these efforts, it shall be
referred to the Parties' Project Managers.
If the above action fails to resolve the dispute, the Parties may, by agreement, elect to resolve
the dispute through a mediation process. Each Party shall bear its own costs in preparing and
conducting mediation, except that the costs, if any, of the actual mediation proceeding shall be
shared equally by the Parties. The mediation process is defined as follows:
The Parties shall select a mutually agreeable mediator from American Arbitration Association lists
or any other agreeable list to aid the Parties in resolving the dispute. The mediator shall not be
an employee or former employee of either Party. The first meeting shall be held at a location
chosen by the Village. At the meetings, each Party may present materials and/or arguments to
the mediator. The mediator's decision shall be not be binding upon either Party.
In the event that the foregoing steps fail to resolve the dispute, either Party may bring suit in the
Circuit Court of Cook County, Illinois.
ARTICLE XV - ASSIGNMENT
No rights or interest in this Contract may be assigned by Contractor without prior written notice
being provided by Contractor to the Village and the Village's written approval. The Village shall
not unreasonably withhold its approval of such assignment. In the event of an assignment, the
Contractor shall not be relieved of its obligations under the Contract unless agreed to by the
Village, at its sole discretion.
ARTICLE XVI - RECRUITING
The Parties shall not, without the consent of the other Party, entice, encourage, offer special
inducements, or otherwise recruit employees of the other Party during the period of this Contract
and for a period of one (1) year thereafter. This clause is not intended to restrict any individual's
right of employment but rather is intended to preserve the relationship intended under this
Contract and to prevent the Parties from actively recruiting the employees of the other Party.
ARTICLE XVII - COUNTERPARTS
This Contract may be executed in counterparts, each of which shall be an original and all of which
together shall constitute one and the same agreement.
ARTICLE XVIII - ENFORCEABILITY
If any provision of this Contract is found to be invalid, illegal or unenforceable, that provision shall
be severable from the rest of this Contract and the validity, legality and enforceability of the
remaining provisions will in no way be affected or impaired.
ARTICLE XIX - EFFECTIVE DATE
The effective date of this Contract shall be the date of the last signature executing the Contract
(hereinafter referred to as the "Effective Date").
55
ARTICLE XX - ADVERTISEMENT
Contractor shall not use, in its advertising, marketing programs, or other promotional efforts, any
data, pictures, or other representation of the Village, except with the specific written authorization
in advance by the Village.
ARTICLE XXI - CAPTIONS; HEADINGS
The paragraph headings which appear herein are included solely for convenience and shall not
be used in the interpretation of this Contract.
ARTICLE XXII — ENTIRE AGREEMENT
This Contract, consisting of the Contract Documents, constitutes the entire agreement between
the Parties for the subject matter hereof and supersedes all prior arrangements, agreements,
representations and undertakings, written or oral. This Contract may not be changed or modified
except by a written instrument duly executed by each of the Parties hereto.
IN WITNESS WHEREOF, the Parties hereto have executed this Contract.
Contractor: VILLAGE OF MOUNT PROSPECT
91
Title:
Date:
ATTEST:
Title:
Date:
56
am
Title:
Date:
ATTEST:
Title:
Date:
VILLAGE OF MOUNT PROSPECT
LABOR AND MATERIAL PAYMENT BOND
Bond No. :
Principal Amount:
Contract:
KNOWN ALL MEN BY THESE PRESENTS, that the Village of Mount Prospect, an Illinois
municipal corporation (hereinafter "Village"), has awarded to
as Principal (hereinafter "Contractor"), a written
agreement with the Village dated , (hereinafter "Contract"), for the Randview
Highlands Phase II Street Lighting Project in accordance with the drawings and specifications
prepared by: Hampton, Lenzini and Renwick, Inc. (Village of Mount Prospect or
architect/engineer), which Contract is incorporated herein and made a part hereof; and
WHEREAS, the Contractor is required to furnish a bond in connection with the Contract
to secure the payment of claims of laborers, workmen, mechanics, material suppliers, and other
persons as provided by law;
NOW, THEREFORE, we, the undersigned Contractor and
with main office at
as Surety, are
held and firmly bound unto the Village in the penal sum of Dollars ($_
), lawful money of the United States, for which payment well and truly to be made
we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and
severally, firmly by these present.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Contractor
shall fully, promptly pay for all laborers, workmen and mechanics engaged in the work under the
Contract, and not less than the general prevailing rate of hourly wages as required by the Contract
and the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., and for all material used or
reasonably required for use in the performance of the Contract, and all duly authorized
modifications, alterations, changes or additions to said Contract as may hereafter be made, then
this obligation shall be null and void; otherwise it shall remain in full force and effect, subject to
the following conditions:.
1. A "Claimant" is defined as any person, firm or corporation having contracts with
Contractor or with a subcontractor of Contractor to furnish labor, materials, or
both, for use in the performance of the Contract. "Labor and materials" is
construed to include that part of water, gas, power, light, heat, oil, gasoline,
telephone service, rental of equipment, and any other items for which a
mechanic's lien may be asserted.
2. Any person having a claim for labor and materials furnished in the performance
of the Contract shall have no right of action unless he shall have filed a verified
notice of such claim with the Village Clerk within 180 days after the date of the
last items of work or the furnishing of the last item of materials, and filed a copy
of that verified notice upon the Contractor within 10 days after the filing of the
57
notice with the Village Clerk. Filing must be by personal service or United
States Mail, postage prepaid, certified or restricted delivery, return receipt
requested, limited to addressee. The notice shall contain 1) the name and
address of the claimant; 2) the business address of the claimant within the
State of Illinois, if any, or if the claimant be a foreign corporation having no
place of business within the State, the principal place of business of the
corporation, and in the case of partnership, the names and residences of each
of the partners; 3) the name of the Contractor for the Village; 3) the name of
the person, firm or corporation by whom the claimant was employed or to whom
such claimant furnished materials; 4) a brief description of the public
improvement for the construction or installation of which the Contract is to be
performed; and 5) a description of Claimant's contract as it pertains to the
public improvement describing the work done by the claimant and stating the
total amount due and unpaid as of the date of the verified notice. No defect in
the notice herein provided for shall deprive the claimant of its right of action
under the terms and provision of this Bond unless it shall affirmatively appear
that such defect has prejudiced the rights of an interested party asserting the
same.
3. No action shall be brought on this Bond later than one year after the date of the
last item of work or of the furnishing of the last item of materials. Such suit shall
be brought only in the circuit court of the State in the judicial district in which
the Contract is to be performed.
4. The Village shall not be liable for the payment of any costs or expenses of any
such lawsuit, and the Village does not have any obligations to any Claimants
who make claims on this Bond. Surety will pay for all such claims, and for all
costs and expenses of any such lawsuit, up to a maximum of the amount of this
Bond.
Surety hereby expressly agrees that no extension of time, change, modification,
alteration, deletion, or addition to the undertakings, covenants, terms, conditions, and
agreements of the Contract, or to the work to be performed thereunder, shall in any way
affect the obligation of this Bond; and it does hereby waive notice of any such extension
of time, change, modification, alteration, deletion, or addition to the undertakings,
covenants, terms, conditions, and agreements of the Contract, or to the work to be
performed thereunder.
Surety's obligations hereunder are independent of the obligations of any other
surety for the payment of claims of laborers, workmen, mechanics, material suppliers,
and other persons in connection with the Contract; and suit may be brought against Surety
and such other sureties, jointly and severally, or against any one or more of them, or
against less than all of them without impairing the Village's rights against the others. Any
payment by the Surety made in good faith pursuant to this Bond shall reduce the principal
amount of this Bond.
W-1
Signed and sealed this
Contractor
By:
Signature
Title
ATTEST:
day of , 20.
Corporate Secretary (corporations only)
STATE OF
COUNTY OF
Surety
0
Officer Of The Surety
Title
Address:
NOTARY
I, , a Notary Public in and for said county, do hereby
certify that
(Insert Name of Attorney -In -Fact for Surety)
who is personally known to me to be the same person whose name is subscribed to the foregoing
instrument on behalf of Surety, appeared before me this day in person and acknowledge
respectively that he/she signed, sealed, and delivered said instrument as his/her free and
voluntary act for the uses and purposes therein set forth.
Given under my hand and notarial seal this day of 20
Notary Signature: My Commission expires:
(Attach Surety's Power of Attorney)
59
VILLAGE OF MOUNT PROSPECT
PERFORMANCE BOND
:Mot Me
Principal Amount:
Contract:
KNOWN ALL MEN BY THESE PRESENTS, that Contractor , as
Principal (hereinafter "Contractor"), and
with main office at
, a corporation of
the state of as Surety (hereinafter "Surety"), are held and firmly bound unto
the Village of Mount Prospect, an Illinois municipal corporation (hereinafter "Village"), in the penal
sum of Dollars ($ ), lawful money of the
United States, for the payment of which, we bind ourselves, our heirs, executors, administrators,
successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, Contractor has entered into a written agreement with the Village dated
(hereinafter "Contract"), for the construction of the Randview
Highlands Phase II Street Lighting Project in accordance with the drawings and specifications
prepared by: Hampton, Lenzini and Renwick, Inc. (Village of Mount Prospect or
architect/engineer), which Contract is incorporated herein and made a part hereof.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Contractor
shall fully, promptly and completely discharge the Contract and all duly authorized modifications,
alterations, changes, or additions to said Contract as may hereafter be made, and during the life
of any guaranty required under the Contract, and, if Contractor shall fully secure and protect the
Village from all liability and from all loss or expense of any kind, including all court costs and
attorneys' fees made necessary or arising from the failure, refusal or neglect of Contractor to
comply with all obligations assumed by Contractor in connection with the performance of the
Contract and all such modifications, alterations, changes, or additions, then this obligation shall
be null and void; otherwise it shall remain in full force and effect.
Upon receipt of written notice from the Village that the Contractor is in default, and
performance by the Village of its obligations under the Contract, Surety will promptly (1) remedy
the default; (2) arrange for the performance of Contractor's obligations under the Contract through
the use of qualified contractors acceptable to the Village; or (3) notify the Village that it may hire
a contractor to complete Contractor's obligations under the Contract. Surety will promptly notify,
in writing, the Village of which option it is exercising. Failure of the Surety to elect an option within
fifteen (15) days of receipt of the notice from the Village shall constitute authorization to the Village
to complete the improvements at Surety's expense.
The balance of the contract price shall be credited against the cost of completing and/or
correcting the Contractor's performance under the Contract. If the cost exceeds the balance of
the contract price, the Surety shall pay the excess amount to the Village, up to a maximum of the
principal amount of this Bond. If the Surety arranges for completion and/or correction or remedies
the default, the balance of the contract price that is required to complete, correct or remedy the
default shall be paid by the Village to Surety. Surety will be responsible, up to the maximum of
the principal amount of this Bond, for payment for correction and completion of the Contract, any
additional legal, design professional or delay costs arising from Contractor's default and/or
resulting from action or inaction on the part of the Surety and liquidated damages, or, if no
liquidated damages are provided for in the Contract, actual damages caused by delayed
performance or non-performance by the Contractor or Surety. The Village shall not be required
to pay Surety more than the balance of the contract price.
The term "balance of the contract price" means the total amount payable by the Village to
the Contractor under the contract, and any amendments thereto, less the amounts paid to the
Contractor by the Village.
Any suit under this Bond must be filed before the expiration of two years from the date on
which final payment under the Contract is due or the applicable statute of limitations, whichever
is longer. No right of action shall accrue on this Bond to or for the use of any person or corporation
other than the Village or its heirs, executors, administrators or successors. Any proceeding, legal
or equitable, under this Bond may be instituted in a court of competent jurisdiction in the location
in which the work is located. Notice to any of the parties shall be mailed to the appropriate address
listed above.
Surety hereby waives notice of any modifications, alterations, changes, additions or
extension of time in the Contract.
Signed and sealed this day of 20
Contractor
By:
Signature
Title
Surety
M
Title
Officer Of The Surety
ATTEST: Address:
Corporate Secretary (corporations only)
NOTARY
STATE OF
COUNTY OF
I, , a Notary Public in and for said county, do hereby
certify that
(Insert Name of Attorney -In -Fact for Surety)
who is personally known to me to be the same person whose name is subscribed to the foregoing
instrument on behalf of Surety, appeared before me this day in person and acknowledge
respectively that he/she signed, sealed, and delivered said instrument as his/her free and
voluntary act for the uses and purposes therein set forth.
Given under my hand and notarial seal this day of 20
Notary Signature:
My Commission expires:
(Attach Surety's Power of Attorney)
61
7/5/07
Electrical Loading Test
Project`,
RANDVIEW HIGHLANDS PHASE II, VILLAGE OF MOUNT PROSPECT
County Contract Date
COOK RANDVIEW HILNDS PH II
Controller Multimeter Make & Model No. Calibration Date
CONTROLLER LOAD MEASUREMENTS
(AMPERES)
Service Cable Measurements
7umberF
Phase A
Phase -B
Phase C
Neutral
Contractor
Owner
Circuit Cable Measurements
7umberF
--Branch
UT
0Contractor
0�00�1
Representatives Present
Resident Engineer Contractor Representative Owner Representative
Signature Signature Signature
62
7/5/07
Electrical Voltage Test
Project
RANDVIEW HIGHLANDS PHASE II, VILLAGE OF MOUNT PROSPECT
County I Contract Date
COOK IRANDVIEW HILNDS PH 11 1
Controller Multimeter Make & Model No. Calibration Date
VOLTAGE MEASUREMENTS
ninl TGl
VOLTAGE MEASUREMENTS -- LINE TO LINE
I\/r)l T.q1
Last
Pole on
Circuit
Atoll
AtoC
BtoC
AtoN
BtoN
CtoN
No Load at Service Disconnect
Contractor
F or 6
( to )
( to )
B or 2
( to )
( to )
Owner
( to )
( to )
C or 3
( to )
( to )
u or Q
Feil Load at Service Disconnect
Full �
Contractor
D or 4
( to )
( to )
I or 9
( to )
( to )
Owner
( to )
( to )
J or 10
("to )
( to T
No Load at Lighting Controller
Contractor
Owner
Full Load at Lighting Controller
Contractor
Owner
VOLTAGE MEASUREMENTS -- LINE TO LINE
I\/r)l T.q1
Last
Pole on
Circuit
Contractor
(phasing)
reading
Owner
(phasing)
reading
Last
Pole on
Circuit
Contractor
(phasing)
reading
Owner
(phasing)
reading
A or 1
( to )
( to )
F or 6
( to )
( to )
B or 2
( to )
( to )
G or 7
( to )
( to )
C or 3
( to )
( to )
u or Q
( to )
( to )
D or 4
( to )
( to )
I or 9
( to )
( to )
E or 5
( to )
( to )
J or 10
("to )
( to T
Resident Engineer
Signature
Representatives Present
Contractor Representative Owner Representative
Signature Signature
63
7/5/07
Electrical Cable Insulation Resistance Test
Project
RANDVIEW HIGHLANDS PHASE II, VILLAGE OF MOUNT PROSPECT
County Contract Date of Inspection
COOK IRANDVIEW HILNDS PH II
Controller Megger Make & Model No. Calibration Date
Resistance Measurements
(Megohms) loo Zso
Resident Engineer
Representatives Present
Contractor Representative
Owner Representative
Signature Signature Signature
64
�v�
v
Resident Engineer
Representatives Present
Contractor Representative
Owner Representative
Signature Signature Signature
64
C7
OiSWEGO�, IL
M,LT11 N 1
II
m
Bid Request
For
Randview Highlands Phase 11 Street Lighting Project
BID OPENING:
June 24, 2019 — 1:00 P.M. Local Time
50 S. Emerson Street, Mount Prospect, Illinois 60056
Mount Prospect Public Works Department
1700 W. Central Road, Mount Prospect, Illinois 6005672229
NOTICE TO BIDDERS
Bid for
Randview Highlands Phase II Street Lighting Project
Sealed bids will be received until 1:00 p.m. on Monday, June 24, 2019 in the office of
the Village Manager, 3rd Floor, 50 S. Emerson Street, Mount Prospect, Illinois 60056.
In a separate, sealed envelope, please submit bid clearly marked:
"Sealed Bid for Randview Highlands Phase II Street Lighting Project"
The project consists of installing new street lights, conduits, and cables, on Elmhurst
Avenue, Russel Street, Pine Street, and Wille Street from Kensington Road to Highland
Street in the Village of Mount Prospect, Illinois.
Plans and specifications may be obtained at the Village of Mount Prospect's Onvia
DemandStar website by using the following link: www.mount os ect.or / ids.
Questions regarding this project should be directed to Randal Newkirk of Hampton,
Lenzini and Renwick, Inc., 847-6976700.
All work under this Bid and the resulting contract shall comply with the Illinois
Prevailing Wage Act, 820 ILCS 13010.01 et seq. and the other applicable laws and
ordinances.
Offers may not be withdrawn for a period of ninety (90) days after the bid date without
the consent of the Board of Trustees.
Any Bid submitted unsealed, unsigned, sent via email or fax or received subsequent to
the aforementioned date and time, will be disqualified and returned to the bidder.
The Village reserves the right in its sole discretion, to reject any and all bids or parts
thereof, to waive any irregularities, technicalities, and informalities in bid procedures and
to award the contract in a manner best serving the interests of the Village.
Village Manager
Michael J. Cassady
i►a
Bid Form Page 1
BID FORM
Iandview Hl hlands Phase II Street Lighting Pro ect
Village of Mount Prospect
Department of Public Works
FROM. Utility Dynamics Corporation
23 Commerce Drive, Oswego, IL 60543
(hereinafter called 'Bidder")
TO: Office of the Village Manager, 318 Floor
50 South Emerson Street
Mount Prospect, Illinois 60056
(hereinafter called "Village" or "Village of Mount Prospect')
Bid For; "Randview Highlands Phase II Street lighting Project"
The bidders have familiarized themselves with the work and probable work conditions required
under this Bid affecting the cost of the work and with the Bid Documents which include:
Notice to Bidders
Table of Contents
Instructions for Bidders
General Conditions and Special Provisions
Specifications
Bid Form
Affidavit — Bid Certification Form
Bid Security
Bid Sheet
Other materials or standards provided or noted by the Village
Contract Document
Performance Bond Form
Labor and Materials Payment Bond Form
Plan Set
Therefore, the Bidder hereby proposes to furnish all supervision, technical personnel, labor,
materials, tools appurtenances, equipment, and services (including all utility and transportation
services) required to construct and complete the Work, all in accordance with the above listed
documents.
Bidder agrees to perform all of the Work and provide the equipment and materials described in
the Bid Documents, as follows:
Bidder has bid on all litems and has provided a price for all items.
The Bidder will complete and provide all labor, equipment, materials and mobilization (if
applicable) to perform the Work as incidental to the fixed item price for each item proposed.
45
Bid Form Page 2
In submitting this bid, the Bidder understands that the Village of Mount Prospect reserves the right
to add to or subtract from the estimated quantities.
The Village of Mount Prospect intends to award one (1) contract (if at all) for the items bid. If
written notice of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any
time before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the
prescribed form and furnish payment and performance bonds, or letter of credit, and the insurance
certificates required by the Bid Documents to the Village within ten (10) days after receipt.
The Bidder, and as successful bidder/Contractor upon award of the Contract understands and
agrees to the following;
1) The Contractor agrees to provide all Work and items and material to the Village as noted in
the Bid Documents and comply with the requirements of the Bid Documents.
2) The Contractor agrees to comply with all applicable state and federal laws, rules and
regulations, and county and municipal ordinances, as described in the General Conditions.
Failure to acknowledge receipt, as provided above, may be considered sufficient grounds for
disqualification of the bidder and rejection of his/her bid submittal. A record of all Addenda and
copies of same will be available to all qualified bidders from the Village of Mount Prospect Public
Works Department, 1700 West Central Road, Mount Prospect, Illinois two (2) days prior to the
letting. It shall be the bidder's responsibility to become fully advised of all Addenda prior to
submitting its bid.
Upon award of the contract the Village will send Notice of Award to the successful bidder. The
bidder must then execute the contract and provide the required bonds or letter of credit and
certificate of insurance to the Village within ten (10) days. The Village will then issue a written
Notice to Proceed, which starts the performance period and the contractor then has ten (10) days
to commence work. The contractor shall reach substantial completion within sixty (60)
consecutive calendar days after the Notice to Proceed with finill c m letion to 10 days
thereafter. Failure to complete the work in the designated time frame may result in the Director
of Public Works withholding compensation due the contractor far failure to complete the said work
in the designated time frame, calling the bonds, or taking such other action as may be available.
Bid Form Page 3
Security in the sum of ten (10%) percent of the amount bid in form of (check one):
__ Bid Bond Certified Check Bank Cashier's Check
is attached hereto in accordance with the "Instructions for Bidders".
This Bid Submittal contains the following;
1)
Bid Form
2)
Affidavit — Bid Certification Form
3)
Bid Security
3)
Bid Sheet (s)
Respectfully su
Name of FirnI . ityy Dynamics Corporation
-22
Titl
ignature)
0
dress: 23 Commerce Drive
Telephone:
Oswego, IL 60543
(630)554-1722
Joseph B. Spencer
Email: contact@utilitydynamicscorp.com
47
VILLAGE OF MOUNT PROSPECT
AFFIDAVIT —BID CERTIFICATION FORM
Bidder:
Company/Firm Name: Utility Dynamics Corporation
Address: 23 Commerce Drive, Oswego, IL 60543
As a condition of entering into a contract with the Village of Mount Prospect, and under oath and
penalty of pper ury and possible termination of contract rights and debarment, the undersigned,
,lose h E3. enter being first duly sworn on oath, deposes and states that he or she
is rest ent ('sole owner, partner, joint ventured, President,
Secretary, etc.) of Utility Dynamics Cor oration (Name of Company) and has the
authority to make all certifications required by this affidavit.
Section I Non Collusion
The undersigned certifies that this bid is genuine and not collusive or a sham, that said bidder has
not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to
put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly,
sought by agreement or collusion, or communication or conference with any person, to fix the bid
price element of this bid, or of that of any other bidder, or to secure any advantage against any
other bidder or any person interested in the proposed contract.
Section II Bid Rigging and Ro a In
The undersigned further states that Utility Dynamics Corporation (Name of Company)
is not barred from bidding or contracting as a result of a conviction for violations of state laws
prohibiting bid rigging or bid rotating or any similar offense of any state of the United States, as
provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS 5/33E-3, 33E-4.
Section III Drug Free "Work lace
The undersigned further states that Utility Dynamics Corporation (Name of Company)
provides a drug free workplace pursuant to the Drug Free Workplace Act, 301LCS 58011, et seq.,
and has, to the extent not covered by a collective bargaining that deals with the subject of the
Substance Abuse Prevention in Public Works Projects Act, 820 ILCS 265/1 et seq., a substance
abuse prevention program that meets or exceeds these requirements of that Act.
Section IV Tax Payment
The undersigned further states that Utility D namics Cor oration (Name of Company)
is not delinquent in payment of any taxes to the Illinois Department of Revenue, in accordance
with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned understands that making a
false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition voids
the contract and allows the municipality to recover all amounts paid to the individual or entity
under the contract in civil action.
Page 2 - AFFIDAVIT — BID CERTIFICATION FORM
Section V Sexual Har ssment Policy
Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A), every party to a
public contract must:
"Have written sexual harassment policies that shall include, at a minimum, the following
information: (1) the illegality of sexual harassment; (II) the definition of sexual harassment under
State law; (III) a description of sexual harassment, utilizing examples; (IV) the vendor's internal
complaint process including penalties; (V) the legal recourse, investigative and complaint process
available through the Department (of Human Rights) and the Commission (Human Rights
Commission); (VI) directions on how to contact the Department and Commission; and (VII)
protection against retaliation as provided by Section 6-101 of the Act. (Illinois Human Rights Act)."
A "public contract" includes: ... every contract to which the State, any of its political subdivisions
or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2002),
The undersigned further states that Utility Dynamics Corporation (Name of Company)
has a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A) (4).
It is expressly understood the foregoing statements and representations and promises are made
as a condition to the right f th bid r to receive payment under any award made under the
terms and provisions of tl b'
The undersigned ce+rtuf" t infonnation contained in this Affidavit is true and correct.
Signed by: °" Title: President
S nature
Name Rri e eph B pencer
Signed or to b re me this 24th day of June 2019
My I si qem s:
Notary Public
)114(,71�%I SfI
lth��KIy
�'w.gDkdAgq q"ru9�B4a°, �„a�a&a. r��`�NpBwrorna,�
M
Included with this bid is a bank cashier's check, certified check or bid bond in the amount of
10% of total bid PriCp being ten percent (10%) of the total amount bid by
Utility Dynamics Corporation , the Bidder, in favor of the Village of Mount Prospect. It is hereby
agreed that, should Bidder be awarded the Work contemplated under this bid and fail or refuse to
execute a contract for said Work, or to provide the required payment and performance bonds, or
letter of credit, and certificate of insurance, then this security, in the amount stipulated above,
shall be forfeited and may be retained by the Village of Mount Prospect as liquidated damages
and not as a penalty. All bids to remain firm for a period of ninety (90) days after bid opening
date.
SUBMITTED THIS 24th DAY OF June , 2019.
SEAL (if corporation)
mid Corporation
R`fiiIipXWhalen, Secretary
l- NU1'nternational
dder's Agent and Agent's Title:
Jennifer McComb
Senior Surety Account Manager
Title
Note: If bidder is a partnership, the bid must be signed by at least two of the partners.
Note: If bidder is a corporation, the bid must be signed by an authorized officer of the corporation,
attested and sealed by the secretary or other authorized officer.
If a corporation, note here the state of incorporation:
Incorporated under the laws of the State of Illinois
WIN
BID SHEET
"Randview Highlands Phase Ii Street Lighting Project"
(TO BE FILLED OUT BY THE CONTRACTORfBIDDER)
The Bidder will complete pricing for all items (# 1-16) to provide all labor, equipment, materials and
mobilization (if applicable) to perform this work. The fixed item price given is to be all Inclusive.
NO.
DESCRIPTION
UNIT
QUANTITY
UNIT
PRICE
TOTAL
1
Side moval
S..F
100
$ 10.00
0
_ ..�
�....�... ..._._. ......
-�-...
140
.__.-._$.
$ 15.00
__
.�1,000.m.0w. µ. .w.........._.._...
$1,500.002
3
_� _..__..........._.
.... .
De --------
tecta
_.-..w___
Sq Ft
44
$ 50.00
$ 2,000.00
4
Underground Conduit, Galvanized Steel,
Foot
200
3" Diameter
.
$ 31.00
__,.w_
$ 6,200.00
5
Underground Conduit Coilable . _ .._......._..
Fo6i.........
of
_...._........4_..
4580
Nonmetallic Conduit 1-114' Diameter
$ 10.00
$45,800.00
---------µ
6
...o
Underground Conduit, Coilable
Foot
._. ......
1000
$13.00
Nonmetallic Conduit 1-112" Diameter
...t. .,,,.. _ ....... _
_.-w.,....
-1-1.1111111 .., ___.,...._.3000.00..
1......
7
Electric Cable in Conduit, 600V (XLP-
Foot
16480
TYPE USE 1/C No 8
$ .90
$14,832.00
.-_.�.....�..__� �..�._....._
,..
8
�}_...._ in ...M._Co�..........�_...................._....a..� ......w
Electric Cable nduit, 600V (XLP-
...__..�.._
Foot
1980
TYPE USE 1/C No, 4
$ 1.60
$ 3,1s8.00
9
Install Light Standard, Aluminum, 25 FT.
Each
20
M.H., 10 FT. Clamp -on Mast Arm, 88W
$ 804.00
$16,080.00
LED
10
ISnkII Breakaway Device with Aluminum
Each
20
$ 70.00
m..-
$1,400.00
11 _
Foundation, Meta 1
g , 11 Bolt
Each
20
$ 724,00
CirclePole
8" X 6'
.L... ....._.
0.00
$14 480.00
12
Tree Protection Fence
Foot
480
$ 4.50
$ 2,160.00
13
-Traffic Confrol and -P, rotection SS.,._."", _tandar...d-.......d ...............
_ _
L
1
......._..._...�.�......
............
701501
Sum
$10,817.00
$10,817.00
__.1.4....'
_70170 Control and Protection Standard
L
...._w� _..,w �_.
1
.... ..... ._........__
.. .......
Sum
_._...�, ..
$ 1,500.00
$ 1,500.00
1.5 _
_
a
ontrol and Protection Stand rd
1
7Traffic 01809
Sum
$ 1,000.00
,000.00
$1,000.00
TOTAL
FOR ITEMS
(1-15)
$134,937.00
51
UTILITY DYNAMICS CORPORATION
23 COMMERCE DRIVE PHONE:
OSWEGO, ILLINOIS 80543 (630) 554-1722
e-mail: contactOutllitytlynamlcacorp.com FAX (630) 554-1195
ELECTRICAL CONTRACTORS • OVERHEAD LINE CONSTRUCTION • UNDERGROUND DISTRIBUTION SYSTEMS
June 24, 2019
Bid Request
Randview Highlands Phase II Street Lighting Project
Village of Mount Prospect, IL
In response to Pg. 6, Par. 11 of the Bid Documents, UDC does hereby provide the following
information required under this paragraph:
Bidders Qualifications:
a. Utility Dynamics Corp.
23 Commerce Drive
Oswego, I L 60543
630-554-1722
b. Utility Dynamics Corp. has successfully completed numerous projects for the Village.
The Village personnel that we have worked with is well informed as to the capabilities
of our company and our ability to perform work in a safe, neat and productive
manner.
c. Attached you will find a list of some recent, similar projects, completed by Utility
Dynamics Corp. Additional references are available upon request.
d. Attached you will find a list of projects that Utility Dynamics Corp. currently has under
contract.
e. As evidence that Utility Dynamics Corp. is adequately prepared to fulfill the contract,
please find attached a copy of our IDOT Certification, along with a list of our owned
equipment that we have available for use on this project.
Sincerely,
Utility Dynamics Corp.
Philip A. Whalen
Vice President
Encl. (7)
Utility Dynamics Corporation
Similar Projects
Job Name,,
Location
Village of Mount
Prospect
50 S. Emerson St.
Central Rd. Street
Mount Prospect, IL
Jeff Meindl
Light Project
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60056
(630)870-5640
Village of Mount
Prospect
50 S. Emerson St.
Willow, Cypress &
Mount Prospect, IL
Jeff Meindl
Frost Lighting
Mt. Prospect
60056
(630)870-5640
Collins St. Street
Lighting
City of Joliet
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150 W. Jefferson St.
Russ Lubash
Segment 2
Joliet, IL
Joliet, IL 60432
(815)724-4000
Village of Bensenville
2018 Residential
12 South Center St.
Brad Hargett
St. Ltg. Project
Bensenville, IL
Bensenville, IL 60106
(630)718-7578
Village of Palatine
2018 Street
200 E. Wood St.
George Ruppert
Lighting
Palatine, IL
Palatine, IL 60067
(847)358-7500
A Lamp Concrete
1900 Wright Blvd.
West Chicago,
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Doug Masters
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IL 160193
(815)210-6088
UTILITY DYNAMICS CORPORATION
PROJECTS IN PROGRESS
Project Name &Location
Longmeadow over Fox River
Algonquin, IL
Ramp Reconstruction
Sugar Grove, IL
Randhurst Street Lighting Project
Randhurst, IL
Decorative Street Lighting Phase 4
Romeovile, IL
194 Eden Spur Lighting
Northbrook, IL
Cedar Ave Streetscape
Lake Villa, IL
91st St. Reconstruction
Napervile, IL
Schuyler Streetscape
Kankakee, IL
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Sorted by Class ID
UTILITY DYNAMICS CORPORATION
Page 1
Equipment List
06/21/2019 12:28 PM
Class ID
Class Name
Equip ID
Equipment Name
2
TRUCKS
200595
1995 GMC TELELECT TELECON II
2
TRUCKS
200747
2008 FORD F450
2
TRUCKS
200764
2004 FREIGHTLINER DUMP TRUCK
2
TRUCKS
200765
2003 INT TRUCK
2
TRUCKS
200766
2003 INT FLATBED
2
TRUCKS
200768
2005 FORD SHORT F750 DUMP
2
TRUCKS
200812
2011 CHEVY DUMP TRUCK
2
TRUCKS
200826
2006 INT 4300 BOX TRUCK
2
TRUCKS
200842
2007 INT. VAN TRUCK
2
TRUCKS
200843
2002 FORD F450
2
TRUCKS
200847
2008 FREIGHTLINER
2
TRUCKS
200853
2002 INTERNATIONAL BUCKET TRUCK
2
TRUCKS
200858
1999 INT'L W/ HYDRAULIC CRANE
2
TRUCKS
200861
2013 DODGE RAM 4500
2
TRUCKS
200866
2014 FORD F250
2
TRUCKS
200869
2006 FORD F550 W/ BUCKET
2
TRUCKS
200871
2014 FORD F-450
2
TRUCKS
200872
2014 FORD F-450
2
TRUCKS
200886
2005 CHEVY MEDIUM DUTY
2
TRUCKS
200889
2015 FORD F-250 SD
2
TRUCKS
200899
2009 GMC UTILITY TRUCK
2
TRUCKS
200914
2003 FORD F550
2
TRUCKS
200922
2007 STERLING W/ TEREX COMMANDER
2
TRUCKS
200923
2007 STERLING ACTERA
2
TRUCKS
200924
2007 INTERNATIONAL BUCKET TRUCK
2
TRUCKS
200929
2016 DODGE RAM 4500
2
TRUCKS
200930
2016 DODGE RAM 4500
2
TRUCKS
200931
2016 DODGE RAM 4500
2
TRUCKS
200937
2000 INTERNATIONAL WINCH TRUCK
2
TRUCKS
200938
2003 INTERNATIONAL BOOM TRUCK
2
TRUCKS
200939
2003 INTERNATIONAL BOOM TRUCK
2
TRUCKS
200941
2017 DODGE RAM
2
TRUCKS
200942
2005 Ford F350
2
TRUCKS
200945
2007 FORD UTILITY TRUCK
2
TRUCKS
200946
2006 INT'L 4300 DIGGER
2
TRUCKS
200947
2004 INT'L 7400 BUCKET
2
TRUCKS
200949
2017 DODGE RAM 2500
2
TRUCKS
200950
2016 FORD F-550
2
TRUCKS
200953
2016 FORD F-550
2
TRUCKS
200956
2017 DODGE RAM 1500
2
TRUCKS
200960
2003 INT'L 7000 SERIES
2
TRUCKS
200961
2002 INT'L 4000 SERIES
2
TRUCKS
200964
2002 INTERNATIONAL
2
TRUCKS
200967
2017 DODGE RAM 1500
2
TRUCKS
200968
2001 FORD F550SDUTY
2
TRUCKS
200972
2005 FORD F750 FLATBED
2
TRUCKS
200973
2005 GMC DUMP TRUCK
2
TRUCKS
200974
2007 INTERNATIONAL DUMP
2
TRUCKS
200976
2007 INT'L BOOM TRUCK
2
TRUCKS
200982
2009 INTERNATIONAL 7000 SERIES
2
TRUCKS
200985
2012 FORD F750 BUCKET
2
TRUCKS
200988
2011 FORD F550 BUCKET
2
TRUCKS
200989
2018 RAM 5500
2
TRUCKS
200996
2011 FORD UTILITY F750
2
TRUCKS
200997
2010 INTERNATIONAL 7400
2
TRUCKS
200998
2011 FORD F750 BUCKET
2
TRUCKS
201104
2007 FORD F550
2
TRUCKS
201105
2006 INTERNATIONAL FLATBED
3
LICENSED TRAILERS
300103
2014 DITCH RUNNER TRAILER
3
LICENSED TRAILERS
300239
'76 Tandem Axle Tag Trlr homemade
Sorted by Class ID
UTILITY DYNAMICS CORPORATION Page 2
Equipment List 06/21/2019 12:28 PM
Class ID
Class Name
Equip D
Equipment Name
3
LICENSED TRAILERS
300553
2000 REDI HAUL TRAILER
3
LICENSED TRAILERS
300605
R & W DUMP TRAILER
3
LICENSED TRAILERS
300606
2002 HOMEMADE TRAILER
3
LICENSED TRAILERS
300609
1994 TOWMASTER (CONTRAIL) TRLR
3
LICENSED TRAILERS
300610
1997 DITCH WITCH UTILITY TRLR
3
LICENSED TRAILERS
300619
1993 DELPHI POLE TRLR
3
LICENSED TRAILERS
300652
1979 BUTLER TRAILER
3
LICENSED TRAILERS
300682
1999 REDIHAUL TRLR
3
LICENSED TRAILERS
300683
1999 REDIHAUL TRLR
3
LICENSED TRAILERS
300691
1989 SAUBER 3 REEL TRAILER
3
LICENSED TRAILERS
300692
1987 FRUEHAUF TRAILER
3
LICENSED TRAILERS
300694
1990 FRUEHAUF TRAILER
3
LICENSED TRAILERS
300702
2000 TOWMASTER TAGALONG TRAILER
3
LICENSED TRAILERS
300707
1998 CRONKHITE DROP DECK TRLR
3
LICENSED TRAILERS
300724
2005 PACE AMERICAN
3
LICENSED TRAILERS
300729
1990 SAUBER 1536 TRAILER
3
LICENSED TRAILERS
300735
2005 DITCH WITCH T1 8B TAG A LONG TRAILER
3
LICENSED TRAILERS
300761
2001 TOWMASTER TRLR
3
LICENSED TRAILERS
300763
2005 TRLR EXPRESS
3
LICENSED TRAILERS
300784
1973 DYNAWELD UTILITY TRAILER
3
LICENSED TRAILERS
300786
2000 ROOSE REEL TRAILER
3
LICENSED TRAILERS
300792
2007 BETTERBUILT TRLR
3
LICENSED TRAILERS
300797
2003 BELSHE T16
3
LICENSED TRAILERS
300801
2011 DOOLITTLE TRAILER
3
LICENSED TRAILERS
300806
2012 BRAVO TRAILER
3
LICENSED TRAILERS
300807
2011 VMA TRAILER
3
LICENSED TRAILERS
300808
2010 PACE OUTBACK TRAILER
3
LICENSED TRAILERS
300811
FELLING DROP DECK TRLR
3
LICENSED TRAILERS
300815
2005 BOBCAT TRLR
3
LICENSED TRAILERS
300818
2001 REEL TRAILER
3
LICENSED TRAILERS
300819
2000 JTC REEL TRAILER
3
LICENSED TRAILERS
300825
2012 FELLING FT-24 I DROP DK TRAILER
3
LICENSED TRAILERS
300832
2006 BIG TOW EQUP. TRAILER
3
LICENSED TRAILERS
300833
2006 BIG TOW 3 TON UTILITY TRAILER
3
LICENSED TRAILERS
300834
2006 BIG TOW 7 TON EQUIPMENT TRAILER
3
LICENSED TRAILERS
300835
2006 BIG TOW B6 UTILITY TRAILER
3
LICENSED TRAILERS
300848
2013 KAUFMAN TRAILER
3
LICENSED TRAILERS
300863
2005 PONDEROSA ENCLOSED TRAILER
3
LICENSED TRAILERS
300864
2006 REDI HAUL TRAILER
3
LICENSED TRAILERS
300873
1969 REY CLIF
3
LICENSED TRAILERS
300875
2006 TOWMASTER TRAILER
3
LICENSED TRAILERS
300897
2002 WELLS CARGO TRAILER
3
LICENSED TRAILERS
300898
2016 LOAD TRAILER
3
LICENSED TRAILERS
300904
2014 FELLING FT241 TRAILER
3
LICENSED TRAILERS
300911
2004 CORN PRO 14' TRAILER
3
LICENSED TRAILERS
300912
1989 DITCH WITCH REEL TRAILER
3
LICENSED TRAILERS
300915
1995 WELLS CARGO TRAILER
3
LICENSED TRAILERS
300917
2002 BROOKS BROS REEL TRAILER
3
LICENSED TRAILERS
300918
2004 BUTLER POLE TRAILER
3
LICENSED TRAILERS
300919
2005 BROOKS BROS PIPE TRAILER
3
LICENSED TRAILERS
300920
2003 TN TRAILER
3
LICENSED TRAILERS
300926
2009 SDP EQUIPMENT TRAILER
3
LICENSED TRAILERS
300944
2017 FELLING TRAILER
3
LICENSED TRAILERS
300948
1975 DYNAWELD REEL TRAILER
3
LICENSED TRAILERS
300969
2001 TOWMASTER TRAILER
3
LICENSED TRAILERS
300975
1990 PULL TRAILER
3
LICENSED TRAILERS
300977
2002 BELSHE TRAILER
3
LICENSED TRAILERS
300984
2001 FONTAINE FLATBED TRAILER
3
LICENSED TRAILERS
300987
2018 JTC REEL TRAILER
3
LICENSED TRAILERS
300992
2019 FELLING F16 TRAILER
Sorted by Class ID
UTILITY DYNAMICS CORPORATION Page 3
Equipment
List 06/21/2019 12:28 PM
Class ID
Class Name
Equip ID
Equipment Name
5
OFF ROAD EUIP,
500102
2014 DITCH WITCH FX50 VAC
5
OFF ROAD EUIP,
500116
SINGLE DRUM PULLER
5
OFF ROAD EUIP..
500119
1988 VERMEER LM35 TRENCHER
5
OFF ROAD EUIP,
500155
ARROW CEMENT MIXER
5
OFF ROAD EUIP,
500159
COLEMAN LIGHT PLANT
5
OFF ROAD EUIP,
500190
EAGER BEAVER ASPHALT ROLL
5
OFF ROAD EUIP,
500191
ATLAS COPCO AIR COMPRSOR
5
OFF ROAD EUIP,
500193
1997 JOHN DEERE 310E
5
OFF ROAD EUIP„
500194
CLARK LIFT TRUCK
5
OFF ROAD EUIP„
500195
CLARK FORK LIFT
5
OFF ROAD EUIP,
500198
ARROWBOARD
5
OFF ROAD EUIP,
500584
2001 CAT 416D BACKHOE LOADER
5
OFF ROAD EUIP,
500591
HYSTER FORK LIFT
5
OFF ROAD EUIP,
500592
ARROW PANEL
5
OFF ROAD EUIP.
500599
MULTIQUIP ROLLER
5
OFF ROAD EUIP,
500608
JOHN DEERE
5
OFF ROAD EUIP,
500645
SINGLE DRUM PULLER
5
OFF ROAD EUIP,
500647
HYCA LOADER WIRE TRAILER
5
OFF ROAD EUIP,
500703
CLUB CAR
5
OFF ROAD EUIP,
500705
1988 VERMEER LM-35 W/PLOW
5
OFF ROAD EUIP.
500727
Exmark Lazer Z XS
5
OFF ROAD EUIP,
500758
1995 YALEFORKLIFT
5
OFF ROAD EUIP.
500772
2007 ARROW BOARD, SOLAR
5
OFF ROAD EUIP,
500773
2007 ARROW BOARD, SOLAR
5
OFF ROAD EUIP,
500781
2006 BUSH HOG
5
OFF ROAD EUIP,
500802
2010 EZ SPOT UR POLE CLAW
5
OFF ROAD EUIP,
500805
2002 VERMEER TRENCHER
5
OFF ROAD EUIP,
500820
2005 INGERSOLL-RAND AIR COMPRESSOR
5
OFF ROAD EUIP,
500821
2004 INGERSOLL-RAND AIR COMPRESSOR
5
OFF ROAD EUIP,
500845
2006 VERMEER MIXING UNIT
5
OFF ROAD EUIP,
500846
2006 VERMEER MIXING UNIT
5
OFF ROAD EUIP.
500857
COMPACTOR, MULTIQUIP
5
OFF ROAD EUIP.
500860
2004 VERMEER TRENCHER
5
OFF ROAD EUIP,
500877
STOW CEMENT MIXER
5
OFF ROAD EUIP.
500888
FX25 VACUUM EXCAVATOR
5
OFF ROAD EUIP.
500901
DITCH WITCH VACUUM EXCAVATOR & TRL
5
OFF ROAD EUIP,
500905
KUBOTA SKID STEER
5
OFF ROAD EUIP,
500906
KUBOTA EXCAVATOR
5
OFF ROAD EUIP,
500907
KUBOTA EXCAVACTOR
5
OFF ROAD EUIP,
500908
KUBOTA EXCAVATOR
5
OFF ROAD EUIP,
500909
ARROWHEAD HYDRAULIC BREAKER
5
OFF ROAD EUIP,
500913
KUBOTA TRACK LOADER
5
OFF ROAD EUIP,
500916
2006 JGL TELESCOPIC FORKLIFT
5
OFF ROAD EUIP,
500925
2008 EZ HAULER 4100
5
OFF ROAD EUIP,
500927
KUBOTA EXCAVATOR
5
OFF ROAD EUIP,
500928
KUBOTA SKIDSTEER
5
OFF ROAD EUIP,
500933
MUSTANG MINI EXCAVATOR
5
OFF ROAD EUIP
500934
MUSTANG MINI EXCAVATOR
5
OFF ROAD EUIP,
500935
MUSTANG MINI EXCAVATOR
5
OFF ROAD EUIP,
500936
MUSTANG MINI EXCAVATOR
5
OFF ROAD EUIP,
500952
MUSTANG MINI EXCAVATOR
5
OFF ROAD EUIP,
500954
KUBOTA SKID LOADER
5
OFF ROAD EUIP,
500955
DITCH WITCH MINI SKID STEER
5
OFF ROAD EUIP,
500958
2008 JOHN DEER GATOR
5
OFF ROAD EUIP.
500959
2001 JOHN DEERE GATOR
5
OFF ROAD EUIP,
500962
KUBOTA SKID STEER
5
OFF ROAD EUIP,
500963
KUBOTA SKID STEER
5
OFF ROAD EUIP,
500970
2001 DITCH WITCH MUD MIXER
5
OFF ROAD EUIP,
500971
2005 DITCH WITCH TRENCHER
5
OFF ROAD EUIP,
500978
2014 RING-O-MATIC VACUUM EXCAVATOR
Sorted by Class ID
UTILITY DYNAMICS CORPORATION Page 4
Equipment List 06/21/2019 12:28 PM
Class ID
Class Name
Equip ID Equipment Name
5
OFF ROAD EUIP.
500979 ALLMAND ECLIPSE ARROW BOARD
5
OFF ROAD EUIP.
500986 2002 WANCO ARROW BOARD
5
OFF ROAD EUIP.
500990 KUBOTA MINI EXCAVATOR
5
OFF ROAD EUIP.
500995 MUSTANG 4502 EXCAVATOR
6
DIRECTIONAL BORE
600100 DITCH WITCH JT20 DRILL
6
DIRECTIONAL BORE
600896 DITCH WITCH JT20
6
DIRECTIONAL BORE
600903 DITCH WITCH JT20 BORING MACHINE
6
DIRECTIONAL BORE
600932 2016 DITCH WITCH JT20
6
DIRECTIONAL BORE
600943 2017 DITCH WITCH JT25
6
DIRECTIONAL BORE
600983 DITCH WITCH JT20
6
DIRECTIONAL BORE
600991 DITCH WITCH JT10 DRILL
6
DIRECTIONAL BORE
600999 DITCH WITCH JT20
UTILITY DYNAMICS CORPORATION
UTILITY DYNAMICS CORPORATION
REFERENCES
FINANCIAL REFERENCES:
Byline Bank
820 Church Street
Evanston, IL 60201
Contact: Karen Hunt
Ph. 847-733-7400
Fax 847-733-7485
Michael R. Horst & Company
7 Elmwood Dr.
Hawthorn Woods, IL 60047
Contact: Michael Horst
Ph. 847-550-6132
Fax 847-550-6216
HUB International Limited
1411 Opus Place -Suite #450
Downers Grove, IL 60693
Contact: Don Burke
Ph. 630-468-5600
Fax 630-468-5695
REFERENCES FOR UTILITY DYNAMICS CORPORATION
Gerry Hennelly
Christopher B. Burke Engineering, Inc.
9575 W. Higgins
Suite #600
Rosemont, IL 60018
(847)823-0500
Scott Miller
City of Aurora
44 East Downer Place
Aurora, IL 60507
(630)768-6577
George Ruppert
Village of Palatine
200 E. Wood St.
Palatine, IL 60067
(847)358-7500
THE AMERICAN INSTITUTE OF ARCHITECTS
AIA Document A310
Bid Bond
KNOW ALL MEN BY THESE PRESENTS, THAT WE Utili�ynamics Corporation
23Commerce Drive Oswe o IL 6054
as Principal, hereinafter called the Principal, and rnr n
1 I
a corporation duly organized under the laws of the State of SD
as Surety, hereinafter called the Surety, are held and firmly bound unto Village of Mount Prospect
50 S. Emerson Street Mount Prospect, IL 60056
as Obligee, hereinafter called the Obligee, in the sum of Ten Perqgn1,ofAmqunt Bid
Dollars ($ 10% },
for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs,
executors, administrators, successors and assigns, jointly and severally, firmly by these presents.'
WHEREAS, the Principal has submitted a bid for Randview Highlands Phase II Street Li htin Pra"ect
NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with
the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or
Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt
payment of labor and materials furnished in the prosecution thereof, or in the event of the failure of the Principal to enter
such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the
penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith
contract with another party to perform the Work covered by said bid„ then this obligation shall be null and void, otherwise
to remain in full force and effect.
Signed and sealed this
24th I day of
June , 2019
AIA DOCUMENT A310 • BID BOND • AIA • FEBRUARY 1970 ED. • THE AMERICAN
INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, D.C. 20006
G -23208-B ss.
STATE OF Illinois
COUNTY OF QuPagg_
1, Sher [y Bacskai Notary Public of _Dupagg County,
in the State of Illinois do hereby certify that Jennifer J. McComb
Attorney -in -Fact, of the Western Sgret y Cgmoaay
who is personally known to me to be the same person whose name is
subscribed to the foregoing instrument, appeared before me this day in person, and
acknowledged that he signed, sealed and delivered said instrument, for and on behalf of the
Weste.rurePqM�
.,n.St ny
... �r _y,_
for the uses and purposes therein set forth.
Given under my hand and notarial seal at my office in the City of Downers Grove
in said County, this 24th _ day of
OFFOAL SFA, L.
SHERRY BAM<Ai
� FtN40TAMRy PUBtl
_I� - STATE OFIU 11,10113
My
My Commission expires: October 22, 2019
Western Surety Company
POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT
Know All Men By These Presents, That WESTERN SURETY COMPANY, a South Dakota corporation, is a duly organized and existing corporation
having its principal office in the City of Sioux Falls, and State of South Dakota, and that it does by virtue of the signature and seal herein affixed hereby
make, constitute and appoint
Jennifer J. McComb , Individually
of Downers Grove, IL its true and lawful Attomey(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on its behalf
bonds, undertakings and other obligatory instruments of similar nature
- In Unlimited Amounts -
SuretyBondNo.: Bid Bond
Principal: Utility Dynamics Corporation
Obligee: Village of Mount Prospect
and to bind it thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the corporation and all the acts of said
Attorney, pursuant to the authority hereby given, are hereby ratified and confirmed.
This Power of Attorney is made and executed pursuant to and by authority of the By -Law printed on the reverse hereof, duly adopted, as indicated, by
the shareholders of the corporation.
In Witness Whereof, WESTERN SURETY COMPANY has caused these presents to be signed by its Vice President and its corporate seat to be
hereto affixed on this 27th day of February, 2018.
'010w" WESTERN SURETY COMPANY
iiawar t!7-.,., . ...n_.: aui.,,T. Bruflat Vice Preside .._
nt
State of South Dakota
ss
County of Minnehaha
On this 27th day of February, 2018, before me personally came Paul T. Bruflat, to me known, who, being by me duly swom, did depose and say: that
he resides in the City of Sioux Falls, State of South Dakota; that he is the Vice President of WESTERN SURETY COMPANY described in and which
executed the above instrument; that he knows the seal of said corporation; that the seal affixed to the said instrument is such corporate seal; that it was so
affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority, and
acknowledges same to be the act and deed of said corporation.
My commission expires J. MOFiR
WAg--rPm
June 23, 2021
........................ .._.w_...._.....n.... .................Mohr, Notary Patl4ic....
CERTIFICATE
I, L. Nelson, Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Attorney hereinabove set forth is still in
force, and further certify that the By -Law of the corporation printed on the reverse hereof is still in force. In testimony whereof I have hereunto subscribed
my name and affixed the seal of the said corporation this 24th day of June, 2019.
WESTERN SURETY COMPANY
�k..,Secretary
Form F4280-7-2012
Go to vww.tPasure ..coat > Owner / Obligea Services > Validate Bond Coverage, if you want to verify bond authenticity.
7/2/2019 PHOTO OF RANDVIEW HIGHLANDS SAMPLE STREETLIGHT (003).jpg (3024x4031)
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