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HomeMy WebLinkAbout2.2 Approval of Committee of the Whole Minutes of May 14, 20196/11/2019 Agenda Item Details Meeting Category Subject Access Type Public Content BoardDocs® Pro Jun 11, 2019 - COMMITTEE OF THE WHOLE AGENDA - 7:00 P.M. 2. APPROVAL OF COMMITTEE OF THE WHOLE MINUTES 2.2 APPROVAL OF COMMITTEE OF THE WHOLE MINUTES - May 14, 2019 Public 05 14 2019.pdf (44 KB) Administrative Content Executive Content https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 1/1 Mount Pax.417,7 COMMITTEE OF THE WHOLE MINUTES — May 14, 2019 — V Floor, Village Board Room Village Hall, 50 S. Emerson Street 1. ROLL CALL— CALL TO ORDER The meeting was called to order at 7:04 p.m. in the Village Board Room of the Village Hall, 50 South Emerson Street, by Mayor Arlene Juracek. Trustees present included William Grossi, Eleni Hatzis, Richard Rogers, Colleen Saccotelli and Michael Zadel. Trustee Paul Hoefert was absent. Staff present included Village Manager Michael Cassady, Assistant Village Manager Nellie Beckner, Village Clerk Karen Agoranos, Director of Communications Howard Kleinstein, Director of Human Services Julie Kane, Jill Heinking, Chief of Police John Koziol and Management Analyst Alexander Bertolucci. 2. APPROVAL OF MINUTES Trustee Grossi, seconded by Trustee Zadel moved to approve the minutes of the Joint Village Board and Finance Commission meeting of April 23, 2019. The minutes were approved by unanimous voice vote. 3. CITIZENS TO BE HEARD None 4. DISCUSSION ITEMS 4.1 School District 214 Micro -Internship Student Presentation Assistant Village Manager Nellie Beckner provided a brief overview of the pilot program that partnered the Village with District 214 to support the College and Career Pathways Program. The program LEAP (Learning, Experience, Apprenticeships and Pathways) was developed as a result of this partnership. This micro -internship offers District 214 students hands-on experiences in the community while developing young talent to benefit Mount Prospect area businesses and industry in the future. Ms. Beckner stated ten students were selected to participate in this inaugural program, teaming students together in five pairs. Students committed to work four full days during the course of three months, February through April, in three departments throughout the Village: 1) Human Services, 2) Village Administration and 3) Information Technology. Each student shared their experiences and provided a summary of the project they participated in. Jack Kenny and Mason Wille — Village Administration Mr. Kenny and Mr. Wille, under the direction of Management Analyst Alex Bertolucci, worked on Police Union negotiations. Researching neighboring municipalities, the students developed a model for a proposed wage increase, discussed a proposal to offer new benefits that include student loan repayment program, K-9 specialty pay, hazardous pay and health club membership and proposed a Retirement Health Savings Program. Students stated they gained valuable experience while learning how to manage time. Committee of the Whole Page 1 of 3 5/14/2019 Staff and the Board commended Mr. Kenny and Mr. Wille on their impressive presentation. Syliva Barszczewski and Kisa Jafri — Human Services Department Ms. Barszczewski and Ms. Jafri summarized their experience working on ways to improve the Food Pantry. Under the direction of Village Public Health nurse Jill Heinking, the students identified a need to offer healthier food options to patrons and well as a way to meet the needs of those with dietary restrictions. Through research and data collected from a survey of patrons, the students provided the following recommendations to the food pantry: • Offer refrigerated items • Increase use of social media to spread the word • Provide a list of recommended food for a healthy diet • Community garden The Board thanked the students for their good ideas and hope to see some implemented in the future. Lily Sena Keya and Lucy Hermann — Village Administration Ms. Keya and Ms. Hermann worked on Village Sustainability programs and explored ways to increase awareness among our residents. The students recommended a re -design of the Village website to offer additional information on Sustainability in a clear and organized manner. The students also suggested adding information to caution residents about the hazardous effects of the incorrect disposal of cooking oil waste. The students interviewed fourteen restaurants and determined many are recycling this waste by proper means. The students recommended quarterly collection events to recycle cooking oil waste and added companies such as Green Grease Environmental can help do this. Bennett Hitesman and Lia Scala — Village Administration Mr. Hitesman and Ms. Scala worked on Village utilization of Social Media. The students suggested the Village increase their use of Instagram and stated the Village of Schaumburg has a great Instagram site that is effective and engaging for residents. The students suggested the following: • do not use stock photos • engage residents with an Instagram photo challenge • use hashtags with every Instagram post • provided suggestions of other Instagram accounts the Village should follow The students stated it was great to see the benefits of social media in the real world. Josh Westgor and Tim Choma — Information Technology Under the direction of Village IT staff members Andrew Schaeffer and Debbi Kaczorowski, Mr. Westgor and Mr. Choma assisted with technology upgrades including: • Windows 10 Installed wireless access points Inventoried old technology Labeled computers and printers Committee of the Whole Page 2 of 3 5/14/2019 The students also stated they assisted with the installation of new computers including a new smartboard and the donation of old technology. The students stated they learned about networking, sub -netting, virtual work environment and the importance of communication with employees especially who may not be well -versed in technology. Ms. Beckner provided a final wrap-up and thanked all those who participated. Ms. Beckner stated the students worked many hours outside the four days they spent at the Village and were all very committed. Board closing remarks o Impressive presentations from all the students o Best investment the Village has made in our community o Clear these students put a lot of work into this program c Students displayed impressive maturity and poise while addressing the Board and presenting their projects 5. MANAGER'S REPORT None. 6. ANY OTHER BUSINESS None 7. ADJOURNMENT The meeting adjourned at 8:29 p.m. Karen Agoranos Village Clerk Committee of the Whole Page 3 of 3 5/14/2019