The URL can be used to link to this page

Home My WebLink About2.1 Approval of Committee of the Whole Minutes of March 12, 20196/11/2019 Agenda Item Details Meeting Category Subject Access Type Public Content BoardDocs® Pro Jun 11, 2019 - COMMITTEE OF THE WHOLE AGENDA - 7:00 P.M. 2. APPROVAL OF COMMITTEE OF THE WHOLE MINUTES 2.1 APPROVAL OF COMMITTEE OF THE WHOLE MINUTES OF March 12, 2019. Public Action Administrative Content Executive Content https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 1/1 Mount Pn);-;P COMMITTEE OF THE WHOLE MINUTES — March 12, 2019 — Burning Bush Community Center 1313 Burning Bush Lane, Mount Prospect. IL ROLL CALL— CALL TO ORDER The meeting was called to order at 7:01 p.m. in the meeting room of the Burning Bush Community Center, 1313 Burning Bush Lane, by Mayor Arlene Juracek. Trustees present included William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli and Michael Zadel. Staff present included Village Manager Michael Cassady, Village Clerk Karen Agoranos, Management Analyst Alex Bertolucci, Director of Public Works Sean Dorsey, and Deputy Director of Public Works Jason Leib. 2. APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Saccotelli, moved to approve the minutes of the Committee of the Whole meeting of January 22, 2019. The minutes were approved by unanimous voice vote. 3. CITIZENS TO BE HEARD There were no citizens to be heard on topics not on the agenda. 4. DISCUSSION ITEMS 4.1 Chicago Executive Airport Master Plan Process Mayor Juracek provided an update on the recent decision by the Chicago Executive Airport (CEA) to eliminate consideration of runway expansion beyond the current airport boundaries as part of the Master Plan update. This is the first complete update in thirty (30) years. Mayor Juracek stated the master planning process is mandated by the FAA and is necessary for funding support and consideration of any operational changes. Mayor Juracek provided a summary of her professional background that includes her active involvement with the O'Hare Noise Compatibility Commission since 2007. Mayor Juracek noted Trustee Rogers is a member of the CEA Airport Noise Committee and resides in the affected area along with Trustee Grossi. Mayor Juracek stated the Board has heard the concerns of the residents and understands the scope of their issues. Mayor Juracek assured residents in attendance she will continue to take an active role to represent their concerns. Mount Prospect is a legitimate stakeholder and will continue to play an active role in this process. Several residents addressed the board with concerns/comments: • Noise- particularly in the evening hours • CEA is unresponsive to resident's emails and phone calls • Concerned the decision to not proceed with expansion is political and will change • Questioned how long the expansion will be off the table Committee of the Whole Page 1 of 3 3/12/2019 Mayor Juracek stated the public participation process is working and urged residents to continue to be engaged and involved. 4.2 Levee 37 Improvements Director of Public Works Sean Dorsey introduced Jeff Zuercher from the U.S.Army Corps of Engineers, Village Engineer Jeff Wulbecker and Chris Burke from Christopher Burke Engineering who will participate in the evening's discussion regarding Levee 37. Deputy Director of Public Works Jason Leib provided a background of Levee 37, stating it was designed to protect the neighborhood west of the Des Plaines River. Mr. Leib stated the levee was designed and constructed by the U.S. Army Corps of Engineers and was completed in 2011. The levee wall serves as a physical barrier between record river crests and the neighborhoods just west of the river. The levee is effective because if forms a complete seal between the river and adjacent land. However, it also prevents rain water collected in the storm sewers tributary from discharging to the river. Mr. Leib displayed a map of the consequences from a river crest that occurred in 1987, causing substantial flooding that damaged several homes. In 2015, the Village hired Christopher B. Burke Engineering to investigate the causes of flooding in this area. The Levee 37 Flood Study was the outcome of this investigation; Mr. Leib summarized the conclusions of this study: • Pump station discharge capacity should be increased • Upgrade pump stations • Increase storage and conveyance capacity of storm sewer tributary to pump stations • Seek financial aid to fund project Mr. Leib introduced Jeff Zuercher who provided a detail presentation and discussion regarding Pump Station Improvements, Stormwater Improvements and Funding Options. Jeff Zuercher provided background information on Levee 37, design schedule including preliminary designs and answered questions from the Board and residents. Mr. Zuercher stated the construction contract to upgrade the pump stations will be awarded in January 2020. Mr.Zuercher provided the following in response to questions from residents: • Existing pumps will stay in place; new pumps are additional • Portable pumps will go away • Construction estimate is a year and one half; two construction seasons • Flood insurance requires levee to be inspected annually • Combination of new pumps and detention should alleviate most flooding issues Mr. Zuecher presented Stormwater Improvement plans and shared concept plans with the audience. The Flood Study recommends the construction of additional storm water detention facilities and conveyance pipes that will enhance the ability of the pump stations to dewater the area following a rain events that occur during elevated river conditions. A collaboration with the River Trails Park District to develop projects that could coincide with improvements at park facilities at Aspen Trails Park and Burning Bush Trails Park Committee of the Whole Page 2 of 3 3/12/2019 was discussed. An intergovernmental agreement between the River Trails Park District and the Village is proposed that will set standards for developing stormwater management facilities at Aspen Trails Park and Burning Bush Trails Park as well as developing timelines for these projects. A cost analysis for these project was discussed. The estimate to construct improvements at Burning Bush Trails Park is $4 million. The cost estimate for Aspen Trails Park improvements is not available as the plans are conceptual at this time. Village staff sought financial assistance from the Metropolitan Water Reclamation District of Greater Chicago Phase II Stromwater Management Program for projects at both Burning Bush Trails Park and Aspen Trails Park. The total cost of improvements estimated in the grant application is $8.1 million. The grant award was awarded in 2018 for an amount not to exceed $2 million. Staff provided the following in response to questions from the Board • Does not include pump station improvements • Funds are reimbursable; Village pays first followed by a grant disbursement process Funding options were presented and included the following: • Staff estimates the cost to fund all projects is between $10 million and $12 million; this includes costs for construction, engineering, restoration and contingencies. • Funding sources include a combination of existing General Fund balance, commercial debt and Illinois Environmental Protection Agency low-interest loans. Mr. Dorsey discussed next steps that include the development of intergovernmental agreements with the River Trails Park District and the Metropolitan Water Reclamation District of Greater Chicago and the development of pump station improvements. 5. MANAGER'S REPORT None. 6. ANY OTHER BUSINESS None. 7. ADJOURNMENT The meeting adjourned at 8:47 p.m. Karen Agoranos Village Clerk Committee of the Whole Page 3 of 3 3/12/2019