HomeMy WebLinkAbout06/04/2019 Bid Result - Booster Station 5 East Tank Rehabilitation 6/5/2019 BoardDocs®Pro
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Agenda Item Details
Meeting Jun 04, 201 - REGULAR MEETINGLL - 7:00 p.m.
Category 8. VILLAGE MANAGER'S
Subject 8.1 Motion to accept bid for Booster Station 5 East Tank Rehabilitation in an amount not to
exceed $511,390.
Access Public
Tye Action
Preferred Date Jun 04, 201
Absolute Date Jun 04, 201
Fiscal Impact Yes
Dollar Amount 511,390.00
Budgeted Yes
Budget ourc r and Sewer Enterprise Fund
Recommended Action Accept the lowest-cost, responsive bid for the Booster Station 5 East Tank Rehabilitation Project
as submitted y V&T Painting, LLC of Farmington Hills, MI in an amount not to exceed
$511,390.
Public Content
Information
Booster Pumping Station 5 is a potable water pumping cility with two ( ) 1-million gallon, round-level, welded steel
water storage reservoirs situated at 112 East Highlandrt. These tanks ("north" and "east" tanks), in conjunction with
their adjacent booster pumping station, help satisfy peak water demand and fire flow requirements. The attached
map depicts this facility.
These tanks are two (2) of seven (7) in the Village-owned water distribution system. In total, these tanks provide 8.8
million gallons of water storage capacity. The Village"s averageVillage" daily demand for water is 3.5million gallons.
Each of these tanks is routinely inspected y a qualified engineer to assess structural condition, corrosion control, coating
adhesion, and safety compliance.
The east tank at Booster Station 5 is slated for rehabilitation this year. The other tank at this facility, the north tank, was
repaired and recoated last year (2018).
Booster Station 's east tank was inspected in 2017 by engineers from Tank Industry Consultants (TIC) of Indianapolis,
Indiana. TICs, complete report is attached (see Addendum 1). This tank was originally constructed in 1966 and last
rehabilitated in 1999.
In summary, the TIC report finds that the tank requires, at minimum, a bare-metal blast and rct of the wet interior,
high pressure wash of the exterior followed by spot steel repairs, safety equipment upgrades, topcoat of the exterior
surface (base bid).
The bid documents also included three ( ) optional items. These optional items are a bare-metal blast and recoating of the
exterior surface (Alternate 1. ), partial replacement and seam-welding f interior rafter beams (Alternate 1.b), as well
s complete replacement and seam-welding f interior rafter beams (Alternate 1.c).
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To facilitate this work, a detailed set of technical specifications and bid documents were prepared by Burns & McDonnell of
Downers Grove, Illinois, the Village's engineering consultant for this project. Inaddition to preparation of bid documents
and specifications, Burns & McDonnell will also monitor and inspect the proposed contractor's work A complete set of the
bid documents is attached. The project is expected to last 6-7 weeks.
The bid documents were sent to several area firms with experience in water reservoir rehabilitation projects. The work was
also publicly advertised as required.
Bid Results
On May 13, 2019, bids were publicly opened and read aloud as required by Village Code. Five (5) bids were submitted.
The results are as follows:
Alternate Alternate Recommended
Contractor Base Bid 1.a 1.b Alternate 1.c Total (Base
Bid + Al.c)
V&T Painting, LLC $401f900.00 $90f000.00 $48f000.00 $63f000.00 $464, 00.00
Jetco, LTD $310f535.00 $99f800.00 $154,050.00 $226f310.00 $536f845.00
Worldwide Industries Corp. $363f725.00 $99f 120.00 $98f721.00 $190f410.00 $554f 135.00
Era Valadivia Contractors $439, 00.00 $125f000.00 $142,000.00 $247f000.0O $686f800.00
Utility Services, Co. $493,700.00 $305J00-00 $337f200.00 $489f600.00 1$983f300-00
The engineer's estimate of probable construction cost is $521,500-00.
All bids were reviewed to ensure that the documents had requisite signatures and appropriate bid security. All
bidders properly submitted required documents, security and signatures.
Discussion,
The lowest-cost, responsive bidder is V &T Painting of Farmington Hills, Michigan. V &T Painting has not performed work
for the Village in the past. However, the firm provided an extensive list of completed contracts that are similar to this
proposed project's scope of work. Staff reached out to five (5) references. All indicated that V&T performed quality work,
completed tasks on schedule, and completed work under budget. It is the opinion of staff that V&T Painting is qualified to
successfully complete this proposed project.
The existing roof rafter system on this tank is joined to the steel roof plates with spot welds. The intermittent
spaces between the spot welds are filled with sealant to prevent water intrusion and to limit the onset of corrosion.
Unfortunately, this roof system is prone to corrosion over time due to difficulties inherent to applying sealant to thousands
of feet of tight joints at odd angles. To correct this problem, and reduce structural roof system corrosion, staff
recommends replacing all interior roof rafter beams and continuously welding all the rafter/roof plate joints instead of
applying sealant. A welded seam is considerably more effective at resisting water intrusion and corrosion.
Staff recommends that the project award to include the base bid and alternative 1.c ((Base Bid) $401f900.00 + (Alternate
1.c (replace all beams)) $63,000.00 = $464,000.00). Staff is also requesting a 10% contingency ($$46,490.00) to address
any of unforeseen issues or quantity variances should they arise. The total recommended project award is $511,390.00
($464,000 recommended award + 10% contingency of$46,490-00).
Alternatives
1. Accept the lowest cost, responsive bid to rehabilitation a 1 million gallon water storage tank (east tank) at Booster
Station 5.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest-cost,, responsive bid for the Booster Station 5 East Tank
Rehabilitation Project as submitted by V&T Painting, LLC of Farmington Hills, MI in an amount not to exceed $511,390.
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Tank 5E—Bid , I I ,
451 KB)
Tank 5E Addendum No l.pdf , .
pdf (225 KB)
Administrative Content
Executive Content
Motion &Voting
Accept the lowest-cost, responsive bid for the Booster Station 5 East Tank Rehabilitation Project as submitted by
Painting,, LLC of Farmington Hills, MI in an amount not to exceed $511,390.
Motion by Michael Zadel, second by Richard Rogers.
FinalResolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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