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Home My WebLink About2.1 Minutes of the Regular Meeting of the Village Board - May 7, 20195/28/2019 BoardDocs® Pro Agenda Item Details Meeting May 21, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 2. APPROVAL OF MINUTES Subject 2.1 Minutes of the Regul lage Board - May 7. 2019 Access Public Type Action, Minutes Minutes View Minutes for May 7, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOAR Public Content Administrative Content Executive Content Motion & Voting (not specified) Motion by Michael Zadel, second by Colleen Saccotelli. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Richard Rogers,, Colleen cc Ili, Michael Zadel https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 5/28/2019 BoardDocs® Pro GeneratedREGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday, Ma 712019) by Karen• • • on '• - i 2019 1. CALL TO ORDER Meeting called to order at 7:02 PW 1. 1 ROLL CALL Members r Arlene illi i, Eleni Hatzis,I Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 1.2 Posting IPolice r r Guard with Allegiance led by Mayor Juracek 1.3 INVOCATION - Trustee Richardr r i invocation 2. APPROVAL OF MINUTES 2.1 Approve i Regular Meeting - April 16, 2019 Motion by Colleen Saccotelli, second by Richard Rogers to approve the minutes of the Regular Meeting of . 2019. William•ssi, Eleni Hatzis, Paul• . • Rogers,• .i •telli, Michael Zadel Final Resolution: M• • 3.1 Proclamation: National Public Works Week May 19 - 25, 2019 Mayor Juracek read the proclamation into record. Public Works Director Sean Dorsey thanked the Mayor and provided event details for the Public Works Department's Open House on Saturday, May 18th from 9AM to 1PM. Representatives from Republic, MWRD,, ComEd, the Mount Prospect Police Department •' the Mount Prospect Gar• R will be present and there will be activities for I tntire family. Mr. Dorsey stated the event will go on rain or shine. Coo 3.2 Proclamation: Monr rl , 2019 Mr. Dorsey accepted the proclamationr r provided information on Mona stationsituated throughout the Village. 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None 5.1 List of Bills - Apri, 10, 2019 - April 5.2 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AFFIRMING RESOLUTION NO. 8-18f ""A RESOLUTION APPROVING A FINAL PLAT OF SUBDIVISION FOR PROPERTY LOCATED AT 801 E. RAND ROAD, MOUNT PROSPECT, ILLINOIS (MOUNT PROSPECT POINTE)ff Resolution: Village Board adopt AN ORDINANCE AFFIRMING RESOLUTION NO. 8-18f ""A RESOLUTION' APPROVING A FINAL PLAT OF SUBDIVISION FOR PROPERTY LOCATED AT 801 E. RAND ROAD, MOUNT PROSPECT, ILLINOIS (MOUNT PROSPECT POINTE)II Ordinance 6451 RESOLUTION ADOPTING SMALL WIRELESS FACILITY DESIGN, STEALTH, AND CONCEALMENT STANDARDS. Enact. resolution adopting Small Wireless - Facility Design, '. and Concealment .•.• Resolution NI 16-19 https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 1/7 5/28/2019 BoardDocs® Pro Motion by Paul Hoefert, second by Michael Zadel to accept the consent agenda as presented. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Motion by William Grossi, seconded by Paul Hoefert to adjourn sine die Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries. Adjourned Sine die at 7:17 p.m. 7.1 Oath of office for re-elected Trustee Hoefert, re-elected Trustee Rogers and re-elected Truste Saccotelli Village Clerk Karen Agoranos administered the Oath of Office to re-elected Trustees Paul H•;- ' • Rogers and Colleen Saccotelli. I S. BOARD REMARKS Mayor Juracek invited the newly sworn -in Trustees to address the audience. Trustee Hoefert expressed his gratitude to the voters and stated he is excited to be a part of Mount Prospect's bright future. Trustee Rogers thanked those who performed their civic duty and voted, adding every vote really does make a difference. Trustee Rogers stated the Board has a lot of work to do and is grateful for the opportunity to serve the community. Trustee Saccotelli congratulated Trustee Hoefert and Trustee Rogers. Trustee Saccotelli noted a new, younger generation of engaged residents is emerging, bringing fresh ideas and new perspectives to our community. Trustee Saccotelli expressed gratitude to everyone who voted in the election. Mayor Juracek called the meeting of the new Board of Trustees to order at 7:40 p.m. 9.1 ROLL CALL Members present: Arlene Juracek, William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 10.1 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPdinance will increase the number of Class F -2-V license by one (1) Mr. Beef & Pizza of Mount Prospect, Inc. d/b/a Mr. Beef & Pizza and decrease the number of Class F-2 Liquor Licenses by one (1) Mr. Beef & Pizza of Mount Prospect, Inc. d/b/a Mr. Beef & Pizza located at 1796 S. Elmhurst Roadl Mr. Kurt Zundel, owner addressed the Board and stated he worked with Village staff to create a floor plan that incorporates video gaming and complies with all Village regulations. Mr. Zundel expressed 2ppreciation to the Board for their time and consideration. Motion by Michael Zadel, second by Richard Rogers to waive ther rule requiring two readings of an ordnance. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Motion by Michael Zadel, second by Colleen Saccotelli to apporve an ordinance amending Chapter 13 of the Village Code of Mount Prospect. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 2/7 5/28/2019 Motion Ordinance No. 6452 BoardDocs® Pro 10.2 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. �This Ordinance will increase the number of Class F -3-V license by one (1) MJM, Inc. d/b/a Fellini's Restaurant and Pizzeria and decrease the number of Class F-3 Liquor Licenses by one (1) MJM,, Inc. d/b/a Fellini's Restaurant and Pizzeria located at 1729 W. Golf '• • Fellini's owner Michael Kautz was present and addressed the Board. Mr. Kautz stated he took over #iwnership of -llini's four and one-half y- .•• and while he has enjoyed success,he feels ••• • offer videogaming to his patrons will strengthen his business. Motion I Hoefert, second by Richardr i rule requiring readings ordinance Yea: William Grossi, Eleni Hatzis,I Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Motion rri Motion I Hoefert, second by Williamr i to approve an ordinancei r 13 of the Village Yea: William Grossi, Eleni Hatzis,I Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Motion rri Ordinance . 6453 PROSPECT11.1 A RESOLUTION AUTHORIZING EXECUTION OF A GRANT OF LICENSE WITH THE MOUNT ! TO CONDUCT WEEKLY CAR SHOWS Resolution 11.2 A RESOLUTION AUTHORIZING EXECUTIONOF OF ResolutionPROSPECT LIONS CLUB TO CONDUCT A FARMERS MARKET 18-19 11.3 A RESOLUTION APPOINTING A DIRECTOR AND ALTERNATE DIRECTORS TO THE SOLID WASTM AGENCY OF ••COOK COUNTY Resolution 11.4 Motion to accept bid for LED Streetlight Fixtures and Accessories in an amount not to exceed $54,,924.80. Accept the lowest -cost, responsive bid for Light Emitting Diode (LED) Streetlight Fixtures and Accessories as submitted by Graybar of Glendale Heights, Illinois in an amount not to exceed $541,924-80. 11.5 Motion to accept proposal for SCADA Support Services in an amount not to exceed $21,333. Accept the proposal for a three (3) year support SCADA Service agreement as submitted by Concentric Integrations of Crystal Lake, Illinois in an amount not to exceed $21,333 in 2019. Expenditures in subsequentyearsbe limited to funds appropriated for this purpose in future b •• - • • - Motion by Richard Rogers, second by Paul Hoefert to accept the consent agenda as presented. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: M• • 12. NEW BUSINESS 12.1 ' 1i 110 1:1 S. Elmhurst '•• / 1st reading of AN CONDITIONAL USE PERMIT FOR A MONTESSORI•• • PROPERTY LOCATED1000- 1080 S. ELMHURST '!AD MOUNT PROSPECT, • https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 3/7 5/28/2019 BoardDocs® Pro Director of Community Development Bill Cooney presented plans for a conditional use permit that would allow a Montessori School to operate at a location in the Golf Plaza II Shopping Center. The petitioners have operated a similar day care center, leasing a space from School District 26 for over forty years. Their lease is due to expire and it is the desire of the petitioners to remain in Mount Prospect. Mr. Cooney displayed floor plans and stated plans include an outdoor play area. Mr. Cooney added a public hearing was held on April 25, 2019. There were no objections from the public. The Planning and Zoning Commission voted to approve the conditional use by a vote of 4-0. The petitioners were present and answered questions from the Board. In response to a question from the Board, the petitioners stated a 6 ft. safety fence will be installed and will only be accessible from the inside to keep the children safe. The day care center will provide care for children aged 6 weeks through 6 years. Motion by Michael Zadel, second by Richard Rogers to waive the rule requiring two readings of an ordinance Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel Motion Carries Motion by Paul Hoefert, second by William Gr to adopt an ordinance granting a conditional use permit for a Montessori School for the property located at 1000-1080 S. Elmhurst Road, Mount Prospect, Illinois. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6454 13.1 Authorization of a Facade Improvement Grant of $25,000 for Hubby's Dog House restauranr,ol located at 208 S. Main St. I Mr. Cooney provided a brief introduction of the petitioner's request for a Facade Improvement Grant. The petitioners, Marci and Will Lehnert, are Mount Prospect residents who purchased the subject property with the intent to operate a walk-up and an existing thriving catering hot dog business. Mr. Lehnert stated he and his wife, Marci, purchased a hot dog cart ten years ago and the business has grown to serve over 200 events a year. The petitioners stated they recently moved to Mount Prospect and are excited to own and operate a business in town. Mr. Lehnert stated the cost to renovate and update the building will likely exceed $170,000. The petitionersexpressed gratitude to the Board for this consideration. The Board welcomed the Lehnerts to Mount Prospect and expressed their support and excitement to see this business come to downtown. =llfame 11111mill Phil Rominski 210 S. Main Mr. Rominski stated he is pleased to see this business come to town but expressed concern that hi driveway is very close to the subject property and suggested a curb be installed between the two properties to protect his lawn. Mr. Rominski was reminded that the business before the Board is approval for a facade improvement and suggested he contact the Planning Department to share his concerns; confident a solution can be found. I Louis Goodman 310 N. School St. Mr. Goodman inquired if plans include picnic tables for outdoor dining. Mr. Goodman was instructed to contact the Building Department. Motion by Michael Zadel, second by Richard Rogers to approve authorization of a Facade Improvement Grant of $25,000 for Hubby's Dog House restaurant located at 208 S. Main St. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli., Michael Zadel Motion Carries https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 4/7 5/28/2019 BoardDocs® Pro 13.2 Motion to accept bid for Forest Avenue Drainage Improvements in an amount not to exceed $732,453.15. Director of Public Works Sean Dorsey provided background information, bid results and staff recommendation. Mr. Dorsey stated this is a critical drainage project that will provide storm water improvement along Forest Avenue. The existing storm water sewer along Forest Avenue has deteriorated to the !• that a minimal amount • • water is flowing through the pipe; this project will replace the existing storm sewer. Mr. Dorsey explained the need for this project. Mr. Dorsey stated this project will improve the swales and culverts and increase the ability to convey water • • the area. Mr. Dorsey stated five bids were received. The lowest bid was submitted by Mauro Sewer Construction. Staff is confident they are well-qualified to complete this project, having satisfactorily performed similar work in the Village previously. Staff recommends including a 10% contingency to allow for quantity variances and unanticipated conflicts. Mr. Dorsey provided the following in response to questions from the Board: • Bids were higher than the engineers estimates • to the cost • materials, cost • transportation, hauling materials and labor costs. • The installation • a larger drainage system will not require the replacement • the street; streets will • patched as •-• Motion by Paul Hoefert, second by Michael Zadel to accept the lowest cost, responsive bid for th Forest Avenue Drainage Improvements as submitted by Mauro Sewer Construction., Inc., of Des Plaines, Illinois, in an amount not to exceed $732,453.15. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries I 13.3 Motion to accept proposal for Algonquin Road Shared Use Path Design and Construction '_:::ngineering Services in an amount not to exceed $138,,016.77. Mr. Dorsey provided background information, bid results and staff recommendation. Mr. Dorsey stated this project will improve safety for pedestrians on Algonquin Road, which is under the jurisdiction of the Illinois Department of Transportation. Algonquin Road currently has sidewalk along the east and west ends of the street. The middle section does not currently have sidewalk; this project will complete the pedestrian system on both sides of the street. Mr. Dorsey provided details on the scope of the project. The Village received five proposals for this project. Mr. Dorsey stated the proposals were reviewed and rated based on specific categories. The bid selection process also included intervi- • ! firms. The lowest cost proposal was submitted by Christopher Burke Engineering. They are currently working on the Phase I Engineering Study for improvements to the Rand Road, Central Road and Mount Prospect Road intersection. Christopher Burke Engineering is highly qualified to • this project. There were no questions from the Board. Motion • Michael Zadel, second • • Saccotelli to accept the proposal from •• Burke Engineering to provide design and construction engineering services for the Algonquin Road Shared Use Project for an amount not to exceed $138,016.77. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries 13.4 Motion to accept proposal for engineering services to construct an elevator addition to the Emerson Street Parking Deck and conduct a feasibility study for Construction of a Pedestrian Bridge *ver Main Street in an amount not to exceed $131,587.50. Mr. Dorsey provided details of the proposed project that includes the construction of a passenger AM elevator addition to the Emerson Street Parking Deck. The proposed project will improve access b# parking for both new and existing businesses in our downtown, particularly those businesses along https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 5/7 5/28/2019 BoardDocs® Pro Northwest Highway, Busse Avenue, and Main Street. As determined by a 2016 feasibility study, the w,outhwest corner of the existing parking deck is the most viable location for a new elevator. Board Comments • This is a much-needed improvement • Good civic improvement; demonstrating TIF funds benefit the community and not just developers • Newer elevators are designed with enhanced safety features • Signage will be a key element to provide direction and increase usage Mr. Dorsey provided the following in response to questions from the Villa-ge Board: Due to the location of the elevators, the design will differ from the east side elevators; size of carriage will be similar but will feature enhanced safety design elements. Motion by Richard Rogers, second by Michael Zadel to accept the proposal from Desman Design Management of Chicago, Illinois to provide design and construction engineering services for the Emerson Street Parking Deck Elevator Addition as well as the Desman proposal to conduct a feasibility study of the Main Street Pedestrian Bridge in a total amount not to exceed $131,587.50. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries 13.5 Motion to accept bid results for CDBG Sidewalk Program in an amount not to exceed $121.1732.75 Mr. Dorsey provided details on the background and scope of this project. The Community Development Block Grant Sidewalk Program is a recurring project that includes the removal and replacement of sidewalk that does not comply with the American Disability Act standards. This year's project includes locations targeting Dempster Street from Elmhurst Road to Algonquin Road. Five contractors submitted bids for this project. The lowest cost bid was submitted by Schroeder an Schroeder. Schroeder and Schroeder has completed work in the Village on previous sidewalk projects and ther work has !-- •. • ee oard member comments included support for this project and members noted it is a positive improvement for our residents on the south side of the Villag- • -• e bmitted by Schroeder & Schroeder, Inc. of Skokie, Illinois for construction of the 2018 Community Development Block Grant (CDBG) Sidewalk Improvements in an amount not to exceed $121,732.75. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zar- • • Carries 13.6 Motion to accept joint bid results for the 2019-2020 Manhole Rehabilitation Program in an -?mount not to exceed $95,543.25. Mr. Dorsey provided background information stating Public Works crews recently performed smoke testing in portions of the separate sanitary sewer system to identify leaks and structural defects in buried pipes and manholes. Mr. Dorsey stated that if smoke can escape a structure through a crack or defect, unwanted water can also enter. Staff identified 62 manholes requiring rehabilitation. Mr. Dorsey described the scope of work that includes power washing the structure,, grouting all joints ani applying a cement -type coating. Mr. Dorsey added this is a new process for the Village but Rolling Meadows and Arlington Heights have utilized this process for several years. The anticipated life cycle of a lined manhole is 50-75 years which is about equal to a new manhole. In addition, the cost of lining is substantially less expensive than replacement. The Village participates in the Municipal Partnering Initiative which satisfies the Village's public bidding requirements. Four municipalities are participated in the bid including Mount Prospect. The Village of Arlington Heights administered the bid. Six firms submitted bids. Culy Contracting submitted the lowest cost bid. Although they have not performed work for the Village previously, their references provided favorable feedback, and they have performed similar work for the City of https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 6/7 5/28/2019 BoardDocs® Pro Polling Meadows and the Village of Arlington Heights. Staff recommends accepting the Culy Contracting bid for a 2 -year contract for option 1. Option 1 includes full power -washing of the interior of each manhole, grouting and applying the cement -like coating to the interior of the manhole. In response to a question from the Village Board, Mr. Dorsey explained how the process works. Motion by Michael Zadel, second by Richard Rogers to accept the lowest cost,, responsive bid from Culy Contracting of Winchester, Indiana for the 2019 - 2020 Annual Manhole Rehabilitation project for an amount not to exceed $95,543.25 in 2019. Expenditures in the second year of the contract will be limited to funds appropriated for this purpose in the 2020 budget. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel Motion Carries Village Manager Michael Cassady announced the results of the Series 2019a Water and Sewer $10,,000,000 bond issue. The May 7, 2019 auction attracted three bidders,, Robert W. Baird & Co.,, UBS Financial and Northland Financial. The projected interest rate was estimated at 3.78%; Robert W. Baird & Co. interest rate came in at 3.05%; the net impact results in a savings of approximately $1.2 million. 14. ANY OTHER BUSINESS Former Mayor Irvana Wilks addressed the Board and expressed her deep gratitude to the Village Board and added the job of trustee is not an easy one and it takes dedication and commitment; Ms. Wilks added the Village is lucky to have an excellent and ethical Board of Trustees. 15. ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn. Trustee Michael Zadel seconded by Trustee Richard Rogers, moved to adjourn the meeting. By unanimous vote, the May 7,, 2019, Regular Meeting of the Village Board adjourned at 8:43 PM https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 7/7