HomeMy WebLinkAbout13.6 Motion to Accept Joint Bid Result - Manhole Rehab program5/17/2019 BoardDocs® Pro
Agenda Item Details
Meeting May 07,,2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 13. VILLAGE MANAGER'S REPORT
Subject 13.6 Motion to accept joint bid results for the 2019-2020 Manhole Rehabation Program in
an amount not to exceed $95,543.25.
Access Public
Type Action
Preferred Date May 07 20 1*j
Absolute Date May 07 20115'
Fiscal Impact Yes
Dollar Amount 95,543.25
Budgeted Yes
get Source Water and Sewer Enterprise Furi�s,
Recommended Action Accept the lowest cost, responsive bid from Culy Contracting of Winchester, Indiana for the
2019 - 2020 Annual Manhole Rehabilitation project for an amount not to exceed
$95,,543.25 in 2019. Expenditures in the second year of the contract will be limited to funds
appropriated for this purpose in the 2020 budget.
Public Content
As part of routine preventative maintenance and condition assessment work, Public Works crews recently performed
smoke testing in various portions of the separate sanitary sewer system. Smoke testing is a process utilized to
identify leaks and structural defects in buried pipes and manholes not readily discernible through visual inspection. In
summary, if smoke can escape a structure through a crack or defect, unwanted clear water (rain water) can also
enter.
This process, corroborated by subsequent visual inspection,, identified 62 manholes requiring extensive rehabilitation.
In the past,, this work has usually involved excavation, removal, and complete replacement of the defective structure.
This year
,, staff proposes to utilize a grouting and lining process in lieu of complete replacement. The scope of
proposed work includes power washing the structure, grouting all joints., and applying a cementitious coating. A video
depicting the process can be viewed at this link: https://www.youtube.com/manhole lining
The Village has not utilized this process in the past. However, the system has been successfully applied in Polling
Meadows and Arlington Heights for several years. The anticipated life cycle of a lined manhole is 50-75 years; roughly
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equivalent to a new manhole. Most importantly, the cost of lining is substantially cheaper than replacement. A lined
manhole (48"' diameter @ 9 -foot depth) is $1,,400. For comparison, the cost to remove and replace a manhole is
$3f 500.
The Municipal Partnering Initiative (MPI) has prepared and let a two (2) -year manhole lining bid. Participation in this
joint bid satisfies the Village's public bidding requirements. A copy of this bid document is attached.
This year municipalities ar%,-.
,, the MPI project consists of 1.,035 vertical feet of manhole wall coating. Four (4)
participating in the bid including the Village of Arlington Heights,, Village of Glenview, Village of Bannockburn, and the
Village of Mount Prospect. This joint bid will be administered by the Village of Arlington Heights. A map depicting
locations for Mount Prospect work is attached.
The bid documents were posted by The Village of Arlington Heights and publicly advertised as required by Village
Code. Bids were opened and read aloud at on April 16,, 2019 at the Arlington Heights Village Hall. The following six (6)
firm has submitted bids:
BIDDER
Bid Bond
Option #1
Option # 2
Culy Contracting
Yes
$86,857.50
$173,182.50
Winchester, IN
RMS Utility Services
Yes
$92,935.00
$142f960-00
Crystal Lake,, IL
Natl. Power Rodding
Yes
$113,300.00
$199,550.00
Chicago, IL
Michels
Yes
$143,860.00
$240,460.00
Brownsville, WI
Redina Construction Co.
Yes
$145,733.76
$201,089.01
Glen Ellyn, IL
Visu-Sewer of Illinois
Yes
$183,320.00
$308f095-00
Bridgeview,, IL
FBI [7 01 M=4
All bids were reviewed to ensure that the documents had all appropriate signatures and requisite bid security. The low
bidder, Culy Contracting of Winchester, Indiana had all appropriate documents, security and signatures. A copy of
their bid sheet is enclosed.
Culy Contracting has not previously worked for the Village. However, staff contacted their references and all indicate
acceptable performance. Some of their jobs included work for the Village of Arlington Heights and the City of Rolling
Meadows. In addition, they successfully lined over 600 vertical feet of manholes for the City of O'Fallon, Missouri an
over 262 manholes for the Fall Creek Regional Waste District in Pendleton, Indiana.
Staff recommends accepting Culy Contracting bid for a 2 -year contract for option #1. The work includes full power
washing of the interior of each manhole, grouting of all voids within the manhole, applying a cementitious coating bt
the interior of the manhole and a pre/post manhole construction video inspection report.
Option #2 work specified in the bid documents includes a full depth epoxy liner applied over the cementitious coating.
The epoxy coating is only beneficial for manholes that have high levels of hydrogen sulfide gas (H2S); an uncommon
condition in Mount Prospect sanitary sewer manholes. Consequently, staff does not recommend incorporating this
scope of work in the Village's contract award.
Staff also requests a 10% contingency ($8,685.75) be applied to the contract award in order to address quantity
variances or unforeseen field conditions. A 10% contingency and option #1 work will bring the project award total to
$95,543.25 ($86,857.50 option #1 bid plus the $8,685.75 10% contingency).
01r7l71T=- I
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1. Accept lowest cost, responsive bid for a 2 -year Manhole Rehabilitation Program.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest cost, responsive bid from Culy Contracting of Winchester,
Indiana for the 2019 - 2020 Annual Manhole Rehabilitation project for an amount not to exceed $95,543.25 in 2019
Expenditures in the second year of the contract will be limited to funds appropriated for this purpose in the 2020
budget.
Manhole Rehab 2019.pdf (3,179 KB) Maps.pdf (1,768 KB) Culy Contracting.pdf (460 KB)
Administrative Content
Executive Content
Motion & Voting
Accept the lowest cost, responsive bid from Culy Contracting of Winchester, Indiana for the 2019 - 2020 Annual
Manhole Rehabilitation project for an amount not to exceed $95,,543.25 in 2019. Expenditures in the second year of
the contract will be limited to funds appropriated for this purpose in the 2020 budget.
Motion by Michael Zadel, second by Richard Rogers.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli,, Michael Zadel
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2019 ANNUAL MANHOLE REHABILITATION
FOR
MUNICIPALITIES
VILLAGE OF ARLINGTON HEIGHT
33 S. ARLINGTON HEIGHTS RD
ARLINGTON HEIGHTS, IL 60005
(847) 368-5800 (847) 368-550
81,ealed proposals will be received by the Village of Arlington Heights, 33 S. Arlington Heights Road, Arlington
Heights, Illinois, and will be publicly opened at 11 1-100 a.m., local time on April 16,,, 2019,
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SCHEDULE OF PRICES
2019 Manhole Rehabilitation Project
Company Name. -
Address:
City, State,
PROPOSAL SCHEDULE: NOTE: PROPOSALS shall exclude sales tax and all other applicable taxes.
OPTION #1
............ .............. .................. .... . ...... . . .... . ..... . ...................................... .............I I'll, ................................I . I . ............
NO. ITEM nit mou
nt Unit Price , Total Price
VF
MANHOLE WALL CEMENTITIOUS
COATING
. .... . .... . I ... . ..... ... . . ....... - . ... . ..... ..........................................................................I .. . . ..... ..... . ............ . . ...................... ..........................................................................................I .............
2 MANHOLE EXTERIOR WALL GAL
GROUTING
......... . . . ......... . . . .... . .............. ........... ..... . .......................... . I . ...... . . . . ..............................................................................................................................................................................................................I . ...... ..... . ...........................................................I
17
3
GRA UT/SEAL ABAND ONED EA
SERVICE
.... . ........ ........ . .
RECONSTRUCT BENCH/TROUGH EA
4 1
n2f °��Y
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... I . ........�uWuoo Mummmmmowuuuumuuum............... . .....
5 INTERNAL F'RAME/CHIMNEY EA
SEAL-EPDXY BASED
....... ............
6 INTERNAL FRAME/CHIMNEY
EEA
SEAL- MECHANICAL
....................................................I I ...................................I
7 PRE/POST CONSTRUCTION EA
Cl aVIDEO I��� ��������� ����� .mmmmmmmm�.m�.�..�a����mNSPECTION
... . . ..... . . ..........
TOT "L 6`PTION #1 PROPOSAL-
........................................................................I ...............................................................................................I ...................... .............................................I .......................................................................................I .............................................................I
OPTION #2- Same as OPTION #1 with the addition of a 100% Solids Full Depth Epoxy Lining
............... I . ................ I ...... . ......
I ` .... . ..... . ..... . ..... T 11 . .......... . . . . .............................................................................................................................I --- — ` . ..................... . ......................... - — — ------------------------------------------------------I — -
NO. ITEM 1, Unit Amount Unit Oii Total Price
............. . ..... .. . I . ..... . .................................I I'll, ........... ............................... . ................................I ..... . I . ....................... ... . ..... . . ................. . . ..... .. . .............. ... ... ... ..... . . ... ... ... ... ... ... ........... . .................. ...... . I . . . . . . . . . . . . . ... . .. .. . ... I .. .. . ... I .. .. . ... ... . ... I .. .. . ... I .. .. . ...
MANHOLE WALL CEMENTITIOUS, VF
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1
COATING
...... . ....... . .................... ... ........ ...........................................................................I . . . .............................................................................................................................................................................I .......................................................................... I . ..... - ..... . ... .. .... ..
2 MANHOLE EXTERIOR WALL GAL
GROUTING
.....................................................1 6 6 6 6 6 6 ......................... ............. I� ......................... 11 ..........
3 GROUT/SEAL ABANDONED EA
SERVICE
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............... ............. .. .. . ......... - .....
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RECONSTRUCT BENCH/TROUG EA
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........... ........... 4 . ............ .....................................
5 1 FULL DEPTH EPDXY LINER LF
. . . ......... . ......... . .. .................................I .. . ............................... .............. ........... ...................... .. . .............. ................. ................. ..........................
6 INTERNAL FRAME/CHIMNEY EA
SEAL-EPyY,
OXY BASED
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...... .. .. .. .. ...
7 INTERNAL FRAME/CHIMNEY EA
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SEAL -MECHANICAL
......................................................................................................................'YmiJW., -1 oJlll, . . ... ... ... . . .................. . ..... . .. .. .. .. .. .. .. .. ....
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PREF OST CONSTRUCTION
VIDEO INSPECTION
EA
. ....................................................................................................................................................................................................................................................I . ...
TOTAL OPTION #2 PROPOSAL.-
— — .........................................................................................I ........... .. .....................................I ...... . .......... . ...... . ..................................................I .................................................................... ..................................................................... ........... ............................. . ........
Any and all exceptions to these specifications MUST be clearly and completely, indicated on the bid sheet.
Attach additional pages if necessary. NOTE TO BIDDERS: Please be advised that any exceptions to these
specifications may cause your bid to be disqualified. Submit bids by SEALED BID ONLY. Fax and e-mail
bids are not acceptable and will not be considered.,
The undersIgned hereby cerfifies that they have read and understand the contents of this sol'icitaflon
and agree to furn"Ish at the IMI r*lces shown any or all of the items above, subject to all instructions,
condftions, spe6ficatIons and attachments hereto. Faflure to have read all the prov*1s*1ons of th'I's
soflcitation shall not be cause to alter any resulfing contract or to accept any request for additional
compensation. By s'ignlng this bld document, the bidder hereby cerfiffies that they are not barred
from blddIng on Wis contract as a result of a violation of efther Section 33E-3 or 33E-4 of the Illino1s
Cfilminal Code of 1961, as amended.
Authodized Signature:
Company Name,
Typed/Printed Name-,
Date:
T I t I e:
E-mail:,
Telephone Number:
Jill III Ms 111,
IATENT
The Village of Arlington Heights, ("Arlington Heights"), The Village of Bannockburn ("Bannockburn"), Th
Village of Glenview ("Glenview") and The Village of Mount Prospect ("Mount Prospect"), (collectively,
0M unicipaes") Intend to jointly bid manhole rehabilitation and award to a primary contractor
("Contractor"Y I
Through th'isj"o'llnit bid process, the Municipalities are presenting an economy of scale to potential bidders,
providing them with opportunities for increased revenues as well as reduced costs, which the bidders will
I i , n turn extend to the Municipalities via lower pricing, The Village of Arlington Heights is conducting the
bidding process on behalf of the Municipalities, Each Village's municipal manager or board of
trustees/Village council as the case may be, will have the right to review and independently approve or
reject the bid award and execute the Agreement Acceptance,
The work performed shall be in accordance with the provisions of the Illinois Prevailing Wage Act
820 ILCS 130/0.01 et seq. and Employment of Illinois Workers on Public Works Act (30 ILCS 570/).
Submissions shall Include, at a minimum,, five,(5) references thatindicate the bidder's ability to successfully
perform similar work within the last three (3) years. At a minimum reference submissions shall include two
to three (2-3) munic ipal references,,
,2, BID PRICE
The Contractor shall, provide pricing per the specifications identified herein.
3. PRE-BID CONFERENCE
NO PRE-BID MEETING WILL BE HELD.
Contractors interested in bidding this work are urged to attend the pre-bid conference. Attendance at this
meeting is not mandatory; however, Contractors are warned that no allowance will be granted to bidders
unfamiliar with the work.
4. ATTARD
Contract term is, for 2 years, with the possibility of two (2) one (1) year extensions if in agreement of both
parties.
Award shall be made to the lowest responsive and responsible bidder (s) who best meets the specifications
0 0
including financial capacity to perform, experience and qualifications performing similar work, and
scheduling based upon the evaluation criteria speed herein.
No work shall be awarded to a Bidder that arrears or is in default to any of the municipaes for any
iebt or contract, or that has defaulted, as surety or otherwise, upon ANA obligation to the municipality, or
that has, failed to perform satisfactorily any previous contract with, or work for, the municipality.
i. VOLUMEIESTIMATED QUANTITY
The volumes identified herein are estimated quantities, The Municipaes do not guarantee any specific
amount and shall not be held responsible for any deviation. This contract shall cover the Municipalities
requirements whether more or less than the estimated amount.
6, JOINT PURCHASING/PURCHASING EXTENSION
The purchase of goods and services pursuant to the terms of this Agreement shall also be offered for
purchases to be made by the Municipalities, as authorized by the Governmental Joint Purchasing Act, 3f
ILCS 525/0.01, et seq, (the "Act"). All purchases and payments MAAAe Act shall be made
directly by and between each Municipality and the successful bidder. The bidder agrees that the Village
of Arlington Heights shall not be responsible in any way for purchase orders or payments made by the
other Municipales. The bidder further agrees that all terms and conditions of this Agreement shall
continue in full force and effect as to the other Municipalities during the extended term of this Agreement,
Bidder and the other Municipaes may negotiate such other and further terms and conditions to this
Agreement ("Other Terms") as inddual projects may require. In order to be effective, Other Terms
shall be reduced to writing and signed by a duly authorized representative of both the successful biddel
and the other Municipality.
The bidder sha 6 11 provide the other Municipaes withall documentation as required in the RFB, and as
otherwise required by the Village of Arlington Heights, including, but not limited to.#
0 100% performance and payment bonds for the project awarded by other Municipaes
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0 Certificate of insurance naming each other Municipality as an additional insured
0 Certified payrolls to each of the other Municipality for work performed
7. WAIVER OF WORKERS COMPENSATIONIOCCUPATIONAL DISEASE EXPENSE
REIMBURSEMENT
The Contractor agrees to waive any and all rights to reimbursement of workers' compensation expenses
under Section 1 (a) (4) of the Illinois Workers' Compensation Act (820 ILCS 305), and as amended; and
the Contractor agrees to waive any and all rights to reimbursement of occupational disease expenses
under Section 11(a)(3) of the Illinois Occupational Diseases Act (820 ILCS 310), and as amended.
8. UNBALANCED BIDS
Any bid which is materially unbalanced as to prices for the Base Bid and/or Optional Bid Items may be
rejected. An unbalanced bid is one which is based on the prices significantly less than the cost for some
work and/or prices which are significantly overstated for other work.
The Village of Arlington Heights and the Municipalities will review all uni't prices submitted by the
apparent lowest responsible bidder and will decide whether any of the unit prices are excessively above
*r below a reasonable cost analysis value determined by the Owners.
In the event any unit prices are determined to be unbalanced and contrary to the "'interest of the
municipalities involved, the right is reserved to reject such bid at the discretion of each municipality,
t. DIS-CREPANCIES
In all cases of discrepancies between the drawings and specifications., respective Village shall be notified
in the manner as identified in the General Terms and Conditions. The specifications shall ,www.. over
the drawings. If work proceeds without obtaining proper interpretations of the conflicting drawings and
specifications from the owner or their designee, the installed work thatis not in accordance with the
design and best practices must be replaced at no additional cost.
10. OMISSIONS/HIDDEN CONDITIONS
The drawings and specifications are intended to include all work and materials necessary for completion
of the work. Any incidental item of material, labor, or detail required for the proper execution and
completion of the work and omitted from either wwwe or specifications or both,, but obviously
required by governing codes, federal or state laws, local regulations, trade practices, operational
functions, and good workmanship, shall be provided as a part of the contract work at no additional cost to
the owner', even though not specifically detailed or mentioned.
FIELD MODIFICATIONS
A field modification is written by the owner or his designee to the contractor for purposes of clarification of
the specifications or plans. A field modification is limited to items that do not change the scope of the
project.
Field modifications do not affect either the project cost or completion date,
Field modifications become part of the Contract Documents and become binding upon the contractor if -
he falls to object within three (3) working days after receiving the modification. A field modification may
be used as the basis of a project cost change or contract extension if all parties agree on the field
modification form to a potential future claim of either party, or that the field modification will be compiled
with, but under protest.
rNny bid which is materially unbalanced as to prices for the Base Bid and/or Optional Bid Items may be -
A
rejected. An unbalanced bid is one which is based on the prices significantly less than the cost for somda,
work and/or prices which are significantly overstated for other work.
The Municipalities will review all unit prices submitted by the apparently lowest responsible bidder and
will decide whether any of the unit prices are excessively above or below a reasonable cost analysis
value determined by the Owners.
In the event any unit prices are determined to be unbalanced and contrary to the interest of the
Municipalities, the right is reserved to reject such bid at the discretion of the Municipalities.
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The individual municipalities reserve the right to utilize their own specific Contracts for execution of'
awarded proposal/bid. The contracts are available for review by contacting the respective Project
Manager liste,'w"
in A.
13. DOCUMENT OBTAINED FROM OTHER SOURCES
The Village of Arflington Helghts 'I's the only offl6al source for bl*d packages and supporflin
materilalls. Registration with the Village of Arlington Heights is the only way to ensure bidders receive a
Addenda and other Notices concerning this proj I ect. The Village of Arlington Heights cannot ensure th
a t4a
bidders who obtain bid packages from sources other than The Village of Arlington Heights w I ill receiv
Addenda and other Notices. All bidders are advised that bids that do not conform to the requirements o
this bid package, including compliance with and attachment of all Addenda and other Notices, may, at Th
Village of Arlington Heights's discretion, be rejected as non-responsive and/or the bidder disqualified. I
such cases, The Village of Arlington Heights will NOT rebid the project absent extraord*ina
circumstances.
14. SEURITY GUARANTEE
Each bidder shall submit a Bid Bond, Certified or Cashier's Check in the amount of 5% to serve as
guarantee that the bidders shall enter into a contract with the Municipalities to perform the work identifie
herein, at the price bid. As soon as the bid prices have been compared, The Village of Arlington Height
will return the bonds of all except the three lowest responsible bidders. When the Agreement is execute
the bonds of the two remaining unsuccessful bidders will be returned. The bid bond of the successf
bidder will be retained until the payment bond and performance bond have been executed and approve
after which it will be returned.
15. CONTRACT BONDS
The successful Contractor shall furnish within ten (10) calendar days after being notified of the acceptance
of bid:
15.1 A performance bond satisfactory to each municipality, executed by a surety company authorized to
4
do business in the State of Illinois I in an amount equal to 100 percent (100%) of the contract price
as security for the faithful performance of the municipality's contract; and
151 A payment bond satisfactory to each municipality, executed by a surety company authorized to do
business in the State of Illinois, for the protection of all persons supplying labor and materials to the
Contractor of Subcontractors for the performance of work provided for in the contract, in an amount
equal to 100 percent (100%) of the contract price.
15.3 Documents required by this section must be received and approved by the Owner before a written
contract will be issued.
All bonds must be from companies having a rating of at least A -minus and of a class size of at least X as
determined by A.M. Best Ratings.
16. ADDITIONAL INFORMATION
Should the bidder require additional information about this bid, submit questions via email to'.
edanielczvk(cD.vah.com and pkerelukavah,com. Questions are required no later than 4:00 P.M. on April
10,2019.
ANY and ALL changes to these specifications are valid only if they are included by written Addendum from
the Village of Arlington Heights to All Bidders. No interpretation of the meaning of the plans, specifications
or other contract documents will be made orally. Failure of any bidder to receive any such addendum or
interpretation shall not relieve the bidder from obligation under this bid as submitted. All addenda so issued
shall become part of the bid documents. Failure to request an interpretation constitutes a waiver to later
claim that ambiguities or misunderstandings caused a bidder to improperly submit a bid.
The Village of Arlington Heights recognizes that iin some cases the *Informatlon conveyed 'in thl*s
RFB may provide an insuffil6lent bas*ls for performing a complete analys"Is of the RFB requirements.
Prospect*lve b*ldders are, therefore, requested to make the best poss*lble use of the *Information
provided, w*1thout the expectation that the Village of ArlIngton Heights will be able to answer every
request for further information or that the schedule for rece*tpt and evaluaflon of proposals w*111 be
mod*lfied to, accommodate such request.
17. CONTACT WITH VILLAGE PERSONNEL
All bidders are prohibited from making any contact with the municipalities' Presidents, Trustees, or any
other official or employee of the municipalities (collectively, 0 Municipal Personnel") with regard to the
Project, other than in the manner and to the person(s) designated herein. The Purchasing Department or
Approved Equal reserves the right to disqualify any bidder found to have contacted Municipal Personnel in
any manner with regard to the Project. Additionally, if the Purchasing Department or Approved Equal
determines that the contact with Municipal Personnel was in violation of any provision of 720 ILCS 5/33E)i
the matter will be turned over to the Cook County State 's, Attorney for review and prosecution.
18. DISCLOSURE OF POTENTIAL OR ACTUAL CONFLICT OF INTEREST
Each Municipality's Code of Ethics prohibits public officials or employees from performing or participating
4
in an official act or action with regard to a transaction "in which he has or knows he will thereafter acquire
10
an interest for profit, without full public disclosure of such interest. This disclosure requirement extends to
the spouse, children and grandchildren, and their spouses, parents and the parents of a spouse, and
*rothers and sisters and their spouses.
To ensure full and fair consideration of all bids, the Municipalities require all Bidders including owners or
employees to investigate whether a potential or actual conflict of interest exists between the Bidder and
any Municipality, their officials, and/or employees. If the Bidder discovers a potential or actual conflict of
interest, the Bidder must disclose the conflict of interest in its bid, identifying the name of the municipal
official or employee with whom the conflict may exist, the nature of the conflict of interest, and any other
relevant information. The existence of a potential or actual conflict of I r riterest does NOT, on its own,
disqualify the disclosing Bidder from consideration. Information provided by Bidders in this regard will
allow The Village of Arlington Heights to take appropriate measures to ensure the fairness of the bidding
process.
The Village of Arlington Heights requires all bidders to submit a certification, enclosed with this bid
packet, that the bidder has conducted the appropriate investigation and disclosed all potential or actucl,
conflicts of inter -est.
By submitting a bid, all Bidders acknowledge and accept that if a Municipality discovers an undisclosed
potential or actual confilct of interest, that Municipality may disqualify the Bidder and/or refer the matter ti
the appropriate authorities for investigation and prosecution. I
1-9. SILEi%CE OF SPECIFICATIONS
The apparent silence of'specifications as to any detail or apparent omission from a detailed description
concerning any portion shall be interpreted as meaning that only the best commercial material or practice
shall prevail and that only items of the best material or workmanship to be used.
20. NEW PARTS AND MATERIALS: TITLE
Equipment and materials must be of current date (latest model or supply) and meet specifications. This
provision excludes the use of' surplus, re -manufactured or used productsip whether in part or in whole,
except where specifications explicitly provide therefore. Further, the bidder warrants that it has lien free
title to all equipment, supplies, or materials purchased under the terms of this contract.
t1l. PREVAILING WAGE
All contracts, for work herein are subject to the provisions of the Prevailing Wage Act, 820 ILCS 130/0.01
et. seq.); providing for the payment of the prevailing rate of wage to all laborers, "w' and mechanics
engaged on the work. This shall include payment of the general prevailing rate for legal holiday and
overtime work. Any revisions to the enclosed prevailing wage *information prior to the date of the contract
shall be in force for the duration of the contact.
22. CERTIFIED PAYROLL REQUIREMENTS (Public Act 94-0515)
Effective August 10,
"tand subcontractors on public works projects must submit certifie
payroll records on a monthly basis to the public body in charge of the project, along with a stateme i",
affirming that such records are true and accurate, that the wages paid to each worker are not less than th
required prevailing rate and that the contractor is aware that filing recoras ne or she knows to be false is i:_
Class B misdemeanor. I
The certified payroll records must include for each worker employed on the public works project the name,
address, telephone number, social security number, job classification, hourly wages paid in each pay
period, number of hours worked each day, and starting and ending time of work each day. These certified
payroll records are considered public records and public bodies must make these records available to the
public under the Freedom of Information Act, with the exception of the employee's address,, telephone
number and social security number. Any contractor who falls to submit a certified payroll or knowingly files
a false certified payroll is guilty of a Class B misdemeanor.
Effective January 1, 2006, penalties for violations for the Prevailing Wage Act will increase from 20% to
50% of the underpaid amounts for second or subsequent violations. An additional penalty of 5% of the
underpayment penalty must be paid to workers each month the wages remain unpaid (put from the current
2% penalty).
For violations that occur after January 1 j 2006, the debarment period — during which contracts are ineligible
for public works contracts — increases from 2 years to 4 years if two notices of violation are issued/serious
violation occur within a 5 -year period. In, addition, a new monetary penalty of $5,000 may be assessed
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against contractors who retaliate against employees who report violations or file complaints under the
Prevailing Wage Act.
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27.2 Unit Price is an amount stated in the bid as a price per unit of measurement for m�aterials, equipment
or services, including all overhead and profit for a portion of the Work as described in the Bidding
Documents.
The Owner may reject or negotiate any unit price which is considered excessive or unreasonable.
In the event of a conflict or calculation error between the total base bid priming, and/or
extens1on pricing, the Unit Price shall prevaill.
28. RESPONSIVE BID
28.1 A "Responsive Bid" is defined as a "bid which conforms in all material respects to the requirement
set forth in the invitation for bids." Bidders are hereby notified that any exceptions to th
requirements of this bid may be cause for rejection of the bid,
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0.8.2 Bidders shall promptly notify The Village of Arlington Heights of any ambiguity, inconsistency or error
0
which they may discover upon examination of the bidding documents. Interpretations, corrections
and changes will be made by addendum. Each bidder shall ascertain prior to submitting a bid that
all addenda have been received and acknowledged 'in the bid.
BIDDERS shall be allowed to modify/withdraw their bids prior to opening. Once BIDS have been received
and opened they cannot be changed or withdrawn unless requested in writing and approved by the
Village of Arlington Heights.
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30.2 Employers Liability covering all liability of contractor as employer, with limits not less than:
$1 t000 000 per injury — per occurrence; $500,000 per disease — per employee; and $1,000,000 per
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disease — policy limit.
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General Aggregate Limit $2,000,000
Each Occurrence Limit $ 1f0001000
30.4 Automobi'le L*Iab*ll*lty Insurance shall be maintained to respond to claims for damages because of
4
bodily injury, death of a person or property damage arising out of ownership, maintenance or use of
a motor vehicle. This policy shall be written to cover any auto whether owned, leased, hired, or
borrowed.
Each Occurrence Limit $110001000
Each Occurrence $4,0003000
Aggregate $4,000,000
30.6 Contractor agrees that with respect to the above required insurance:
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30.7 Failureto Comply.- In the event the Contractor fails to obtain or maintain any insurance coverage
equire's
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is agree The Munl6palit'js, may purchase such *insurance coverag's and d under th' ment, ee
charge the expense thereof to the Contractor.
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The Contractor shall notify The Village of Arlington Heights and each Municipality immediately of any
change in its status resulting from any of the following- (a) vendor is acquired by another party; (b) vendor
0 .
becomes insolvent; (c) vendor, voluntary or by operation law, becomes subject to the provisions of any
chapter of the Bankruptcy Act; (d) vendor ceases to conduct its operations in normal course of business.
The Village of Arlington Heights and each Municipality shall have the option to terminate its contract with
4
the vendor immediately on written notice based on any such change in status.
If any Bidder submitting a bid intends on subcontracting out all or any portion of the engagement, that fac
and the name of the proposed subcontractIn-g firm(s) must be clearly disclosed 1n the Wid on th
form Provided herein (use additional sheets if necessary)
In the event the Contractor requires a change of the subcontractor (s) identified a written request from th
Contractor and a written approval from The Village of Arlington Heights is required.
Notwithstanding written consent to subcontract approved by the Municipalities, the Contractor shall perfor
with the Contractor's own organization, work amounting to not less than, fifty (50%) percent of the tot
contract cost, and with materials purchased or produced by the Contractor.
0
The subcontracting, if any, shall be done by the Contractor in accordance with applicable Article 108.01 of
the IDOT Standard Specifications.
Fa*11ure to *Identify subcontractors could result in d1squafification.
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The Owner believes that the project is fully defined in the Contract Documents and that Change orders will
not be necessary. However, in the event that a Change Order *is required, the Contractor shall rev*iew
the scope of work to be performed under the contract to suggest alternatives that can be
implemented to, offset the cost 'increase of any necessary changes without sacr*lfic*lng the quallity
and/or scope of the contract specificaboins. All Change Orders and alternative suggestions must be
approved by Municipalities prior to execution.
Change Orders shall comply with 720 JLCS 5/33E-9.
34.2 In case of an increase in the Contract Sum, there will be an allowance for overhead and profit.
34.3. The allowance for the combined overhead and profit, including premi , ums for all bonds and
4
insurance, shall be based on the percentage as bid. This same percentage shall apply to both
extras and cred*lts and for work performed by the Contractor, a Subcontractor, or Sub -
subcontractor.
34.4. Detailed written Requests for Change Orders must be submitted to the Owner's Representative on
the form provided by the Owner. (Request furnished in any other format or lacking sufficient
information will be rejected). In order to facilitate checking of quotations for extras or credits, all
requests for change orders shall be accompanied by a complete itemization of costs including labor,
materials and Subcontracts. Where major cost items are Subcontracts, they shall also be itemized.
Requests will be reviewed by the affected Municipality's Owner or Approved Equal.
34.5. Each written Request for a Change Order must be accompanied by written suggestions where costs
can be reduced to offset the Change Order increase requested or a written certification stating that
the Contractor has reviewed the work to be performed and cannot identify areas where costs can be
reduced.
34.6. A written Change Order must be issued by the affected Municipality's Owner or Approved Equal
prior to commencing any additional work covered by such order, Work performed without proper
authorization shall be the Contractor's sole risk and expense.
The Contractor shall submit invoices to each Municipality detailing the services provided directly to the
respective Municipality. All services shall be invoiced based on unit pricing and quantities used. The
Municipalities shall only pay for quantities used or ordered. Quantities may be adjusted up or down based
on the needs of the Municipality, Payment shall be made in accordance with the Local Government Prompt
Payment Act.
Village of Arlington Heights
Attn: Jeff Musinski
222 N. Ridge Avenue
Arlington Heights, IL 600051
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Tillage of alount Prospect
Attn: Casey Botterman
1700 West Central Road
Mount Prospect, IL 60056
V01age of Bannockbur
Attn: David Gewalt
2275 Telegraph Road
Bannockburn, IL 60015
IN
VI'llage of Glenv*iew
Attn-. Adana Webb
2498 East Lake Avenue
Glenview, IL 60026
Where there appears to be variances or conflicts, the following order of precedence shall prevail: The
Village of Arlington Heights Project Specifications; The Village of Arlington Heights General Terms &
Conditions, The Village of Arlington Heights Invitation for Bids, General Terms & Specifications and the
Contractor's Bid Response.
37. J11RISDICTION, VENUE, CHOICE OF LAW
This contract shall be governed by and construed according to the laws of the State of Illinois. Jurisdiction
and venue shall be exclusively found in the Circuit Court of Cook County,,
The Contractor shall not be excused from complying with any of the requirements of the Contract because
of any failure on the part of the Municipalities, on any one or more occasions, to Insist on the Contractor's
performance or to seek the Contractor I s compliance with any one or more of said terms or cond itions.
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The Contractor is an independent contractor and no employee or agent of the Contractor shall be deemed
for any reason to be an employee or agent of the Municipalities.
�; 140661TJ-11,
The Municipalities reserve the right to terminate their respective portion of this contract, or any part
thereof, upon thirty (30) days written notice. In case of such termination, the Contractor(s) shall be
entitled to receive payment from the terminating Municipalities for work completed to date 'in accordance
with the terms and conditions of this contract. In the event that this Contract is terminated due to
Contractor's default, the Municipalities shall be entitled to purchase substitute items and/or services
elsewhere and charge the Contractor with any or all losses incurred,,, including attorney I s fees and
expenses.
The Municipaes �reserve the right to terminate their respective part of this contract or to rej"ect bids I in
the event that sufficient funds to complete the contract are not appropriated by either the Village Board
of Trustees or Village Council of the affected Municipality.
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The following affidavits included in these contract documents must be executed and submitted with the
bid -P
A) References
B) Disqualification of Certain Bidders (Affirmation by signing Bid Form)
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C) Affidavit/Anti-collision
D) Conflict of Interest Form
E) Tax Compliance
F) Identification of Subcontractors
44. ALTERNATE AND MULTIPLE BIDS
Unless otherwise indicated in these documents, the bidder may not submit alternate or multiple bids as
part of this �package. The submission of more than one bid within a single package may be cause for
rejection of any or all of the bids of that bidder.
45. CONTRACTOR'S LICENSES: The bidder to which the contract is awarded (including subcontractors),
prior to commencing any work, must have a valid Contractor's License or other required license on -file with
the Municipality in which the work is performed.
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if there is any indication that fraud, gross abuse, or corrupt practices may be Involved.
47. WITHDRAWL OF BID
4
Upon written request, bids may be withdrawn at any time prior to the advertised bid opening. Bidders
withdrawing their bid prior to the date and time set for the bid opening may still submit another, bid if done
so in accordance with these Instructions. After the bid opening time, no bid shall be withdrawn or canceled
for a period of ninety (90) calendar days thereafter. The successful Bidder shall not withdraw or cancel its
bid after having been, notified that the respective Municipalities Villages Board of Trustees has accepted
said bid.
If requested in writing by a municipality, the Bidder must present within three (3) working days, satisfactory
evidence of its ability and possession of the necessary facilities, experience, financial resources and
adequate insurance to comply with the terms of the Contract Documents.
Additionally, bidders shall provide, at a minimum, five (5) references that indicate the bidder's ability to
successfully perform similar work on the form identified herein.
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All Contractors shall familiarize themselves with all provisions of all Acts referred to herein and in addition shall
make an investigation of labor conditions and all negotiated labor agreements which may exist or are
contemplated at this time. Nothing in the Acts referred to herein shall be construed to prohibit the payment of
more than the prevailing wage scale.
In the employment and use of labor, the Contractor and any subcontractor of the Contractor shall conform to
all Illinois Constitutional and statutory requirements including, but not limited top the following':
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1 Illinois Constitution,, Article 1, Section 17, which provides: "All persons shall have the right to be
free from discrimination on the basis of race, color,, creed, national ancestry and sex in the hiring
and promotion practices of any employer or "'in the sale or rental of property."
1,,2 Illinois Constitution,,, Article 1, Section 18, which provides: "The equal protection of the laws shall
not be denied or abridged on account of sex by the state of its units of local government and
school districts.10,
1 111 3 The Public Works Employment Discrimination Act, 775 ILCS 10/1 , provides in substance that
no person may be refused or denied employment by reason of unlawful discrimination, nor may
any person be subjected to unlawful discrimination in any manner in connection with contracting
for or performance of any work or service of "any kind by, for, on behalf of, or for the benefit of
the State, or of any department, bureau, commission, board or other political subdivision or
agency thereof,,"
1_4 Contractor shall comply with the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq., as
amended and any rules and regulations promulgated in accordance therewith, including, but
not limited to the Equal Employment Opportunity Clause, Illinois Administrative Code, Title 44,
Part 750 (Appendix B), which is incorporated herein by reference. Furthermore, the Contractor
shall comply with the Public Works Employment Discrimination Act, 775 ILCIS 10/0.01 et seq.,
as amended.
2--0 The Veterans Preference Act, 330 ILCS 55/1, provides'. "In the employment and appointment to fill
p R"'ons in the construction I I
osi 1 1 , addition to, or alteration of all public works, undertaken or contracted for
by the State, or any of -its political subdivisions thereof, preference shall be given to persons who have
been members of the Armed Forces of the United States ,In times of hostilities with a foreign country..."
10 The Servicemen's Employment Tenure Act, as amended, 330 ILCS 60/2; "safeguarding the
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employment and the rights and privileges inhering in the employment contract, of servicemen.
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MANHOLE REHABILITATION
SUMMARY OF WORK
1. Description. Manhole rehabilitation shall consist of all necessary measures including wall
coating, external or internal grouting, reconstruction of bench and trough, to establish structural
integrity and to eliminate the potential for inflow and infiltration.
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The Contract price shall be payment in full for performing the work as specified herein.
Exterior Wall Grouting shall be paid per each manhole to include all material and labor necessary
to complete the exterior grout curtain.
Wall Patch*lng Cement/Grout Sealing shall be paid per each manhole to *Include groutIcemeril
patching materials required for interior sealing,,
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Grout Abandoned Service shallbe paid for per each to include all material and labor necessary
to complete the work.
Reconstruct Bench/Trough Invert shall be paid for per each to include all material and labor
necessary to complete the work.
Manhole Wall Cementitious Coating shall be paid for per vertical foot to include all manhole
cleaning and preparation, all material and labor necessary to complete the work.
Manhole Wall Epoxy Coating shall be paid for per vertical foot to include all preparation, all
material and labor necessary to complete the work.
Manhole Internal Epoxy Ch*irnney Seal shall be paid for per each to include all material and labor
necessary to complete the work,
Manhole Internal Mechanical Chimney Seal shall be paid for per each to include all material and
labor necessary to complete the work.
Reguired Submiftalls
Submit to the respective Owner, for approval, product data and catalogue cuts for all materials used in the
rehabilitation of the structure, prior to ordering of material. Submittals shall contaim
1. Date of submittal and dates of previous submittals.
2. Project title and number.
3. Contract identification.
4. Names of'.
b. Supplier
c. Manufacturel
5. Identification of product, with identification numbers, and drawing and specification section numbers.,
6. Field dimensions, clearly identified.
7. Identify details required on drawings and in specifications.
8. Show manufacturer and model number, give dimensions, and provide clearances.
9. Relation to adjacent or critical features of work or materials.
10. Applicable standards, such as ASTIVI or Federal Specification numbers.,
11. Identification of deviations from Contract Documents.
12. Identification of revisions on resubmittals.
13. Eight -inch by 3 -inch bla«a,k for Contractor and Owner stamps.
14. Contractor's stamp, signed, certifying to review of submittal, verificati I on or productsp field measurementV
field construction criteria, and coordination of information within submittal with requ�irements of work
a#d Contract Documents.
All of the above noted submittal process "is 11''ncidental to work performed.
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The contractor shall coordinate his work in a manner that will cause as little inconvenience to traffic as possible.
The Contractor shall work closely with municipality Officials, Fire, Police Departments and other Contractors
in coordinating interruption to normal traffic and parking facilities, access to homes and businesses, and
inconvenience to the_public.
The proposed work sequence for the Contractor followl
1. The proposed manhole locations and conditions have been determined from the available records. It
is the Contractor's responsibility to review the available records, obtain additional new video records
M
for evaluation of existing sewer system condition, field verify locations, elevations and diameters of all
to be rehabilitated manhole structures prior to ordering the appropriate materials.
2. Clean existing manholes to condition necessary for proper Ihstallation of materials. Clean interior
surfaces of manhole for debris, dirt, oil, grease, remains of old coating materials, and any other
extraneous materials.
3. Evaluate the necessity of application of grout/cements for active leaks, wall patching and bench/trough
rebuilding.
4. Grout and apply patching materials to infrastructure wall substrate to ensure for proper, sealing both
i I nternally and externally of the manhole wall,.*
5. Repair bench/invert portions to ensure of structural integrity and proper sealing.*
6. Apply wall coating(s).
7. Restore to service.
T his indicates the potential for extra or excessive incidental pay 'Item quantities. Project manager
MUST be notified for approval before for this work can take place.
If the Contractor proposes a different work schedule than outlined above, the Owner's written approval of the
modified schedule must be obtained "in advance.
Material Sto,Eggg.Rnq.R2M2yAl
The Contractor shall not deliver and store any material on the project site more than one day in advance before
commencing with this work. Paved portions of the street may be used for material storage and the exact
material storage location must be approved by the Owner,
Any remnants of construction materials, debris and litter generated by the Contractor shall be collected and
removed off the Jobsite (every day). Any required pavement repair and parkway restoration (sodding), due to
the damage caused by on-site material storage, shall be borne by the Contractor and be considered incidental
to the contract.
Quality Assurance
Codes and Standards references -
1 . Illinois Department of Transportation
a. Standard Specifications for Road and Bridge Construction (Current Edition) (IDOTSPECS).
b. Illinois Department of Transportation. Bureau of Design. Highway Standards (ILHWSTDS).
cIllinoi
.s Department of Transportation. Bureau of Local Roads.
d. BLR Standard 17-3 - Standard Design Typical Application of Traffic Control Devices for Day Labor
Construction on Rural Local Highways.
e. BLR Standard 21-6 - Standard Design Typical Application of Traffic Control Devices for Contract
Construction on Rural Local Highways.
2. Standard Specifications for Water & Sewer Main Construction in Illinois, latest eon (SS
3Metropolitan Water Reclamation District of Greater Chicago (MWRD) requi
,rements if applicable to
Municipality.
4. American Society for Testing and Materials (ASTM) F 1743, latest edition.
5. ASTM Standard IF 1216 "Rehabilitation of Existing Pipelines and Conduits, by the Inversion and Curing of
a Resin -impregnated Tube" latest edition.
6. Local municipal improvement codes.
Corrective work
Any work that falls to meet performance standards as identified herein, or contains other significant defects
shall be subjective to corrective action.
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Pre -cionstructionMe�.t�`n
A pre -construction meeting with the Contractor will be held with each municipality to discuss all 'issues
6
pertaining to this project, The contractor is requested to bring the following information to this meeting-.
1. The Contractor's proposed construction schedule.
2. Name of sub contractors if applicable) involved in these projects and all contact information.
3. Name of Project Manager and all contact information.
4. Name of individual and all contact information for all traffic control and maintenance responsibilities.
5. Emergency Contacts and all contact information.
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2. The most recent edition of Equipment Watch's Rental Rate Blue Book will be used as the source of
equipment rates for force account billing.
MWRD
The MWIRD Permit section field office (708/222-4055) must be notified at least two days prior to
commencement of work.
When access to MWRD manhole is required the MWRD manhole opening shall be coordinated with Mr.
Roscoe Hardeman (321-497-9472) of MWRD.
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1. Contractor, in executing work, shall maintain work areas on- and off-site free from environmental
pollution that would be in violation of any federal, state or local regulations.
2. Take adequate measures to prevent impairment of operation of existing sewer systems. Prevent
construction material, earth, or otheFdebris from entering sewers or sewer structures.
3. Observe rules and regulations of State of Illinois and agencies of U.S. government prohibiting pollution
of any lake, stream, river or wetland by dumping of refuse, rubbish, dredge material or debris therein.
4. Comply with procedures outlined in U.S. EPA manuals entitled, "Guidelines for Erosion and
Sedimentation Control Planning and Implementation," Manual EPA -R2-72-015 and "Processes,
Procedures, and Methods to Control Pollution Resulting from All Construction Activity," Manual EPA
430/9-73-007.
6. Minimize air pollution by wetting down bare soils during windy periods, requiring use of properly
* 4
operating combustion emission control devices on construction vehicles and equipment used by
Contractors, and encouraging shutdown of motorized equipment not actually in use.
No
7. Trash burning will not be permitted on construction site.
8. Chemicals used during project construction or furnished for project operation,, whether herbicide,
pesticide, disinfectant, polymer, reactant, or of other classification, must show approval of either U.S.
EPA or U.S. Department of Agriculture or any other applicable regulatory agency
9. Use of such chemicals and disposal of residues shall be in conformance with manufacturer's
instructions.
10. Conduct operations to cause lease annoyance to residents in vicinity of work, and comply with
applicable local ordinances.
11. Equip compressors, hoists, and other apparatus with such mechanical devices as may be necessary
to minimize noise and dust.
12. Equip gasoline or oil operated equipment with silencers or mufflers on intake and exhaust lines
13. Line storage bins and hoppers with material that will deaden sounds.
14. Conduct operation of dumping rock and of carrying rock away in trucks so as to cause min'imum of
noise and dust.
All here -in referenced conditions and items-, Pre -Construction and Weekly Coordination Meetings,,
Maintenance Bond, Notifications, Coordination with other Contractors, Work Scheduling and Phasing, Sewer
i,
Flow bypassing, Dirt and Dust Control, Safety, Pre -lining and Post lining sewer evalu;MINS t'i , on, 3 USB hard drives,,
Corrective work, etc. are considered incidental to the contract and shall be included in the manhole
rehabilitation work unit price.
It is the Contractors responsibility to inspect the condition of the exist ing manhole after all repair/rehabilitation
work i's complete.
The Contractor shall use an experienced personnel trained 'in the use of photographic equipment and
MACP/PACP protocols in existing/repaired sewer systems, which shall furnish the necessary labor, tools,
equipment, and appurtenances to perform the services as specified. The recording inspection equipment and
procedures used shall comply, but are not limited,, with the following,,,,
1 The sewer inspections shall be recorded di''gitally on the portable USB hard drive or USB thumb drive
(3 copies (1 each) on separate drives),, Location of manholes inspected using manhole number and
street addresses.
2, Post lining photographic inspection shall 'a rotating the camera to inspect the entire manhole.
3- The manhole numbers shall appear on the photograph at all times.
4, Inspect and record one (1) full pipe segment for ALL upstream and downstream sewer p , ipes within
each manhole
5. Inspection logs shall be reported in the sequence as they appear on the USB hard drives.
6, The format of the report must comply with MACP protocols.
Other incidental and measure of payment requirements to the manhole rehabation include:
1,,. Mobilization and site preparation,
2. Existing photographs and cleaning before relli'tation process
3. Photographing manhole to detemlineins talled conditions.
M
4. Removal and replacement of manhole frames, adjusting rings, and corbels are incidental to the
rehabilitation unit price. No additional compensation will be made for this work, including restoration to
pre -construction conditions.
5.. Flow control, including bypass pumping, if required -
VIII
6Photo Examination,
. photograph interior of manhole after completion of work and provide the portable
USB hard drive (3)..
T. Pavement damage and restoration,.
B. Parkway damage and restoration,
9, Cleanup
10- Other appurtenant and 'incidental work.
11 ,, Full-time traffic control surveillance by contractor.,
1,2,,,, Each USB hard drive or thumb drive will be permanently labeled with the following information.
a,, Job/Work Order No.",
b. Contractor Name:
c. USB hard drive or thumb drive number.
d, Date Televised:1
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e. Date Submitted,
13 Data shall be configured according to the definitions and database structures included in this
6*
specification. Photographs must be able to be viewed using Windows Media Player.
14- Measure sewer "in linear feet (if) on straight horizontal line along centerline of sewer. Do not include
distance through manholes in measurement.
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Basis of Pa t- Internal Chi eal- Mechanical
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Include cost of work listed herein in unit price each for each manhole to include all material and labor to
complete the INTERNAL CHIMNEY SEAL - MECHANICAL portion,
Basis of Payment — Manhole Wall E Coating
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Payment shall be made for the contract unit price per lineal foot for MANHOLE WALL EPDXY LINER
COATING, of the unit specified, which price shall be in full for labor, material, testing and equipment required
for complete and operational existing manhole rehabilitation., The work shall be paid for as Manhole Wall Epoxy
Coating for total vertical feet of wall rehabilitation.,
Basis of PAyment- Pre/Post Construction V*Ideo Inspection
Cost of supplying three portable USB hard drives or USB Thumb Drives for all, copi , es and reports to each
I
municipality shall be includedin the work unit price for PRE/POST CONSTRUCTION VIDEO INSPECTION.
Additional Municipality -specific Information
Pr01 Ject Manager — Erik Danilelczyk 847-368-5833 edanleiczyk@vah.com
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Local Parking Plan — Overnight parking and equipment storage will be allowed at the Public Works Annex.
Local Water Plan — The Village of Arlington Heights will allow water to be obtained from a hydrant located at
the Annex. Water usage and deposits for water- m eter /b ac tl ow devices are wa ived.
Maps — see manhole rehabilitation list and maps attached in "Appendix 1311.
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en �ine�ers�.com�
01 e w yal t Qg �ha ri *ect Manager- David Gewalt, 847-478-9700,
Local Parking Plan- Village Hall Parking Lot
Local Water Plan- Designated fire hydrant with Village meter
Maps — See segment list and maps attached in "Appendix B
Project Manager — Adnana Webb, 847-904-4472, awebb@glenview.1l.us
Local Parking Plan — To be coordinated at preconstruction meeting
Local Water Plan — To be coordinated at preconstruction meeting
Maps — See segment list and maps attached in "Appendix B".
Project Manager- Casey Botterman, 847-870-5640, cbotterman@mountprospect.org
Local Parking Plan-, park1*ng,%\"ill be 61ther at the pLibl*lc \\,"orks fiacflitv, or the front parking lot of k1elas Park
Local \Vester Plan- water avallable at pUbfic works or an awi*llable hydrant meter will be pro,61ded'IT requested
Maps- See segment lest and maps attached 1 n 11b Appendix B"
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CONTRACTOR REFERENCES
171ease Ya
identifi
Municipality-.
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Contact Person/
Telephone Number-,
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Amount,
Muni'cipalitylw'° . ................................................................... 6 6
Address-,
City,, State,,Zip Code.'�
.............................
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Contact
Person/Telephone
Number".
Dates of Service/Award
Amount-,
............................... .................. ........................................................................................................................................ 1,1 ..................... ..................... I ...........................
Agencyl:�'
. . . . . ......... 6 . ........................... ........................................................................................... ................................................................................................ . ...................... . .......................................... .... . . . .. . ... . . . . . .......... . . .. .. . . . . .. . . . .. . . ..... . ...... . .... . .... . . . . .... . ..... . ............ . ..... . .. . ...... . . . . . .... . .. . ..... . ...... . . . .... .... . ................................. . . . . . . . ....... . ....... . ..... . ...... . .... . . .. . .. . .. . .. . ..........wpxM. . . . . ............. . ... . ... . ........................... ................. . .... . .... . .... . . ... . ... . ... . . . . . . . . .... . .... uv
.... .... ........... . .....
Address-,
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Contact Person/
Telephone Numberi:
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Dates of Service/Award
Amount.-
. ... . .... ........ -1 . ............................................................................................................................................................................................................ .. . ........................................................... ............................................. ......................................................................... .......................................................................................................................................................................
Agency.- . .. . ... . . . ...
Address:
.. . ....... . . .... . ......................................................... . .............................................................................................................................. . . .................................................................................................................................................................................. ............................................................................ 6 ................... ........... ................. ............... .................. .............. I ...................... ................................................................ .............................................................. ............ ......................................................................................................................
City, State, Zip Code: I
Contact Person/
Telephone Number'-,
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Dates of Service/Award
Amount:
Agency-,
Address:
City, State, Zip Code-,
Contact Person/
Telephone Number,
Dates of Service/Award
Amount-
.. ..... . ...... ........ . ....... . .... . .. .......... .. _'h . .. . ......................... .. . . . ...... .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
M
DISQUALIFICATION OF CERTAIN BIDDERS
PERSONS AND ENTITIES SUBJECT TO DISQUALIFICATION
No person or business entity shall be awarded a contract or subcontract, for a stated period of time, from the
date of conviction or entry of a plea or admission of guilt, if the person or business entity,
1. has been convicted of an act committed, within'the State of Illinois or any state within the United
States, of bribery or attempting to bribe an officer or employee in the State of Illinois, or any State
in the United States in that officer's or employee's official capacity,
2. has been convicted of an act committed, within the State of Illinois or any state within the United
States, of bid rigging or attempting to rig bids as defined in the Sherman Anti-TrustAct and
Clayton Act 15 U.S.C.;
3. has been convicted of bid rigging or attempting to rig bids under the laws of the State of Illinois, or
any state in the United States,
4. has been convicted of bid rotating or attempting to rotate bids under the laws of'the State of
Illinois, or any state in the United States;
5. has been convicted of an act committed, within the State of Illinois or any state in the United
States, of price-fixing or attempting to fix prices as defined by the Sherman A,nti-Trust Act and
Clayton Act 15 U.S.C. Sec'. I et seq.,
6. has been convicted of price-fixing or attempting to fix prices under the laws of the State of Illinois,
or any state in the United States;
7. has been convicted of defrauding or attempting to defraud any unit of state or local government or
school district within the State of Illinois or in any state in the United States',
8. has, made an admission of guilt of such conduct as set forth in subsection (A) through (F) above
which admission is a matter of record, whether or not such person or business entity was subject
to prosecution for the offense or offenses admitted to;
9. has entered a plea of nolo contendere to charges of bribery, price fixing, bid rigging, bid rotating,
or fraud; as set forth in subparagraphs (A) through (F) above.
Business entity, as used herein, means a corporation, partnership, limited liability company trust, association,
unincorporated business or individually owned business.
M
ANTI -COLLUSION AFFIDAVIT AND CONTRACTOR'S CERTIFICATION
. ......................................................................................... 1
—, being first dtily sworn,
deposes and says that he is �
(Partner, Officer, Owner, Etc,,)
of
(Contractor)
The party making the foregoing proposal or bid, that such bid "i's genui I ne and not collusive, or sham; that said
bidder has not colluded, conspired, connived or agreed.,,, directly or "Indirectly, with any bidder or person, to
put in a sham bid or to refrain from bidding, and has not "in any mannerl directly or indirectly, sought by
agreement or collusion, or communication or conference with any person; to fix the bid price element of said
bid, or of that of any other bidder, or to secure any advantage against any other bidder or any person
I interested 'in the proposed contract.
The undersigned certifies that he "is not barred from bidding on this contract as a result of a conviction for the
violation of State laws prohibiting bild-rigging or bid -rotating,
(Name of Bidderif the Bidder is an Individual)
(Name of Partner if the Bidder is a Partnership)
(Name of Officer if the Bidder is a Corporation)
The above statements must be subscribed a sworn to before a notary public.
Subscribed and Sworn to this day of 2019
............... ............... .............. .......................................................................................... 6 .................................................................................................................................... . . -
Notary Public
Failure to complete and refum this form may be considered sufficient reason for rejection of the bid,
M
. ................... . ........ ............... -- ................ ....................... . .. ..... . ......... .. . .. . .... . ....... . ......
CONFLICT OF INTEREST
.................................................... ...... ......... . 0 M -A IIEW, ml�
01
it has conducted an investil I I
i gat"on into whether an actual or potential conflict of interest exists between the
bidder, its owners and employees and any official or employee of a Municipality identified herein.
Bidder further certifies thatit has disclosed any such actual or potential conflict of interest and acknowledges
' 111
if bidder has not disclosed any actual or potential conflict of 'Interest, The Village of Arlington Heights may
disqualify the bid or the affected the Municipality may void any award and acceptance that the Municipality
has made.
(Name of Bidderif the Bidder is an Indiv 1dual.)
(Name of Partner if the Bidder "is a Partnership)
(Name of Officer if the Bidder is a Corporation)
The above statements must be subscribed a sworn to before a notary public.
gd and Sworn to this day of 12019
...................................... ......................................................................................................... .. -- - — -------- ................. ............................... ....................................................................................... 6 ....................................................... .. ....... .
Notary Public
Fail'ure to complete and refurn (1,11S form may be considered sufficient reason for rejection of the bid,
IN
...............................
TAX COMPLIANCE AFFIDAVIT
L-----------
I
deposes and says that heis
(Partner, Officer, Owner, Etc,)
of
(Contractor)
The individual or entity making the foregoing proposal or bid certifies that he is not barred from contracting
with the any of the Municipalities 'Identified herein because of any delinquency in the payment of any tax
administered by the Department of'Revenue unless the individual or entity is contesting, in accordance with
the procedures established by the appropriate revenue act. The individual or entity making the proposal or
bid understands that making a false statement regarding delinquencyin taxes is a Class A Misdemeanor
and, in addition, voids the contract and allows the municipality to recover all amounts paid to the individual or
entity under the contract in civil action
�Name of Bidder if the Bidderis an Individual)
(Name of Partner "if the Bidder is a Partnership),
(Name of Officer if the Bidder is a Corporation)
The above statements must be subscribed and sworn to before a notary public.
Subscribed and Sworn to thi's day of 12019
................... ................................................ ............... ............ 6 ............................................. 6 6 ......................................................................................... .................................................................... ........ .. ...... .. . .........
Notary Public
Failure to complete and return this form may be considered sufficient reason for rejection of the lbld,
M
. .................. . ......... ............................ iih Aii A �Q ................. in ........... ................................ .......... . ............................................................................................................................................................................................................................................
[�SU7B-CONTRACTOR INFORMATION
Name-, #Years 'in Business:
Address-, # Years used by Contractor:
,
Services provided by Sub -Contractor:
Name.- #Years 'in Business.:
Address: # Years used by Contractor:
Services provided by Sub -Contractor:
Narne.-- # Yearsin Business:
Address:• # Years used by Contractor,:
4
Services provided by Sub-ContractorG
APPENDIX C:
AGREEMENT ACCEPTANCE
U, ue 9 A 02 f1r, L W=
The Contract/Proposal attached hereto and by this reference incorporated herein and made a part
hereof i's hereby accepted by the order of [insert Municipality name] ("Owner") this day of
2019.
B y 4-1
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h Meadow Lae Aea 4 ry Mahos le3 -20-2019
Manhole Number
Location
Rim Elevation
Invert Elevation Depth Of
MH in Feet
13
Meadow Lane
679.97
6170.47
9.50
14
Meadow Lane
682.50
673.02
9.48
15
Meadow Lane
684.69
673.53
11.16
16
Meadow Lane
684.20
676.20
8.00
17
Meadow Lane
684.61
678.66
5.95
18
Meadow Lane
688.18
681.71
6.47
19
Meadow Lane
688.42
682.42
6.00
20
Aitken Drive
681-31
671.84
9.47
21
Aitken Drive
683.78
672.68
11.10
22
Aitken Drive
683.29
673.51
9.78
23
Aitken Drive
682.81
67'4.27
8.,54
24
Aitken Drive
682.56
6714.58
7.98
25
Orchard Lane
686.17
675.43
10.74
26
Aitken Drive
681.43
675.11
6.32
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6.51
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9.2
19SI8
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12.5
19S26
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616 S. William St.
13-5#
29508
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600 E. Sunset
9.9
29S,18(29)
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8.6'
30504
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11.51
30SO7
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804 Golfv*lew PI
6.31
30509
. . .. .. .. ...............
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904 S., Edward
10.,7
30S12
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30513
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30S14928
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23S21
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150 W. Golf Rd
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23537
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1600 Willow Ln (on fern)
8.51
32543
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1445 S, Busse Rd
6.21
33SO2
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7.81
33SO3
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1500 Willow Ln
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33S12
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1311 Robert Dr.
100
21S25
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131
21S27
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1834 Palm Dr.
6-15
21534
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21S37
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21S41
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21551
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131.6
225,21
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1700 Palm Dr.
22S27
(32)
1106 Oakwood
8
22S32
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1118 Oakwood Dr.
7.8"
— — ---------- - - - - - -
22635
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7.3
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Pleasant,
uuly Contracting Reference List
Municipalities and GovernmenLEnfifies
. --
Minimum Exp2rience Reguiremcnts
Archbold, OH
Robert Seaman
419-446-2109
Albany IN
Michelle * Johns
r
748-5480
Anderson IN
Charlie Austin
765-648-6127
Angola, IN
CraigWilliams
Ashley, IN
Roger Green
260-587-9562
Bluffton, IN
Rob Merchant
260-824-6057
Brookville, IN
KW Reidman
765-647-5681
Brownsburg rN
Dave Humpal
317-852-1114
Carmel, IN
Aaron Hoover
317-571-2645
Danville, IN
Jerry Cn'sp
3174514966
Fall Creek Regional Waste
Tim McCurdy
765-208-0178
Fort Wayne,, IN
Dan Smith
260-427-5155
Geneva IN
Steve HampsWre
260-525-4491
Liberty Regional Waste
Jerry Zearbaugh
765-282-0218
16 MH's (163 VF)
25 Manholes (275VF)
262 Manholes
57 MH's (513 VF)
5 Manholes
45 Manholes
b Lift Stations
14 Mr. Manholes
645 VF (4/2012)
681.5 VF(10/222)
4 Manholes
40 MH's (490 VF)
100 Manholes
4 Manholes
Sidney, Off
Kent
937-538-0859
55 MH's (605 VF)
Injection Grout
Spencer, FN
Shelley Edwards
812-829-2195
40 MH"s (490 VF)
TriCentral Schools
(Sharpsville, IN)
Low"s Wotford
765-963-2560
4 HH's (45 VF)
*.Valparaiso, IN
Mike
Wayne Town, IN
Andrew Graves GC
912-384-3139
3 9 MI-rs (3 51 VF)
Westem Wayne Sewer Dist.
Darlene Druley
765-478-3788
30 Mr. Manholes
Winchester, IN
Chris Martin
765-584-1331
4 Mr. Manholes
Lexington,, KY
Ficky HaH
859-425-9992
4 Manholes
Oakland County, MI
(for Insituform)
32 MH's (332 VF)
Englewood, OH
Al Butler
937-836-5106
182 Nffi's (1322 VF)
Columbus, OH
Dave Canup
614-645-0470
242 Manholes
Dayton, OH
Cory Kinnison
937-333-3739
33 MH"s (266 VF)
Urdon City, 011
John Doll
937-564-9224
2 MH" s (42 VF)
General Contractors
Advanced Paving
Daniel Lce
502-245-8935
Graves s g
Andrew Gmves
812-659-3159
InsituformIndiana
Insitaform ,- Michigan
Ken Quillen
989-277-6046a
MIR
M.K. Betts
David Grixnes
765-649-1294
Patterson Horth
Jason s
Thieneman Const., Inc.
En'c Thomas
317-896-2107
Engineers
Commonwealth Engm'eers, Inc.
David Mohler H
317-888-1177
GRWS Inc%
Rick MiUcr
317-347-3650
Schnelker Engineefing, Inc.
Ju*n Lauer
260-497-7447
Triad Associates, Inc.
Jim Frazell
317-377-5230
Wessler Engincerm"g, Ene.
Dreama Doolittle
317-788-4551
Crossroads Engineers, PC
David Hammons
317-780-1555
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MINOR'
It has conducted an investigation Into whether an actual or potential coriffict of interest exists between the
bidder., its owners and employees and any official or employee of a Municipality Identified herein.
Bidder further cerIs that it has disclosed any such actual or potential conflict of interest and acknowledges
it bidder has not disclosed any actual or potential confitt of 'Interest, The Village of Arlington Heights may
disqualify the bid or the affected the Municipalillty may vold any award and acceptance that the Municipality
has
QL
- made, :��
F-
' �F
,FC
C)
r
GO
.. . ... ... -d��Ifd.
Yui
I e Sidde
I JP 1' 0 R
(Name of Bi?idder Ff r -a nq J,
If the El al
(Narnie of Partner 1 iddiierI
A
(Name of Ofricer if the B'didlier
The above statements must be subscri"bed a sworn to before a notary public.
Subscribed and Sworn to thIs ..1fi. day of 2019
Failure to complete and return this form may be conn t reason for rejection of the bid
LITAX COMPLIANCE I
4
deposes and s ff'iat hels
Officer, i -i r, Etc..)
of C i LLC
o r@ IIF rP ry c I o W
aboveThe staleme,rib notary public.
Subscribed m to this 160,011 420,19
�JVY P& STEPHEN HINKLE, Notary Public
StateSEAL C Randolph County, II
My Commission Expires December 9, 2022
Failure mpl t return this formbe ired sufficient reason for rejection of the bid
1) . .. . . . ... ....................... ... .... . .. . ............... . .. .. . ................ I I .. . ............. �ii-�,, I. ........ .... ..... . .....oi.iiiiiii. . .... . .. , . . . . . I . . ................. . . . .
SU�13,11,111,�CON'll""I'l-RACTO,R INFORMATION
(ATTACH ADDITIONAL PAGES AS NEEDFn)
N o n e
Years hllw
#'YeWil"I's used blwnw
y Clantralictiorb
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11�: �11 IIII�1` '1�1111 111t,
11 1# Years In Bus[livsz ley
Name:
Aid id re s is I # Years usedContractor,
�y
Sier'Vas pl,y�
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ACCEPT"ANCE
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. L MANHOLIE
,A �C �Im' m�imimimo PT�, N � �mml.
Thm�ialct/�l t h hiarleto and bly, i rieflerenicle microrI I iir It hierl Ii"n a�ni d maide, ,a p l"'
I � r is i� �a " I ' I i ' I rl ��� I�� I �, I I�� I�° ' , � I��pila ��� ��a � � '�I
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A Document A310 2010
CONTRACMR:
(Vall'I It"'go I vk I -ti tv It III U/ atk b II
MGM 1 1* - P
04MAI:
Village of Arlington Heights
33 S. Arlington Heights Road
Arlington Heights, IL 60005
BOND AMOU NT: S 50,e6 of amount bid
SURETY0
ir1f
The Guarantee Company of North America USI
fte Towne Square, Suite 1470
Southfield, MI 48076-3732
PROJECT:
A If
\'apil it'PD h'I atior? or'cullik''ll!'k I'. am/ Ili- jj ei. .1 ro" of 0, 0)"'to
2019 Annual Manhole Rehabilitation for the Municipalities o
Arlington Heights, Bannockburn, Glenview, Mount Prospect I
I �F th'is Bond is issued in connect jarivii, III a sutxon trael cr's hid to a 0,,)nt moor, thic terin
Cin, tractor in thi s Bond sha 111 b e dectned to he SuIx-ontrao or an d die -t erm 10 !Jia 111 '1.x
kcmcd to tx,- Contractor.
%"%rll,n this Bond hasbixn furnllshe,d to tyximply,16%,ith astatwory or other legal rec,�uiremcnt in
L
ihe locat ion orthe Projelet. an pi,"ov 11% log n in thi s Bon d con 0 jeli n g %%I' th I stalul oryor legal
requirctnenil I4iall The deemed &-leted horefiricyni and provisioaos contforming to such statutory
or other lqual requircmcint.�hall he decincd incorporatiLA hercini, When so fin 'niAtcd. the
intentiIiii, that this Bond 4 -hall ",,,hx'I, construed as asiauxtory hond mid ncA as a commcm la%%"' b0ftit]
,W
This document has Important
legal consequences,,, Cortsultaflon
with an attorney
Is encouraged with respect to
Its completion or nmdificadom
Any singular reference to,
Contractor, Surety. Owner or
other party shah be considered
plural where applicable.
AIA D ocu ment A31 0 TO 201 OL Copyy Ight 10 1 DO 31970 ard 2010 by The Ametican InstAu to of Ar chi Isc I& All rig Ma r esery ed. WARN I N G: Thl s Al e Do cup
Is prcteclod by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribudon of this Ale Dcpaunwnt, or any portion of It,
may resu It In asp elvi I and crinidn at p an N I les, and wH1 b @ p, ro so ctAad to I h a m aximu rn ext ant po it a I We un der th a law. This dcc um cat was prod uc ed b y
A A xdtI o al 15 " M.40 on IDS 01-12011 under Order No.1 990321605' 1 w hic h e*4 r as on 02JI 1M 12, and 6-aal for ms'a b".
User Notes: 11[ 812930934)
16th
Siped aniJ scalal this" day ot"April, 2019
Culy Contracting, Inc.
(7 -Wo ......................
ThePyga C m orth America USA
jgLeg". q _
of N
Ji
nnan, Attomey-in-Fact
IML AIA Documard A3107� — 2010. CDpydgtt 0 1963,1970 and 2010 byThe Amapican InsUkAo of Architads. All rfgtds reserve& WAIRMING: This Ale Document
Is protected by US, Cop, yright Low and Irdemational Treaties, Unauthorized reproduction cr distri bution of this AW Doewmant, or arty parV orb of 1k
may re s udt I n severy civ I I and arlirdn al pen a Ides,, and wi I I b a pro secuted t o th a nuxinvu rn ext @ rit po s slNe u ndtr th& law. Thi s docurriorti was pi od ucod tpy
AIA softmu a at 15. 33 A 0 cn OEVO 112011 under Order No. 1 9W321 W, I w h ich eVk as on 02/1 V2012,and �% not fcir i esale.
Usar Notes: (B129M934',jj,
0
..... . ..... . .. . ..... . ..... ffijjjjm u1 11 11111111 01 1
THE GUARANTEE COMPANY OF NORTH AMIERICA, USA
located at
Southfield, Michigan
0
has complied with all the reqwrements of the Mkok Lwurance Code"" applicable to said
Company-,
NO W, THEREFORE, I the undersigned, Director of Insurance of the State of
Illinois, do hereby authorize the said Company to transact its appropri ate business as ss et
forth under clause(s)
of Section 4 of the `�Mois lri%wance Code," in this State in accordance with the laws
thereof, until the 1 st day of July, 2019.
967540-51
BWk w, 87 A. Cedkb of AuthofityffoWpAkm
IN TESTIMONY WHEREOF, I hereto set Mi
hand and cause to be affixed this Seal.
Done at the City of Springfield, this 1 st day of
j
yo 018.
-----------------
4 fer Hamjer'
I
�tor of Insurance
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!N WIFTNESS WHEREOF, THE
GUARANTEE
+" ` COMPANY OF NORTH ■ t i
has caused this instrument to be signed ani
Its corpoirate seal to be affixed by Its authodzed officer, this 2" day of October, 201 S.
+ ■' =01-1 + «
1
MICHIGANj6*eAzzz.
STATE OF Stephen Ruschak,,
President
; ` Operating Officer
County of Oakland
Randall i
Socretary
On this 1 is of October,before i whoexecuted+ preceding IrtstrurnenL to me pmanatly knoym,and be i #I
y me duly
said i * each Is ■herein
i #Xand auftrizediof
TGuarantee Company 4 North America ■ thats seal a`i o'
d
instrument is t Corporate of #1Company;
i . Corporate V. d each
signature were yI affixed
by orderof the Bow` ofDirectors
of
4 company.
,
1,
i Takal
Notary ♦ State of Michigan
County of OakJand
Acting In F # County
'* * * 4 4 1. +
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its IN WrrNESS WHEREOF, I have therounto set my hand and attached ft sea I of said Comparry 1his I 6th day ofApril, r
i
Randall
1 +