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Home My WebLink About2.1 Approval of Minutes5/15/2019 BoardDocs® Pro Agenda Item Details Meeting May 07, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 2. APPROVAL OF MINUTES Subject 2.1 Approve Minutes • the -• Tom ff [$110 %1W1 a Access Public Type Action, Minutes Minutes View Minutes for Apr 16, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOAR Public Content Administrative Content Executive Content https://www.boarddocs.com/iI/vomp/Board.nsf/Private?open&Iogin# 5/15/2019 BoardDocs® Pro REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday, April 16, 2019) Generated by Karen Agoranos on Wednesday, April 17,, 2019 1. CALL TO ORDER Meeting called to order at 7:04 PM .1 ROLL CALL Members present: Arlene Juracek, William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli,, Michael Zadel 1.2 PLEDGE OF ALLEGIANCE - Trustee Saccotelli led the Pledge of Allegiance 1.3 INVOCATION - Trustee Hatzis provided the Invocation 2. APPROVAL OF MINUTES 2.1 Special Meeting of the Village Board - April 9, 2019 Motion by Colleen Saccotelli, second by Richard Rogers to approve the minutes of the April 9, 2019 Special Meeting of the Village Boa rd Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 3. MAYOR'S REPORT 3.1 PROCLAMATION: Recognizing the Innovative Achievements of the Lincoln Middle School Robotics Team Mayor Juracek read the proclamation into the record honoring the Robotics Team of Lincoln Middle School. Coaches David Roe and Ken Brey and members of the Robotics Team accepted and thanked the Mayor and Board for this recognition. 3.2 PROCLAMATION: National Public Safety Telecommunicators Week - April 14-20, 2019 Mount Prospect Fire Chief Brian Lambel, and members of Northwest Central Dispatch Services Erin Eaton,, Francesca Kubica and Operations Manager Jeb Lyons were present to accept the Proclamation and thanked the Mayor and Board for the recognition. Mayor Juracek, on behalf of the community, thanked the dedicated individuals who act as our community's first responders. 3.3 PROCLAMATION: Arbor Day - April 26, 2019 Director of Public Works Sean Dorsey accepted the proclamation on behalf of his department. Mr. Dorsey stated the Public Works department maintains over 24,000 parkway trees throughout the Village. Mr. Dorsey invited the community to participate in this year's Arbor Day tree planting at Indian Grove School on April 26th at 9am. Mr. Dorsey added the Village is also the recipient of the Tree City and Growth Award. 3.4 PROCLAMATION: Earth Day - April 22, 2019 Mayor Juracek read the proclamation into record. Mr. Dorsey accepted on behalf of the Public Works Department and stated they are participating in upcoming programs to promote sustainability initiatives with the Mt. Prospect Park District. The Public Works Department will have a display at the Friendship Park Conservatory event on April 20 and at Bosch Corporation on April 23. In additiorif they will present an interactive program to pre-schoolers at Grace Church. 3.5 PRESENTATION OF ILLINOIS SECTION AMERICAN WATER WORKS ASSOCIATION (ISAWWA) WATER SAVER AWARD. Mr. Mike Ramsey, Director of Public Works for the Village of Westmont and Chair of the ISAWWA Distribution Committee, presented the Water Saver Award to the Village of Mount Prospect. Sean Dorsey,, Director of Public Works accepted the awar4 which recognizes communities who demonstrate innovative ideas, programs, and initiatives to conserve water. Mr. Ramsey stated the Village of Mount Prospect's submission stood out among other municipalities and their money -saving initiatives are noteworthy. Mr. Dorsey thanked Mr. Ramsey for this distinction and recognized Water Superintendent Casey Botterman and Analyst Patricia Ham for their role in the process. 3.6 APPOINTMENT TO BOARDS AND COMMISSIONS Mayor Juracek presented the following appointment for Village Board approval -- Special Events Commission Appointment: Brenda Sawyer Term to expire April 2023 1015 N. Hemlock Motion by Michael Zadel, second by Richard Rogers to approve the presented appointment Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries :A ptli 1j__UV_ "U1 i I', Louis Goodman 310 N. School S. https://www.boarddocs.com/iI/vomp/Board.nsf/Private?open&Iogin# 1/3 5/15/2019 BoardDocs® Pro Mr. Goodman asked if the water from hydrant flushing could be saved and used for watering flowers and plants around the Village. Director of Public Works Sean Dorsey responded, stating Village staff does capture this water which is used to water grass, new trees, flower beds etc. Dawn Fletcher Collins Executive Director of the Mount Prospect Chamber of Commerce Ms. Collins addressed the or to share the Chamber's upcoming events and initiatives. 5. CONSENT AGENDA 5.1 Monthly Financial Report - March 2019 5.2 List of Bills - March 27, 2019 - April 9,, 2019 5.3 Motion to accept Top to Bottom Installations proposal for the CDBG 2018 Birch Manor Fire Alarm Project in an amount not exceed $55,000. Acceptance of the lowest cost,, responsive proposal from Top to Bottom Installations for the 2018 CDBG Birch Manor Fire Alarm System Contract in an amount not to exceed $55,000. 5.4 Motion to accept Municipal Partnering Initiative Joint Bid results for Fire Hydrant Painting in an amount not to exceed $40,,800. Acceptance of the Municipal Partnering Initiative joint bid result for a three (3) - year fire hydrant painting contract awarded to Alpha Paintworks, Inc. of Chicago, Illinois in an amount not to exceed $40,800 in 2019. Expenditures in subsequent years (2020 and 2021) will be limited to funds appropriated for this purpose in future budgets. 5.5 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class "F-3" Liquor Licenses by one (1) E+O Food and Drink, LLC d/b/a E+O Food and Drink! located at 125 Randhurst Village Drive, Mount Pros•- • • o. 6448 Motion by Colleen Saccotelli,, second by Paul Hoefert to accept the consent agenda as presented, Yea: William Grossi, Eleni Hatzis,, Paul Hoefert, Richard Rogers,, Colleen Saccotelli,, Michael Zadel Final Resolution: Motion Carries 1. 1 2nd reading of AN ORDINANCE PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $10,000,000 GENERAL OBLIGATION BONDS, IN ONE OR MORE SERIES, OF THE VILLAGE OF MOUNT PROSPECT,, COOK COUNTY, ILLINOIS,, FOR THE PURPOSE OF FINANCING THE COSTS OF CERTAIN CAPITAL PROJECTS IN THE VILLAGE, PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON SAID BONDS, AND AUTHORIZING THE PROPOSED SALE OF SAID BONDS TO THE PURCHASER THEREOF. Deputy Director of Finance Lynn Jarog stated the first reading of this ordinance took place at the April 3, 2019 Village Board meeting. Ms. Jarog stated this ordinance permits the issuance of $10,000,000 of general obligation bonds that will fund infrastructure projects in the Village's water and sewer utility system; payments on the debt will come from the Village's utility fund. Ms. Jarog stated the entire amount of the annual levy for the principal and interest will be abated using funds form the Water and Sewer Fund and will not have an impact to the property tax levy from the issuance of these bonds. Ms. Jarog provided a market and financing plan update. Ms. Jarog stated staff anticipates the Village will retain its AA+ rating. The bond sale will take place on May 7. 2019 with a closing date of June 3. 2019. Motion by Paul Hoefert, second by Michael Zadel to approve a parameters ordinance authorizing the issuance of not to exceed $10,,000,000 of general obligation bonds. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6449 7. NEW BUSINESS m 8 1 "y I I I I qmgg?i rd I g rewwv a a t] g ps Vg 1h,4 w I 19M I m4wiltel we] o a Q [ON 0 1 E N ?"IMM ON a Iffl - Director of Public Works Sean Dorsey stated the existing Maple Street Parking lot provides parking spaces for 285 Mount Prospect residents. The construction of the Maple Street Loft development and parking deck will displace approximately 165 parking spaces; 120 spaces in the southern portion of the lot will be available throughout construction. Mr. Dorsey stated to compensate for the loss of parking spaces, the Village has negotiated an agreement with the Mt. Prospect Park District to lease portion of the Lions Park parking lot for weekday commuter parking. Mr. Dorsey stated the agreement will reserve 91 spaces for Mount Prospect residents only. In addition, 63 spaces on Prospect Avenue will be reserved for Mount Prospect residents only and 100 spaces have been made available for commuter use at the Emerson Street Parking deck. Mr. Dorsey provided the following commuter parking summary: * The loss of 165 resident -only commuter parking spaces will be offset by 204 replacement parking spaces including 91 resident -only spaces at Lions Park * 50 resident -only spaces at the Emerson Street Parking deck https://www.boarddocs.com/iI/vomp/Board.nsf/Private?open&Iogin# 2/3 5/15/2019 BoardDocs® Pro Mr. Dorsey stated the intergovernmental agreement will provide 91 additional commuter parking spaces for an 18 -month period beginning June 1, 2019. The lease amount is $100,000 payable on the initiation of the agreement with the possibility of an extension. Mr. Dorsey clarified the terms of the agreement in response to a question from the Board In response to a question from the Board regarding how staff will communicate and promote the changes, Mr. Dorsey stated this will be accomplished through the use of social media, press releases, Village website, and storyboards posted at the construction site. Motion by Richard Rogers, second by Paul Hoefert to approve a resolution authorizing the Mayor to sign an intergovernmental agreement between the Mount Prospect Park District and the Village to lease a portion of the Lions Park parking lot for commuter use. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Resolution No. 15-19 8.1 Motion to accept bid results for catch basin / inlet / storm sewer pipe repair in an amount not to exceed $128,760. Award a two (2) year contract with two (2) optional one (1) year extensions for catch basin/inlet/storm sewer pipe repair to the lowest responsible bidder, Maxx Contractors Corp. in an amount not to exceed $128,,760 in 2019. Expenditures in subsequent years (2020) will be limited to funds appropriated for this purpose in future budgets. Director of Public Works Sean Dorsey provided background information, bid results and staff recommendation. Mr. Dorsey stated this proposal includes repair work for catch basins and inlets and spot repairs of storm sewer main less than 10 feet in length. Two firms submitted bids; staff expected seven. Mr. Dorsey stated staff contacted firms who did not submit bids to determine cause; all five firms stated their workload prevented them from submitting bids. The lowest cost bid was submitted by Maxx Contractors. Maxx Contractors has performed work in the Village in the past and their work was satisfactory. Motion by Michael Zadel, second by Richard Rogers. Yea: William Grossi, Eleni Hatzis,. Paul Hoefert, Richard Rogers,, Colleen Saccotelli,. Michael Zad Final Resolution: Motion Carries I 8.2 Motion to accept proposal for design and construction engineering services for Maple Street Parking Deck in an amount not to exceed $248,.500. Mr. Dorsey provided bid results, staff recommendation and answered questions from the Board. Mr. Dorsey stated two (2) technical and two (2) cost proposals were received. Each proposal was evaluated based on the firm's background, related project experience, proposed services and scope of work, work effort and proposal content. Mr. Dorsey stated the hightest ratelf-, and lowest cost bid was submitted by Walker Consultants. Walker Consultants is highly qualified and has a vast history of designing and constructing parking facilities across the United States and abroad. Mr. Dorsey stated staff is confident Walker Construction is best suited to perform this project for the Village. There was discussion regarding the size and design of the individual parking stalls, green initiatives for the structure and the possibility of adding additional levels if needed in the future. Public Comment George Clowes 604 S. Elm Mr. Clowes asked for clarification regarding the ability of the proposed structure to accommodate additional levels if needed. Motion by Michael Zadel, second by Richard Rogers to accept the proposal for design and construction engineering services to construct the Maple Street Parking Deck as submitted by Walker Consultants of Hoffman Estates, Illinois in an amount not to exceed $248,,500. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 9. ANY OTHER BUSINESS None There being no further business to discuss, Mayor Juracek asked for a motion to adjourn. Trustee Michael Zadel seconded by Trustee Colleen Saccotelli, moved to adjourn the meeting. By unanimous vote,, the April 16, 2019, Regular Meeting of the Village Board adjourned at 8:16 PM. https://www.boarddocs.com/iI/vomp/Board.nsf/Private?open&Iogin# 3/3