HomeMy WebLinkAbout04/03/2019 Bid Result - 2019 Ford Utility Police Interceptor4/18/2019 BoardDocs® Pro
Agenda Item Details
Meeting Apr 03, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
- REVISED
Category 5. CONSENT AGENDA
Subject 5.6 Motion to ratify replacement purchase of one (1) 2019 Ford Utility Police Interceptor (P-
15) throught the State of Illinois Joint Bid in an amount not to exceed $32,590.
Access Public
Type Action (Consent)
Preferred Date Apr 03, 2019
Absolute Date Apr 03, 2019
Fiscal Impact Yes
Dollar Amount 32,590.00
Budgeted No
Budget Source Risk Management Fund
Recommended Action Ratify the Village Manager's decision to purchase one (1) new, 2019 Ford Utility Police
Interceptor Vehicle as a replacement for a 2017 vehicle of the same make and model that
was damaged beyond repair in a motor vehicle accident. Procurement was made utilizing
the State of Illinois Department of Central Management Services Joint Bid award to Morrow
Brothers Ford of Greenfield, Illinois in the amount of $32,590.
Public Content
Information
On January 31, 2019, police squad P-15, a 2017 Ford Utility Police Interceptor with 23,000 miles, was involved in an
accident with another privately -owned vehicle. The damage to the Village's vehicle was extensive ($21,175). For
reference, a picture of the damaged vehicle is attached. The owner of the other (private) car is at fault for the
accident.
The Village's insurance carrier, the Illinois Risk Management Association (IRMA), has determined the damage too
costly to repair and declared the vehicle a total loss. P-15 was originally procured in 2017 at a cost of $30,516.
IRMA is pursuing remuneration of the Village's insured loss.
The State of Illinois has a joint purchase bid award for a like -kind replacement (a 2019 Ford Utility Police Interceptor).
However, this vehicle is no longer available through the normal ordering process because Ford has shut -down its
production lines to retool for its next model.
Unfortunately, the next model year (2020) will not start production until later this summer. Furthermore, it will be
extensively redesigned. This new design is expected to cost an additional $3,500 and our current police equipment
may not fit inside the vehicle.
Staff has located a new 2019 Ford Utility Police Interceptor in stock on the sales lot of Morrow Brothers Ford in
downstate Greenfield, Illinois that will satisfy the police department's needs. Most importantly, Morrow Brothers holds
the bid award for this vehicle from the State of Illinois Department of Central Management Services joint bid.
However, due to the popularity of the vehicle, Morrow Brothers will not warrant long term availability.
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4/18/2019
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To avoid additional costs, and facilitate timely replacement of a front line patrol/pursuit police vehicle, the Village
Manager authorized procurement of a 2019 Ford Utility Police Interceptor vehicle from Morrow Brothers Ford at the
state bid price. Staff now seeks to ratify this purchase with the Village Board pursuant to purchasing policy.
Alternatives
1. Ratify the Village Manager's emergency decision to purchase a replacement police vehicle through the State of
Illinois joint bid.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board ratify the Village Manager's decision to purchase one (1) new 2019 Ford
Utility Police Interceptor from the State of Illinois Department of Central Management Services contract (#4018503)
award winner Morrow Brothers Ford, of Greenfield, Illinois at a cost not to exceed $32,590.
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There
will be no separate discussion of those items unless a Board member or member from the audience so requests, in
which the item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion & Voting
Accept the monthly financial report for February 2019
Motion by Colleen Saccotelli, second by William Grossi.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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