HomeMy WebLinkAbout04/03/2019 Bid Result - CrackSealing 4/18/2019 BoardDocs®Pro
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Agenda Item Details
Meeting Apr 03, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
- REVISED
Category 5. CONSENT AGENDA
Subject 5.3 Motion to accept joint bid results for crack sealing in an amount not to exceed $65,820.
Access Public
Type Action (Consent)
Preferred Date Apr 03, 2019
Absolute Date Apr 03, 2019
Fiscal Impact Yes
Dollar Amount 65,820.00
Budgeted Yes
Budget Source Motor Fuel Tax Fund and General Fund
Recommended Action Award a three (3) year contract with two (2) annual extensions for crack sealing to the
lowest responsive bidder, Patriot Pavement of Des Plaines, Illinois in an amount not to
exceed $65,820 in 2019. Expenditures in subsequent years will be at the contract rates, but
limited to funds appropriated in the budget.
Public Content
Information
As part of our annual preventative street maintenance program, streets that have been paved within the last five to
six years are chosen for crack sealing repair. Typically within five to six years, the pavement develops transverse and
longitudinal cracks, which permits water to get under the pavement and weaken the base thus causing additional
pavement failures. In order to prevent further deterioration, the cracks are sealed in turn extending the life of the
street for an additional ten to fifteen years.
The contract being considered this year is a joint bid through the efforts of the Municipal Partnering Initiative (MPI).
MPI is a collective of Cook County, Lake County, and DuPage County municipalities that have successful leveraged
bulk purchasing and workload sharing to reduce the cost of many municipal services. The bid is similarly structured to
the MPI bids that the Village has previously participated in.
The length of this bid is for three (3) years with the option of two (2) annual extensions beyond the termination date
by mutual, written agreement. This type of contract will subsequently result in more favorable pricing for the
municipalities. Payment for the work performed under this contract is made directly to the contractor. No liability is
established between the Village of Mount Prospect and the other participating agencies.
The MPI project will include over 1.6 million pounds of sealant in 2019, encompassing crack sealing projects for the
villages of Arlington Heights, Glenview, Kenilworth, Northbrook, Skokie, Mount Prospect and the cities of Evanston
and Rolling Meadows. The contract is administered by the Village of Arlington Heights.
Bid Results
https://www.boarddocs.com/il/vomp/Board.nsf/Public 1/2
4/18/2019 BoardDocs®Pro
The invitation to bid was published by Arlington Heights, the lead municipality for this contract. The bid opening was
held on Tuesday, March 12, 2019 at 11 a.m. at 33 S. Arlington Heights Road, Arlington Heights, Illinois. Three (3)
contractors were present for the bid opening. Additionally, all three submitted a bid bond in the amount of 5% of the
total bid as required in the bid proposal. Each bid was checked for accuracy. All bidders correctly signed their bids and
bid bonds. Below is the summary of the bids:
Bidder Crack Sealant Crack Sealant Crack Sealant
2019 (p/Ib) 2020 (p/Ib) 2021 (p/Ib)
................................................................................................................................................................................................................................................................................................................................................................................................
Patriot Pavement, Des$1.15 $1.19 $1.21
Plaines, IL
................................................................................................................................................................................................................................................................................................................................................................................................
Denier Inc. Joliet, IL $1.255 $1.29 $1.33
.S.KC........ConstructLo.n.........West$1.35 $1.41 $1.45
..........................................................................................................................................................................................................................................................................
Dundee, IL
The three (3) year average price of $1.183 per pound submitted by Patriot Pavement represents a 1/2% increase
over the 2016-2018 three year average price of $1.177. Pricing in years 2022 and 2023 will be equivalent to 2021
pricing.
Patriot Pavement has previously performed this work for the Village and all work was performed satisfactorily.
References were supplied as required and work checked. All references indicated that Patriot Pavement have
satisfactorily performed projects of this scale and cope in an acceptable manner.
Alternatives
1. Accept Municipal Partnering Initiative joint bid results for pavement crack sealing.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends accepting the Municipal Partnering Initiative joint bid results for pavement crack sealing and award
a three (3) year contract to Patriot Pavement of Des Plaines, Illinois in an amount not to exceed $65,820 in 2019.
Staff also requests Village Board authorization to extend the contract up to two annual extensions (years 2022 and
2023) provided Municipal Partnering Initiative collectively elects to do so.
Crack Sealing Services 2019.pdf (3,769 KB) 20190312_CrackSeaiingBid_Resuits.pdf (1,012 KB)
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There
will be no separate discussion of those items unless a Board member or member from the audience so requests, in
which the item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion &Voting
Accept the monthly financial report for February 2019
Motion by Colleen Saccotelli, second by William Grossi.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
https://www.boarddocs.com/il/vomp/Board.nsf/Public 2/2