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HomeMy WebLinkAbout03/19/2019 Bid Result - Randview Highlands Streetlight Improvement Phase 2 Page 1 of 4 Agenda Item Details MeetingMar 19, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category5. CONSENT AGENDA Subject5.8 Motion to accept proposal for Randview Highlands Streetlight Improvements Project Phase 2 Design and Construction Engineering Services in an amount not to exceed $36,335. AccessPublic TypeAction (Consent) Preferred DateMar 19, 2019 Absolute DateMar 19, 2019 Fiscal ImpactYes Dollar Amount36,335.00 BudgetedYes Budget SourceCapital Improvements Fund Recommended ActionAccept the proposal from Hampton, Lenzini and Renwick, Inc. (HLR) to provide design and construction engineering services for the Randview Highlands Street Lighting Project Phase II for a not to exceed amount of $36,335. Public Content Information A key component of the Mount Prospect Strategic Plan is to improve the Village’s infrastructure including identifying lighting needs within the current residential street light system. The Randview Highlands neighborhood is located immediately south of Kensington Road and west of Main Street (IL Route 83). The area includes Prospect High School and Fairview Elementary School. The neighborhood currently has ComEd-owned Page 2 of 4 street lights only at intersections providing limited nighttime visibility. The block between Highland Street and Kensington Road is twice as long (1320’) as a typical block further limiting light in the neighborhood. Construction of Phase I improvements on Forest Avenue, Fairview Avenue, Prospect Manor Avenue, and Eastwood Avenue between Highland Street and Kensington will be completed this spring. Phase II street light improvements this fall are targeted for four streets between Highland Street and Kensington Road to provide improved nighttime visibility and safety in the neighborhood. The project limits include Elmhurst Avenue, Russel Street, Pine Street, and Wille Street. Staff is seeking at this time to enter into a contract with a consulting firm for design and construction engineering to facilitate construction of the lighting improvements for Phase II on Elmhurst Avenue, Russel Street, Pine Street, and Wille Street Request for Proposals Staff solicited requests for Technical and Cost Proposals from four (4) engineering consulting firms to provide design and construction engineering services for the street lighting project. Three (3) firms responded sending in Technical and Cost Proposals while one (1) firm declined due to scheduling conflicts. Each firm was asked to submit as part of their proposal the following information: 1.Resumes of key personal and related experience on similar type projects 2.Summary of the firm’s approach to the project 3.Staff hour estimate and cost proposal for major phases of work 4.Project schedule Tasks to be performed include: Design Engineering ?Perform field survey ?Prepare construction plans, specifications, and cost estimates ?Coordinate design with utility companies ?Provide bidding assistance Construction Engineering ?Provide construction staking ?Provide construction inspection and supervision ?Attend construction meetings ?Prepare pay estimates, punch-list, and as-built drawings RFP Results The consulting firms’ Technical and Cost Proposals were reviewed on the basis of their understanding of our goals and their methodology of the design process. They were rated (with a maximum score of 100 points) according to these specific categories: company background, experience, scope of work in proposal, schedule, work effort, and proposal content. Three (3) firms were then invited to be interviewed by Village Staff. The rankings are: Technical Proposals Page 3 of 4 CategoryMax PointsHLR Baxter & Hancock EngineeringWoodman Background20202019 Experience20201918 Scope25242423 Schedule15141414 Work effort101098 Content101099 Total100989591 Cost Proposals FirmHoursTotal CostCost / Hour HLR Engineering295$36,335.00$123 Baxter & Woodman270$36,347.00$135 Hancock388$47,364.00$122 Discussion Hampton, Lenzini and Renwick, Inc. (HLR) has put together a very strong project team with experience in design and construction engineering for numerous municipal street light projects, including in the Village of Mount Prospect. They have a very experienced professional engineering staff with a thorough understanding of the project coordination, communication and documentation needs to successfully accomplish the project within the proposed schedule. It is Staff’s opinion that Hampton, Lenzini and Renwick, Inc. (HLR) will provide the best product at an appropriate number of hours dedicated to design and construction engineering. Alternatives 1. Accept proposal for Randview Highlands Streetlight Improvements Project Phase II design and construction engineering. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends the Village Board accept the proposal from Hampton, Lenzini and Renwick, Inc. (HLR) to provide design and construction engineering services for the Randview Highlands Street Lighting Project Phase II for a not to exceed amount of $36,335. Page 4 of 4 location map - phase II.pdf (432 KB) Technical Proposal - Randview Highlands Street Lighting Project, Phase II - Hampton, Lenzini and Renwick, Inc. Submittal.pdf (5,588 KB) RFP.pdf (568 KB)HLR Cost Proposal.pdf (24 KB) Administrative Content Executive Content All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from the audience so requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. Motion & Voting Motion to approve the Consent Agenda as presented. Motion by Paul Hoefert, second by Richard Rogers. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel